RFP # 27-SCPS-004_Addendum # 1.pdf

To: Potential Offeror

Date: September 22, 2026

Subject: Addendum #1, RFP # 27-SCPS-004, Local Textbook Adoption for Family &

Consumer Science Grades 6-12

Addendum #1 is hereby issued to address the following for the above referenced RFP:

CLARIFICATIONS:

1. Sample copies of primary textbooks with ancillary resources must be received by

Stafford Schools on or before October 9, 2026.

QUESTIONS:

1. Are print textbooks a requirement?

Answer: Print textbooks are not required, however, Stafford Schools would like the option to purchase a physical print textbook.

2. There are four Culinary Specialization courses listed on the standards site. Which course or courses does the district offer and what is the enrollment for each?

Answer: Stafford Schools offers Culinary Arts I (Grades 10-12), Culinary Arts II (Grades

11-12), and Culinary Specialization (Grades 11-12). Current approximate enrollment numbers:

Culinary Arts I 64

Culinary Arts II 57

Culinary Specialization 19

3. The RFP references eight sets for middle schools and six sets for high schools. Please confirm whether this means one set for each of Stafford’s eight middle schools and one set for each of its six high schools, plus the three public-review sets, rather than eight sets per middle school or six sets per high school.

Answer: For middle school samples, one (1) set of materials per school site plus three (3) sets of materials, for a total of eleven (11) sets of materials need to be delivered. For high school samples, one (1) set of materials per school site plus three (3) sets of materials, for a total of nine (9) sets of materials need to be delivered. All samples need to be delivered to 31 Stafford Ave., Stafford, VA 22554.

STAFFORD COUNTY PUBLIC SCHOOLS

31 Stafford Avenue

Stafford, Virginia 22554 Telephone (540) 658-6000 www.staffordschools.net

RFP # 27-SCPS-004, Local Textbook Adoption for Family Consumer Science Grade 6-12

4. The RFP includes a “Digital ONLY” sample option. Please confirm that digital-only instructional resources are fully eligible for evaluation and adoption under this RFP.

Answer: Stafford Schools is open to textbooks that are digital only.

5. If the same instructional resource is proposed for more than one course, may one sample set be identified for evaluation across those courses, or are separate sample sets required for each course designation? Section 3.6 indicates that a resource may be considered across multiple courses.

Answer: One sample may be submitted for multiple courses. If one sample is submitted for multiple courses, indicate the course titles on Attachment C. Please refer to Stafford

Schools REVISED Attachment C - Questionnaire, attached and incorporated herein.

6. Please confirm the required method for submitting the October 9 proposal package.

Should the electronic response be submitted by email, through eVA, or through another designated system?

Answer: The proposal package may be electronically through eVA, eva.virginia.gov, or to Stafford Schools’ Procurement Department, procurement@staffordschools.net, by the due date and time specified within the RFP.

7. The RFP requires materials to align with VDOE Career and Technical Education Course

Competencies and Workplace Readiness Skills. Does Stafford require vendors to submit a formal written correlation/alignment for each proposed resource, or will alignment be evaluated from the submitted instructional materials?

Answer: Yes, please refer to Stafford Schools REVISED Attachment C - Questionnaire, attached and incorporated herein.

8. Are vendors able/required to be present for the public review period?

Answer: No, vendors are not required to present.

9. Will vendors be able to conduct demonstrations, presentations, or interviews during the evaluation process?

Answer: No.

10. Does this RFP also include books (available in 5 formats - hardcover, paperback, eBook, digital audiobook, audiobook-on-CD) to use as supplemental resources (rather than textbooks) for students?

Answer: Yes.

11. Are you able to provide the evaluation rubric?

Answer: No, the evaluation rubric is not available at this time.

http://eva.virginia.gov/ mailto:procurement@staffordschools.net

All other terms, conditions and specifications remain the same.

Note: A signed acknowledgment of this addendum must be received at the location indicated on the solicitation either prior to the solicitation due date and hour or attached to your proposal.

Signature on this addendum does not substitute for your signature on the original bid/proposal document. The original proposal document must be signed.

Respectfully, Wendy Cole-Morris, NIGP-CPP, CPPB, VCO/A

Director of Procurement & Risk Management

Company Name

Signature & Title

Date

REVISED ATTACHMENT C – PROPOSAL QUESTIONNAIRE

Name of Firm: ____________________________________

Plan/Methodology:

1. Offeror provided samples in the following format:

☐ Combination of digital and physical

☐ Digital ONLY

☐ Physical ONLY

2. Samples submitted by the Offeror include the following (specify title, resource, etc.) and identify the course title(s) the sample is being submitted for consideration for adoption.

3. Has your textbook been updated to reflect the current course?

4. How many years does your Firm provide online access to the textbook? Can Stafford

Schools purchase additional years?

5. For Offerors submitting digital samples for Family & Consumer Science, Health &

Medical Sciences, Business & Marketing, and Trade & Industrial Education and ancillary materials that are included with the textbook, select the appropriate checkboxes for integration protocols:

☐ Single Google sign-on

☐ Integration with Clever

☐ Integration with Canvas

Please explain:

6. For Offerors submitting digital samples textbooks and ancillary materials that are included with the textbook, does your Firm provide an Administrator Portal or a platform that allows a district administrator to manage digital resources? If yes, please provide parameters.

7. For all Offerors submitting samples, does your Firm provide Professional development?

If so, please provide parameters and a listing of professional development offered.

8. Please provide a listing of other school districts that have adopted this textbook(s) from your Firm.

9. For each submitted resource, please provide a formal written correlation/alignment on how the submitted material(s) align with the Virginia Department Of Education Career and Technical Education Course Competencies and Workplace Readiness Skills.