RFP 365321-CMR.pdf

Fermi National Accelerator Laboratory Procurement Department

Finance Section cmomreed@fnal.gov

Date:

Request for Proposal #:

Proposals Due:

REQUEST FOR PROPOSAL - THIS IS NOT A PURCHASE ORDER

Fermi Forward Discovery Group, LLC (FFDG) anticipates procurement of the following assemblies for Fermi National Accelerator Laboratory (Fermilab). Fermilab Requests your firm-fixed price proposal for the following:

Pg. 1 of 3

ITEM QTY. DESCRIPTION UNIT PRICE LEAD TIME

Company Name:

Address:

Terms:

FOB: Fermilab Signature Crystal Momon-Reed

& Date: Procurement Specialist

MATERIALS, SUPPLIES OR SERVICES RESULTING FROM

THIS QUOTE ARE FOR WORK DONE UNDER PRIME

CONTRACT NO. 89243024CSC000002 WITH THE UNITED

STATES DEPARTMENT OF ENERGY. ANY ITEMS

COVERED BY G.S.A. CONTRACTS SHOULD BE SO

INDICATED.

Exceptions to specifications and extra charges for containers, tooling, etc. must be clearly indicated.

Total Extended Proposal Price:

24 each

Axial expansion joint with weld ends, 8 inch.

Per FNAL Specification ED0039521-A

Inspection internal / documentation Per FNAL Specification ED0039521-A Axial expansion joint with weld ends, 10 inch.

Per FNAL Specification ED0039521-A

1 Lot

3 each

1 Lot

REQUEST FOR PROPOSAL

January 24, 2025

RFP 365321-CMR

February 11, 2025

Inspection internal / documentation Per FNAL Specification ED0039521-A

** Please include the above information in your proposal. **

Fermi National Accelerator Laboratory / Kirk and Pine Street / P.O. Box 500 / Batavia, IL 60510 / www.fnal.gov / fermilab@fnal.gov Managed by Fermi Forward Discovery Group, LLC for the U.S. Department of Energy Office of Science

RFP # 365321-CMR Pg. 2 of 3

The units will ship to: Fermilab Receiving Warehouse 2 Kirk Rd & Wilson Street Batavia, IL 60510 United States

Basis for Subcontract Award

FFDG General Terms and Conditions for Commercial Products and Commercial Services (01.2025)

Offers to include F.O.B. Fermilab delivery terms. All freight charges must be included in your quotation.

Incoterm 2020 DAP (Batavia, IL)

The following Representations SHALL be completed and returned with your proposal:

SARC - Subcontractor Annual Reps & Certs (Rev. 4) PUR-466 - Proposal Certifications ( Rev. 1-A Dated 1/1/2025)

Proposals shall be submitted by 4pm CT February 11, 2025.

Questions shall be submitted by 4pm CT February 7, 2025.

All contractural questions shall be directed to:

Crystal Momon-Reed Procurement Specialist cmomreed@fnal.gov

The following terms and conditions shall become a part of any subsequent purchase order/subcontract resulting from this solicitation.

This is a best value trade off source selection. This process permits tradeoffs among cost or price and non-cost factors and allows FFDG to accept other than the lowest priced proposal. All evaluation factors other than cost or price, when combined, are significantly more important (approximately equal to or significantly less important) than cost or price.

Award shall be made to the supplier who is deemed responsible by FFDG, whose proposal conforms to the solicitation's requirements, and is judged to represent best value to FFDG. FFDG intends to award without https://procurement.fnal.gov/terms-conditions/

The above referenced terms and conditions are available on the Fermilab Business Services Web Site. They are PDF Format (hard copy forms are available upon request) and can be accessed at the following URL:

Please reference ED0039521-A Axial Expansion Bellows specification for technical requirements, manufacturing information, and post-award requirements. The bid evaluation criteria are included in Appendix A.

Fermi National Accelerator Laboratory / Kirk and Pine Street / P.O. Box 500 / Batavia, IL 60510 / www.fnal.gov / fermilab@fnal.gov Managed by Fermi Forward Discovery Group, LLC for the U.S. Department of Energy Office of Science https://procurement.fnal.gov/terms-conditions/ https://procurement.fnal.gov/terms-conditions/ https://procurement.fnal.gov/terms-conditions/ https://procurement.fnal.gov/terms-conditions/ mailto:cmomreed@fnal.gov https://procurement.fnal.gov/terms-conditions/

RFP # 365321-CMR Pg. 3 of 3

Appendix A - Bid Evaluation Criteria

Below categories are ranked in order of importance, with most important being highest on the list.

1. Meets the mechanical requirements given in Specification

2. Meets the ASME Code and quality requirements in Specification

3. Vendor demonstration best illustrate the bidder’s capability, experience, and performance will be considered for the technical evaluation.

Vendor infomation on their experience with axial expansion bellows in cryogenic helium service.

4. Time Schedule

Fermi National Accelerator Laboratory / Kirk and Pine Street / P.O. Box 500 / Batavia, IL 60510 / www.fnal.gov / fermilab@fnal.gov Managed by Fermi Forward Discovery Group, LLC for the U.S. Department of Energy Office of Science

Sheet1