RFP 4-2026-045 10th St Boat Launch Floats Replacement project.pdf

REQUEST FOR PROPOSALS

10th STREET BOAT LAUNCH

FLOAT REPLACEMENT

RFP # 4-2026-045

RFP Due Date: September 10, 2026 @ 4:00 p.m.

RFP Submittal: www.portofeverett.bonfirehub.com http://www.portofeverett.bonfirehub.com/

RFP 4-2026-045|10th Street Boat Launch Float Replacement

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ADVERTISEMENT

PORT OF EVERETT

CONTRACT NAME: 10th STREET BOAT LAUNCH FLOAT REPLACEMENT

PROJECT NO.: PA-BL-2026-01

CONTRACT NO.: 4-2026-045

PRE-SUBMITTAL MEETING: August 18, 2026 at 11 a.m. at 1205 Craftsman Way, Suite 200, Everett WA 98201

RESPONSES DUE: September 10, 2026 at 4:00 p.m.

Notice is hereby given that the Port of Everett has issued a Request for Proposals (RFP) for the 10th Street Boat

Launch Float Replacements, with responses due no later than the date and time given above.

The Port of Everett is soliciting proposals from qualified marine float manufacturers and fabricators for the design, engineering, fabrication, and delivery of six (6) new floating docks for its public boat launch facility located at 605

10th Street, Everett, Washington. The installation of the floats will be performed by others. The Project is replacing the existing wood launch floats with a vendor-designed system that utilizes the existing concrete guide piles and ramp infrastructure while providing enhanced durability, stability, accessibility, and long-term performance in a tidal marine environment. The Port is seeking innovative, low-maintenance solutions that incorporate durable materials, readily available replacement components, and proven marine construction practices. The selected

Contractor will be responsible for engineering, shop drawings, fabrication, delivery, and installation oversight of a complete float system designed to meet the Port's performance-based requirements for public boating access.

A pre-proposal meeting will be held at the Port’s Waterfront Center, 1205 Craftsman Way, Suite 200, Everett, WA

98201 at the date and time listed above. Proposers are encouraged to attend the pre-proposal meeting, although attendance is not required. The site is open to the public and is available for site visits at 605 10th St., Everett, WA

98201.

Complete details of the solicitation and all submittal requirements are available on-line at https://portofeverett.bonfirehub.com. Contractors will need to register with Euna (free of charge) to download the documents.

Published: August 6, 2026 in the Everett Herald and Seattle Daily Journal of Commerce

RFP 4-2026-045| 10th Street Boat Launch Float Replacement

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TABLE OF CONTENTS

PART 1 – PROPOSAL

Section 1 Scope of Work Section 2 Submittal Requirements Section 3 Evaluation Process Section 4 Instructions for Proposers Section 5 Proposal Price Section 6 Draft Purchase Agreement Section 7 Minimum Float Performance Specification Section 8 Drawings

EXHIBIT A - FORMS

1. Form 1: Proposer Qualifications Form

2. Form 2: Contractor Reference Document

3. Performance and Payment Bond Template

REFERENCE DOCUMENTS

1. Reference Document: BergerABAM Report

2. Reference Document: KPFF Dive Report

RFP # 4-2026-045| 10th Street Boat Launch Float Replacement

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SECTION 1

SCOPE OF WORK

1. ABOUT THE PORT

The Port of Everett was originally formed by the citizens of Everett in 1918 to create economic opportunities and protect the waterfront for the community. The Port has a long history of providing marine-related services and appropriate public access to the waterfront. The Port strives to bring quality jobs, business, and tourism opportunities to its local and surrounding communities. It is committed to enhancing, restoring, and preserving the overall environmental health of our waterfront through environmental remediation, pollution prevention, and resiliency planning.

The Port operates three lines of business: 1) international shipping terminals; 2) marina facilities; and 3) real estate development. The Port operates eight shipping berths situated on approximately 125 acres of land, and specializes in high-value and heavy cargo, such as national security cargo, forest products, agricultural, energy, and farm equipment. The seaport is a vital link for the aerospace industry, handling all the oversized parts of the Boeing 747, 767 (commercial and military), 777 and 777X airplane production lines.

The Port runs the largest public marina on the West Coast with more than 2,300 recreational boating slips and a 13-lane public boat launch facility. On the real estate side, the Port owns 3,300 acres of waterfront property, including Jetty Island, and works to return environmentally damaged property to productive use, restoring economic prosperity to the waterfront. The Port’s properties also provide numerous public access and recreational opportunities for area residents to enjoy supporting a vibrant, livable and balanced waterfront that generates economic and recreational opportunities.

Through its operations, the Port supports nearly 40,000 jobs and contributes $433 million to state and local taxes.

VISION

The Port’s vision is to create quality jobs and support a healthy and attractive quality of life for District residents and businesses. We do this, in part, by investing in a balanced waterfront that improves the region’s economy, commerce, community, environment, recreation and supporting high-functioning infrastructure.

MISSION

Enhancing maritime commerce, jobs and a healthy community

CORE VALUES

• Highest ethical standards

• Honor our commitment to our community

• High performers that value the privilege of public service

• Embrace the richness of a diverse community

• Responsible stewards of community resources and the environment

• Dependent and supportive partner

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2. PROJECT BACKGROUND

A. The Port of Everett (or the “Port”) 10th Street Boat Launch is located along the Snohomish River at the north end of the Port’s waterfront and is the largest publicly owned boat launch in Washington State with 13 launch lanes and over 25,000 launches annually (the majority coming each March through October). The facility is co-owned by the Port of Everett, City of Everett, and Snohomish County with the Port of Everett operating and maintaining the facility. The facility is accessed from land via 10th Street off West Marine View Drive in Everett (State Route 529).

B. The existing boat launch boarding floats were originally constructed in the mid-1970’s through the mid- 1990’s. The first three floats, comprised of launch lanes 1 through 6, were built first, with lanes 7 through 13 added in the 1990s. Lane 13, which is designated as the handicap accessible lane, is not included in the scope of this project.

C. Given the age of the facility, the existing wood boarding floats at the 10th Street Boat Launch require frequent repair and are nearing the end of their useful life. This project is to replace existing boat launch wood floats with new vendor-designed floats using the existing concrete guide piles. The boat launch floats are used primarily by recreational vessels for temporary mooring while users launch and retrieve vessels from/to wheeled trailers.

D. This Contract is to design, fabricate, test, furnish, and deliver six (6) floating boat launch boarding floats to the Port of Everett’s 10th Street Boat Launch, for installation by Port personnel or a separate contractor hired by the Port.

E. Project Numbers: The RFP and Contract Number shall be 4-2026-045. The Project Number used by the Port Engineering Team is PA-BL-2026-01. The Port’s cost accounting capital improvement project code is CIP No. 5-0-033-01.

3. FUNDING SOURCE

Funding for this project is a combination of the Washington State Recreational and Conservation Office (RCO) and local funding from the Port of Everett, supplemented by Snohomish County, and the City of Everett. The RCO Grant Agreement Number is 45-2272D. All RCO terms and conditions have been incorporated into the Purchase Agreement.

4. CONTRACT SCHEDULE

A. The Port considers timely completion of this Project to be an important objective and encourages Proposers to identify opportunities to accelerate design, fabrication, and delivery activities while maintaining compliance with the requirements of this RFP.

B. The schedule below represents the Port's current planning schedule and is intended for proposal development purposes only. The Port recognizes that alternative approaches may allow portions of the Work to be completed earlier than indicated below.

C. The Port is particularly interested in approaches that facilitate phased fabrication, delivery, and installation of individual float sections or launch lanes, allowing portions of the facility to be returned to service prior to completion of the entire float replacement project.

D. The Port will work collaboratively with the successful Proposer to develop the final project schedule following contract award. Proposers shall include a preliminary project schedule identifying anticipated durations for design, shop drawing development, shop drawing review and approval, fabrication, delivery, and installation support services. Proposers are encouraged to identify opportunities for schedule acceleration and to describe any assumptions, fabrication capacities, phased delivery options, or other strategies that may result in earlier completion.

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E. The Port currently anticipates the following schedule:

• Contract Execution – Early Fall 2026

• Design Development and Shop Drawing Approval – Fall 2026 through Winter 2026/2027

• Float Fabrication – Spring and Summer 2027

• Float Delivery – Spring through Summer 2027

• Existing Float Removal and New Float Installation – Summer and Fall 2027

• All floats delivered no later than September 30, 2027

F. All Work required under this Contract shall be completed in sufficient time to allow the Port to satisfy the requirements of its grant funding. The Port's Recreation and Conservation Office (RCO) grant requires all grant-funded work to be completed, and expenditures paid no later than December 31, 2027.

5. PROJECT LOCATION

The 10th Street Boat Launch is located along the Snohomish River at 605 10th Street in Everett.

N

SR 529/West Marine View Drive

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6. EXISTING CONDITIONS

A. Existing System Description:

1. The existing floats are timber decked and framed, with Styrofoam or polyethylene flotation tubs.

2. Each float has 11 individual float sections with 11 hinged joints. The first float section is hinged and connected to the existing concrete approach wedge. Each following section is hinged on both ends, except for the last (westernmost) float section, which is only hinged on one end.

3. The concrete guide piles are interior to the float to allow for boarding/mooring on each side of each float. The hinged connections do not line up with the guide piles, which means that the floats will have to be lifted up over the existing piling or destructively cut up for float removal. The interior guide pile slots are elongated in the east/west (longitudinal) direction to allow the length of the float to retract toward the east as the tide falls and the upper float sections progressively rest on the concrete boat ramp.

4. There are cleats on both sides of the floats, generally evenly spaced along the floats. Between the float hinges, there is white rubber or PVC rub-strips to prevent marring of vessels; there is no such protection afforded at the hinges.

5. Extensive maintenance work is performed by the Port to keep the floats in operable condition, including work on the decks and hinges.

6. There are no utilities on the existing floats.

7. The existing boat launch supports over 25,000 launches per year and serves prominently in hosting fishing derbies and other boat-related events.

B. The existing boat launch basin is protected by a land peninsula on the south, and wave attenuating floats on the north and west sides of the site. The entrance channel opening from the river to the basin on the west side can allow the entry of waves that could affect the floats. Further, strong river currents

1 2 3 4 5 6 Floats

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7. HIGH LEVEL SCOPE OF WORK

A. The Work includes the complete design, engineering, fabrication, and delivery of a replacement floating boat launch docks (“floats”) for the Port’s 10th Street Boat Launch, together with installation oversight services as specified in the Contract Documents. The Contractor shall provide a vendor-designed float system that utilizes the existing concrete guide piles and satisfies the minimum technical and performance required in the Contract Documents. The Contractor shall furnish all engineering, labor, materials, components, hardware, and appurtenances necessary to provide a complete and operational float system, whether every individual component is specifically identified in the specifications or drawings or not. The existing float system will be removed by the Port or its designated contractor.

B. The Contractor shall be solely responsible for the design, engineering, and performance of the proposed float system, including all structural, flotation, framing, connection, pile guide, anchorage, hardware, and appurtenant components necessary to provide a complete and functional system. All engineering documents shall be prepared under the direction of and stamped by a Professional Engineer licensed in the State of Washington.

C. The Work includes, but is not limited to:

1. Participation in a minimum of two design coordination meetings with the Port as necessary to finalize project requirements and support design development.

2. Field verification of existing conditions and dimensions.

3. Engineering, preparation of design calculations, shop drawings, product data, and other design submittals required for Port review.

4. Fabrication and delivery of all float sections, hardware, accessories, and other components required for a complete float system.

5. Technical support during installation, including on-site installation oversight and final installation certification.

D. The Contractor shall coordinate with the Port throughout the design, fabrication, delivery, and installation support phases to facilitate successful completion of the Project and shall promptly notify the Port of any issues affecting scope, schedule, cost, or performance.

E. The Port (or its separate contractor) will furnish all labor, equipment, and materials necessary to remove the existing float system and install the replacement float system.

F. Where the term “Contractor” is used, it shall be construed to mean the “Float Vendor”, or the “Float Contractor”, or the “Float Manufacturer”, or the “Float Fabricator”, or any combination of these terms.

8. PROJECT OBJECTIVES

The Port seeks a replacement float system that provides a safe, durable, and cost-effective long-term solution for public boating access. The proposed system should:

A. Provide long-term durability in a marine environment with minimal deterioration from weather, moisture, UV exposure, corrosion, marine growth, tidal and current impacts and normal operational use.

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B. Minimize lifecycle maintenance requirements using durable materials, robust construction methods, and components designed for ease of inspection, repair, and replacement.

C. Utilize commercially available components and replacement parts that are readily obtainable from established suppliers and can be replaced without specialized equipment or proprietary service providers whenever practical.

D. Maintain structural integrity, buoyancy, and stability under anticipated loading conditions and throughout normal tidal fluctuations and environmental conditions.

E. Provide safe and accessible public access consistent with applicable accessibility requirements and industry standards.

F. Accommodate tidal fluctuations by freely rising and falling with changing water levels while maintaining proper alignment, functionality, and user access.

G. Provide a serviceable design life that maximizes the Port's return on investment and reduces long-term ownership costs.

H. Balance initial construction cost with long-term durability, low maintenance requirements, repairability, and optimal service life.

I. Facilitate efficient maintenance and repair activities by allowing individual components or sections to be repaired or replaced without extensive disruption to facility operations and use by boaters.

J. Support by a manufacturer or supplier with demonstrated experience, financial stability, and ability to provide ongoing technical support, replacement parts, and warranty service.

9. MINIMUM CONTRACTOR QUALIFICATIONS

A. The Contractor shall have been actively engaged in the design and fabrication of floating dock system or similar marine infrastructure for a minimum of five (5) years immediately preceding the Proposal due date.

B. The Contractor shall demonstrate successful completion of at least five (5) projects involving the design and fabrication of floating dock systems, marina docks, boat launch floats or similar marine infrastructure within the five (5) years immediately preceding the Proposal due date.

10. COORDINATION AND MANAGEMENT

A. Project Management: The Port will assign a Project Manager who will be the main point of contact throughout this Contract. The Contractor will not be interfacing with staff from the other facility owners (i.e., the City or County). The Contractor shall assign a Project Manager who will be the main point of contact throughout this Contract.

B. Active Boat Launch: The Work to be performed under this project involves construction within an active boat launch facility. The Contractor will coordinate its activity with Port operations, so that interference with Port activities and use of the boat launch will be minimized.

C. Access to Site: The Contractor shall have access to the site via 10th Street from West Marine View Drive or via water. Due to other on-going Port projects, the access points may change over the term of the Contract. The Contractor shall comply with those changes as directed by the Port. Please refer to the drawings for locations of the on-site Contractor laydown areas. All Contractor’s employee cars and other private vehicles may be parked within the boundaries of the 10th St. Boat Launch, as directed by the Port, and subject to change.

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11. DESIGN OR CONSULTANT INFORMATION

A. The minimum performance specifications and project drawings included in the RFP were prepared by the Port of Everett, with quality control provided by KPFF Engineers.

B. The Contractor shall be solely responsible for the design, engineering, fabrication, and performance of the proposed float system. Review or approval of drawings, calculations, submittals, or shop drawings by the Port shall not relieve the Contractor of responsibility for the adequacy of the design.

12. DESIGN DEVELOPMENT AND SHOP DRAWING PROCESS

A. Following contract award, the Contractor shall perform all engineering, design, and shop drawing development necessary to provide a complete and functional floating dock system meeting the requirements of the Contract Documents.

B. The Contractor shall verify all field conditions and dimensions prior to commencing final design and shall be responsible for ensuring compatibility between the proposed float system and the existing site conditions and submit a field verification drawing to the Port for review.

C. The Contractor shall prepare and submit design calculations, shop drawings, product data, fabrication details, connection details, flotation information, material specifications, and other documents necessary to demonstrate compliance with the Contract requirements.

D. All engineering calculations, plans, and design documents shall be prepared under the direction of and stamped by a Professional Engineer licensed in the State of Washington.

E. The Contractor shall submit a proposed submittal schedule within twenty-one (21) calendar days of Contract execution identifying anticipated dates for design development, shop drawing submittals, Port reviews, resubmittals, and final design approval.

F. The Port will review submitted documents for general conformance with the requirements of the Contract Documents. Review comments may include requests for clarification, additional information, corrections, or revisions necessary to demonstrate compliance with the Contract requirements. Port shall have 21 calendar days for review of submittals; Contractor shall account for Port review when prioritizing submittals.

G. The Contractor shall be responsible for addressing all review comments and resubmitting revised documents as necessary. The Contractor shall clearly identify all revisions made between submittals.

H. Port review, comment, acceptance, or approval of any calculations, shop drawings, design documents, materials, or equipment shall not relieve the Contractor of responsibility for the adequacy, accuracy, completeness, or performance of the design. The Contractor shall remain solely responsible for all design decisions and for providing a float system that satisfies the requirements of the Contract Documents.

I. Fabrication shall not commence until the Port has completed its review and provided written authorization to proceed with fabrication.

13. PRODUCT TESTING & INSPECTION

A. The Port reserves the right to inspect, observe, test, measure, or otherwise evaluate the Work, materials, fabrication processes, manufacturing facilities, quality control procedures, completed float assemblies, and related activities associated at any reasonable time. The Contractor shall provide the Port and its authorized representatives reasonable access to fabrication facilities, materials, records, testing documentation, quality control records, completed float assemblies and other information necessary to verify compliance with the Contract Documents and approved submittals.

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B. The Port, or its contracted third party, may conduct inspections during design, fabrication, assembly, prior to shipment, upon delivery, during installation support, and following installation. The Contractor shall notify the Port in advance of major fabrication milestones to allow the Port a reasonable opportunity to observe such activities.

C. Any inspection, observation, testing, review, comment, or approval by the Port shall not relieve the Contractor of responsibility for providing a float system that fully complies with the Contract requirements and the approved submittals.

D. If the Port determines that any material, component, fabrication process, or completed float assembly fails to comply with the Contract documents or approved submittals, the Port may reject the nonconforming Work and require correction, repair, replacement, re-fabrication, or additional testing. All costs associated with investigating, correcting, repairing, replacing, transporting, redelivering, retesting, and reinspecting nonconforming work shall be borne by the Contractor.

E. The Port may, at its sole discretion and without prejudice to any other rights or remedies, accept nonconforming Work with an equitable adjustment in the Contract price, require corrective action, or treat the nonconformity as a warranty item. Acceptance of any nonconforming Work shall not constitute acceptance of similar nonconforming Work in the future and shall not waive any requirements of the Contract.

14. DELIVERY, INSPECTION, AND ACCEPTANCE

A. The Contractor shall deliver all fabricated float sections, hardware, accessories, and related components to the Port's designated delivery location in accordance with the approved project schedule.

B. The Contractor shall provide written notice to the Port at least fourteen (14) calendar days prior to shipment and shall coordinate delivery dates and times with the Port.

C. The Contractor shall package, support, secure, and transport all float sections and components in a manner that prevents damage, distortion, corrosion, or deterioration during transit. The Contractor may delivery by land or by water.

D. The Contractor shall remain responsible for the float system and all associated components during fabrication, storage, transportation, and delivery. Risk of loss shall remain with the Contractor until the materials have been delivered, inspected, and accepted by the Port.

E. Upon delivery, the Port may inspect the materials for completeness, damage, and conformance with the Contract Documents. The Port reserves the right to reject damaged, incomplete, or nonconforming materials.

F. Acceptance of delivery shall not relieve the Contractor of responsibility for latent defects, warranty obligations, design deficiencies, or nonconformance with the Contract requirements.

G. Shipping and Handling Plan: Prior to shipment, the Contractor shall submit a delivery and handling plan identifying transportation methods, float section dimensions and weights, unloading requirements, and any special handling considerations necessary to safely receive and store the materials at the project site.

H. Final Acceptance: Final acceptance of the float system shall occur only after delivery, installation, completion of required inspections, resolution of identified deficiencies, receipt of the Contractor's installation certification, and written acceptance by the Port.

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15. WARRANTIES AND REPAIRS

A. The Contractor warrants that all goods, materials, equipment, engineering services, fabrication, and related work furnished under this Contract shall be new, free from defects in design, materials, and workmanship, and suitable for their intended purpose.

B. Warranty Period: Unless a longer period is offered by the Contractor, the Contractor shall provide a minimum ten (10) year warranty commencing upon the Port's final acceptance of the completed float system. The warranty shall cover defects in design, materials, fabrication, corrosion protection systems, flotation systems, structural framing, decking, hardware, connections, and other components furnished under this Contract. The warranty shall include all labor, materials, equipment, shipping, travel, and other costs necessary to investigate, repair, replace, or correct defective work. The warranty shall not apply to damage resulting from abuse, vandalism, vessel collision, acts of God, or modifications made by the Port or others without the Contractor's approval.

C. Warranty Claims and Repairs: Upon notification by the Port of a potential warranty issue, the Contractor shall promptly investigate the condition and provide a written response identifying the cause and propose corrective action. If the condition is determined to be covered under the warranty, the Contractor shall, at its sole expense, repair or replace the defective component or otherwise correct the deficiency to the satisfaction of the Port. When it is advantageous to the Port and agreed upon by the Contractor, the Contractor may authorize Port staff or the Port's contractor to perform warranty repairs. In such cases, the Contractor shall reimburse the Port for all reasonable costs associated with the approved warranty repair.

Any repaired or replaced component shall be warranted for the remainder of the original warranty period or for one (1) year following repair or replacement, whichever period is longer.

D. Warranty Documentation: The Contractor shall provide all warranty documentation, maintenance recommendations, replacement part information, and manufacturer support contacts prior to final acceptance by the Port. In the event of a conflict between this Contract and any manufacturer or Contractor warranty, the provision providing the greater benefit to the Port shall govern.

16. PARTS AVAILABILITY AND PRODUCT SUPPORT

A. The Contractor shall maintain, or cause the manufacturer to maintain, the availability of replacement parts, components, hardware, and accessories necessary for the maintenance and repair of the float system for a minimum period of ten (10) years following final acceptance.

B. The Contractor shall identify sources for replacement parts and shall provide the Port with current contact information for obtaining replacement components.

C. The Contractor shall not utilize proprietary components that cannot be reasonably repaired or replaced through commercially available sources without prior approval of the Port.

D. If a component is discontinued during the support period, the Contractor shall identify and make available a functionally equivalent replacement component.

17. PREVAILING WAGES

Pursuant to applicable Washington State prevailing wage requirements, the Contractor shall pay prevailing wages for any off-site fabrication, manufacturing, assembly, or prefabrication work performed within the State of Washington when such work is subject to prevailing wage laws. The Contractor shall be solely responsible for determining and complying with all prevailing wage obligations and for ensuring compliance by its subcontractors

S c o p e o f W o r k - P a g e 10 | 10 and suppliers. The Port recognizes that Washington State prevailing wage requirements may not apply to fabrication performed outside the State of Washington; however, the Contractor remains responsible for complying with all applicable labor laws and regulations in the jurisdiction where such work is performed. The Contractor will be responsible for filing Statements of Prevailing Wages, Affidavits of Wages Paid, and for filing certified payroll reports with Washington State Labor & Industries.

18. CONTRACT DOCUMENTS

A. The successful Proposer will be required to enter into the Port's Contract substantially in the form included with this RFP. The draft Contract identifies the contractual requirements applicable to this Project, including, but not limited to, insurance requirements, warranty obligations, payment milestones, inspection and testing requirements, and other terms and conditions governing performance of the Work.

B. Proposers are encouraged to carefully review the draft Contract prior to submitting a Proposal and identify any requested exceptions in accordance with the requirements of this RFP. By submitting a Proposal, the Proposer acknowledges that it has reviewed the proposed Contract and agrees to be bound by its terms and conditions, except for those specific exceptions identified in its Proposal.

C. The Contractor will be required to provide a Performance and Payment Bond in the amount of 100% of the Contract Amount. All insurance shall be placed with a surety authorized to do business in the State of Washington and rated A-VII or better by A.M. Best, unless otherwise approved by the Port.

RFP # 4-2026-045 | Boat Launch Float Fabrication

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SECTION 2

SUBMITTAL REQUIREMENTS

1. RFP PROCESS TIMELINE (SUBJECT TO CHANGE)

The Port of Everett (the “Port”) reserves the right to alter this schedule at any time. Schedule changes prior to submittal deadline will be changed through addendum.

PROCESS TIMELINE

RFP Publish Date: August 6, 2026 Pre-Submittal Meeting August 18, 2026 @ 11:00 a.m.

Written Questions Deadline: September 3, 2026 Proposal Submittal Due Date/Time: September 10, 2026 @ 4:00 p.m.

Site Visits Late Sept/Early October RFP Selection/Proposal Clarification October 2026 Recommendation of Award November/December 2026

2. PRE-SUBMITTAL MEETING

Proposers are encouraged to attend the optional pre-submittal conference and walk though as announced in the advertisement for proposals. This is a non-mandatory meeting; therefore, proposal submission will not be contingent upon attendance at this meeting.

3. SUBMITTAL PROCESS

The Port administers its solicitations via an e-procurement platform called Euna (formerly known as Bonfire). All RFP submission must be uploaded electronically to https://portofeverett.bonfirehub.com. Hard copy proposals will not be accepted. All proposals and accompanying documentation will become the property of the Port and may not be returned. Additional information regarding the electronic submittal process can be found at the end of this section.

The Proposer shall submit their proposals as requested in the Submittal Requirements below and in the Requested Files section of Euna.

Required File File Type File Source Cover Letter PDF Contractor Generated Proposer Qualifications PDF Use Template in Section Project Approach PDF Contractor Generated Schedule & Delivery PDF Contractor Generated Pricing PDF Use Template in Section 5 Exceptions PDF Contractor Generated

1. All Proposals will be electronically stamped with the date and time as they are submitted. Late proposals will not be accepted, nor will additional time be granted to any individual Proposer. The Port will not be liable for any delay for any reason, including technological delays or issues by either party’s network. The Port will not be liable for damages associated with proposals not received prior to the closing time.

https://portofeverett.bonfirehub.com/

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2. You may upload documents at any time before the solicitation closes. Files do not need to be uploaded at the same time but may be uploaded as they are complete and ready.

3. Uploading large documents may take significant time, depending on the size of file(s) and your internet connection speed. Allocate sufficient time for all uploads to complete prior to closing time. The PORT will not be liable for any delay for any reason, including technological delays or issues by either party’s network.

The Port will not be liable for damages associated with proposals not received prior to the closing time. The maximum upload file size is 1000 MB. Please do not embed any documents within your uploaded files, as they will not be accessible to the Port nor will they be evaluated.

4. Minimum system requirements: Internet Explorer 11, Microsoft Edge, Google Chrome, or Mozilla Firefox.

Java Script must be enabled.

5. Submittal Notes:

a. Logging in and/or uploading file(s) does not mean that the Proposal has been submitted.

Proposers must successfully upload all the file(s) and MUST click the Submit button before the closing time listed in the Proposal Advertisement or as modified in an Addendum.

b. The Proposer will receive an email confirmation with a unique confirmation number once the Proposal submission is finalized. This will confirm successful submission of the Proposal.

c. Each submitted item of requested information is ‘sealed’ and only visible to the Port after the close of the Proposal period.

d. If the ‘Requested Information” is identified as “required”, Proposer will not be able to complete the Proposal submission until the required information is uploaded to the system.

Technical Support: Please contact Euna at https://portofeverett.bonfirehub.com/portal/support for technical questions related to submitting your documents. The Port does not own nor support the Euna platform.

For a short tutorial on how to upload a submittal, Proposers are encouraged to visit:

https://customer.eunasolutions.com/public/s/article/creating-and-uploading-a-submission

4. SUBMITTAL REQUIREMENTS

A. Cover Letter Provide a cover letter that incorporates the following.

1. Firm name

2. Statement confirming your firm will provide a float system meeting the minimum performance specifications;

3. Identify what sets your firm apart from the competition.

4. Identify any conflicts of interest or provide a statement indicating that there are no conflicts of interest.

5. Acknowledge any addenda

6. Signed by an authorized representative of your firm.

B. Proposer Qualifications

1. Complete the Company Qualifications Form in Exhibit A – Form 1.

2. Provide a letter from your surety confirming the firm’s availability to obtain a performance bond.

3. Financial Capacity - Provide the following to demonstrate you have the necessary financial resources to satisfactorily complete the Work required under this RFP https://portofeverett.bonfirehub.com/portal/support https://customer.eunasolutions.com/public/s/article/creating-and-uploading-a-submission

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a. Provide audited financial statements for the past three (3) fiscal years, including balance sheets, income statements, and cash flow statements. If the statements audited are not available, provide one of the following in order of preference:

i. Internally prepared financial statements with an explanation.

ii. Tax returns

iii. Bank references

b. If Proposer is a subsidiary organization, provide the above financial information for its parent organization as well. Subsidiary statements can be provided to show the relationship to the parent organization

4. Describe your project team structure.

5. Provide resumes for your key team members, including but not limited to

a. Project Manager

b. Engineer of Record

c. Fabrication Manager

d. Installation Support Representative

6. On the Contractor Reference Form provided in Exhibit A – Form 2 Describe at least five (5) comparable projects, with three projects in the past five years, including owner, owner representative name, phone and email, facility, dates of fabrication, and float system provided. Identify which projects were tidally influenced and in a brackish water environment.

C. Project Approach

1. Provide an overview of your design process and fabrication process.

2. Provide a narrative description of the proposed float system and confirm that the proposed system complies with the performance specifications outlined in Section 7. Describe the float system proposed including but not limited to the following elements:

a. Float construction materials

b. Flotation materials

c. Decking materials

d. Description of the connection system

e. Anchorage/interface approach

f. Corrosion protection approach

g. Expected service life of the proposed float system and major components.

h. Product literature/cut sheets

i. Photos/examples of similar installed system

3. Identify the primary risks associated with design, fabrication, delivery, and installation of the proposed float system and describe the strategies that will be used to mitigate those risks.

4. Describe how major wear components of the proposed float system can be inspected, maintained, repaired, and replaced throughout the expected service life of the system. Based on experience with similar installations, describe the routine maintenance typically performed by owners, including common repairs and replacement of major components (e.g., flotation tubs, decking panels, connection hardware, or float sections). Identify which maintenance activities can reasonably be performed by the Port's maintenance staff and which typically require specialized equipment, factory support, or outside contractors. Describe the availability of replacement parts, recommended sources, and ongoing technical support.

5. Provide a copy of the warranty, including the items outlined in Section 1 of the SOW.

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D. Schedule & Delivery

1. Provide a proposed schedule including but not limited to the following:

a. Estimated shop drawing duration

b. Estimated procurement duration

c. Estimated fabrication duration

d. Estimated delivery duration

e. Identification of any long-lead materials or schedule risks

f. Earliest proposed delivery date.

2. Delivery Plan

a. Describe proposed transportation methods and anticipated number of deliveries.

b. Describe if each float assembly will be delivered upon completion of fabrication, of all float assemblies will be delivered at the same time, or if you are proposing a different plan.

3. Installation Oversight Plan

Describe your plan to oversee the installation of the floats based on the anticipated delivery plan and either the Port or a separate contractor performing the installation.

E. Price Proposal Submit itemized pricing for each component of the proposed solution on the Price Proposal Form in Section

5. Basis of payment and assumptions have been included on the Price Proposal Form. Identify any assumptions, exclusions, or qualifications outside those identified on the form relied upon in developing their pricing. Failure to identify an exclusion shall constitute acknowledgment that the cost is included in the Proposal price.

F. Exceptions

1. Proposers shall either:

a. Upload a statement indicating that the Proposer has no exceptions to the requirements, scope of work, any deviations from the Minimum Technical Specifications, or terms and conditions of this Proposal; or

b. Upload a document identifying all requested exceptions.

2. By submitting a Proposal, the Proposer represents that it has carefully reviewed the Proposal and agrees to be bound by its requirements, scope of work, terms, and conditions, except for those specific exceptions identified in its Proposal.

3. For each requested exception, the Proposer shall:

a. Identify the specific section, provision, or requirement.

b. Clearly describe the requested exception or modification.

c. Provide proposed alternative language, where applicable; and

d. Explain the rationale for the requested change, including how the proposed alternative would serve the Port's interests.

4. The Port reserves the right to accept, reject, or negotiate any requested exception. The Port may determine that an excessive number of exceptions render a Proposal non-responsive.

RFP # 4-2026-045 | 10th Street Boat Launch Float Replacement

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SECTION 3

EVALUATION PROCESS

1. PROPOSAL EVALUATION CRITERIA

Proposals that are found to be responsive will be evaluated and assessed in accordance with the evaluation criteria below:

CRITERIA POINTS AVAILABLE

Company Qualifications 20

Project Approach 25

Maintenance & Operability 20

Schedule, Delivery and Installation Oversight Plan 15

Price Proposal 20

Total Points 100

2. RESPONSIVENESS

To be considered responsive, Proposers must complete and submit all the required information on time as specified in the RFP.

3. EVALUATION PROCESS

All Proposals received before the due date and time will be reviewed to determine compliance with the requirements as specified in the RFP. Proposals will be evaluated and ranked by an evaluation team based on the Evaluation Criteria set forth above and an overall assessment of “best value” to the Port. Not all evaluators will have the technical expertise with this type of project; therefore, the Proposals should be as clear and complete as possible so that the evaluators can adequately understand all aspects of the Proposal.

The Evaluation Criteria reflect a wide range of considerations. While cost is important, other factors are also significant. Consequently, the Port may not select the lowest cost proposal. The objective is to choose the Proposer capable of providing quality services that will help the Port achieve the goals and objectives of the requested services forth in the Scope of Work within a reasonable budget set. In addition to the Proposer’s overall technical and functional competence, the Port wishes to form a partnership with a financially stable, well-managed business organization that it can count on for continued support throughout the duration of the contract.

The Port will select the proposal that, in its sole and absolute discretion, is the most advantageous to the Port. The Port reserves the right to make an award without further discussion of, or the opportunity to amend, the proposal submitted. There may be no best and final offer process. Therefore, the initial proposal submitted should provide the most favorable terms the Proposer can offer. The Scope of Work or requirements may be altered by the Port of Everett at any time, including based on the proposals submitted and an increase or decrease in the amount, type or terms of services or product with the Proposer may be negotiated before contract award and execution or purchase order issuance.

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4. COST REASONABLENESS

To ensure the optimum use of public funds, the Port shall review the cost reasonableness of the prioritized Proposers in the following manner:

• If the highest ranked Proposer is within budget, and their cost is not more than 5% of the next highest ranked Proposer’s Total Cost, then they may be invited to participate in the next step of the evaluation process.

• If the highest ranked Proposer is within budget, but greater than 5% of the second highest ranked Proposer’s cost, the Port reserves the right to invite the second highest ranked Proposer to the next step of the evaluation process.

• If the highest ranked Proposer is over-budget, the Port reserves the right to proceed to the highest ranked Proposer within the budget (or may seek additional funding to proceed with a Proposer that is over the budget).

• If all of the Proposers are over-budget, the Port may: obtain additional funds, re-scope the project, or cancel the project.

• If any proposal has a Total Cost that is greater than 20% above or below the average of all the other cost proposals, the Port reserves the right not to consider the proposal.

5. INTERVIEWS, SITE VISITS, AND ADDITIONAL EVALUATION

Following the initial evaluation of Proposals, the Evaluation Team may establish a short list of the highest-ranked Proposers. The Port reserves the right, at its sole discretion, to conduct interviews, presentations, demonstrations, site visits, reference checks, or any combination thereof as part of the evaluation process. The Port may also request additional information or clarifications from one or more Proposers.

Interviews or presentations, if conducted, will focus on the Proposer's qualifications, proposed float system, project approach, schedule, maintenance requirements, and other topics identified by the Evaluation Team.

The Port may visit one or more existing installations utilizing the proposed or similar float systems to evaluate long-term performance, durability, maintainability, constructability, and overall suitability for the Project. Site visits may include discussions with facility owners, operators, or maintenance personnel regarding their experience with the proposed float system, warranty support, and overall satisfaction.

The Port may also contact references and verify the information provided in the Proposal. Information obtained through interviews, site visits, reference checks, and other evaluation activities will be evaluated considered in the final scoring and ranking of Proposers. The Evaluation team will notify the short-listed Proposers if interviews, site visits or both will be conducted and provide the evaluation criteria for that phase at that time.

6. NEGOTIATION / CLARIFICATION PERIOD

The Evaluation Team may request the highest ranked Proposers enter a negotiation / clarification period to address items needing clarification. The Clarification Period includes cost verification, aligning expectations, understanding the schedule, implementing a risk mitigation plan, and ensuring documentation of critical items.

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7. AGREEMENT

The highest ranked Proposer will be expected to sign an Agreement. By submitting a proposal in response to this RFP, the Proposer expressly accepts the terms and conditions set forth in this RFP. The Port may consider requests to alter the terms and conditions if these requests are made using the Exceptions process in the Submittal Requirements.

8. DEBRIEF

Any Proposers not selected may request a debrief once the Contract has been awarded. The purpose of the debrief is to provide Proposers with useful feedback regarding areas for continuous improvement as well as strengths noted in their respective proposal. The Proposer shall request a debrief within four (4) weeks of notification that they were not selected. If a Proposer accepts the opportunity for a debrief meeting with the Port, it is understood by the Proposer that this shall not to be taken as an opportunity to challenge the Port’s decision to engage counsel or provide amended or best-and-final Proposals for reconsideration.

RFP 4-2026-045| 10th Street Boat Launch Float Fabrication

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SECTION 4

INSTRUCTIONS TO PROPOSERS

1. PROPOSAL DOCUMENTS

The intent of the Proposal documents is to include all items necessary for the proper execution and completion of the Work. The Proposal documents are complementary and that which is required by one document shall be as binding as if required by all. Work not covered in the Proposal documents will not be required unless it is consistent therewith and is reasonably inferable therefrom as being necessary to produce the intended results.

Words and abbreviations which have well-known technical or trade meaning are used in the Proposal documents in accordance with such recognized meanings.

2. AI GENERATED CONTENT

All proposals that rely on artificial intelligence (AI) generated content or representation that do not respond with the respondent's true capability will be considered a material misrepresentation. If it is determined that the respondent has submitted a proposal that misrepresents its ability to perform, the Port may, at its discretion, pursue any and all of the following actions:

A. Reject the proposal B. Terminate the Contract for cause C. Withhold or recover payments made under the Contract D. Report respondents to state or federal authorities for false claims or fraudulent misrepresentation E. Disqualify the respondent from future solicitations for a period determined appropriate by the Port F.