RFP # 27-SCPS-001_Addendum # 1.pdf

To: Potential Offeror

Date: September 22, 2026

Subject: Addendum #1, RFP # 27-SCPS-001, Local Textbook Adoption K12 Literacy

Addendum #1 is hereby issued to address the following for the above referenced RFP:

CLARIFICATIONS:

1. Sample copies of primary textbooks with ancillary resources must be received by

Stafford Schools on or before October 9, 2026.

QUESTIONS:

1. Will your district accept proposals from vendors that can provide a comprehensive K-5

Literacy Textbook solution, or are you seeking to award a vendor that can provide the full scope of K-5, 6-8, and 9-12?

Answer: Stafford Schools would prefer a solution that is comprehensive of Literacy K-

12. However, we are open to comprehensive solutions for K-5, 6-8, and 9-12 per the requirements stated within our RFP.

2. Can you please confirm the number of samples needed for this review? Does the district need complete sets of teacher and student materials for each grade submitted, or will a representative sampling be acceptable (for example, a single module per grade)?

Answer: Please submit one (1) set of samples for each grade level to each school plus three (3) sets of samples for each grade level to Central Office located at 31 Stafford

Ave., Stafford, VA 22554. Samples shall be inclusive of teacher and student materials for each grade submitted.

3. If we are submitting a K-5 program, can you confirm that we need to send samples to 19 elementary schools, 3 sets to the Professional Development Center, and 1 set to the

Howell Public Library?

Answer: Please submit one (1) set of samples for each grade level to all 19 elementary schools plus three (3) sets of samples for each grade level, which includes a set for the

Howell Library, to Central Office located at 31 Stafford Ave., Stafford, VA 22554.

4. Can you please specify the exact courses that are reviewing new textbooks for ELA

Grades 9-12?

Answer: For English Grades 9-12, the adoption includes the following titles: English 9 and 9 Honors, English 10 and 10 Honors, and English 11 and 11 Honors, and English 12.

STAFFORD COUNTY PUBLIC SCHOOLS

31 Stafford Avenue

Stafford, Virginia 22554 Telephone (540) 658-6000 www.staffordschools.net

RFP # 27-SCPS-001, Local Textbook Adoption for K12 Literacy

5. Are you reviewing for AP ELA courses, including AP English Literature and AP English

Language?

Answer: No.

6. Are you reviewing for any ELA elective courses?

Answer: No.

7. Can you please confirm expected enrollments for each course?

Answer: We are working on enrollment numbers for our English courses. Enrollment numbers will be given out during price negotiations with the top ranked offeror(s) for this adoption.

8. Can you confirm which books are currently in use for each course?

Answer: Stafford Schools’ previous Literacy Adoption awarded the following:

● McGraw Hill - Open Court, Foundational Skills Kit (Grades K-3)

● Houghton Mifflin Harcourt - Into Reading (Grades K-5)

● Great Minds, Wit & Wisdom (Grades 6-8)

● Houghton Mifflin Harcourt - Into Literature (Grades 9-12)

9. If Advanced Placement English Language and Advanced Placement English Literature are included: Are VDOE Standards of Learning correlations required, in addition to

College Board/AP alignment?

Answer: Stafford Schools is not adopting textbooks for any Advanced Placement English courses.

10. Can you clarify whether adopted materials must remain available for new purchases throughout the full contract term, or whether publishers may establish an end-of-sale date for a specific edition while continuing to support previously purchased materials and licenses?

Answer: All adopted materials must remain available for purchase through the full seven

(7) year adoption period.

11. Are dual-enrollment English courses included in the scope of this RFP?

Answer: Stafford Schools is not adopting textbooks for any dual-enrollment English courses.

12. What is the anticipated implementation school year for awarded titles? I.e., will awarded titles be purchased around summer 2027 and in use for the start of the 27–28 school year?

Answer: It is Stafford Schools’ intent to purchase adopted textbooks and ancillary resources related to this adoption between April - June 2027 to be used for the 2027-2028 school year.

RFP # 27-SCPS-001, Local Textbook Adoption for K12 Literacy

13. Will SCPS consider submissions for an updated copyright of the K-5 ELA curriculum that is currently on the VDOE Core Curriculum List? For example, our core program, copyright 2022, is what's listed on VDOE's approved list; however, we have an updated copyright 2026 of this curriculum. The 2026 edition has received a favorable evaluation from The Reading League, and many of the updates and enhancements made to the program were a direct result of feedback from our Virginia users of the previous 2022 copyright. We know that adopting a new literacy curriculum is an important decision and a large investment, and we want to provide the district with the best and most current materials to sustain you through the full 7-year adoption.

Answer: Yes, if the publisher has submitted an updated copyright to VDOE and received written notification that the updated copyright has been approved.

14. Can Zaner-Bloser submit Superkids 2026 as an update to our listed program (Superkids

2017), or must the sample match the 2017 copyright year exactly as listed?

Answer: Any sample(s) submitted must match the copyright year the offeror is proposing.

15. Can you verify the address for Howell Public Library? This address is not listed in

Attachment E or on page 5 of the RFP doc.

Answer: The set of materials for the Howell Public Library is included in the three (3) sets of materials received for public review.

16. Will SCPS accept a K-2 submission, or does it need to be a comprehensive K-5 program

Answer: Stafford Schools would prefer samples for a comprehensive K-5 program.

All other terms, conditions and specifications remain the same.

Note: A signed acknowledgment of this addendum must be received at the location indicated on the solicitation either prior to the solicitation due date and hour or attached to your proposal.

Signature on this addendum does not substitute for your signature on the original bid/proposal document. The original proposal document must be signed.

Respectfully, Wendy Cole-Morris, NIGP-CPP, CPPB, VCO/A

Director of Procurement & Risk Management

Company Name

Signature & Title

Date