SECTION I – SCOPE OF WORK:

1.1 SUMMARY OF REQUEST

Roswell Park Comprehensive Cancer Center’s GMP Engineering and Cell Manufacturing Facility (“GEM”) is seeking a qualified business development consultant to support the continued growth of its academic CDMO and industry partnership activities.

GEM is an academic GMP manufacturing facility with capabilities in cell therapy manufacturing, viral vector production, process development, analytical development, quality control testing, regulatory support, and early-phase clinical manufacturing. The facility supports investigator-initiated trials, academic collaborators, biotech companies, and pharmaceutical partners requiring translational development and GMP manufacturing services.

As GEM expands its external partnership portfolio, Roswell Park is seeking business development expertise to identify, qualify, and advance high-value opportunities within the cell and gene therapy market. This includes areas such as CAR T, TCR, armored cell therapies, viral vectors, nonviral delivery systems, plasmid-related services, analytical development, and early-phase CMC support.

The selected consultant will be responsible for developing a structured and scalable business development function, enhancing GEM’s market positioning, generating and qualifying new leads, supporting client outreach, and establishing a repeatable process to convert opportunities into funded projects, sponsored research, master service agreements, statements of work, and strategic collaborations. Success will be measured by the consultant’s ability to generate qualified opportunities that align with GEM’s capabilities and convert those opportunities into actionable engagements.

1.2 SCOPE OF REQUEST

The consultant will provide services across the following functional areas:

1.2.1 Market Assessment and Positioning

The consultant will review GEM’s current capabilities, differentiators, constraints, and target customer segments. This may include:

· Reviewing GEM’s service offerings, including cell therapy manufacturing, viral vector manufacturing, process development, analytical development, QC testing, and regulatory support.

· Identifying priority customer segments, including academic investigators, early stage biotech companies, venture backed startups, pharmaceutical companies, foundations, and strategic collaborators.

· Assessing market demand for early phase CGT manufacturing, viral vector services, process development, and analytical support.

· Reviewing the competitive landscape of academic CDMOs, commercial CDMOs, and specialized CGT service providers.

· Helping refine GEM’s value proposition, including where GEM is best positioned to compete and where it should avoid low fit opportunities.

1.2.2 Lead Generation and Qualification

The consultant will identify and qualify prospective clients and collaborators. Activities may include:

· Building a target account list of biotech, pharmaceutical, academic, venture backed, and foundation supported CGT programs.

· Identifying companies with preclinical, IND enabling, Phase 1, or Phase 2 cell and gene therapy assets.

· Prioritizing leads based on fit with GEM’s capabilities, timing, technical needs, funding status, likelihood of conversion, and strategic value.

· Conducting outreach to prospective clients using agreed upon messaging.

· Scheduling introductory calls, technical scoping discussions, and site visits.

· Maintaining a CRM style tracker of prospects, contact history, next steps, probability of conversion, projected value, and expected timing.

1.2.3 Sales Cycle and Opportunity Support

The consultant will help GEM move qualified opportunities through the business development process. Activities may include:

· Preparing briefing materials before client calls.

· Helping define client needs, technical scope, timelines, decision criteria, and budget expectations.

· Supporting RFP responses, proposal development, capability presentations, site visit agendas, and follow up communications.

· Working with GEM technical, quality, finance, legal, contracts, and project management teams to shape practical client proposals.

· Supporting negotiation strategy for SOWs, MSAs, work orders, confidentiality agreements, and strategic collaboration agreements.

· Tracking actions and ensuring follow up after meetings, conferences, and site visits.

1.2.4 Conference and Relationship Strategy

The consultant will support GEM’s external visibility and relationship building through a targeted and results-driven conference and partnering strategy, aligned with GEM’s target clients and expected return on investment. Activities may include:

· Recommending priority conferences and partnering events, such as ASGCT, BIO, Phacilitate, Meeting on the Mesa, SITC, ASH, JPM related events, and relevant regional biotech events.

· Developing preconference target lists and outreach plans.

· Supporting meeting requests with potential clients, investors, strategic partners, and collaborators.

· Preparing concise GEM talking points and follow up templates.

· Supporting post-conference follow up and opportunity tracking.

1.2.5 Business Development Infrastructure

The consultant will help establish the operating tools needed for a sustainable BD function. Deliverables may include:

· CRM tracker or pipeline dashboard.

· Lead qualification criteria.

· Target account list.

· Standard outreach email templates.

· Standard client intake form.

· Opportunity scoring model.

· Conference planning template.

· BD meeting cadence and reporting structure.

· Monthly pipeline report format.

· Recommendations for CRM platform use, such as Salesforce, Microsoft Dynamics, HubSpot, or an interim SharePoint based tracker.

1.2.6 Transition Support for Full Time Hire

If GEM hires a full time business development employee during or after the consulting engagement, the consultant will support transition activities, including:

· Sharing active pipeline details.

· Providing lead history and relationship context.

· Transferring CRM materials and outreach templates.

· Supporting onboarding of the new hire.

· Recommending 30, 60, and 90 day priorities for the permanent BD role.

1.2.7 Exclusions

Unless separately agreed, the consultant will not:

· Make binding commitments on behalf of Roswell Park or GEM.

· Sign contracts, MSAs, SOWs, NDAs, or pricing agreements.

· Represent final technical, quality, regulatory, or legal positions without review by appropriate GEM and Roswell Park stakeholders.

· Promise manufacturing slots, timelines, pricing, or regulatory outcomes without internal approval.

· Provide legal, tax, regulatory, or financial advice.

1.3 MINIMUM REQUIREMENTS

Vendors must meet the following minimum qualifications:

1.3.1 Business development experience in cell therapy, gene therapy, viral vector manufacturing, biologics, CDMO services, translational research, or life sciences services.

1.3.2 Established network within biotech, pharma, academic medical centers, venture groups, or CGT service providers.

1.3.3 Understanding of the CGT development lifecycle, including preclinical development, IND enabling work, process development, GMP manufacturing, analytical development, QC testing, and early phase clinical manufacturing.

1.3.4 Experience identifying, qualifying, and advancing opportunities from initial contact through proposal or contract stage.

1.3.5 Ability to communicate credibly with CMC, technical operations, manufacturing, quality, regulatory, finance, legal, and executive stakeholders.

1.3.6 Experience using CRM tools or maintaining structured pipeline tracking.

1.3.7 Ability to work within an academic medical center environment and understand the balance between mission, capacity, compliance, and revenue generation.

1.3.8 Strong written and verbal communication skills.

1.4 PREFERRED QUALIFICATIONS

Preferred qualifications include:

1.4.1 Prior BD or commercial role at a cell and gene therapy CDMO.

1.4.2 Experience selling viral vector, cell therapy, process development, analytical development, QC, or GMP manufacturing services.

1.4.3 Experience supporting MSAs, SOWs, RFPs, pricing discussions, and strategic collaboration agreements.

1.4.4 Existing relationships with C suite, CMC, technical operations, translational development, and program leadership in the CGT sector.

1.4.5 Familiarity with academic medical centers, investigator initiated trials, NIH funded programs, and early stage biotech company needs.

1.5 QUESTIONS

1.5.1 Firm and Experience

a. Describe your firm and relevant experience in cell and gene therapy (CGT), CDMO services, or related life sciences business development.

b. Describe your existing network within biotech, pharmaceutical, and academic CGT sectors.

1.5.2 Approach and Methodology

a. Describe your approach to building and managing a qualified pipeline of academic, biotech, and pharmaceutical opportunities.

b. Describe your approach to positioning an academic GMP facility as a trusted CDMO partner for early-phase cell and gene therapy development, including differentiation from commercial CDMOs and strategies to build credibility with target clients.

c. How do you identify and prioritize target clients that align with an organization’s technical capabilities, capacity, and strategic objectives?

d. Describe your approach to advancing opportunities from initial outreach through site visits, technical discussions, proposals, and executed agreements (e.g., SOWs, MSAs).

e. How do you support both short-term revenue generation and long-term market positioning?

f. Describe how you would develop a sustainable and transferable business development operating model, including how it would be transitioned to a full-time internal resource.

1.5.3 Deliverables and Outputs

a. Describe the specific deliverables you would provide for this engagement (e.g., market assessment, competitive analysis, target account list, pipeline tracker).

b. Provide examples of prior deliverables, including customer segmentation, value proposition development, and opportunity prioritization.

c. Describe the tools and templates you would provide (e.g., CRM pipeline tracker, lead qualification framework, outreach templates, conference strategy).

d. Describe how you would track and report active opportunities, including estimated value, next steps, and probability of conversion, and periodic (e.g. monthly) executive-level pipeline reporting.

e. Describe your approach to developing recommendations for long-term business development strategy and organizational structure, and the success profile for a permanent business development resource.

f. Describe your approach to developing and maintaining market intelligence, including competitive analysis, pricing awareness, and identification of industry conferences and partnering events to support business development activities.

g. Describe your approach to leveraging conferences and industry events to generate leads and strengthen market positioning.

1.5.4 Performance and Metrics

a. What key performance indicators (KPIs) do you use to measure business development success?

b. How do you track and report on pipeline development, including metrics such as lead generation, conversion rates, and estimated pipeline value?

c. Provide examples of performance outcomes achieved in similar engagements (e.g., number of qualified leads, proposals submitted, or projects secured).

d. How do you ensure alignment between identified opportunities and the client’s capabilities and strategic priorities?

1.5.5 Reporting and Governance

a. Describe your proposed reporting structure and communication approach for this engagement.

b. What reporting cadence do you recommend (e.g., weekly pipeline updates, monthly executive summaries)?

c. Provide examples of reporting formats you have used (e.g., pipeline dashboards, executive reports).

d. Describe how you collaborate with internal stakeholders, including technical, operations, finance, legal, and executive leadership teams.

1.5.6 Team and Resourcing

a. Identify key personnel who will be assigned to this engagement and describe their roles and relevant experience.

b. Provide estimated level of effort (hours per week) and availability.

c. Describe how you would scale resources, if needed, to support increased demand or opportunity volume.

1.5.7 Risk and Conflicts

a. Disclose any actual or potential conflicts of interest, including relationships with competing CDMOs or prospective clients.

b. Describe how you will maintain confidentiality of Roswell Park and GEM business information.

c. Describe any risks you foresee in this engagement and your proposed mitigation strategies.

1.5.8 Data Handling & Classification

a. In providing services, will Roswell Park data be accessed, processed, stored, or transmitted by your organization, including your personnel, affiliates, or subcontractors?

i. If yes, describe the types of data expected (e.g., business, financial, operational, strategic, research, or other non‑public information).

ii. If any data is de‑identified or anonymized, describe the method used.

1.5.9 Governance & Risk Management

a. Do you perform formal information security risk assessments at least annually?

If yes, describe scope and frequency.

b. Do you have a third‑party or subcontractor risk management program governing tools, platforms, or partners used in service delivery?

c. Does your organization have a designated individual responsible for information security (e.g., CISO or equivalent)?

1.5.10 Certifications & Compliance

a. Do you maintain a SOC 2 Type II, HITRUST, or equivalent independent assessment of your security controls issued within the past 12 months?

i. If yes, provide documentation.

b. Identify all applicable laws, regulations, and industry standards governing your handling of client data (e.g., HIPAA, NY SHIELD Act, GDPR, 21 CFR Part 11, or others as applicable).

1.5.11 Data Protection & Encryption

a. Will Roswell Park data be stored exclusively within the United States?

If not, describe locations and conditions under which data may be accessed or stored outside the U.S.

b. Is Roswell Park data encrypted at rest using FIPS 140‑3 (or higher) compliant methods across all systems and media (including endpoints and removable media, where applicable)?

c. Are all transmissions of Roswell Park data encrypted using FIPS 140‑3 (or higher) compliant methods?

1.5.12 Security Testing & Vulnerability Management

a. Do you perform regular penetration testing of environments used to deliver services?

Specify frequency.

b. Do you maintain a vulnerability management program?

i. If yes, provide:

· Internal scan frequency

· External scan frequency

· Patch deployment cadence

1.5.13 Endpoint & Workforce Security

a. Do you employ endpoint protection (e.g., anti‑virus, IDS/IPS, firewall) on all systems used by personnel accessing Roswell Park data?

b. Do you conduct background checks on employees in accordance with applicable laws prior to granting access to client data?

c. Do you provide security awareness training to employees at least annually?

1.5.14 Access Control & Authentication

a. Is multi‑factor authentication enforced for access to systems containing Roswell Park data, including remote access?

1.5.15 Monitoring & Incident Response

a. Do you maintain a documented incident response program governing security events involving client data?

b. Is your environment monitored for security events (e.g., SOC or equivalent capability)?

If yes, specify whether monitoring is continuous (24x7).

1.6 TERM

The anticipated term is 3 to 6 months, with the option to extend based on performance and business need.

Estimated level of effort may range from 10 to 20 hours per week, depending on the agreed scope, meeting cadence, conference schedule, and lead generation expectations. Continuation or extension of services may be contingent on performance against agreed-upon metrics.

1.7 PRICING

Vendors must complete all pricing tables exactly as provided. Failure to provide complete, structured pricing may result in disqualification or reduced scoring. Pricing must remain firm and fixed for the duration of the agreement. Roswell Park reserves the right to normalize pricing responses to ensure an equitable comparison across all proposals.

Pricing Instructions:

· Provide all assumptions

· Clearly identify included vs. excluded costs

· Identify any volume discounts or tiered pricing

· Provide pricing for both hourly and retainer-based models (if available)

1.7.1 Consulting Pricing:

1.7.2 Additional Fees:

1.7.3 Estimated Total Cost:

Vendors must provide estimated total cost for the initial 3–6 month engagement based on proposed level of effort and clearly describe any assumptions used.

1.8 REFERENCES

Provide a minimum of three (3) references where at least one (1) needs to be a healthcare reference and include:

· Organization name

· Contact name and title

· Description of services provided including scope, deliverables, outcomes, and client type

· Engagement timeframe

1.9 POST-BID INTERVIEWS

After evaluation of the RFP responses, it may be necessary to complete a Phase II evaluation consisting of presentations, interviews, demonstrations, etc. Vendors moving on to the next round will be asked to complete a Phase II evaluation consisting of interviews, presentations, post-bid demonstrations, etc. Those invited to participate in Phase II will be provided with information on the format, attendance, and additional information that is required.

1.10 EVALUATION CRITERA

1.11 PROPOSAL CHECKLIST FOR COMPLETE SUBMISSION

Please structure your response using the RFP section numbering below. Provide concise answers and include only relevant materials. Roswell Park will not consider Vendors who do not submit required evidence for mandatory items.

Requested Response Length: 8–12 pages maximum, excluding pricing tables, required forms and standard legal agreements.

Each Vendor’s Proposal must be submitted via email to jennifer.gaenzler@roswellpark.org and must include the following unless other instructions have been provided by Roswell Park:

1.11.1 Deliverables

a. Detailed Table of Contents with each section clearly labeled to correspond with each section of the RFP.

b. Company Background and Required Information:

i. Full legal name

ii. Address

iii. Primary contact information including name, title, phone, and email address

iv. Year founded/established

v. Type of business (i.e. Corporation, LLC, etc.)

vi. State of incorporation

vii. Number of employees

viii. Federal tax ID number

ix. D&B number (if applicable)

x. Business certifications (i.e. MBE, SDVOB, etc. if applicable)

xi. List all the addendums issued by Roswell Park and acknowledge that they have been read and incorporated into your proposal (if applicable).

c. Demonstrated compliance to minimum requirements in Section 1.3

d. Demonstrated ability to meet any of the preferred qualifications in Section 1.4

e. Responses to all Questions in Section 1.5

f. Submit Pricing in Section 1.7

g. Provide References in Section 1.8

h. Any additional forms or certifications requested

1.11.2 Non-Collusion Affidavit

Each Proposal must include a signed, completed “Non-Collusion Affidavit” from Section IV – Required Forms, a copy of which is attached to this RFP.

1.11.3 Disclosure Form

Each Proposal must include a signed, completed “Disclosure Form” from Section IV – Required Forms, a copy of which is attached to this RFP.

1.11.4 EEO Requirements

Roswell Park is required to implement the provisions of NYS Executive Law Article 15-A regarding equal employment opportunities (“EEO”) for minority group members and women (the Rev. Oct. 2018 3 “EEO Requirements”) for all contracts with a value in excess of: (i) $25,000.00 for labor, services (including legal, financial, and other professional services), travel, supplies, equipment, materials, and/or any combination of the foregoing, with the exception of the acquisition, construction, demolition, replacement, major repair, and/or renovation of real property and/or improvements thereon; and (ii) $100,000.00 for the acquisition, construction, demolition, replacement, major repair, and/or renovation of real property and/or improvements thereon (each an “EEO Requirement Threshold”).

a. EEO Policy Statement:

If the value of any Vendor’s Proposal and Resultant Agreement, if awarded by Roswell Park, will meet an EEO Requirement Threshold, then each such Vendor’s Proposal must include an EEO policy statement as described in Section 3.2 of this RFP. If any Vendor does not have an existing EEO policy statement and/or prefers to use the Roswell Park-Provided EEO Policy Statement from Section IV – Required Forms, then each such Vendor shall complete and submit such as part of its Proposal.

b. EEO Staffing Plan:

If the value of any Vendor’s Proposal and Resultant Agreement, if awarded by Roswell Park, will meet an EEO Requirement Threshold, then each such Vendor’s Proposal must include a completed EEO Staffing Plan from Section IV – Required Forms to document the composition of the proposed workforce to be utilized in the performance of the Resultant Agreements, if awarded by Roswell Park, in accordance with the criteria set forth in Section 3.3 of this RFP.

1.11.5 Certificates of Insurance

Each Proposal must include a sample certificate of insurance evidencing its compliance with the insurance requirements set forth in the Draft Consulting Agreement. If any Vendor is unable to meet any of the insurance requirements, then such Vendor shall detail such as further indicated in Section 1.11.9 of this RFP.

1.11.6 W-9 Form

Each Proposal must include a signed, completed Request for Taxpayer Identification Number and Certification form.

1.11.7 EO 16 Certification

Each Proposal must include a signed, completed “Certification Under Executive Order No. 16, Prohibiting State Agencies and Authorities from Contracting with Businesses Conducting Business in Russia” from Section IV – Required Forms, a copy of which is attached to this RFP.

1.11.8 Sample Resultant Agreement(s)

Each Proposal must include all of the legal documents required from Section V – Sample Agreements and Required Language.

1.11.9 Exceptions

Attached to this RFP is the Draft Consulting Agreement (the “Sample Agreement”). Subject to the below restrictions, if any Vendor has any exceptions to the Draft Consulting Agreement, then such exceptions shall be submitted in the form of redlined changes within the document and included as part of each Vendor’s Proposal. In addition, subject to the below restrictions, if any Vendor has any exceptions to any other terms and conditions in this RFP, then such exceptions shall be documented on a separate attachment and included as part of each Vendor’s Proposal. Any and all exceptions must be included as part of each Proposal, and Roswell Park will not negotiate changes if such were not included as part of the applicable Vendor’s Proposal. If any Vendor does not include exceptions as part of its Proposal, then each such Vendor shall be deemed to have accepted the terms of the Draft Consulting Agreement this RFP. The exceptions taken by any Vendor will be a factor in Roswell Park’s evaluation and determination of award. Notwithstanding any language to the contrary, Roswell Park will not entertain exceptions to the Draft Consulting Agreement or RFP that are of a material and substantive nature. Roswell Park reserves the right to negotiate and/or reject any proposed changes submitted by any Vendor. All exceptions are to be submitted in a Microsoft Word format as part of Vendor’s electronic Proposal copy.

1.11.10 Other Supporting Documentation (if applicable)

Each Proposal must include any additional supporting documentation if applicable.

SECTION II – GENERAL INFORMATION

2.1 DEFINED TERMS

All defined terms in this Request for Proposal (this “RFP”) in the singular form will be construed to include the plural and vice versa.

2.2 ABOUT ROSWELL PARK

Roswell Park Cancer Institute Corporation d/b/a Roswell Park Comprehensive Cancer Center (“Roswell Park”) was founded in 1898 by Dr. Roswell Park in Buffalo, New York. Roswell Park is a nationally and internationally recognized leader in cancer care, research, and education. As one of the first institutions designated a “Comprehensive Cancer Center” by the National Cancer Institute (NCI) in 1974, Roswell Park has maintained this prestigious designation continuously. Roswell Park is also a member of the National Comprehensive Cancer Network (NCCN), an alliance of the world’s leading cancer centers that sets the gold standard for clinical oncology guidelines.

Roswell Park is a New York State Public Benefit Corporation and, together with its research affiliate Health Research, Inc., employs over 4,200 professionals. Roswell Park is one of only 11 centers in the U.S. solely dedicated to cancer treatment and research. The institution offers a full spectrum of inpatient and outpatient services, conducts groundbreaking research, and leads public and professional education initiatives. Its global footprint continues to expand through international clinical and research partnerships.

Many of Roswell Park’s faculty serve on NCCN panels that develop the Clinical Practice Guidelines in Oncology—internationally recognized as the most comprehensive and frequently updated standards in cancer care.

2.3 RFP DATES/MILESTONES

2.3.1 Issue Date: June 29, 2026 at 8:00 am EST

2.3.2 Question Due Date: July 8, 2026 before 12:00 pm EST

2.3.3 Proposal Due Date: July 20, 2026 before 2:00 pm EST

2.4 QUESTIONS

Roswell Park will accept questions from Vendors regarding this RFP until the time indicated in Section 2.3.2. Questions must be submitted via email to Jennifer M. Gaenzler at jennifer.gaenzler@roswellpark.org. Roswell Park will share ALL Vendors’ questions and the associated answers collectively with all Vendors.

2.5 ADDENDA

If it becomes necessary to clarify and/or modify any portions of this RFP, as determined by Roswell Park, in its sole discretion, then Roswell Park will issue individually numbered addenda to the Vendors which shall contain such clarifications and/or modifications (each an “Addendum”).

2.6 VALIDITY OF PROPOSALS

Proposals must remain open and valid for a period of at least one hundred and eighty (180) days from the due date of the Proposals as indicated in this RFP (the “Proposal Validity Period”). During the Proposal Validity Period, the price quoted and the proposed offering in each Proposal must remain unchanged unless otherwise directed, in writing, by Roswell Park. If a Vendor is selected as a successful Vendor by Roswell Park (the “Successful Vendor”) and awarded a resultant agreement by Roswell Park (the “Resultant Agreement”) within the Proposal Validity Period, then, once accepted, the price quoted and the proposed offering in the Successful Vendor’s Proposal must remain unchanged and in effect and will be stated as such in the Resultant Agreement.

2.7 PROCUREMENT LOBBYING

Pursuant to Chapter 1 of the Laws of 2005, as amended by Chapter 596 of the Laws of 2005, as of the date this RFP is issued by Roswell Park, any direct and/or indirect contacts, communications, lobbying, and/or other attempts of any kind by any Vendor to influence the RFP award process are prohibited by NYS law.

2.8 RESTRICTIONS ON CONTACT DURING THE PROCUREMENT PROCESS

Pursuant to State Finance Law §139-j, as amended by Chapters 56 and 395 of the Laws of 2006, Chapter 501 of the Laws of 2007, Chapter 169 of the Laws of 2009 and Chapter 4 of the Laws of 2010, this RFP includes and imposes certain restrictions on communications between Roswell Park and any Vendor during the procurement process. All Vendors are restricted from making contacts from the earliest notice of this RFP through the final award and approval of the Resultant Agreement by Roswell Park to any other person at Roswell Park other than Jennifer M. Gaenzler unless it is a contact that is included among certain statutory exceptions set forth in State Finance Law §139-j(3)(a).

2.9 ROSWELL PARK’S RIGHTS

This RFP is a request for proposal and does not constitute an offer by Roswell Park. Roswell Park reserves the right, in its sole discretion, to: (i) award a Resultant Agreement to a single Vendor, to multiple Vendors, or to not award a Resultant Agreement at all; (ii) reject any or all Proposals; (iii) award only a portion of the RFP to any Vendor; (iv) adjust and/or correct any arithmetical error in any Proposal following notification to the applicable Vendor; (v) waive minor irregularities in any Proposal following notification to the applicable Vendor; (vi) adopt, as Roswell Park property, all submitted Proposals and corresponding attachments, and to use any portions thereof which are not specifically noted as proprietary by a Vendor; (vii) change any portion of this RFP following issuance of an Addendum to the Vendors; (viii) cancel and/or limit the scope of this RFP; (ix) consider and accept modifications in any Proposal at any time before the RFP award is made, if such action is in the best interest of Roswell Park, as determined by Roswell Park, in its sole discretion; (x) negotiate with any Vendor to serve the best interests of Roswell Park; and/or (xi) award a Resultant Agreement to any Vendor based on Roswell Park’s RFP evaluation criteria listed in Section 1.10 of this RFP, and not simply based on lowest bid.

2.10 INSURANCE REQUIREMENTS

Throughout the Term, Vendor shall, at its expense, and shall ensure that any Subcontractors, at their expense, maintain the minimum insurance coverages as outline in the Draft Consulting Agreement with insurers licensed to do business in New York State and having an A.M. Best rating of A- or greater.

2.11 COSTS TO PREPARE BID RESPONSES

Roswell Park is not responsible, and will not reimburse any Vendor, for any costs incurred by any Vendor in preparing and/or submitting a Proposal, in making any presentations to Roswell Park in relation to this RFP, in providing any demonstrations to Roswell Park in relation to this RFP, and/or in performing any other activities relative to this RFP prior to award of a Resultant Agreement. Furthermore, unless otherwise specified in writing by Roswell Park, Roswell Park is not liable for any costs incurred by the Successful Vendor following award of the RFP until a Resultant Agreement is fully executed, and all required approvals have been obtained by the Successful Vendor from Roswell Park.

2.12 MODIFICATIONS

Except as otherwise provided in this RFP and/or in any bid form and/or attachment hereto, Vendors shall not modify this RFP and/or any RFP forms and/or attachments without the express written approval of Roswell Park.

2.13 DISCREPANCIES

Vendors are responsible for bringing discrepancies found in this RFP to the attention of Roswell Park.

2.14 LATE PROPOSALS

Late Proposals will not be opened and/or evaluated by Roswell Park. Each Vendor is responsible for assuring that its Proposal is received by Roswell Park by the due date and time indicated in this RFP.

2.15 FINAL AWARD

Final Award would be contingent upon both parties reaching an agreement and/or terms and conditions.

SECTION III – EEO REQUIREMENTS

3.1 EEO REQUIREMENTS OVERVIEW

Roswell Park is required to implement the provisions of NYS Executive Law Article 15-A regarding equal employment opportunities (“EEO”) for minority group members and women (the Rev. Oct. 2018 3 “EEO Requirements”) for all contracts with a value in excess of: (i) $25,000.00 for labor, services (including legal, financial, and other professional services), travel, supplies, equipment, materials, and/or any combination of the foregoing, with the exception of the acquisition, construction, demolition, replacement, major repair, and/or renovation of real property and/or improvements thereon; and (ii) $100,000.00 for the acquisition, construction, demolition, replacement, major repair, and/or renovation of real property and/or improvements thereon (each an “EEO Requirement Threshold”).

Should the EEO Requirement Threshold be met, the Successful Vendor and its subcontractors (each a “Subcontractor”) agree to, in addition to any other non-discrimination provisions set forth in the Resultant Agreement, and at no additional cost to Roswell Park, fully comply and cooperate with Roswell Park in the implementation of the EEO Requirements. These provisions will be deemed supplementary to, and not in lieu of, the non-discrimination provisions required by NYS Executive Law Article 15 (the “Human Rights Law”) and/or any other applicable Federal, State, and local statutory and/or constitutional non-discrimination laws.

The Successful Vendor and its Subcontractors shall: (i) comply with the provisions of the Human Rights Law, and all other Federal, State, and local statutory and constitutional non-discrimination provisions; (ii) not discriminate against any employee and/or applicant for employment because of race, religion, color, national origin, sex (including gender identity and/or expression), sexual orientation, age, disability, predisposing genetic characteristic, marital status, military status, and/or domestic violence victim status; and (iii) follow the requirements of the Human Rights Law with regard to non-discrimination on the basis of prior criminal conviction and prior arrest.

Separate EEO forms, plans, reports, etc., as indicated in this Section III, must be completed as instructed. Failure by any Vendor to comply with this Section III may result in such Vendor being found non-responsive, as determined by Roswell Park, in its sole discretion. Failure by any Successful Vendor and/or Subcontractor to comply with the requirements set forth in this Section III will be considered a breach of contract and may lead to the withholding of funds.

Notwithstanding any language to the contrary, the provisions set forth in this Section III must be incorporated into the Resultant Agreement. In addition, the Successful Vendor will include the provisions set forth in this Section III in every subcontract related to the Resultant Agreement in such a manner that the requirements in this Section III will be binding upon each Subcontractor in connection with the Resultant Agreement.

3.2 EEO REQUIREMENTS

The Successful Vendor and its Subcontractors will undertake or continue existing EEO programs to ensure that minority group members and women are afforded equal employment opportunities without discrimination because of race, religion, color, national origin, sex (including gender identity and/or expression), sexual orientation, age, disability, predisposing genetic characteristic, marital status, military status, and/or domestic violence victim status. For these purposes, EEO will apply in the areas of recruitment, employment, job assignment, promotion, upgrading, demotion, transfer, layoff, and termination, as well as rates of pay or other forms of compensation in connection with the Resultant Agreement.

To ensure compliance with the EEO Requirements, Vendors must submit an EEO policy statement as part of their Proposals which must include the following:

1. A written statement that the Vendor and any of its proposed subcontractors (each a “Proposed Subcontractor”) will: (i) not discriminate against any employee and/or applicant for employment because of race, religion, color, national origin, sex (including gender identity and/or expression), sexual orientation, age, disability, predisposing genetic characteristic, marital status, military status, and/or domestic violence victim status; (ii) undertake or continue existing EEO programs to ensure that minority group members and women are afforded equal employment opportunities without discrimination; and (iii) make and document its conscientious and active efforts to employ and utilize minority group members and women in its work force.

2. A written statement that the Vendor, if selected as the Successful Vendor, and any of its Proposed Subcontractors, will state in all solicitations and advertisements for employees that, in the performance of the Resultant Agreement, all qualified applicants will be afforded equal employment opportunities without discrimination because of race, religion, color, national origin, sex (including gender identity and/or expression), sexual orientation, age, disability, predisposing genetic characteristic, marital status, military status, and/or domestic violence victim status.

3. A written statement from each employment agency, labor union, and/or authorized representative of workers with which the Vendor and any of its Proposed Subcontractors has/have collective bargaining agreements and/or other similar agreements and/or understandings, that such employment agency, labor union, and/or authorized representative will not discriminate on the basis of race, religion, color, national origin, sex (including gender identity and/or expression), sexual orientation, age, disability, predisposing genetic characteristic, marital status, military status, and/or domestic violence victim status, and that such employment agency, labor union, and/or authorized representative of workers will affirmatively cooperate in the implementation of the EEO Requirements under the Resultant Agreement.

If any Vendor and/or any of its Proposed Subcontractors does/do not have an existing EEO policy statement and/or prefer(s) to use the one Roswell Park has supplied with this RFP, then each such Vendor and/or Proposed Subcontractor may adopt the model statement “EEO Policy Statement” which is attached to this RFP(“Roswell Park-Provided EEO Policy Statement”).

3.3 EEO STAFFING

To ensure compliance with the EEO Requirements, the Vendors, and any of their Proposed Subcontractors, must complete and submit, as part of each Proposal, an “EEO Staffing Plan”, a copy of which is attached to this RFP (an “EEO Staffing Plan”).

3.4 QUARTERLY EEO COMPLIANCE REPORTS

The Successful Vendor will be required to submit to Roswell Park by the 10th day following each end of quarter throughout the Term, workforce employment utilization report(s) detailing updates made to the Successful Vendor’s and/or Subcontractor(s)’ EEO Staffing Plan(s), and information regarding the actual workforce utilized in the performance of the Resultant Agreement by the specified categories listed.

SECTION IV – REQUIRED FORMS

Please review the forms below and include a signed copy in your proposal/response.

SECTION V – SAMPLE AGREEMENTS and REQUIRED LANGUAGE

The documents listed below will form the basis of the agreement between Roswell Park and the successful Vendor. As part of its Proposal, each Vendor must review and incorporate these documents into its submission and provide any requested or applicable information consistent with the terms therein.

Vendors must clearly identify any exceptions by submitting redlined versions of the applicable documents reflecting all proposed changes. The nature and extent of any such redlines will be evaluated as part of the overall selection process and may impact award determination. If a Vendor does not include any redlines, Roswell Park will assume that the Vendor accepts the terms and conditions of these documents as written.

PLEASE NOTE: APPENDIX A ROSWELL PARK REQUIRED CLAUSES and APPENDIX A-1 EEO REQUIREMENTS are considered mandatory documents by New York State. As a public benefit corporation, Roswell Park is unable to accept modifications to these schedules.

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