RFP 2771 Flooring Renovation at CC Child Development Center.pdf

Request for Proposals

Solicitation Number: PPSC RFP 2771

Flooring Renovations at PPSC Child Development Center August 28, 2026

RFP Summary Sheet

The information found in this summary sheet is for reference purposes only. Vendors or other interested parties are cautioned to review the solicitation, including any later amendments, in its entirety and contact the listed Point of Contact with any questions.

1. Point of Contact- James Gellenbeck, Procurement.Bids@PikesPeak.edu

2. Important Dates:

A. Publication Date- August 28, 2026

B. Pre-Proposal Meeting Date- September 11, 2026

C. Deadline for Questions- September 15, 2026

D. Proposal Submission Deadline- September 29, 2026, at 2:00PM MST

3. Overview and Goals:

A. This solicitation is for a targeted flooring renovation at the Child Development

Center. The work includes removing existing resilient flooring, staples, and underlayment; preparing and leveling the substrate; installing new commercial sheet vinyl flooring with heat-welded seams; and providing all necessary adhesives, rubber wall base, transitions, accessories, delivery, and supervision.

B. The project aims to deliver a durable, easy-to-maintain, safe, and visually appropriate flooring system while minimizing disruption to center operations.

All work must comply with applicable State requirements, manufacturer recommendations, and industry-standard commercial flooring practices.

4. Qualifications and Requirements:

A. See Section 3 below

B. See Exhibits A & B

5. Requested Proposal Format

A. See Section 5 below

6. Proposal Submission Instructions

A. Responses must be submitted via email to the Procurement Point of Contact identified above. The Response submission email should include the subject line

“RFP Submission from (Insert Respondent Name) for PPSC RFP 2771, Flooring

Renovations at PPSC Child Development Center.

B. Ensure all requested attachments are included

C. Responses received after the submission deadline shall not be opened and shall be rejected as a late response, unless otherwise permitted by the procurement official in accordance with Procurement Rule R-24-103-201-10.

Vendor Response Signature Page

Solicitation Number: PPSC RFP 2771

Flooring Renovations at PPSC Child Development Center

Vendors responding to this solicitation must fill out this page in its entirety, sign and return with vendor’s response. This page must bear a physical or electronic signature, as electronic signature is defined in the "Uniform Electronic Transactions Act", section 24-71.3-102 (8), evincing an intent by the vendor to be bound by its response. Failure to do so may disqualify the vendor response.

The undersigned understands and agrees that misrepresentation made in this response and/or subsequent discussions or information presented to the State may be deemed sufficient cause for the refusal by the State to execute a contract as a result, and that that later discovery of any omission or misrepresentation made in the solicitation response and/or subsequent discussions or information presented to the State may be grounds for the cancellation of an existing contract.

State of Colorado

REQUEST FOR PROPOSAL COVER SHEET & SIGNATURE PAGE

Date: RFP Number:

Procurement Point of Contact:

Sealed Proposals must be mailed/ delivered to:

RFP 2771

Pikes Peak State College 5675 S. Academy Blvd., Room B229 Colorado Springs, Colorado 80906

Proposal Submission Deadline:

Number of Copies

August 28, 2026

James Gellenbeck Procurement.bids@pikespeak.edu

719-502-2008

Due: September 29, 2026, at 2:00pm (Mountain Time)

Offerors are responsible for ensuring timely receipt.

Offerors must submit one (1) electronic pdf.

Flooring Renovations at PPSC Child Development Center Offerors are asked to fill out this page in its entirety and to sign and return with their Proposal. The State of Colorado Request for Proposal Cover Sheet & Signature Page must be signed by the Offeror, or an officer of the Offeror legally authorized to bind the

Offeror to the proposal.

Legal Company Name (Offeror):

Authorized Signature:

Typed/Printed Name:

Title:

Company Address:

City: State: Zip:

Phone Number: Email Address:

Contact Name for Clarifications:

Title:

Phone Number: Email Address:

By signing this Request for Proposal Cover Sheet & Signature Page, the authorized agent acknowledges acceptance of all terms and conditions of this solicitation.

Offerors are urged to read the solicitation document thoroughly before submitting a proposal.

My company is registered on Colorado VSS. ____Yes ____No. VCUST number if known #___________________________

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TABLE OF CONTENTS

TABLE OF CONTENTS

1. INTRODUCTION…………………………………………………………………………………………………………….3

A. General Information

B. Background

C. Overview and Goals

D. Sole Point of Contact

E. Schedule of Activities

F. Pre-Proposal Meeting………………………………………………………………………………………………...5

G. Start Date

H. Anticipated Contract Term

2. OFFEROR’S EXPERIENCE AND PERSONNEL

A. Organizational Experience

B. Organizational Personnel

3. REQUIREMENTS

A. Accessibility Requirements

B. Insurance Requirements

C. Mandatory Requirements

4. Scope of Work

A. Scope of Work and Deliverables

5. REQUESTED PROPOSAL FORMAT

6. EVALUATION METHODOLOGY

A. Evaluation Process

B. Evaluation Committee

C. Proposal Evaluation Criteria

D. Demonstrations and Discussions

E. Single proposal

F. Award

7. EXHIBITS………………………………………………………………………………………………………………………15

A. Exhibit A - IRS Taxpayer Identification Form………………………………………………………….15

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B. Exhibit B - PERA Retiree Questionnaire………………………………………………………………….16

C . Exhibit C - Scope of Work / Specifications……………………………..……………………………..17

D. Exhibit D - Insurance Requirements

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1. INTRODUCTION

A. General Information

On behalf of the State of Colorado, Pikes Peak State College is issuing this

Request for Proposals for Flooring Renovations at PPSC Child Development

Center.

B. Background

The State is seeking to complete flooring renovations at the PPSC Child

Development Center located at the Centennial Campus. The existing flooring and related materials have reached a condition requiring removal and replacement to support a safe, functional, durable, and professional learning environment for children, staff, and visitors.

C. Overview and Goals

The work generally consists of removing existing resilient flooring, staples, and underlayment; providing floor preparation and new underlayment; furnishing and installing commercial sheet vinyl flooring; completing heat-welded seams;

installing compatible adhesives, rubber wall base, doorway transitions, and associated accessories; and providing necessary delivery and supervision.

The goal of this solicitation is to obtain a complete flooring renovation that provides a durable, maintainable, and aesthetically appropriate finished floor system while minimizing disruption to the Child Development Center. The completed work should meet applicable State requirements, manufacturer installation recommendations, and accepted commercial flooring practices.

The State’s objectives are to:

a. Remove deteriorated or existing flooring materials and prepare the substrate for new flooring

b. Provide a properly prepared and level surface suitable for installation of the new flooring system

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c. Furnish and install commercial-grade resilient sheet flooring and associated materials

d. Provide heat-welded seams and finished transitions to create a durable and cleanable surface

e. Install compatible rubber wall base and related adhesives and accessories

f. Complete the work in a safe, professional, and timely manner

g. Deliver a finished flooring system that supports the long-term functionality, appearance, cleanliness, and safety of the Child

Development Center

D. Sole Point of Contact

i. The State’s sole point of contact for this solicitation is James Gellenbeck, Director of Procurement and Contracts, who may be reached via email at

Procurement.Bids@PikesPeak.edu or via phone at 719-502-2008.

ii. Because phone lines may not be consistently monitored, email is the preferred method of communication. The individual listed above is the sole point of contact for this solicitation. Initiating contact with anyone other than this individual may result in Offeror disqualification.

DI. Schedule of Activities

i. This Schedule of Activities is for information and planning purposes only.

Schedules for Activities listed as “Estimated” may be subject to change depending on the needs of the State. All times are considered in Mountain

Time (MT), as adjusted for daylight savings.

ii. The date of publication for this solicitation on Colorado VSS is August 28, 2026.

a. A mandatory pre-proposal meeting will be held at 5675 S. Academy

Blvd., Colorado Springs, CO 80906 in the Breckenridge Bldg. Room

B232 on September 11, 2026, at 8:30 AM MST.

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b. Written inquiries must be submitted to

Procurement.Bids@pikespeak.edu no later than 5:00 PM MST on

September 15, 2026.

c. The estimated date for the State’s responses to vendors’ written inquiries to be published on Colorado VSS is Close of business on

September 18, 2026.

d. All proposals must be submitted in the method described below no later than 2:00PM MST on September 29, 2026.

e. A public opening of the proposals will be held at 5756 S. Academy

Blvd., Colorado Springs, CO 80906, Room B229. on September 29, 2026, at 2:30PM MST

f. The estimated date for demonstrations from selected proposers is

October 1, 2026

g. The estimated date for the publication of an Intent to Award on

Colorado VSS is October 8, 2026.

F. Pre-Proposal Meeting

i. To ensure sufficient information is available to vendors preparing proposals, a mandatory pre-proposal meeting has been scheduled. The intent of this meeting is to tour the site and have Pikes Peak State College staff available to discuss the project. Vendors preparing proposals must attend and sign-in to have their proposals accepted. The meeting will begin promptly at the address, date, and time below.

a. 5675 S. Academy Blvd.

Colorado Springs, CO 80906

Breckenridge Bldg., Room B232

September 11, 2026, at 8:30 AM MST

G. Start Date

The desired Contract or Purchase Order start date is October 15, 2026

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H. Anticipated Contract Term

i. The initial term of the awarded Contract is anticipated to begin on October

15, 2026, and end on January 15, 2027.

ii. The State may extend the Contract beyond the anticipated term in accordance with the Colorado Procurement Code, and in the event that the

State determines an extension is necessary.

iii. The State may, within its sole discretion, choose not to exercise any option or extension term in the Contract for any reason. If the State chooses not to exercise any option or extension term, it may re-procure the goods and/or services in its sole discretion.

2. OFFEROR’S EXPERIENCE AND PERSONNEL

A. Organizational Experience

i. The State is seeking a qualified flooring contractor with demonstrated experience providing commercial flooring installation and renovation services in occupied or operational facilities. The selected vendor should have sufficient organizational capacity, technical knowledge, qualified personnel, equipment, and resources to successfully complete the Work in accordance with the solicitation requirements, project schedule, applicable codes and standards, and manufacturer installation requirements.

The vendor should demonstrate experience with projects of similar size, scope, and complexity, including removal of existing flooring and underlayment, substrate and floor preparation, installation of resilient sheet flooring, heat-welded seams, commercial adhesives, rubber wall base, doorway transitions, and related finishing work.

The vendor’s organization should have demonstrated ability to:

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a. Plan coordinate, and manage commercial flooring renovation projects

b. Provide qualified and experienced flooring installation personnel

c. Properly prepare substrates and install resilient sheet flooring system

d. Perform heat welding and finish work in accordance with manufacturer requirements

e. Coordinate material deliveries, labor, equipment, and project activities

f. Maintain a safe and orderly work environment

g. Work effectively in an active facility while minimizing disruption to occupants and operations

h. Provide appropriate project supervision and quality control through completion of the Work

B. Organizational Personnel

i. The State expects the vendor to assign personnel who possess the appropriate training, experience, and qualifications necessary to perform their assigned responsibilities. At a minimum, the vendor should identify a qualified project supervisor or project manager responsible for coordinating the Work, communicating with the State’s designated representative, monitoring the schedule, coordinating personnel and materials, and ensuring completion of the project requirements.

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ii. Installation personnel should have demonstrated experience with commercial resilient sheet flooring, underlayment installation, floor preparation, heat welding, rubber wall base, transitions, and related flooring finishes

iii. The vendor shall provide sufficient personnel to perform the Work safely, efficiently, and in accordance with the established schedule. Personnel assigned to the project shall have the knowledge and experience necessary to perform their duties professionally and shall comply with all applicable site safety requirements and State facility policies.

3. REQUIREMENTS

A. Accessibility Requirements

i. All work performed as a result of this solicitation must comply with all applicable provisions of §§24-85-101, et seq., C.R.S., and the Accessibility

Standards for Individuals with a Disability, as established by the Office Of

Information Technology pursuant to Section §24-85-103 (2.5), C.R.S. and 3) all

State of Colorado technology standards related to technology accessibility and with Level AA of the most current version of the Web Content

Accessibility Guidelines (WCAG), incorporated in the State of Colorado technology standards.

B. Insurance Requirements

The awarded Offeror will be required to submit a certificate(s) of insurance evidencing insurance coverage for, at minimum, the types and amounts of insurance as required by the Insurance provision in the Contract or Purchase

Order Terms and Conditions, included in this solicitation as Exhibit D, prior to execution of the Contract or Purchase Order.

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C. Mandatory Requirements

i. The selected vendor must meet all mandatory requirements established by the State and must demonstrate the ability to provide the labor, materials, equipment, supervision, and services necessary to successfully complete the PPSC Child Development Center flooring renovation.

At a minimum, the vendor must:

a. Provide Qualified Personnel

Provide appropriately trained and experienced personnel capable of performing commercial flooring removal, floor preparation, underlayment installation, resilient sheet flooring installation, heat welding, wall base installation, transitions, and related finishing work

b. Provide All Required Materials and Labor

Furnish all materials, labor, equipment, tools, delivery, supervision, and incidental services necessary to complete the Work in accordance with the solicitation and approved project requirements

c. Complete Flooring Removal and Preparations

Remove existing flooring, staples, and underlayment and properly prepare the substrate for installation of the new flooring system

d. Install New Flooring System

Provide and install the specified commercial resilient sheet flooring, new underlayment, adhesives, heat-welded seams, rubber wall base, doorway transitions, caulking, and associated accessories

e. Meet Manufacturer Requirements

Install all flooring materials and related products in accordance with applicable manufacturer recommendations and installation requirements

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f. Meet Applicable Codes and Standards

Perform the Work in compliance with applicable federal, state, and local laws, codes, regulations, safety requirements, and accepted industry practices

g. Maintain a Safe Work Area

Maintain a safe, clean, and orderly work area throughout the project and properly manage construction debris and waste, including the required dumpster services

h. Coordinate with the State

Coordinate scheduling, site access, deliveries, work activities, and project completion with the State’s designated representative and facility personnel

i. Minimize Disruption

Perform the Work in a manner that minimizes disruption to the operations of the Child Development Center and other campus activities

j. Meet Project Schedule

Complete all Work within the schedule established by the State and promptly communicate any conditions that may affect the project schedule

k. Quality of Work

Provide professional workmanship and correct any deficiencies identified by the State during inspection or acceptance of the Work

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l. Final Cleanup and Acceptance

Remove construction debris, excess materials, tools, and equipment upon completion and leave the work area clean and ready for use.

The Work will be subject to State inspection and acceptance.

Failure to meet any mandatory requirement may result in the vendor being determined non-responsive or otherwise ineligible for award, in accordance with the solicitation requirements and applicable State procurement rules.

4. SCOPE OF WORK

A. Scope of Work and Deliverables

This Scope of Work describes the deliverables sought through this RFP and the scope of what the awarded Offeror will be expected to offer through the contract resulting from this RFP. The Scope of Work is intended to provide interested

Offeror’s with sufficient basic information to submit a proposal. It is not intended to limit a proposal’s content or exclude any relevant or essential data.

i. See Exhibit C

5. REQUESTED PROPOSAL FORMAT

Proposals should cover the following areas, with an emphasis on how these areas relate to the evaluation criteria listed in this Request for Proposals.

A. Demonstrated Experience and Capabilities

i. Offeror shall describe how the Offeror’s experience and capabilities make it the ideal candidate to perform the work. Describe experience with similar projects. Reference above for this solicitation regarding the desired organizational experience.

ii. Offeror’s Response- Offeror shall indicate key personnel who will be assigned to the project and describe their experience. Reference above of this solicitation regarding the desired organizational personnel.

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B. Accessibility Requirements

Offeror’s Response- Offeror shall describe how their proposed solution will meet or exceed the accessibility requirements detailed in this solicitation.

C. Mandatory Requirements

Offeror’s Response- Offeror shall describe how their proposed solution will meet or exceed the mandatory requirements detailed in this solicitation.

D. Technical/Business Proposal

Offeror’s Response- Offeror shall describe how they will accomplish the Scope of

Work detailed in this solicitation.

E. Cost Proposal

6. EVALUATION METHODOLOGY

A. Evaluation Process

A comprehensive, thorough, complete and impartial evaluation of each proposal received will be conducted in accordance with §24-103-203(7), C.R.S, which states, “The award shall be made to the responsible Offeror whose proposal is determined in writing to be the most advantageous to the state, taking into consideration the price and evaluation factors set forth in the request for proposal.”

B. Evaluation Committee

i. An Evaluation Committee will be established utilizing measures to ensure the integrity of the evaluation process. These measures include the following:

a. Selecting committee members who do not have a conflict of interest regarding this solicitation.

b. Facilitating an independent review of proposals.

c. Requiring the evaluation of the proposals to be based strictly on the content of the proposals.

d. Ensuring the fair and impartial treatment of all Offerors.

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ii. The objective of the Evaluation Committee is to conduct reviews of the proposals that have been submitted, to hold frank and detailed discussions among themselves, and to recommend an Offeror for award.

C. Proposal Evaluation Criteria

i. The State will evaluate proposals to determine if each Offeror meets all mandatory qualification requirements; provided, however, that the State has the authority to waive non-material mandatory requirements in certain circumstances. Reference Procurement Rule R-24-103-301-03. The mandatory qualification requirements are scored on a Met/Not Met basis and only those proposals found to meet all mandatory requirements, other than non-material mandatory requirements waived by the State, can be considered for a

Contract resulting from this solicitation.

ii. Proposals will be evaluated by the Evaluation Committee using the evaluation criteria listed below. The evaluators will consider whether the Scope of Work requirements in the solicitation have been addressed, and they will review the capabilities of the Offeror, as well as the quality of the approach proposed, the price, and any other aspect determined relevant to the evaluation criteria.

CI. Demonstrations and Discussions

i. The Evaluation Committee may, if it deems necessary, request clarifications, conduct discussions or oral presentations, or request best and final offers. Per

R-24-103-203-03, discussions may be held with responsible offerors whose proposals are determined to be reasonably susceptible to be selected for award to:

a. Promote understanding of the state’s requirements and the offerors’ proposals; and

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b. Facilitate a contract that will be most advantageous to the state taking into consideration price and the other evaluation factors set forth in the request for proposals.

ii. The Evaluation Committee may adjust its scoring based on the results of such activities. However, proposals may be reviewed and determinations made without such activities. Offerors should be aware that the opportunity for further explanation might not exist; therefore, Offerors should ensure that their submission is complete, and are encouraged to submit their best possible proposal, including pricing.

E. Single proposal

If only one bid or proposal is received in response to a solicitation, an award may be made to the single bidder or offeror if the procurement official finds that the price submitted is fair and reasonable and that other prospective bidders or offerors had reasonable opportunity to respond. Reference Procurement Rule R-

24-103-201-02(d).

F. Award

i. A Notice of Intent to Award will be published on Colorado VSS.

ii. The award determination is ultimately a business decision that will reflect an integrated assessment of the relative merits of the proposals received, using the factors set forth in this solicitation. The State intends to award

Contract(s) to the Offeror(s) whose proposal(s), conforming to the solicitation, will be most advantageous to the State, price and other factors considered.

EXHIBIT A

EXHIBIT B

The Contractor shall provide all labor, materials, equipment, tools, supervision, delivery, disposal, and incidental services necessary to complete the flooring renovation at the PPSC Child Development Center, Cent Campus. All Work shall be performed in a professional manner and in accordance with applicable codes, safety requirements, manufacturer recommendations, and accepted conm1ercial flooring practices.

1. Project Scope

The Work shall generally include:

• Remove and dispose of existing resilient flooring, staples, and existing underlayment.

• Provide required demolition labor and a 30-yard dumpster for removal of flooring-related debris.

• Prepare the existing substrate for installation of new flooring.

• Provide floor preparation using Ardex SDF Feather Finish Gray Cement or approved equivalent.

• Provide a full skim coat of the new underlayment and fill applicable gaps as required for proper flooring installation.

• Furnish and install Powerhold Birch Underlayment, 4' x 5' sheets, 6MM, or approved equivalent.

• Furnish and install commercial resilient sheet vinyl flooring, including Mannington

Biospec MD 6'6" (63 SY per roll), or approved equivalent.

• Furnish and install appropriate flooring adhesive, including Mannington V-88 M Guard

Adhesive or approved equivalent.

• Heat weld sheet viny 1 seams using weld rod matching the selected sheet viny 1.

• Furnish and install Johnsonite DC Toe 4" Dura Cove Rubber Base Coils or approved equivalent.

• Furnish and install compatible cove base adhesive.

• Furnish and install VIF transitions at doorways or approved equivalent.

• Provide and install required caulking and other associated flooring accessories.

• Provide delivery, project supervision, cleanup, and removal of construction debris.

• Complete final inspection and correct deficiencies identified by the State.

2. Technical Requirements

All flooring materials shall be commercial-grade products suitable for the intended application.

Materials shall be compatible with one another and with the existing substrate.

The Contractor shall:

• Verify existing field conditions and dimensions prior to installation.

• Ensure the substrate is properly prepared, clean, dry, smooth, and suitable for the new flooring system.

• Install underlayment in accordance with manufacturer requirements.

• Apply floor preparation materials as necessary to provide a suitable surface for resilient sheet flooring.

Scope of Work / Specificatons

EXHIBIT C

The Contractor shall comply with all applicable campus access, security, safety, housekeeping, and work-hour requirements established by the State.

6. Inspection and Acceptance

The State will inspect the completed Work to verify compliance with the solicitation, approved materials, specifications, and applicable installation requirements.

The Contractor shall correct, at no additional cost to the State, workmanship deficiencies or incomplete items identified during the inspection that are within the Contractor's scope of responsibility.

Final acceptance will occur after the Work has been completed, deficiencies have been corrected, construction debris has been removed, and the State determines that the project has been satisfactorily completed.

7. Project Completion

The project shall be considered complete when all specified flooring and related work has been performed, all materials and debris have been removed or properly disposed of the work area has been cleaned, required corrections have been completed, and the Work has been inspected and accepted by the State.

Except as otherwise specifically stated in the PO, Vendor shall obtain and maintain insurance as specified in this section at all times during the term of this PO:

EXHIBIT D

index.pdf

Exhibit D.pdf