RFP 26066 - Stormwater Pre Cleaning and CCTV Inspection - FINAL.pdf

REQUEST FOR PROPOSAL

Notice is hereby given that proposals will be received by the City of Bellevue, Washington for:

RFP # 26066

Stormwater Pre cleaning and CCTV inspections Phase 1 by filing with the Procurement Services office of the Finance Department, Service First Desk, 450 110th Ave. NE, First Floor, Bellevue, Washington, 98004 until:

Date: 7/21/2026

Time: 2:00 pm

Proposals submitted after the due date and time will not be considered. The proposing party accepts all risks of late delivery of mailed proposals regardless of fault.

Detailed Request for Proposal (RFP) information including general information, general terms and conditions, requested services, proposal requirements and evaluation process is available on the City’s website at www.bellevuewa.gov, by clicking on Menu, Doing Business, Doing Business with Bellevue, Solicitations for Bids, RFPs and RFQs.

The City of Bellevue reserves the right to reject any and all submittals and to waive irregularities and informalities in the submittal and evaluation process. This RFP does not obligate the City to pay any costs incurred by respondents in the preparation and submission of a proposal. Furthermore, the RFP does not obligate the City to accept or contract for any expressed or implied services.

The successful party must comply with the City of Bellevue equal opportunity requirements. The City is committed to a program of equal employment opportunity regardless of race, color, creed, sex, age, sexual orientation, gender identification, nationality or disability.

It is the City of Bellevue's policy to assure that no person shall, on the grounds of race, color, national origin or sex, as provided by Title VI of the Civil Rights Act of 1964, be excluded from participation in, be denied the benefits of, or be otherwise discriminated against under any of its federally funded programs and activities.

Dated this 30th day of June http://www.bellevuewa.gov/

City of Bellevue Request for Proposals

Request for Proposals Information: Submit Proposals to:

RFP Number: 26066 Physical Address:

City of Bellevue Service First Desk Attn: Procurement Services 450 110th Ave. NE Bellevue, WA 98004

RFP Title: Stormwater Pre cleaning and CCTV inspections Phase 1

Date Issued: June 30, 2026

Contact Person: John MacArthur Mailing Address:

City of Bellevue Service First Desk Attn: Procurement Services 450 110th Ave. NE P.O. Box 90012 Bellevue, WA 98009-9012

Email Address: jmacarthur@bellevuewa.gov

Backup Contact Person:

Jaclyn Knoth

Backup Email: JKnoth@bellevuewa.gov The RFP number and RPF title must be clearly visible on the sealed submitted envelope. Proposals Due: July 21, 2026 @ 2:00 pm

Section 1 - General Information NOTICE: Notice is hereby given that proposals will be received by the City of Bellevue, Washington, for

RFP # 26066 - Stormwater Pre cleaning and CCTV inspections Phase 1 by filing with the City at the above location.

BACKGROUND INFORMATION:

The City of Bellevue owns and maintains over 400 miles of stormwater gravity mains. To inform the City’s Asset Management, Capital, and Maintenance programs, the City seeks to obtain CCTV condition inspection of all uninspected pipes (approximately 213 miles), by the end of 2030. The collection of inspection data is planned to be executed in a phased approach using contracted services.

BRIEF SCOPE OF SERVICES (Additional Detail listed in Attachment "A"):

This scope includes the cleaning and inspection of approximately 70 miles of stormwater gravity mainline pipes, generally ranging from 8" to 36" in diameter, with some mainline diameters up to 60". As well as all needed Traffic

Control services needed to perform the cleaning and inspections.

Work tasks include:

• Pre cleaning with Eductor truck

• CCTV Inspection coded in compliance with National Association of Sewer Service Companies (NASSCO) Pipeline Assessment Certification Program (PACP), version 6.0 or newer

• Traffic Control Services - Refer to Attachment F to view the complete Right of Way (ROW) Permit number 26 112499 TK in its entirety. All general conditions, terms, and requirements contained within this permit apply to all work performed under this project and must be adhered to for the full duration of the contract.

• Update the City's GIS Tracking App (The City will provide the application but not the device)

New Contract in Place: September 2026

DURATION OF SERVICES:

The approximate term of the awarded Contract will be from 09/2026 to 11/2027

RFP SCHEDULE:

(These dates are estimates and subject to change by the City)

Event Date June 30, 2026

July 9, 2026 @ 5:00 PM

July 14, 2026

July 21, 2026 @ 2:00 PM July 28, 2026

RFP Release:

Pre-Submittal Meeting:

Vendor Questions Due:

Responses to Vendor Questions:

Proposal Responses Due:

Submittal Evaluation Complete:

Announce Short-Listed Firms:

PRE-SUBMITTAL MEETING:

N/A

QUALIFICATIONS: The Vendor is required to have the following qualifications:

• Ability to meet required deadlines as demonstrated by prior project history.

• Strong expertise, knowledge and/or experience in requested service(s).

• Five (5) or more years of related experience.

• Experience working with municipal and regulatory entities.

SUBMITTAL REQUIREMENTS: Responses to this RFP must include the following:

• A cover letter/statement of interest indicating the Vendor’s interest in offering these services.(not counted against total page count)

• Response to Approach/Scope of Work (as detailed in Attachment E : Proposal Format Requirements)

• Response to Related Project Experience / References (as detailed in Attachment E : Proposal Format

Requirements)

• Response to Expertise of Project Team (as detailed in Attachment E : Proposal Format Requirements)

• Response to Price with completed and signed Cost Proposal Sheet (as detailed in Attachment E : Proposal

Format Requirements)

• Sample CCTV Video (as detailed in Attachment E : Proposal Format Requirements)

• A completed and signed RFP Proposal Form

• A completed and signed Proposer Qualification Certificate

• A completed and signed Non-Collusion Certificate

• A completed and signed Affidavit of Equal Opportunity & Title VI Compliance Form

REQUIRED NUMBER OF PROPOSALS: One complete proposal(s) must be received by the proposal due date and time.

The City at its discretion may make additional copies of the proposal for the purpose of evaluation only. The original proposal will include original signatures by authorized personnel, on all documents that require an authorized signature.

SHARED PROCUREMENT PORTAL PARTNERS: The City is a member of the Shared Procurement Portal

Partner cooperative which uses a shared website (www.sharedprocurementportal.com) to advertise solicitations. This RFP is made available through the City’s online vendor roster system Public Purchase and all Proposers are required to apply on this roster system. Any Proposer not approved on the roster before the proposal due date may, at the City's discretion, be considered non-responsive. To apply to the roster, before the due date, go to: www.publicpurchase.com and select “Go to Register” under the Free

Registration.

EVALUATION PROCEDURES: Vendors are encouraged to be creative in responding to this RFP; proposing alternatives in addition to a traditional service delivery model. A joint proposal between two Vendors may be submitted. Proposals will be evaluated by the Selection Committee. The Selection Committee will consider the completeness of a Vendor’s proposal and how well the proposal meets the needs of the City. In evaluating the proposals, the City will be using a criteria evaluation process.

EVALUATION CRITERIA: Proposals will be evaluated by City staff based upon the responsiveness of the Proposal to this RFP, which may be weighted by the City in any manner it deems appropriate. Interviews, if considered necessary, will be held with selected Vendors based on an evaluation of the proposals. All proposals will be evaluated using the criteria listed below:

• Experience on Similar Projects, 250 pts.

• Project Understanding, 200 pts.

• Ability to Meet Deadlines, 200 pts.

• Price, 200 pts.

• Response of References, 150 pts.

QUESTIONS: Questions regarding this project may be submitted electronically through Public Purchase. Unauthorized http://www.publicpurchase.com/ contact regarding this RFP with other City employees may result in disqualification. Any oral communications will be considered unofficial and non-binding on the City.

Any questions will be answered in writing and posted on the City’s website at www.bellevuewa.gov under Menu, Doing Business, Doing Business with Bellevue, Vendor

Services/Purchasing and Procurement, Solicitation for Bids RFPs and RFQs, Open Bids and RFPs. It is the responsibility of individual firms to check the website for any amendments or Q & A’s to this RFP.

CODE OF CONDUCT POLICY - COMPETITIVE SOLICITATIONS:

Definitions:

• Solicitations: method of acquiring goods, services, and construction for public use in which offers are made to the City between two or more sources. Typical documents used by the City are titled: Invitation to Bid, Invitation to Quote, Request for Proposals, Request for Qualifications Request for Information, or any other method of obtaining competitive offers.

• Blackout Period: The period between the time a solicitation is issued by the City and the time the City awards the contract.

• Lobbying: The attempt to persuade or influence any City employees, officials, or representatives responsible for reviewing, evaluating, ranking or awarding the work or contract for goods or services for or against any solicitation; provided, however, that lobbying shall not include the submission of required materials in direct response to the solicitation according to the instructions to respondents in such solicitation.

Conduct of Participants: After the issuance of any solicitation, all bidders, proposers, contractors, consultants or individuals acting on their behalf are hereby prohibited from lobbying any City employee, official or representative at any time during the blackout period.

Sanctions: The City may reject the submittal of any bidder, proposer, contractor and/or consultant who violates the policy set forth herein.

REJECTION OF PROPOSALS: The City reserves the right to reject any and all Proposals and to waive irregularities and informalities in the submittal and evaluation process. This RFP does not obligate the City to pay any costs incurred by Vendors in the preparation and submission of their Proposals. Furthermore, the RFP does not obligate the City to accept or contract for any expressed or implied services.

RFP ADDENDA: The City reserves the right to change the RFP schedule or issue addenda to the RFP at any time. The

City also reserves the right to cancel or reissue the RFP. All such addenda will become part of the RFP.

In the event that it becomes necessary to revise any part of this RFP, the City will issue the addenda on the City’s website (www.bellevuewa.gov) under Menu, Doing Business, Doing Business with Bellevue, Vendor Services/Purchasing and Procurement, Solicitation for Bids RFPs and RFQs, Open Bids and

RFPs. It is the Vendor’s responsibility to confirm as to whether any addenda have been issued.

PROPOSAL MODIFICATION & CLARIFICATIONS: The City reserves the right to request that any Vendor clarify its proposal or to supply any additional material deemed necessary to assist in the evaluation of the proposal.

Modification of a proposal already received will be considered only if the modification is received prior to the submittal deadline. All modifications must be made in writing, executed and submitted in the same form and manner as the original proposal.

EXCEPTIONS: If Vendor(s) takes exception to any term or condition set forth in this proposal and/or the Sample

Agreement and any of its Exhibits and Attachments (including Insurance Requirements), said exceptions must be clearly identified on the RFP Proposal Form. Exceptions or deviations to any of the terms and conditions must not be added to the proposal pages but must be submitted on the RFP Proposal Form under "Exceptions". Such exceptions shall be considered in the evaluation and award process. The City shall be the sole determiner of the acceptability of any exception.

PROPOSAL VALIDITY PERIOD: Submission of a proposal will signify the Vendor’s agreement that its proposal and the content thereof are valid for 90 days following the submission deadline unless otherwise agreed to in writing by both parties. The proposal will become part of the Contract that is negotiated between the City and the successful Vendor.

RESPONSE FORMAT: Proposals should be prepared simply, providing a straightforward, concise delineation of the approach and capabilities necessary to satisfy the requirements of the RFP. Technical literature and elaborate promotional materials, if any, must be submitted separately. Emphasis in the proposal should be on completeness, clarity of content, and adherence to the presentation structure required by the RFP.

Vendor proposals must be submitted in the format specified below. Vendors that deviate from this format may be deemed non-responsive. Faxed proposals will not be accepted.

COMPLETENESS OF PROPOSAL: The Vendor must submit a completed RFP Proposal Form (included in this RFP) signed by a Vendor representative authorized to bind the proposing company contractually.

PROPOSAL RESPONSE DATE AND LOCATION: Proposals must be submitted no later than on July 21, 2026 at 2:00 PM PST. All proposals and accompanying documentation will become the property of the City and will not be returned. Vendors accept all risk of late delivery of mailed proposals regardless of fault.

PROPOSAL SIGNATURES:

• An authorized representative must sign proposals, with the Vendor's address, telephone and email information provided. Unsigned proposals may not be considered.

• If the proposal is made by an individual, the name, mailing address and signature of the individual must be shown.

• If the proposal is made by a firm or partnership, the name and mailing address of the firm or partnership and the signature of at least one of the general partners must be shown.

• If the proposal is made by a corporation, the name and mailing address of the corporation and the signature and title of the person who signs on behalf of the corporation must be shown.

• The City reserves the right to request documentation showing the authority of the individual signing the proposal to execute contracts on behalf of anyone, or any corporation, other than himself/herself. Refusal to provide such information upon request may cause the proposal to be rejected as non-responsive.

CONTRACT NEGOTIATION: The City reserves the right to negotiate with the highest ranked firm that, in the opinion of the City has submitted a proposal that is the “best value” to the City. In no event will the City be required to offer any modified terms to any other firm prior to entering into an agreement with a proposer and the City shall incur no liability to any proposer as a result of such negotiation or modifications. It is the intent of the City to ensure it has the flexibility it needs to arrive at a mutually acceptable agreement. Negotiations may include, but not be limited to, matters such as:

• Contract details

• Contract payment details

• Service requirements

• Minor changes to the scope of services

CONTRACT AWARD: The City reserves the right to make an award without further discussion of the submittals.

Therefore, the proposal should be initially submitted on the most favorable terms the Vendor can offer. The Vendor selected as the apparently successful Vendor will be expected to enter into a contract with the City.

A sample City contract is provided on the City’s website at www.bellevuewa.gov. To view a PDF version of the sample contract document click on Menu, Departments, Finance, Doing Business with Bellevue, Vendor Services/Purchasing and

Procurement, Contract Templates, Professional Services Contract. It is expected that the Vendor will review this contract prior to submitting a proposal. The City typically does not accept changes to the Professional Services Contract terms and conditions. Should the Vendor wish to propose changes to the Contract terms and conditions, the desired changes must be identified in the Vendor’s proposal. The City is under no obligation to accept such proposed changes, and may reject a

Vendor's proposal based on proposed changes unacceptable to the City.

The general conditions and specification of the RFP and the successful Vendor's response, as amended by Contract between the City and the successful Vendor, including e-mail or written correspondence relative to the RFP, will become part of the Contract documents. Additionally, the City will verify Vendor representations that appear in the proposal.

Failure of a Vendor to perform services as represented may result in elimination of the Vendor from further competition or in Contract cancellation or termination.

Once the City and Vendor have reached an agreement on the scope of services, a final contract will be prepared by the

City. The foregoing should not be interpreted to prohibit either party from proposing additional contract terms and conditions during the negotiations of the final Contract. If the selected Vendor fails to sign the Contract within ten (10) business days of delivery of the final Contract, the City may elect to negotiate a Contract with the next-highest ranked

Vendor. The City shall not be bound, or in any way obligated, until both parties have executed a Contract. No party may incur any chargeable costs prior to the execution of the final Contract.

The City further reserves the right, at its sole option, to award more than one contract or split a contract among multiple

Vendors, or use a contract different from the sample City contract.

PAYMENT OPTIONS: The City encourages our vendors and suppliers to enroll in one of two automated payment options to optimize payment efficiency and reduce fraud. Go to www.bellevuewa.gov, click on Menu, Departments, Finance, Doing

Business with Bellevue, Vendor Services/Purchasing and Procurement, Vendor Payment Information - to see the options for automated payments.

INVASIVE SPECIES MANAGEMENT: N/A

END OF SECTION 1 - GENERAL INFORMATION

Section 2

TERMS & CONDITIONS

EQUAL OPPORTUNITY EMPLOYMENT: The successful Contractor or Contractors must comply with the City of Bellevue equal opportunity requirements. The City of Bellevue is committed to a program of equal employment opportunity regardless of race, color, creed, religion, gender, age, national origin, pregnancy, genetic information, marital status, sexual orientation (including gender identity), or the presence of any sensory, physical, or mental disability.

TITLE VI: The City of Bellevue in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat. 252, 42 U.S.C. 2000d to

2000d-4 and Title 49, Code of Federal Regulations, Department of Transportation, subtitle A, Office of the Secretary, Part

21, nondiscrimination in federally assisted programs of the Department of Transportation issued pursuant to such Act, hereby notifies all proposers that it will affirmatively insure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises as defined at 49 CFR Part 26 will be afforded full opportunity to submit proposals in response to this request and will not be discriminated against on the grounds of race, color, national origin or sex in consideration for an award.

INSURANCE REQUIREMENTS: The selected Vendor, or Vendors, shall maintain insurance that is sufficient to protect the Vendor’s business against all applicable risks, as set forth in the City’s Standard

Insurance Requirements Attachment “B.” Please review insurance requirements prior to submitting a Proposal. If selected Vendor is unable to meet these standard requirements, please note current or proposed insurance coverage in submittal as an Exception. Standard requirements may be negotiated if it is in the best interest of the City.

INDEMNIFICATION: The Vendor shall hold harmless, defend, and indemnify the City and the City’s officers, agents, and employees against any liability that may be imposed upon them because of the Vendor’s failure to provide compensation coverage or liability coverage.

PREVAILING WAGE: This Contract is subject to the requirements of Chapter 39.12 RCW, and as it may be amended, relating to prevailing wages. On Public Works projects, funded in part or in whole with

Federal Funds, laws and regulations shall also be applicable. NO WORKER, LABORER OR MECHANIC

EMPLOYED IN THE PERFORMANCE OF ANY PART OF THIS CONTRACT SHALL BE PAID LESS THAN THE

PREVAILING RATE OF WAGE as determined by the Industrial Statistician of the Department of Labor and Industries for the State of Washington. The schedule of prevailing wage rates for the Contract is made a part of this contract as set forth in Attachment "C" to this contract or as subsequently amended.

Prior to making any payment under this Contract, the City must receive an approved copy of the "Statement of Intent to Pay Prevailing Wages on Public Works Contracts" from the Department of Labor

& Industries. It is the Vendor´s responsibility to obtain and file the "Statement of Intent to Pay

Prevailing Wage". The Vendor shall be responsible for all filing fees. Each invoice may include a signed statement that prevailing wages have been paid by the contractor and all subcontractors. Following the final acceptance of services rendered, the Vendor shall submit an "Affidavit of Wages Paid".

BUSINESS REGISTRATION AND TAXATION: The Vendor or Vendors awarded the contract will be subject to City of

Bellevue Business Registration and Business Taxation as presented in the Bellevue City Code. Questions about the City’s Business and Occupation (B&O) tax should be directed to the City’s Tax office at 425-452-6851.

NON-ENDORSEMENT: As a result of the selection of a Vendor to supply products and/or services to the City, Vendor agrees to make no reference to the City in any literature, promotional material, brochures, sales presentation or the like without the express written consent of the City.

NON-COLLUSION: Submittal and signature of a Proposal swears that the document is genuine and not a sham or collusive, and not made in the interest of any person not named, and that the Vendor has not induced or solicited others to submit a sham offer, or to refrain from proposing.

COMPLIANCE WITH LAWS AND REGULATIONS: In addition to nondiscrimination and affirmative action compliance requirements previously listed, the Vendor or Vendors ultimately awarded a contract shall comply with federal, state and local laws, statutes and ordinances relative to the execution of the work. This requirement includes, but is not limited to, protection of public and employee safety and health; environmental protection; waste reduction and recycling; the protection of natural resources; permits; fees; taxes; and similar subjects.

EXPANSION CLAUSE: Any resultant contract may be further expanded to include any other item normally offered by the vendor, as long as the price of such additional products based on the same cost/profit formula as the listed item.

OWNERSHIP OF DOCUMENTS: Any reports, studies, conclusions and summaries prepared by the Vendor shall become the property of the City.

CONFIDENTIALITY OF INFORMATION: All information and data furnished to the Vendor by the City, and all other documents to which the Vendor’s employees have access during the term of the Contract, shall be treated as confidential to the City. Any oral or written disclosure to unauthorized individuals is prohibited.

INFORMATION SECURITY REQUIREMENTS: N/A

PUBLIC RECORDS: Under Washington state law, the documents (including but not limited to written, printed, graphic, electronic, photographic or voice mail materials and/or transcriptions, recordings or reproductions thereof) submitted in response to this RFP (the “documents”) become a public record upon submission to the City, subject to mandatory disclosure upon request by any person, unless the documents are exempt from public disclosure by a specific provision of law. The City assumes no contractual obligation to enforce any exemption.

COOPERATIVE PURCHASING: RCW 39.34 allows cooperative purchasing between public agencies (political subdivisions) in the State of Washington. Public agencies that file an Interlocal Joint Purchasing Agreement with the City of Bellevue may also wish to procure the goods and/or services herein offered by the selected Vendor. The selected Vendor shall have the option of extending its offer to the City of Bellevue to other agencies for the same cost, terms and conditions.

The City of Bellevue does not accept any responsibility for agreements, contracts or purchase orders issued by other public agencies to the Vendor. Each public agency accepts responsibility for compliance with any additional or varying laws and regulations governing purchase by or on behalf of the public agency. The City of Bellevue accepts no responsibility for the performance of the Vendor in providing goods and/or services to other public agencies, nor any responsibility for the payment price to the Vendor for other public agency purchases.

END OF SECTION 2 - TERMS AND CONDITIONS

ATTACHMENT "A":

SCOPE OF WORK

2026 Stormwater Cleaning & CCTV CIP Phase 1

2026 Stormwater Cleaning & CCTV CIP – Phase 1

Request for Proposal

The City of Bellevue requests proposals from qualified vendors interested in performing cleaning and closed-circuit television (CCTV) inspections of stormwater pipes within the City of Bellevue. This request is planned as phase 1 of a multi-phase capital Stormwater Cleaning & CCTV effort, with expected completion of all phases by the end of 2030. Additional phases to be advertised separately.

Background

The City of Bellevue owns and maintains over 400 miles of stormwater gravity mains. To inform the City’s Asset Management, Capital, and Maintenance programs, the City seeks to obtain CCTV condition inspection of all uninspected pipes (approximately 213 miles), by the end of 2030. The collection of inspection data is planned to be executed in a phased approach using contracted services.

Project Overview

This project includes conducting hydro-jet pre-cleaning (pre-cleaning) and CCTV condition assessments of approximately 70 miles of stormwater mainline pipes ranging from 8” to 60” in diameter, accessible from the public right-of-way, within the City of Bellevue. Responsive proposals will include the proposer’s approach and ability to provide:

Pre-cleaning and debris removal NASSCO PACP compliant CCTV inspection services Corresponding CCTV inspection videos, data, and metadata Traffic control operations Digital work tracking Imminent failure reporting Asset mapping correction reporting

The request assumes start of work no later than October 2026 and completion of work by October 31st, 2027.

Proposals must demonstrate the contractor’s proposed project approach; describe relevant capabilities, equipment, staffing, experience, and quality control procedures necessary to successfully complete the scope outlined herein. All work must be performed in compliance with the specifications, deliverable format requirements, and submittal requirements described in this RFP.

Glossary of Terms

Term Definition

Asset Number Six-digit asset ID assigned by the City’s GIS system.

City City of Bellevue

Grid Number City map grid identifier

NASSCO National Association of Sewer Service Companies

PACP Pipeline Assessment Certification Program

Pipe Segment Conti -to-strucContinuous pipe from structure-to-structure or inlet/outlet (where no structure is present)

Project Manager John MacArthur (Stormwater Project Manager)

Structure Manhole or catch basin

Scope of Work

Pre-cleaning and debris removal within stormwater pipes between 8 – 60 inches in diameter, accessed through catch basins (CB), manholes (MH), open inlets, and outfalls that are accessible from the public right-of-way, using hydro-jetting, jet rodding, and vactoring. Cleaning efforts should ensure the stormwater system is both free of obstructions and able to be CCTV inspected to industry standards. Debris removal should be performed to ensure acceptable access and inspection but is not intended to fully clean all debris from the associated CB or MH structures.

Perform CCTV video inspections, coded in compliance with National Association of Sewer Service Companies (NASSCO) Pipeline Assessment Certification Program (PACP), version

6.0 or newer of assigned City-owned stormwater pipes 8 – 60 inches in diameter, accessible from the public right-of-way within the City of Bellevue.

Provide all necessary traffic control labor and equipment, according to City provided project Right of Way (ROW) Permit and Traffic Control Plans (TCPs). Work area overview and site-specific TCPs are included in the permit and provided as Attachment F for reference.

Maintain work production tracking through the City’s web-based GIS Tracking application, using processes outlined in the City provided standard operating procedure (SOP).

Provide immediate imminent failure and data correction reporting to City Project Manager throughout project duration, via email, with supporting information.

Deliverables

Monthly plan defining proposed work areas of cleaning and inspection, to be reviewed and approved by City Project Manager no less than 1 week prior to mobilization.

Weekly hard disk submittals, provided to Project Manager at City Hall. Tuesday’s at 7 am from the previous week’s work. Hard Disk submittals will include:

o Completed CCTV Inspections: NASSCO PACP Version 6 or newer compliant CCTV videos and inspection data in MS Access database and .mp4 file formats, compatible with City’s GraniteNet Software (Ver 5.10).

o Vactor loads of debris removal: XLSX format file documenting the date and quantity of vactor loads of debris removed from the City’s stormwater system.

o Asset attribute corrections: XLSX format file documenting pipe assets where the City GIS data shows incorrect material or diameter of pipes compared to field observations.

Immediate reporting of ‘Imminent Failures’, unmapped structures, unsafe conditions, or safety incidents.

o Imminent failures: defined as asset issues such as sinkholes, daylight visible during pipe inspection, obvious hazardous materials discharge into the storm system, unpassable obstructions (obstructions requiring over 30 minutes of attempted clearing, attempted from both directions), any pipe defect that receives a PACP quick rating of 4 or greater, a defect coded as RMJ, RBJ, RBB, CH3, CH4, SRV, SRP, SRC, any ‘collapsed’ codes such as X, or any other noteworthy items or problems encountered in the field at the vendor’s discretion.

Reporting should be provided via phone call to City Project Manager and followed up by an email that includes JPEG pictures of identified defect, Asset IDs of pipe segment, upstream/downstream structures, and nearest address or parcel ID.

o Unmapped structures: structures or pipes found during cleaning or CCTV efforts that are not represented in the City’s GIS data. Reporting should be provided via email and include JPEG pictures of identified structure, screenshot from City GIS tracking application, with markup of approximate location of unmapped structure or pipe, Asset IDs of known pipe segment, upstream/downstream structures, and nearest address or parcel ID.

o Unsafe conditions or safety incidents: immediately contact City Project Manager via phone and email reporting any unsafe field conditions, safety incidents involving the public or any property damage. Include date, time, location, description of event or unsafe conditions, and any follow up actions taken by vendor.

Vendor Responsibilities

Provide all supervision, labor, equipment, materials, technical expertise, safety equipment, and service operations to complete the scope.

Perform traffic control operations in accordance with the provided City ROW permit as defined in the associated TCPs and maintain a Traffic Control Supervisor (TCS) on site at all times.

Obtain Tank Lot Permit for use of City fill hydrants. All associated costs and permit requirements are the responsibility of the vendor.

Properly dispose of all flow and materials collected from cleaning at the City of Bellevue decant facility (capacity for a maximum of 3 loads daily) or other approved decant facility.

Ensure all vendor’s contracted or supplied inspectors have current NASSCO PACP certification.

Train all operators on the use of City web-based GIS Tracking application and provided SOP, record pipe inspection statuses in real time as work is being performed, supply operator with necessary laptop, tablet, or other web capable device for use of the app while performing inspections.

City Staff Responsibilities

Provide access, SOP, and on-call support for the use of the City of Bellevue web-based GIS Tracking application to view and update the status of assigned pipe inspections.

Provide access to the City’s public facing GIS layers for reference.

Provide naming convention for video inspections of unmapped structures.

Coordinate with vendor as needed for vendor acquisition of Tank Lot Permit.

Provide SOP for use of City decant facilities.

Obtain ROW permit and prepare initial TCPs required for permit approval.

Provide Microsoft Excel template for the Weekly submittal of Asset Attribute corrections, and Vactor Loads or Debris Removal.

Assumptions

Vendor will only perform work within the Public ROW. Any assets needing inspection that cannot be accessed from the Public ROW will be recorded in the GIS tracking application as ‘out of scope’ and deferred to the City Project Manager for internal assignment.

For all ROW related requirements, including traffic control the vendor agrees to comply with and operate according to the general conditions outlined in the ROW permit, provided as Attachment ‘F’.

Vendor coordinates daily production and crew assignments to minimize re-mobilization.

Vendor will perform CCTV only after cleaning is completed.

If CCTV inspection team encounters debris or roots, cleaning crew must respond to remove remaining debris so the CCTV team can complete inspection of the asset.

Provide continuous post-cleaning video; partial runs may be rejected.

Vendor will maintain accurate file naming using City Asset Numbers or in accordance with

City defined naming convention for inspections of unmapped structures.

Cleaning means and methods shall prevent the discharge of any dirty, turbid, or chlorinated water from any outfall on the storm network.

Only materials associated with this project shall be offloaded at the decant facility and will be handled and disposed of by city employees.

The inspections will verify asset data including flow direction, system connections, illicit or cross-connections, location, type, material, size, and upstream and downstream structures.

Technical Requirements:

Cleaning Equipment & Operations Equipment must be well maintained and meet industry standards Jetting/vacuum capacity for up to 60 inch diameter pipe Adequate debris and root mitigation capability (e.g. head attachments such as wart hog, chain flail, etc.)

Operators must be properly trained and qualified

Data Standard & Certification All inspection databases must comply with PACP v6.0 or newer Assessment personnel must be PACP certified All CCTV videos and associated inspection data must be provided in a format compatible with the City’s GranteNet Software (Version 5.10).

CCTV Equipment & Video Quality

Video Resolution & Frame Rate - Minimum 1080p at 30 fps Format & Playback – .mp4 format compatible with Windows Media Player Camera & Lighting - Clear, in focus video showing at least 6 ft of pipe periphery with continuous overlay of: date, time, distance, structure IDs.

Speed & Control - Max travel speed: 30 ft/min, full 360° pan/tilt, ability to pause and dwell for up to 15 seconds.

Transporter & Redundancy - Self-propelled transporter with pneumatic tires. Vendor to maintain two fully operable cameras on site at all times.

Attachment "B":

Insurance Requirements

RFP #: 26066

RFP Title: Stormwater Pre cleaning and CCTV inspections

Phase 1

The Vendor shall procure and maintain for the duration of this Agreement insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by the Contractor, his agents, representatives, employees or subcontractors. The cost of such insurance shall be paid by the Contractor. Insurance shall meet or exceed the following unless otherwise approved by the City.

A. Minimum Insurance:

B. Additional Insurance:

• Contractor’s Pollution Liability covering any claim for bodily injury, personal injury, property damage, cleanup costs and legal defense expense applying to all work performed under the contract, including transportation coverage by land or by water, with limits not less than $1,000,000 per occurrence and as an annual aggregate.

C. Self-Insured Retentions:

Self-insured retentions must be declared to and approved by the City.

D. Other Provisions:

1. Commercial General Liability policies must be endorsed to:

a. Include the City, its officials, employees and volunteers as additional insured,

b. Provide that such insurance shall be primary as respects any insurance or self-insurance maintained by the City.

2. Contractor or its Insurance Agent/Broker shall notify the City of any cancellation, or reduction in coverage or limits, of any insurance within seven (7) days of receipt of insurers' notification to that effect.

E. Acceptability of Insurers:

Insurance shall be placed with insurers with a rating acceptable to the City.

F. Verification of Coverage:

Contractor shall furnish the City with certificates of insurance required by this clause. The certificates are to be received and approved by the City before work commences. The City reserves the right to require complete, certified copies of all required insurance policies at any time.

G. Subcontractors:

Contractor shall require subcontractors to provide coverage which complies with the requirements stated herein.

• Commercial General Liability coverage with limits not less than $1,000,000 per occurrence/$2,000,000 annual aggregate

• Business Automobile Liability Coverage with limits not less than $1,000,000 per accident for any auto.

• Stop Gap/Employer''s Liability coverage with limits not less than $1,000,000 per accident/disease.

• Workers'' Compensation coverage as required by the Industrial Insurance Laws of the State of

Washington

Attachment “C”:

Prevailing Wage Rate Requirements

The State of Washington prevailing wage rates for King County apply to work performed under this contract. The applicable prevailing wage rates may be found at the following website address of the

Department of Labor and Industries: https://fortress.wa.gov/lni/wagelookup/prvWagelookup.aspx.

A copy of the applicable prevailing wage rates are available for viewing at the City of Bellevue’s Purchasing and Contracting Services office, located at Bellevue City Hall 450 110th Ave NE, Bellevue WA 98004. Upon request, the City will mail a hard copy of the applicable prevailing wages for this project.

Prevailing Wage rates for prevailing wage contracts are published on the first business day of February and the first business day of August of each year. These rates become effective thirty days after the date of publication. Maintenance services (e.g.: janitorial, landscape, etc.) contracts of more than one year duration shall be modified for potential future variance in applicable prevailing wages each year after the first year of the contract. Prevailing wage increases shall be adjusted on the annual anniversary date of the Contract.

Contractor agrees to alter the wages it pays it’s employees on an annual basis in order to recognize and follow the most recently promulgated increases in prevailing wage rates established by the State of Washington Department of Labor and Industries (L & I) each year. Contactor acknowledges that the City has borne the cost of the increase in wages due employees under WAC 296-127-023 for the duration of the contract and included these increase in the original contract amount. Should the increase in wages due to employees exceed the contract amount, the Contractor must notify the City forty-five (45) days prior to the anniversary date of the contract in order to amend the contract. Failure of the Contractor to comply with the terms of this section may be considered by the City to be a material breach of this agreement.

Intents and Affidavits Prevailing Wage contracts require that each and every Contractor and Sub-Contractor (“Contractors”) on the contract file the Statement of Intent to Pay Prevailing Wages (Intent), and Affidavit of Wages Paid

(Affidavit) Public Works contract form. The Contractors are responsible for filing all forms with L&I and shall be responsible for paying all filing fees. Once forms are approved by L&I, Contractor shall submit forms to the City. There is no minimum dollar contract amount. Intent and Affidavit forms are required for every prevailing wage contract regardless of the size of the contract.

The Intent form is filed annually on the anniversary date of the contract. The City shall not make the first annual payment until Contractors have submitted an Intent form that has been approved by the Industrial

Statistician.

The Affidavit form is filed prior to the final payment of the annual contract. The City shall not release final annual payment until all contractors have submitted an Affidavit form that has been certified by the industrial statistician.

For additional information, contact:

State of Washington

Department of Labor and Industries

Prevailing Wage Section – Telephone 360-902-5335

PO Box 44540, Olympia, WA 98504-4540 http://www.lni.wa.gov/TradesLicensing/PrevWage/default.asp https://fortress.wa.gov/lni/wagelookup/prvWagelookup.aspx http://www.lni.wa.gov/TradesLicensing/PrevWage/default.asp

Attachment "D" :

Information Security Requirements

Consultants with access to City data or systems shall provide their services in a manner consistent with the City’s Information Security policies. This includes, but is not limited, to ensuring that user accounts are known only by the individual assigned access, and not shared with anyone unless approved by the City in advance. If Consultants have remote access into systems with City data, Consultants shall ensure that the remote access is conducted from IT systems which have the latest security patches, anti-virus, and malware signatures.

Consultants are required to protect City data per the following table:

Critical

The most private and restricted type of data stored, processed or transmitted by the City (e.g. credit card data, individually identifiable health information, social security numbers). This type of data must be strictly monitored and controlled at all times.

When in electronic form, such data must be stored and transmitted in encrypted form. The data also must be version controlled, and must not be sent or taken outside of the City without explicit permission of a City department manager or the data owner. Such data must only be sent to business partners who have executed an approved non-disclosure Contract (NDA) with the City.

Unauthorized disclosure or use of such data would violate laws, regulations or standards and/or cause a significant adverse impact to the City, its citizens, or business partners.

Confidential

Data that is private and restricted (e.g. detailed information about the City’s security controls or computer network, citizen account information, employee performance reviews).

This includes data which by statute is specifically exempted from public disclosure.

Such data must be restricted to those having a need for specific access in order to accomplish a legitimate task.

When in electronic form, such data may be stored and transmitted in encrypted form. The data must not be sent or taken outside of the City without explicit permission of a City department manager or the data owner. Such data must only be sent to business partners who have executed an approved non-disclosure Contract (NDA) with the City.

Unauthorized disclosure or use of such data may violate laws, regulations or standards and/or would likely cause a significant adverse impact to the City, its citizens, or business partners.

A Contractor responsible for providing managed hosting services (such as hosting a website on behalf of the City), the Contractor shall ensure that website, access control systems, and supporting Operating Systems and Applications are secure. At a minimum, this includes an annual review of all users with access to the systems, applications, and code provided by

Contractor, an annual independent security assessment which includes vulnerability scans, network and application layer penetration tests, code reviews. Independent shall mean that the persons conducting the security assessment will be independent of the design, installation, or maintenance of the systems. Contractor shall have a centralized logging, monitoring, and alerting systems in place such as an Intrusion Detection System (IDS) or

Log Management Server. All systems which store, process, or transmit City data shall have updated anti-virus and updated security patches for all software that is no later than 30 days old.

These requirements are not substitutes for the Contractor’s obligations under applicable regulatory requirements including, but not limited to, the Payment Card Industry (PCI), Criminal Justice Information System (CJIS), the Health Insurance Portability and

Accountability Act (HIPAA), or State Laws. If Contractor has access or retains data that is considered critical or confidential by the City, Contractor acknowledges that it will properly turn over or destroy all data upon termination of the contract. Contractor agrees at reasonable times to provide to the City or to its assignees, the audit rights for all physical locations, systems or networks that store, process, or transmit data on behalf of the City, and will provide access to the independent security assessments within one (1) business day. Contractor shall provide prompt notice to the City of any confirmed or suspected security breach affecting the City's data or informational infrastructure that supports the

City’s contracted services.

Prompt notice shall mean within four (4) hours of discovery of the confirmed breach. Notice will be provided by e-mail and telephone to City's primary technical contact and primary business contact.

Attachment "E"

Proposal Format

Requirements

Your proposal shall:

A. Approach (Page Limit: 2)

1. Project Organization and Staffing: Describe the approach and methods for managing the project. Provide an organizational chart showing all proposed team members. Describe the responsibilities of each person on the project team. Identify the Project Director and/or Manager and the key contact person for the City. List any portion of the work to be subcontracted and information describing the qualifications and relative experience of any proposed subcontractors.

2. Project Schedule: Provide a schedule for completing the tasks defined in the Scope of Work, according to the City proposed schedule of October 2026 through October 2027. Demonstrate your team’s ability (adequate staffing, resources, etc.) to perform the work within the requested timeframe and proposed budget.

B. Related Project Experience / References (Page Limit: 1)

Discussion of respondents’ experience in stormwater or sanitary sewer system inspections.

1. List 3 similar projects, whether ongoing or completed within last 5 years, including references. For each project provide:

a. Project name and location

b. Year completed

c. Short description of project, including general scope, total length of pipe, size range of pipes, etc.

d. Names, addresses, and phone numbers of owner and contact person tasked with daily responsibilities of project

e. Note if the project was completed on time and within budget, and if not, briefly explain

C. Expertise of Project Team (Page Limit: 2 pages, excluding resumes and PACP verifications):

The respondent is required to provide evidence of experience in the services specified in the Scope of Work. The experience listed must be that which was performed by the respondents’ staff and/or team’s staff as well as management that will be assigned to this project. The City will be focusing on the experience of the Project Management Team and CCTV operator(s), using NASSCO PACP coding, who will be assigned to this project. The proposal shall also identify other projects the proposed CCTV operator(s) will be committed to during the same timeline. Provide verification of operator(s) PACP certifications.

• Be limited to single-spaced, 8 1/2” by 11” typewritten pages (min. 12-point font),

• Be no more than six (6) pages, EXCLUDING cover letter, resumes, PACP verifications, required forms and affidavits per the RFP, and statement of any exception to the terms and conditions.

• Follow the format of Items A through E below, and

• The content shall be adhered to by each firm and presented in the following order:

D. Price (1 Page):

Provide an estimate of the cost per linear foot of precleaning with an eductor truck, and cost per linear foot for performing CCTV inspection. Progress tracking and data entry using the City provided GIS application, project management, administration, and overhead should be included in the per linear foot cost estimates. Linear feet projections are estimates, and subject to change based on accessibility in the field and/or ability to complete cleaning or inspection.

Provide a lump sum estimate for all temporary traffic control required to complete the project.

Traffic control estimate should include devices, set-up/break down, associated labor hours, including staffing a Traffic Control Specialist.