Roswell Park Comprehensive Cancer Center Elm and Carlton Streets Buffalo, NY 14263 www.roswellpark.org

REQUEST FOR PROPOSAL

RFP # 27-14

FOR

TERM CONTRACT FOR ELECTRICAL

SERVICES

DATE OF ISSUANCE: JULY 14, 2026

BID RESPONSE DUE DATE AND TIME:

THURSDAY AUGUST 6, 2026 BY 02:00 P.M. EST

http://www.roswellpark.org/

RFP # 27-14 i

TABLE OF CONTENTS

SECTION I – GENERAL

SECTION II – SCOPE OF REQUEST

SECTION III – BID REQUIREMENTS

SECTION IV – BID RESPONSE EVALUATION

CRITERIA

SECTION V – POST AWARD CONTRACT EXECUTION

SECTION V – M/WBE AND EEO REQUIREMENTS

SECTION VII – RFP ATTACHMENTS

1. TERM ELECTRICAL BID PROPOSAL FORM

2. A. GENERAL ELECTRICAL SERVICES BID PROPOSAL

FORM

B. MEDIUM VOLTAGE/SWITCHGEAR ELECTRICAL

SERVICES BID PROPOSAL FORM

3. NON-COLLUSION AFFIDAVIT

4. DISCLOSURE FORM

5. SAMPLE SERVICES AGREEMENT

6. MWBE 100 – MWBE ENTERPRISE AND EEO POLICY

STATEMENT

7. MWBE 101 - STAFFING PLAN

8. SPECIFICATION SECTION 015700 – ENVIRONMENTAL

CONTROL

9. SPECIFICATION SECTION 015800 – PATIENT CARE

FACILITIES RISK ASSESSMENT

10. SPECIFICATION SECTION 078400 - FIRESTOPPING

11. RECEPTACLE TESTING FORM

12. MECHANICAL/ELECTRICAL INTERRUPTION TEMPLATE

FORM

13. CABLING STANDARDS

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SECTION I – GENERAL

1.1 ABOUT ROSWELL PARK

Roswell Park Cancer Institute Corporation d/b/a Roswell Park Comprehensive Cancer Center (“Roswell Park”), located in Buffalo, New York, was founded in 1898 by Dr. Roswell Park, one of the nation’s preeminent surgeons. Roswell Park provides a comprehensive array of inpatient and outpatient cancer treatment services, as well as a wide variety of cancer research, education, and prevention activities, on a local, national, and international scale. From its inception, Roswell Park’s mission – to understand, prevent and cure cancer – has remained consistent with the vision of its founder.

Roswell Park is located on 29-acres in the heart of the 120-acre Buffalo Niagara Medical Campus. The Roswell Park campus encompasses 17 research, clinical, and administrative buildings with more than 2.2 million GSF. Satellite campuses can be found within the Greater Western New York region and include locations in Williamsville at 100 College Parkway and 203 Park Club Lane, Niagara Falls at 6934 Williams Road, and Depew at 6450 Transit Road. Roswell Park is a New York public benefit corporation that is partially funded by New York State (“NYS”).

1.2 SUMMARY OF REQUEST

Roswell Park is seeking bid responses, in accordance with the criteria set forth in Subsection 3.2 of this RFP (a “Bid Response” or “Bid Responses”, as applicable), from vendors (each a “Bidder” and collectively the “Bidders”, as applicable) who provide general and/or medium voltage/switchgear electrical services as further set forth in Section II of this RFP.

1.3 NOTICES OF INTENT TO BID

After downloading the RFP from the New York State (“NYS”) Contract Reporter, all companies planning to submit a Bid Response shall send an email stating their intent to bid to:

Robert Henschel at Robert.Henschel@roswellpark.org.

1.4 PRE-BID MEETING

A virtual pre-bid meeting (via Microsoft Teams) is scheduled for Wednesday July 22, 2026 at 11:00 a.m. EST. Contact Robert Henschel for further details. All questions during the meeting shall be submitted to Robert Henschel as indicated in Questions section below.

1.5 QUESTIONS

Roswell Park will accept questions from Bidders regarding this RFP until Monday July 27, 2026 at 12:00 p.m. EST. Questions must be submitted via email to: Robert Henschel at

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Robert.Henschel@roswellpark.org. Bidders must reference the RFP number and title in the subject line of the email. As part of Roswell Park’s response to Bidders’ questions, ALL Bidders’ questions and the associated answers will be shared collectively with all Bidders.

1.6 ADDENDA

If it becomes necessary to clarify and/or modify any portions of this RFP, as determined by Roswell Park, in its sole discretion, then Roswell Park shall issue individually numbered addenda to the Bidders which shall contain such clarifications and/or modifications (individually an “Addendum” and collectively “Addenda”). All such Addenda shall be listed in the Bidders’ bid proposals, which are described in greater detail in Subsection 3.2 of this RFP (a “Bid Proposal” or “Bid Proposals”, as applicable), in the area indicated (see Section VII of this RFP for a list of attachments).

1.7 VALIDITY OF BID RESPONSES

Bidders’ Bid Responses shall remain open and valid for a period of at one hundred eighty

(180) days from the due date of the Bid Responses as indicated in this RFP (the “Proposal Validity Period”). During the Proposal Validity Period, the price quoted and the proposed offering in each Bid Response must remain unchanged unless otherwise directed, in writing, by Roswell Park. If a Bidder is selected as a successful Bidder by Roswell Park (a “Successful Bidder” or “Successful Bidder(s)”, as applicable) and awarded a resultant agreement by Roswell Park (a “Resultant Agreement” or “Resultant Agreement(s)”, as applicable) within the Proposal Validity Period, then, once accepted, the price quoted and the proposed offering of each such Successful Bidder must remain unchanged and in effect as stated in the Resultant Agreement(s).

1.8 TERM

The term of the Resultant Agreement(s) will be for a 3-year initial term (the “Term”) which shall automatically renew for three (3) successive one (1) year renewal terms unless written notice of nonrenewal by either party is given at least thirty (30) days prior to the expiration of the Term.

1.9 PROCUREMENT LOBBYING

Pursuant to Chapter 1 of the State Finance Laws of 2005, as amended by Chapter 596 of the Laws of 2005, as of the date this RFP is issued by Roswell Park (as stated on the cover page of this RFP), any direct and/or indirect contacts, communications, lobbying, and/or other attempts of any kind by any Bidder in an effort to influence the RFP award process are prohibited by NYS law.

1.10 RESTRICTIONS ON CONTACTS DURING THE

PROCUREMENT PROCESS

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Pursuant to State Finance Law §139-j, as amended by Chapters 56 and 395 of the Laws of 2006, Chapter 501 of the Laws of 2007, Chapter 169 of the Laws of 2009 and Chapter 4 of the Laws of 2010, this RFP includes and imposes certain restrictions on communications between Roswell Park and any Bidder during the procurement process. All Bidders are restricted from making contacts from the earliest notice of this RFP through the final award and approval of the Resultant Agreement(s) by Roswell Park to any other person at Roswell Park other than Robert Henschel, Executive Director of Strategic Sourcing, unless it is a contact that is included among certain statutory exceptions set forth in State Finance Law §139-j(3)(a). Please refer to the following link for further information regarding these requirements, including penalties that may be imposed on any Bidder for violation thereof: https://ogs.ny.gov/acpl

1.11 CONTRACTING AND EQUAL OPPORTUNITIES

PURSUANT TO NYS EXECUTIVE LAW ARTICLE 15-A AND 5

NYCRR PARTS 142-144

Roswell Park is required to implement the provisions of NYS Executive Law Article 15- A and 5 NYCRR Parts 142-144 regarding contracting opportunities for certified NYS Minority- Owned Business Enterprises (an “MBE” or “MBEs”, as applicable) and certified NYS Women- Owned Business Enterprises (a “WBE” or “WBEs”, as applicable) (collectively an “M/WBE” or “M/WBEs”, as applicable) and equal employment opportunities (“EEO”) for minority group members and women (collectively the “M/WBE Regulations”) for all contracts with a value in excess of: (i) $25,000.00 for labor, services (including legal, financial, and other professional services), travel, supplies, equipment, materials, and/or any combination of the foregoing, with the exception of the acquisition, construction, demolition, replacement, major repair, and/or renovation of real property and/or improvements thereon; and (ii) $100,000.00 for the acquisition, construction, demolition, replacement, major repair, and/or renovation of real property and/or improvements thereon (individually an “M/WBE Requirement Threshold” and collectively the “M/WBE Requirement Thresholds”, as applicable). If the value of any Bidder’s Bid Response and Resultant Agreement, if awarded by Roswell Park, will meet an M/WBE Requirement Threshold, then each such Bidder and Successful Bidder shall comply with the requirements set forth in Section VI of this RFP, and shall complete the documentation set forth in Subsection 3.2 of this RFP which shall be included as part of each such Bidder’s Bid Response. If the value of any Bidder’s Bid Response and Resultant Agreement, if awarded by Roswell Park, will not meet an M/WBE Requirement Threshold, then the requirements set forth in Section VI of this RFP shall not apply to each such Bidder and each such Bidder shall not be required to complete the documentation set forth in Subsection 3.2 of this RFP.

https://ogs.ny.gov/acpl

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SECTION II – SCOPE OF REQUEST

2.1 SUMMARY

Roswell Park is soliciting competitive proposals from qualified Bidders to perform as needed general and medium voltage/switchgear electrical services (“Services”) on its campus. The campus is comprised of hospital, research, administrative office facilities, parking ramp, power plant, and medium voltage utility substation. Services may include the installation, modification, measurement, testing, troubleshooting, and maintenance on the whole, or parts, of the following campus and building systems: campus substation, building substations, medium and low voltage power distribution, fire alarm, nurse call, overhead paging, data communication, generator electrical systems, electric manholes and underground conduit and cabling systems, and automatic transfer switches.

All Bidders must meet or exceed the requirements for the specific type of Service they are proposing to provide (general electrical services and/or medium voltage/switchgear services) contained herein in compliance with Roswell Park requirements, industry standards, and all federal, state and local laws, ordinances and regulations. Bidders shall not be limited from responding to this RFP if they are only qualified to provide one of the types of Service. Response to this RFP, alone, does not guarantee the Bidder(s) will be awarded the contract described herein.

As a result of this RFP, Roswell Park may award multiple zero-dollar term contracts to the successful Bidder(s), hereinafter, “Contractor” to provide the proposed Services. Contractors may be awarded a Resultant Agreement to provide general electrical services only, or medium voltage/switchgear electrical services only, or both general and medium voltage/switchgear electrical services. The Resultant Agreement will specify the type of electrical services the Contractor is approved to perform based on their qualifications. The Resultant Agreement will be a three (3) year initial term (the “Term”) which shall automatically renew for three (3) successive one (1) year renewal terms unless written notice of nonrenewal by either party is given at least thirty (30) days prior to the expiration of the Term.

Roswell Park will request Services from the Contractor(s) on a project-by-project basis in the form of a separate, project specific request for quote. These projects vary in number, size, dollar amount, duration and scope and may have a cost up to $249,000. Projects with a cost in excess of $250,000 may, at Roswell Park’s discretion, be handled by a separate Request for Proposal (“RFP”). As a result of each project-specific request for quote, a Work Authorization/Purchase Order will be issued to the Contractor authorizing them to proceed with the defined scope of work. Since the volume, type, and complexity of Services is unknown, Roswell Park cannot commit a balance of work between the selected Contractors or a minimum amount to any Contractor. On average, Roswell Park’s yearly spend on General Electrical Services (excluding Audio Visual) is $700,000 to $900,000. Roswell Park’s yearly spend on Audio Visual Services is $200,000 - $500,000. On average, Roswell Park’s yearly spend on Medium Voltage/Switchgear Electrical Services is $250,000 to $350,000.

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2.2 SERVICES

2.2.1 General

A. This is an all-inclusive contract for electrical trade services for the Contractor to provide all labor, material, tools, and equipment to perform the Services as defined by the project-specific Work Authorization.

B. The Contractor(s) is responsible for the project management and supervision of its employees for performing Services.

C. Roswell Park will communicate a scope of work to the Contractor for each project. The Contractor may provide a proposal or quotation, as warranted, for Roswell Park approval. If approved, Roswell Park will issue an associated Purchase Order. The terms and conditions of this contract shall govern the resulting Services.

2.2.2 Typical General Electrical Services of the Contractor

A. General electrical services may include, but are not limited to the installation, modification, measurement, testing, troubleshooting, and maintenance on the whole, or parts, of:

1. Campus and building:

i. 0 – 1000V power distribution systems including, but not limited to switchboards, panelboards, motor control centers, feeders, branch circuitry, lighting, equipment connections;

ii. Fire alarm systems;

iii. Nurse call systems;

iv. Overhead paging systems;

v. Mechanical systems control wiring including, but not limited to motor control, sensors, equipment controllers, building management systems;

vi. Variable frequency drives;

vii. Campus work order fulfillment and campus dispatch tasks such as tripped breaker, replacement of receptacles, lighting repair, troubleshooting, and other general system repair and maintenance as directed.

2. Data Communication and Audio Visual (AV):

i. Data communication systems including, but not limited to ethernet and fiber cabling, audio visual cabling;

ii. Conduit, cable tray, and other cable management systems;

iii. Installation and mounting of commercial displays, televisions, and digital signage;

iv. Installation and mounting of wall, ceiling, articulating, and specialty display mounting systems;

v. Installation and mounting of audio speakers, including ceiling-mounted, wall-mounted, and pendant speakers;

vi. Installation and mounting of video conferencing cameras and related AV equipment;

vii. Installation and mounting of ceiling, tabletop, and wall-mounted microphones;

viii. Installation of audio-visual (AV) infrastructure and supporting equipment;

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ix. Installation, routing, termination, labeling, and testing of low-voltage communications cabling;

x. Installation of Category 6/6A and fiber optic cabling in accordance with industry standards;

xi. Installation of communications outlets, patch panels, and equipment racks;

xii. Installation and support of structured cabling systems for voice, data, wireless, and AV applications;

xiii. Testing, certification, documentation, and labeling of installed communications and AV cabling.

2.2.3 Typical Medium Voltage/Switchgear Electrical Services of the Contractor A. Medium Voltage/Switchgear electrical services may include, but are not limited to the installation, modification, measurement, testing, troubleshooting, and maintenance on the whole, or parts, of:

1. Campus medium voltage substation including, but not limited to transformers, switchgear, SF6 gas switches, DC battery systems, breakers;

2. Building low and medium voltage substations including, but not limited to transformers, switchgear, DC battery systems, micro-processor and electrical mechanical protection relaying, breakers;

3. Micro-processor and electrical mechanical protection relaying programming, testing, and troubleshooting;

4. Medium and low voltage cabling;

5. Electric manhole and underground conduit and cabling systems;

6. Generator electrical systems;

7. Automatic transfer switches;

8. Motor control centers;

9. Human Machine Interface (HMI); HMI platform consisting of materials and devices required to integrate SEL relays, meters, Beckwith tap changer controls and all hardwired I/O alarm and status points. The platform can be expanded to include any and all relays. The existing HMI is interfaced with the campus building management system (BMS). All upgrades including all maintenance to the HMI system shall be covered under this contract.

10. Commissioning services of both medium voltage and low voltage substation equipment and systems;

11. In-house testing and commissioning engineering support to electricians performing commissioning work;

12. Generate detailed testing and commissioning reports;

13. Energy meter commissioning, testing and installation;

14. Programmable Logic Controllers (PLC) maintenance, programming and installation.

2.2.4 Documentation

A. The Contractor shall provide a service report completed by the technician within one week upon the execution of any scheduled or emergency maintenance performed.

B. A sample service report shall be included in the Bid Response and shall be customizable to Roswell Park needs.

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C. Service reports shall include, at minimum, the following items:

1. Name of Firm

2. Name of Technician(s)

3. Date of Service

4. Task executed and result of activity

5. Itemized material list

6. Test equipment utilized

7. NFPA referenced standard(s), if executed task impacts life safety systems

D. During the provision of Services, the Contractor shall provide complete documentation, acceptable to Roswell Park, related to all aspects of Services performed including but not limited to:

1. Acknowledgement and response to Roswell Park work orders, requests for proposals and quotations

2. Signed service reports describing the date(s), location(s), and nature of Services

3. Warranties

4. Calibration documentation and test results

5. SDS

6. Operating and maintenance manuals

7. Receptacle Testing Form (as attached in Section VII)

8. Drawings, sketches, and schematics

9. Approvable invoices

10. Other documentation that may be required or requested in support of Services

2.3 CONTRACTOR/STAFF QUALIFICATIONS

Bidders shall compile and present to Roswell Park their ability to meet the following minimum qualifications in order to execute the Services defined in this RFP.

2.3.1 General Electrical Services

A. Contractor Qualifications

1. Minimum of ten (10) years’ experience in providing General Electrical Services in facilities of similar size, scope and complexity.

2. Certified, registered, and licensed in State of New York and Erie County.

3. Standardized training program to perform the business of the firm.

4. Health, Safety and Environmental compliance program specialized to General

Electrical Services executed at Roswell Park.

5. Generation of timely and approvable invoices and ability to customize based on the needs of Roswell Park.

B. Staff Qualifications

1. Project Manager:

i. Minimum 5 years’ management experience specific to General Electrical Services.

ii. Ability to make recommendations on an as-needed basis based on field issues found.

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iii. Available yearly for on-site account review with Facilities Management.

2. Foreman: All on-site representative personnel engaged in directing the work to be accomplished under this contract shall possess at least 3 years of recent (within the last 5 years) experience in directing General Electrical Services in facilities of similar nature.

3. All Contractor Personnel shall be:

i. Trained and skilled in the work they will perform and in operating the necessary installation, mobilization, and testing equipment.

ii. Trained in the latest NFPA 70E, Standard for Electrical Safety in the

Workplace. This shall include training in using and having ready access to proper personal protective equipment (PPE) related to NFPA 70E.

iii. Trained in OSHA 10 or able to receive training within ninety days of award of the Resultant Agreement including, but not limited to hazard communications, asbestos, lead based paint, silica and blood borne pathogen awareness.

iv. Properly trained and have the appropriate equipment and PPE to safely perform the work.

4. Contractor personnel performing testing and commissioning shall have at least 3 years’ experience (within last 5 years) in the specific type of testing and commissioning work they will be performing.

5. Contractor personnel performing data communication systems services shall have the applicable IEEE data/communications certifications, including Panduit and Corning certifications.

6. For all required training listed in the RFP, Contractor shall be able to show proof upon request from Roswell Park.

2.3.2 Medium Voltage/Switchgear Electrical Services

A. Contractor Qualifications

1. Minimum of ten (10) years’ experience in providing Medium Voltage/Switchgear

Electrical Services in similar facilities and specifically in campus or utility medium voltage distribution substations and hospitals;

2. Continued and updated specialized training program for electricians performing the service and testing of systems and equipment listed in Section 2.2.3 including training on test equipment utilized.

3. Health, Safety and Environmental compliance program specialized to Medium Voltage/Switchgear Electrical Services executed at Roswell Park.

4. Generation of timely and approvable invoices and ability to customize based on the needs of Roswell Park.

5. In-house Testing and Commissioning Engineer/s with minimum of 10 years’ experience in providing those services.

6. Certified, registered and licensed in the State of New York and Erie County.

B. Staff Qualifications

1. Project Manager/s:

i. Minimum 5 years’ management experience specific to Medium Voltage/Switchgear Electrical Services.

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ii. Ability to make recommendations on an as-needed basis, based on field issues found.

iii. Available yearly for on-site account review with Facilities Management.

2. Foreman: All on-site representative personnel engaged in directing the work to be accomplished under this contract shall possess at least 5 years of recent (within the last 10 years) experience in directing Medium Voltage/Switchgear Electrical Services in facilities of similar nature and specifically in campus or utility medium voltage substations and hospitals.

3. All Contractor Personnel shall be:

i. Trained and skilled in the work they will perform and in operating the necessary equipment.

ii. Trained in the latest NFPA 70E, Standard for Electrical Safety in the

Workplace. This shall include training in using and having ready access to proper personal protective equipment (PPE) related to NFPA 70E.

iii. Trained in OSHA 10 or able to receive training within ninety days of award of the Resultant Agreement including, but not limited to hazard communications, asbestos, lead based paint, silica and blood borne pathogen awareness.

iv. Properly trained and have the appropriate equipment and PPE to safely perform the work.

4. Contractor personnel performing testing and commissioning shall be qualified, trained and have at least 5 years’ experience (within last 10 years) in the specific type of testing and commissioning work they will be performing.

5. Contractor personnel performing programming, testing, and troubleshooting on microprocessors and electrical mechanical protective relay devices shall be qualified, trained and have at least 3 years’ experience within the last 5 years including Schweitzer (SEL) devices.

6. For all required training listed in the RFP, Contractor shall be able to show proof upon request from Roswell Park.

2.3.3 Roswell Park reserves the unrestricted right to accept or reject any Contractor employee at any time, with or without cause, at the sole and absolute discretion of the Director of Engineering and Maintenance. Should the Director of Engineering and Maintenance require that a Contractor employee be removed, the employee will be removed from campus immediately and a replacement identified. There shall be no additional cost to Roswell Park for the removal and replacement of a Contractor employee.

2.4 REQUIREMENTS

2.4.1 Performance Expectations

A. All Services executed by the Contractor shall be coordinated in advance with Roswell

Park as specified in the project specific Purchase Order.

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B. The project specific Purchase Order will specify the time of performance, however, occasionally the Services executed through the Resultant Agreement(s) will be off-hours, prior to 6am, or after approximately 6pm.

C. Services executed are to be done with minimum disruption to Roswell Park operations.

D. When on campus, the Contractor shall check in with Roswell Park prior to beginning any work and shall do the same prior to leaving campus.

1. The Contractor shall contact Public Safety at (716) 845-3069 (option #4) for any required access to data closets.

E. Services shall be provided using only first-quality and new materials compatible with existing.

F. Services shall be provided using only Contractor-furnished tools and equipment.

Roswell Park may elect to furnish tools and equipment but not before prior approvals requiring signature are obtained.

G. Call-In Priorities

1. The Contractor must provide a method whereby they can be contacted 24 hours a day / 7 days a week.

H. Emergency Calls to Medium Voltage/Switchgear Electrical Services Contractor

1. Emergency calls placed to the Contractor providing Medium Voltage/Switchgear Electrical Services shall be returned within thirty minutes. Failure to respond to an emergency service request as required can be cause for contract termination.

2. The Contractor shall arrive on site within two-hours of an emergency call-in request placed by Roswell Park.

3. The Contractor shall be compensated for these requests at the Emergency Service Hourly Rate established in the bid form.

4. Roswell Park will pay the Contractor a four-hour minimum for Emergency Service Calls.

2.4.2 Billable Rates

A. Hourly Rates: Labor paid under this contract is defined as productive hours onsite.

Time spent for transportation of workers, material acquisition, handling and delivery, or for movement of Contractor owned or rented equipment is not chargeable directly, but is overhead and the cost shall be included in the fixed hourly rate. The hourly rate shall also include direct labor, home office overhead, general and administrative overhead and billing, field supervision above the level of foreman, taxes, insurance, profit, travel and communications costs, the cost of minor equipment and small tools, and all other costs for which the Contractor anticipates.

B. Specialty Equipment and Vehicles: The Contractor shall have the ability to utilize specialty equipment and vehicles (Service vehicle which transports specialty equipment, i.e. cable truck, line truck, excavator) when necessary to perform Services of each applicable project-specific request. An equipment line card including the costs for such equipment shall be provided to Roswell Park as part of the Bid Response.

C. Subcontractor and Material Markup: At Roswell Park’s discretion, the Contractor may provide subcontractor services, materials and/or commodities to execute the Work.

The Contractor shall seek approval from Roswell Park prior to utilizing subcontractor services or materials needed prior to purchasing. Contractor’s work utilizing

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subcontractors, or material and/or commodity purchases shall be included in the Purchase Order invoice, as a separate line item, and can include a 15% markup.

D. For Purchase Orders executed on a Time and Material basis, the Contractor shall include all applicable time sheets for personnel and receipts of materials utilized.

2.4.3 Work Areas

A. At all times, the Contractor shall abide by all Roswell Park safety standards. All work is to be completed in a manner that ensures the safety of the occupants.

B. The Contractor shall, at all times, keep work areas free from rubbish and the accumulation of any waste materials. Contractor is responsible for the prompt removal of waste materials from the work area.

C. Construction/hazardous materials shall not be disposed of onto grounds or into storm water sewers or any building drains, etc.

D. The Contractor shall reference and conform, where applicable, to the requirements of the attached Environmental Control and Patient Care Facilities Risk Assessment specifications included in Section VII.

E. The Contractor shall be responsible for sealing and firestopping any penetrations made in fire-resistance-rated and smoke-resistance assemblies, whether indicated in the project-specific request for quote or not, in order to maintain all fire safety requirements. The Contractor shall reference and conform to the requirements of the attached Firestopping specifications included in Section VII.

F. The Contractor shall complete and provide to Roswell Park a Receptacle Testing Form included in Section VII for any installation, replacement or service of a receptacle.

G. If while performing Services the Contractor needs to interrupt normal service to any system, the Contractor shall coordinate with Roswell Park and complete the Utilities Interruption Form included in Section VII.

H. While performing services on data communication services, the Contractor shall reference and conform to the requirements of Roswell Park’s Cabling Standards included in Section VII.

2.4.4 Safety Precautions

A. The Contractor shall provide a copy of company’s safety manual(s) for medium and low voltage maintenance, inspection and testing including lock out/tag out policy and confined space policy upon request.

B. Roswell Park reserves the right to stop work that appears to be proceeding in an unsafe manner.

C. Any and all tests shall be performed with the apparatus de-energized and grounded except where otherwise specifically required to be un-grounded and energized for certain tests. The energized test shall be approved by Roswell before the test occurs.

D. A safety lead person shall be identified prior to commencement of work.

1. Safety briefings should be conducted prior to the commencement of work.

2. If required, the Contractor shall appoint a designated safety representative.

E. The Contractor shall abide by the ARC flash labels on the electrical equipment and provide any and all PPE required necessary to perform any work at hand.

F. The Contractor shall notify Roswell prior to accessing any electrical equipment including, but not limited to, electrical switchgear, switchboards, transformers, RFP # 27-14 12 panelboards, programmable logic controllers, microprocessor-based relays, electro/mechanical relays, automatic transfer switches, generators, and medium voltage autotransformer starters.

2.4.5 Subcontracted Work

A. If necessary to perform portions of the Services described in this request, the Contractor may propose to use a subcontractor. The Contractor must obtain approval from Roswell Park prior to contracting with any subcontractor. Roswell Park reserves the right to accept or reject any proposed subcontractor.

B. All subcontracts shall contain provisions that require all work thereunder be performed in strict accordance with the requirements of this Resultant Agreement. The Contractor is responsible to ensure this occurs.

2.4.6 Prevailing Wage Rates

A. All hourly rates proposed under this solicitation must include and fully comply with

New York State Prevailing Wage requirements as established by the New York State Department of Labor. Bidders are responsible for ensuring that their proposed labor rates meet or exceed the applicable prevailing wage and fringe benefit rates for the applicable job classification(s) and location of work.

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SECTION III – BID REQUIREMENTS

3.1 GENERAL STATEMENTS AND REPRESENTATIONS

3.1.1 ROSWELL PARK’S RIGHTS

This solicitation is a request for proposal and does not constitute an offer by Roswell Park. Roswell Park reserves the right, in its sole discretion, to: (i) award a Resultant Agreement to a single Bidder, to multiple Bidders, or to not award a Resultant Agreement at all; (ii) reject any or all Bid Responses; (iii) award only a portion of the RFP to any Bidder; (iv) adjust and/or correct any arithmetical error in any Bid Proposal following notification to the Bidder; (v) waive minor irregularities in any Bid Response following notification to the Bidder; (vi) adopt, as Roswell Park property, all submitted Bid Responses and corresponding attachments, and to use any portions thereof which are not specifically noted as proprietary by the Bidder; (vii) change any portion of this RFP following issuance of an Addendum to the Bidders; (viii) cancel and/or limit the scope of this RFP; (ix) consider and accept modifications in any Bid Response at any time before the RFP award is made, if such action is in the best interest of Roswell Park, as determined by Roswell Park, in its sole discretion; (x) negotiate with any Bidder to serve the best interests of Roswell Park; and/or (xi) award a Resultant Agreement to any Bidder based on Roswell Park’s RFP evaluation criteria listed in Section V of this RFP, and not simply based on lowest bid.

3.1.2 COSTS TO PREPARE BID RESPONSES

Roswell Park is not responsible, and will not reimburse any Bidder, for any costs incurred by any Bidder in preparing and/or submitting a Bid Response, in making any presentation(s) to Roswell Park in relation to a Bid Response, in providing any demonstration(s) to Roswell Park in relation to a Bid Response, and/or in performing any other activities relative to this RFP prior to award of a Resultant Agreement. Furthermore, unless otherwise specified in writing by Roswell Park, Roswell Park is not liable for any costs incurred by a Successful Bidder(s) following award of the RFP until a Resultant Agreement is fully executed, and all required approvals have been obtained by such Successful Bidder.

3.1.3 DISCREPANCIES

The Bidders are responsible for bringing discrepancies found in this RFP to the attention of Roswell Park.

3.1.4 CERTIFICATE OF INSURANCE

Upon notification of award from Roswell Park, the Successful Bidder(s) shall provide a certificate of insurance evidencing its compliance with the insurance requirements outlined in the sample “Services Agreement” which is attached to this RFP (the “Sample Agreement”) (see Section VII of this RFP for a list of attachments). If any Bidder is unable to meet any of the insurance requirements, then such Bidder shall detail any such non-compliance, in the form of redlines within the Sample Agreement, as further indicated in Subsection 3.2.11. The Bidder does

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not need to complete the blank areas of Sample Agreement unless requested within Scope of Request. The contract will be completed by Roswell Park and the successful bidder after an award is made. The sample agreement is included as part of the RFP so the bidder can review it and provide Roswell Park a redlined copy that includes any items that the bidder takes exception to.

This should be returned as part of the bidders’ response.

The Successful Bidder will maintain, at a minimum, at all times during the term and each renewal term of the Resultant Agreement, the following primary insurance coverages and corresponding limits:

Insurance Coverages Insurance Limits Workers’ Compensation Statutory limits

Employer’s Liability $1,000,000.00 each accident

$1,000,000.00 disease – each employee $1,000,000.00 disease – policy limit

Commercial General Liability

$1,000,000.00 each occurrence $300,000.00 damage to rented premises (each occurrence)

$10,000.00 medical expense (any one person) $1,000,000.00 each personal and advertising injury

$3,000,000.00 general aggregate $3,000,000.00 products/completed operations aggregate

Automobile Liability $1,000,000.00 combined single limit (each accident) Umbrella or Excess

Liability $5,000,000.00 each occurrence

$5,000,000.00 aggregate

The Successful Bidder will include Roswell Park and its officers, directors, agents, employees, subsidiaries, and affiliates as additional insureds on the Successful Bidder’s commercial general liability, automobile liability, and umbrella or excess liability insurance policies. The Successful Bidder and its insurer(s) will waive all rights of subrogation against Roswell Park and its officers, directors, agents, employees, subsidiaries, and affiliates for recovery of damages to the extent these damages are covered by the Successful Bidder’s workers’ compensation, commercial general liability, automobile liability, and/or umbrella or excess liability insurance policies. The Successful Bidder’s workers’ compensation, commercial general liability, automobile liability, products liability, and umbrella or excess liability insurance policies will be written so that the coverage provided to Roswell Park is as broad as the coverage provided for the Successful Bidder, applying as primary insurance on a non-contributing basis before any other insurance and/or self-insurance, including any deductible and/or self-insured retention, maintained by and/or provided to the Successful Bidder. (Any insurance maintained by Roswell Park will be in excess of, and will not contribute with the Successful Bidder’s insurance). The Successful Bidder’s workers’ compensation, commercial general liability, automobile liability, products liability, and umbrella or excess liability insurance policies will be endorsed so that the policies cannot be cancelled, non-renewed, changed/materially altered, and/or allowed to expire until at least thirty (30) days prior written notice has been given to Roswell Park.

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3.1.5 AUDITED FINANCIAL STATEMENTS

If the value of any Bidder’s Bid Response and Resultant Agreement, if awarded by Roswell Park, will exceed $1,000,000.00, then each such Bidder’s Bid Response shall include its audited financial statement, approved/certified by a certified public accountant. The audited financial statement shall not be dated more than ninety (90) days prior to the date of receipt by Roswell Park. If the audited financial statement was issued more than ninety (90) days prior to the date of receipt by Roswell Park, then such Bidder must submit its most recent audited financial statement and its most recent unaudited quarterly financial statement. The unaudited quarterly financial statement must show such Bidder’s current assets and liabilities. All audited financial statements will be presented in accordance with generally accepted accounting principles.

3.1.6 FINAL AWARD

Final Award would be contingent upon both parties reaching an agreement and/or terms and conditions.

3.2 CONTENT AND FORMAT OF BID RESPONSES

Each Bidder’s bid response must be tabulated and organized by the following sections to demonstrate the services they are able to provide to Roswell Park. Within each tab, the Bidder shall specifically respond and provide documentation to represent their response to the indicated requirements. (Such supplemental documentation shall not include any terms and conditions or marketing material)

Bidder’s shall provide information that is applicable to the category of Services they seek to provide. Bidders submitting for the General Electrical Services only shall submit information in the below sections: sections 1-3, 5, 6 and 8-11. Bidders submitting for the Medium Voltage/Switchgear Electrical Services only shall submit the information in the following sections:

sections 1-5 and 7-11. Bidders submitting for General Electrical Services and Medium Voltage/Switchgear Electrical Services shall submit the information in the following sections:

sections 1-11.

1.0 Cover Letter. The Bidder shall submit a signed transmittal letter expressing interest in contracting with Roswell Park for the specific category of services and its understanding of the scope of services to be provided. The cover letter shall not exceed two (2) pages and shall name one individual as the primary contact person with Roswell Park who will be authorized to represent the organization.

2.0 Bidder’s Description. The Bidder shall provide a brief description of the following items:

A. History of firm including number of offices and office that would be managing Services executed at Roswell Park.

B. Identification of which Services the Contractor will provide (general and/or medium voltage/switchgear).

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C. An organization chart including proposed supervisor and number of staff available to provide Services (general and/or medium voltage/switchgear). The chart should identify all individuals considered key to the success of this contract and outline their roles and responsibilities and levels of authority.

D. Describe your management approach and how it supports accomplishing the Services described herein. Describe your proposed organization sufficiently to enable the evaluators to understand the proposed structure, staffing, distribution of authority, and distribution of work functions.

E. Identification, detailed work history, resume, and references of proposed Project Manager(s).

F. Evidence of current New York State and Erie County license.

G. Evidence of standardized training program including NFPA 70E safety training and

OSHA 10 certifications.

H. Evidence of Health and Safety program.

3.0 Bidder’s Additional Information. The Bidder shall provide the following items:

A. Discuss your approach for managing the invoicing of multiple projects with separate purchase order numbers with the required information and submitting for payment within 30 days upon Work Authorization completion.

B. Include an equipment line card for any specialty equipment and vehicles offered.

C. Provide a list of proposed subcontracted services.

D. Sample service report.

E. Sample invoice.

F. Sample Site Specific Safety Plan.

4.0 Bidder’s Medium Voltage/Switchgear Electrical Services Experience. The Bidder shall provide information regarding the organization’s experience in providing Medium Voltage/Switchgear Electrical Services to other healthcare and research organizations. The following information shall be included:

A. Provide an example of a detailed emergency response plan for responding to power interruptions involving a campus or building substation.

B. Provide an example of shutdown procedures for performing substation or building de-energized installation, service, and testing work.

C. Provide an example of a detailed testing and/or commissioning report produced by the organization.

D. Provide description of continued specialized training program for staff that will be performing the work.

5.0 Term Contract for Electrical Services Bid Proposal. Each Bidder’s Bid Response shall include a signed, completed Bid Proposal for Electrical Services, which must be submitted on the “Bid Proposal Form”, a copy of which is attached to this RFP (see Section VII for a list of attachments). All Bid Proposals shall be complete and all-inclusive.

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6.0 General Electrical Services Bid Proposal. Each Bidder’s Bid Response shall include a signed, completed Bid Proposal, which must be submitted on the “Bid Proposal Form”, a copy of which is attached to this RFP (see Section VII of this RFP for a list of attachments). All Bid Proposals shall be complete and all-inclusive.

7.0 Medium Voltage/Switchgear Electrical Services Bid Proposal. Each Bidder’s Bid Response shall include a signed, completed Bid Proposal, which must be submitted on the “Bid Proposal Form”, a copy of which is attached to this RFP (see Section VII of this RFP for a list of attachments). All Bid Proposals shall be complete and all-inclusive.

8.0 Non-Collusion Affidavit. Each Bidder’s Bid Response shall include a signed, completed “Non-Collusion Affidavit”, a copy of which is attached to this RFP (see Section VII of this RFP for a list of attachments).

9.0 Disclosure Form. Each Bidder’s Bid Response shall include a signed, completed “Disclosure Form”, a copy of which is attached to this RFP (see Section VII of this RFP for a list of attachments).

10.0 M/WBE and EEO Documentation. Each Bidder’s Bid Response shall include a signed, completed “M/WBE 100 – Policy Statement” and “M/WBE 101 – Staffing Plan”, a copy of which is attached to this RFP (see Section VII of this RFP for a list of attachments).

11.0 Exceptions. The Successful Bidder(s) will be expected to sign Resultant Agreement(s) which will be in a form similar to the Sample Agreement. Roswell Park will not accept Bidder’s agreement and/or terms and conditions in lieu of Roswell Park’s Resultant Agreement. If any Bidder has any exceptions to the Sample Agreement, then such exceptions shall be submitted in the form of redlined changes within the document, and included as part of each Bidder’s Bid Response. Any and all exceptions must be included as part of each Bidder’s Bid Response. If any Bidder does not include its exceptions as part of its Bid Response, then each such Bidder shall be deemed to have accepted the terms of the Resultant Agreement, if awarded by Roswell Park.

Roswell Park will not negotiate changes to any Resultant Agreement if such proposed changes were not included as part of the applicable Successful Bidder’s Bid Response.

FURTHERMORE, IF ANY BIDDER SUBMITS EXCEPTIONS THAT ARE

INTENDED TO LIMIT THE BIDDER’S LIABILITY IN ANY WAY UNDER THE

RESULTANT AGREEMENT, THEN ROSWELL PARK MAY, IN ITS SOLE DISCRETION,

REJECT THE BIDDER’S BID RESPONSE. IF THIS RFP IS FOR THE PROCUREMENT OF

ANY PRODUCT AND/OR SERVICE TO BE USED AND/OR PERFORMED IN ANY

CLINICAL SETTING AT ROSWELL PARK, THEN ROSWELL PARK WILL NOT ALLOW

ANY BIDDER TO LIMIT ITS LIABILITY UNDER THE RESULTANT AGREEMENT.

ROSWELL PARK RESERVES THE RIGHT TO NEGOTIATE AND/OR REJECT ANY

PROPOSED CHANGES SUBMITTED BY ANY BIDDER.

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3.3 BID RESPONSE SUBMISSION REQUIREMENTS

3.3.1 BID RESPONSE DUE DATE AND TIME

Sealed Bid Responses must be submitted by the Bidders to Roswell Park no later than THURSDAY AUGUST 6, 2026 by 02:00 P.M. EST.

3.3.2 NUMBER AND FORMAT OF COPIES

The Bidders must submit one (1) original copy of their Bid Responses in electronic format on a CD or USB Drive or via email.

3.3.3 BID RESPONSE SUBMISSION ADDRESS

The Bidders shall submit their Bid Responses to Roswell Park either by mail, courier service, or hand delivery as follows:

If By Mail/Courier Service If By Hand Delivery

Roswell Park Cancer Institute Elm and Carlton Streets

Buffalo, NY 14263 Attention: Robert Henschel, Executive

Director of Strategic Sourcing

Roswell Park Cancer Institute Purchasing Department

Cell and Virus Building, 5th Floor, Room 536 141 High Street

Buffalo, NY 14263 Attention: Robert Henschel, Executive Director of Strategic Sourcing

3.3.4 BID RESPONSE LABELS

Each Bidder’s Bid Response envelope and, if mailed, shipping package, shall be clearly marked as follows:

SEALED BID RESPONSE

RFP # 27-14

TERM CONTRACT FOR ELECTRICAL SERVICES

DO NOT OPEN UNTIL THURSDAY AUGUST 6, 2026

AT 02:00 P.M. EST

3.3.5 LATE BID RESPONSES

Late Bid Responses will not be opened and/or evaluated by Roswell Park. Each Bidder is responsible for assuring that its Bid Response is received by Roswell Park by the due date and time indicated in this RFP.

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SECTION IV – BID RESPONSE EVALUATION

CRITERIA

All Bid Responses received by Roswell Park will be reviewed and evaluated by a committee of Roswell Park personnel. The committee will recommend the award be made to the Bidder(s) whose Bid Response(s) receive(s) the highest overall evaluation score based on the criteria listed in the following table (Roswell Park reserves the right to place such weight on each of such factors as it deems appropriate, in its sole discretion). Bid Responses will be evaluated based upon the type of Services the Bidder provides a proposal on. If a Bidder is proposing on both types of Services, the Bidder will be evaluated by each of the below criteria.

4.1 GENERAL ELECTRICAL SERVICES EVALUATION

CRITERIA

Evaluation Criteria Weight Financial (proposed pricing, rates, fees, expenses) 55% New York State Business 3% Small Business Enterprise (SBE) Certified Firm 2% Bidder’s qualification, experience, and references 25% Ability to meet all of Roswell Park’s requested needs 10% Overall Bid Response (completeness, content, etc.) 5%

4.2 MEDIUM VOLTAGE/SWITCHGEAR ELECTRICAL

SERVICES EVALUATION CRITERIA

Evaluation Criteria Weight Financial (proposed pricing, rates, fees, expenses) 40% New York State Business 3% Small Business Enterprise (SBE) Certified Firm 2% Bidder’s qualification, experience, and references 40% Ability to meet all of Roswell Park’s requested needs 13% Overall Bid Response (completeness, content, etc.) 2%

4.3 EVALUATION INTERVIEW

After evaluation of the RFP responses, it may be necessary to complete a Phase II evaluation consisting of presentations, interviews, etc.

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SECTION V – POST AWARD CONTRACT

EXECUTION

5.1 COMMENCEMENT OF SERVICES

Roswell Park will engage the Contractor in project-specific Purchase Orders based on their need. Purchase Orders with expected value under $24,999 may be solicited with a formal request from a single Term Contractor. For Purchase Orders with an expected value between $25,000 and $249,999, Roswell Park may issue a formal request to multiple Term Contractors.

Purchase Orders with an expected value in excess of $250,000 may, at Roswell Park’s discretion, be handled by a separate RFP for services.

In response to Roswell Park’s project-specific request, the Contractor shall submit a proposal, or a completed Work Authorization form, an example of which is included within the sample Agreement (see Section VII for attachments). Each project-specific quote or Work Authorization form shall detail the scope of work, cost, schedule and project team. For the above referenced project-specific request, Roswell Park may evaluate proposals submitted by Contractors using the below evaluation criteria.

Project-Specific Evaluation Criteria (Table 1) Weight Financial (proposed pricing, rates, fees, expenses) TBD % Local and NYS vendor TBD % Certified NYS Small Business TBD % Bidder’s qualification, experience, and references TBD % Ability to meet all of Roswell Park’s requested needs TBD % Overall Bid Response (completeness, content,…