rfp-26058-CIS_NaturalGasPipelineReplacement.pdf

CITY OF PENSACOLA

REQUEST FOR PROPOSALS

RFP NO.: 26-058

CONSTRUCTION INSPECTION SERVICES

FOR NATURAL GAS PIPELINE REPLACEMENT

The City of Pensacola is seeking construction inspection services relating to the construction and installation of approximately 14.7 miles of natural gas pipeline and services according to the City’s Natural Gas Distribution Infrastructure & Safety Modernization (NGDISM) Grant Program Award No.693JK32540107NGDI.

Consideration will be given to only those firms whose personnel are operator qualified for all covered tasks according to Subpart N in 49 CFR Part 192 and Subpart G in 49 CFR Part 195.

Sealed and complete hardcopy Proposals with original or electronic signature, and one (1) complete and identical electronic copy (PDF) on CD or flash drive, must be received no later than September 29, 2026, 2:30 P.M., local time, at the following location.

City Hall (lobby) 222 West Main Street

Pensacola, Florida, 32502 Attention: Purchasing

The OUTER PACKAGING of the sealed submittal shall identify the respondent, and the solicitation title and number (whether hand-delivered, mailed, or via UPS/FedEx or other courier service). Submittals received after the deadline will not be accepted. Multiple submittals from the same entity will not be accepted.

Alternatively, electronic responses may be submitted to Open Bids (FKA) Demandstar or

Central Bidding. Both sites require registration and varying fees for notifications and document downloads.

Those submittals received will be opened and publicly read the following business day (September 30, 2026, at 10:00 A.M., Central time) via Microsoft Teams at the following link*: Microsoft Teams RFP opening.

Complete specifications, if not attached, may be obtained from the City of Pensacola website, www.cityofpensacola.com/bids.aspx. Any addendum issued will be posted to the City’s website. Respondents are responsible for obtaining addenda and are advised to check the website frequently.

Any questions concerning the RFP should include the Subject Line: RFP 26-058 - RFI, http://www.ecfr.gov/cgi-bin/text-idx?SID=f71a6555692b62b801ef5d6e69e9163f&mc=true&node=sp49.3.192.n&rgn=div6 http://www.ecfr.gov/cgi-bin/text-idx?SID=7c189b00f55d30d0b797fbd87a4afe02&mc=true&node=sp49.3.195.g&rgn=div6#_top http://www.ecfr.gov/cgi-bin/text-idx?SID=7c189b00f55d30d0b797fbd87a4afe02&mc=true&node=sp49.3.195.g&rgn=div6#_top https://www.demandstar.com/app/buyers/dashboard https://www.centralauctionhouse.com/rfpc10737-city-of-pensacola.html https://teams.microsoft.com/l/meetup-join/19%3ameeting_ZTQwMDRmN2QtYTk1Zi00NWFkLTk3YTAtN2I1M2E0ODRjZGM4%40thread.v2/0?context=%7b%22Tid%22%3a%222c65e340-c270-42f3-85c0-f94ce72e1e36%22%2c%22Oid%22%3a%22ee43ac82-7f3f-4ee7-9087-c5d0dc949018%22%7d http://www.cityofpensacola.com/bids.aspx and should be addressed and submitted in writing no later than September 18, 2026, at 10:00 A.M., local time, to:

Dedria Lunderman, Purchasing Manager City of Pensacola 222 W. Main Street

Pensacola, FL 32502 purchasing@cityofpensacola.com

A tabulation of submittals will be posted to the City’s website at www.cityofpensacola.com/bids.aspx.

A Notice of Intent will be issued to respondents. This begins the protest period. Failure to file a protest within the time prescribed in section 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under chapter 120, Florida Statutes.

The City of Pensacola adheres to the Americans with Disabilities Act and will make reasonable accommodations for access to City services, programs, and activities. Please email ADACoordinator@cityofpensacola.com or call (850) 436- 5600. Requests must be made at least 48 hours in advance of the event in order to allow the City time to provide the requested services.

This project is federally funded by the Pipeline and Hazardous Materials Safety Administration. By submitting a letter of response, the Firm certifies that no principle is presently suspended, proposed for debarment, declared ineligible or voluntarily excluded from participation on this transaction by any Federal Department or Agency.

The City reserves the right to accept or reject any or all submittals, to waive any submittal informalities and to re-advertise for submittals when deemed in the best interest of the City.

Attest: CITY OF PENSACOLA Ericka L. Burnett D. C. Reeves City Clerk Mayor

The City of Pensacola provides equal access in employment and public services.

*Participation in a Microsoft Teams meeting requires a microphone and speakers; however, webcams are optional. Participants may join the meeting either via a PC or Smartphone. Please be sure to check the system requirements at the following link: Microsoft Teams System Requirements Check.)

mailto:purchasing@cityofpensacola.com mailto:ADACoordinator@cityofpensacola.com https://docs.microsoft.com/en-us/microsoftteams/hardware-requirements-for-the-teams-app https://docs.microsoft.com/en-us/microsoftteams/hardware-requirements-for-the-teams-app

RFP, SUBMITTAL, AND EVALUATION SCHEDULE

(all dates subject to change)

Advertise RFP 08/28/2026

Deadline for Questions 09/18/26, 10:00 AM

Deadline Receipt of Submittals 09/29/2026, 2:30 PM

Opening of RFP 09/30/2026, 10:00 AM

Selection Committee Meeting – Distribution of Materials TBA

Selection Committee Meeting – Shortlist TBA

Selection Committee Meeting – Oral Presentations (if required) TBA

SECURITY NOTICE

Visitors to City Hall are required to stay in the lobby unless otherwise directed.

Late submittals will not be accepted.

FLORIDA GOVERNMENT IN THE SUNSHINE — PUBLIC RECORDS NOTICE

Pursuant to Section 286.011, Florida Statutes, all Evaluation Committee meetings under this RFP are subject to Florida’s Government in the Sunshine Law — open to the public, noticed in advance, and documented as public records. Each

Committee member shall sign a Sunshine Law acknowledgement prior to participating. All notes, scoresheets, and written communications are public records under Chapter 119, Florida Statutes, and subject to disclosure. Members shall not communicate privately with one another or with proposers outside of a duly noticed public meeting.

GENERAL INSTRUCTIONS

A. Firms responding to the RFP must be available for interviews to the Selection

Committee. These interviews will be held in person at 1625 Atwood Drive, Pensacola Florida.

B. Submittals should respond to each item noted in the Submittal Format and

Evaluation Criteria in the order noted. Identify responses with the same paragraph notation as this RFP.

C. Submittals must be typed or printed. All corrections made by the proposer prior to the opening must be initialed and dated by the proposer. No changes or corrections will be allowed after submittals are opened.

D. Any addendum issued will be made available on the City's website at http://www.cityofpensacola.com/bids.aspx. Interested bidders are advised to check the site frequently.

E. The City of Pensacola is not liable for any costs incurred by any interested party in responding to this RFP.

BACKGROUND AND PURPOSE

The City of Pensacola (“City”) is a municipal government, which, in addition to its traditional governmental functions, operates several departments that are classified as

“public enterprise” operations. This includes Pensacola Energy, a natural gas utility.

The City of Pensacola has been awarded grant funding from The Pipeline and Hazardous

Safety Administration under the Natural Gas Distribution Infrastructure & Safety

Modernization (NGDISM) Grant Program with Award No.693JK32540107NGDI (“Grant”) for completion of the work described in the attached Grant documents. The purpose of the Grant is to repair, rehabilitate, or replace natural gas distribution pipeline systems to reduce incidents and fatalities and avoid economic losses.

The Period of Performance for the Grant extends to April 3, 2030.

The purpose of this Request For Proposals (RFP) is to solicit Proposals from highly experienced firms to provide dedicated construction inspection services. The firm selected will serve as the City's on-site representative, providing essential oversight, technical compliance verification, and critical progress documentation functions throughout all construction phases of the project. The City seeks a partner with proven expertise in natural gas distribution system installation, a strong commitment to quality control, and exceptional communication and conflict resolution skills.

PROJECT OVERVIEW

Pensacola Energy has received funding for two projects titled Greenhut Court and

Peachtree Park as defined in the Grant Documentation, included as Exhibit B, and totaling 14.7 miles of existing gas main to be replaced with polyethylene pipe ranging in size from 2” to 10” operating at 58 PSIG and a maximum allowable operating pressure (MAOP) of 60 PSIG as well as customer service lines and meter sets. The projects described represent the proposed quantity of work. Quantities and projects may vary depending on available funds and field conditions. The City reserves the right under the contract to add or delete task orders with approval of PHMSA and federal grant authorities.

A sequential work plan is proposed for the two work areas but some overlap may be required. Pensacola Energy may also request simultaneous work areas if required to meet Grant deadlines.

SCOPE OF SERVICES

Construction Inspection Services

The Firm shall provide construction inspection services to verify that the Contractor's work is performed in accordance with the Contract Documents, Engineering

Specifications, Pensacola Energy O&M, NGDISM Grant Terms and Conditions, NGDISM Grant Program City of Pensacola, FL Categorical Exclusion Documentation, all applicable permits, as each may be amended from time to time, and all current applicable federal, state, and local regulations (collectively, the “Project

Requirements”). The Firm shall monitor compliance and promptly notify Pensacola

Energy of any non-compliance.

The Firm shall furnish qualified inspection personnel to support the Contractor's construction schedule and provide additional staffing as necessary for concurrent work activities. The Firm shall coordinate with Pensacola Energy throughout construction to support quality assurance, regulatory compliance, and successful project completion. Inspection services shall include, but are not limited to:

• Attendance at pre-construction, progress, coordination, and closeout meetings.

• Be present on the job site at the start of the Work each day. Observe construction activities and verify compliance with project specifications and requirements.

• Video and/or photo documentation of pre-construction site conditions.

• Verification of installed quantities for payment.

• Inspection of steel welding, polyethylene fusion, coatings, valve and fitting installation, pressure testing, purging, tie-ins, commissioning, and customer service installations.

• Observation of trenchless construction methods, including horizontal directional drilling, where applicable.

• Observation of restoration, traffic control measures, and erosion control measures.

• Prompt notification to Pensacola Energy of conditions affecting public safety, quality, schedule, regulatory or grant compliance, or successful project completion.

• Provide technical interpretations of the project specifications, monitor quality, progress, work quantities, site maintenance, final pressure testing, verification of traceability of newly installed main/tracer wire, photo document EFV installation and tag, and verification of as-built documentation.

• Inspect all materials for defects or damage throughout installation process.

• Document non-conforming work, maintain deficiency logs, verify corrective actions, and report significant deficiencies requiring Owner action. Exercise authority to identify non-compliant work, reject unacceptable materials, and recommend suspension of work pending Owner direction. The Firm shall not have authority to modify, waive, or alter the Contract Documents or Project

Requirements.

• When warranted by evidence of non-compliance, inspector may require removal of production fusion joints for testing prior to backfill in accordance with project specifications.

• Prepare documentation and assist in the defense of the City when requested, in preparation for claims or possible claims resulting in the execution of the contract.

• Maintain complete, accurate, and organized project records, including inspection reports, construction progress, testing activities, installed quantities, restoration activities/deficiencies, and documentation supporting contract administration, payment quantities, regulatory compliance, grant reporting, project closeout and other requested and/or required project installation/completion documentation.

• Prepare an accurate daily inspection report, signed by the inspector, consisting of but not limited to the following:

o Record of contractor personnel on the project o Equipment (number and type or size), if applicable o Location and work performed by contractor or subcontractor o Events of note on the project o Accidents on the project and any details surrounding the accident. Obtain a copy of the police report for the project records whenever possible.

o Weather with estimated amount of precipitation and average temperature.

A total rain day schedule should be kept.

o Monitor and document completion of all asphalt and concrete repair associated with this project o Any other details that may be important later in the project life

• Ensure all inspection records and documentation produced under this Contract become the property of Pensacola Energy.

• Performance of other inspection services that may be reasonably necessary or requested by Owner’s Representative to support successful project delivery.

REQUIRED QUALIFICATIONS

General Requirements:

Provide qualified personnel necessary to efficiently and effectively carry out its responsibilities under this Agreement.

Firm must provide for inspection personnel, a computer, tablet, and phone that meets or exceeds the City’s current hardware, connectivity, security, and configuration standards.

All equipment must be compatible with the City’s systems and be configured, maintained, and supported in accordance with City requirements.

Pensacola Energy will not pay for travel to and from the work site.

Contractor shall meet, as a minimum requirement all applicable sections of 49 C.F.R

199 “Drug and Alcohol Testing” as also required by F.A.C. Chapter 25-12.005.

Personnel Qualifications:

Provide competent personnel qualified by experience and training.

Personnel identified in the Firm’s proposal are to be assigned as proposed and are committed to performing services under this Agreement. Personnel changes will require written approval from the City. Staff that have been removed shall be replaced by the Firm with no gap in project coverage.

Inspection personnel should have five or more years of natural gas experience. Before the project begins, inspection personnel shall have a working knowledge of the Pensacola Energy O&M as well as 49 C.F.R. 192 and Chapter 25-12 Florida Public Service Commission. Inspector must possess all the necessary qualifications/certifications for fulfilling the duties of the position they hold. Cross training of the Firm’s project staff is highly recommended to achieve a knowledgeable and versatile project inspection team but should not be at any additional cost to the City and should occur as workload permits.

Proof of Operator Qualifications (OQ) shall be provided to the Pensacola Energy Safety Representative and must meet their satisfaction for the covered tasks associated with the Work.

SUBMITTAL FORMAT

Submittals will include one (1) original, accompanied by one (1) complete and identical electronic copy on flash drive or CD. All shall be submitted in one Proposal package. The selection criteria and points that will be used in ranking the submittals are noted in the attached Evaluation Sheet. Hardcopy submittals should be bound with spiral or GBC binders. Font shall be sans-serif 12-point at a minimum. Each section in the submittal should follow the format/organization noted in this section. The selection of the short-listed firms will be based on the information provided in the written submittal.

An authorized representative of the firm shall sign the submittal. All information requested must be submitted. Failure to submit all information may result in a lowered evaluation score of the submittal. At its discretion, the City may reject submittals which are substantially incomplete or lack key information.

Submittals should include the following items along with other material to demonstrate firm’s expertise and capability:

Letter of Response:

• Letter of response prepared by a corporate officer or principal of the firm authorized to obligate the firm contractually should at a minimum include the following information:

o Project name o Firm’s name and address o Proposed office responsible for Firm o Contact person, phone number, and internet email address

• Description of Firm’s experience, past performance and references (30 Points):

Demonstrate experience in other projects of similar scope of work and complexity (a minimum of 3 projects should be shown). Include past performance data such as scope, location, duration and firm’s role. A reference list for each project is required including the name of client contact familiar with the project, project name, telephone number and/or email address, brief description of the project, actual cost and project length. Federally funded infrastructure projects should be shown if possible.

• Description of personnel qualifications, experience, and Firm’s staffing (25 Points):

Provide names and titles of inspector(s) and any other related personnel should be shown with each individual’s experience and qualifications. Inspector personnel should have five or more years of natural gas experience. Provide proposed backup staffing plans if required for emergencies or increased workload. Include resumes for each team member involved with the project. Construction Training and Operator Qualification Program printouts may also be submitted.

• Description of Availability of workload and readiness to meet time requirement (20 Points): Ability of the firm to provide inspection services for this project for the duration of the project. Show current workload of available personnel, where they are located and how quickly they can mobilize to the area. Describe capability for nights/weekends.

• Cost (25 points): Cost should be listed as an hourly rate per one Inspector or other personnel. Annual adjustments will be allowed for wages and salaries only based on the Bureau of Labor Statistics Consumer Price Index for Wage Earners and Clerical Workers (CPI-W) in the U.S. South Region listed as All Items Percent Change from 1 year ago June data prior to the contract signing month.

Length of Service

The Firm’s construction inspection services shall begin upon written Notice to Proceed (NTP) by the City. It is anticipated that the NTP will be issued in October 2026. The Period of Performance for the Grant extends to April 3, 2030.

EVALUATION OF SUBMITTAL

Submissions will be evaluated based on the following:

Evaluation Category Weight

Experience of the firm and past performance 30

Personnel qualifications, experience, and staffing 25

Workload capacity and readiness to meet time requirements 20

Cost Proposal 25

TOTAL 100

REVIEW PROCESS

All submittals will be subject to review and an evaluation process. All Firms responding to the Request For Proposals (RFP), who meet the requirements, will be ranked in accordance with the criteria established in these documents. The City will consider all responsive and responsible submittals received.

Submittals shall include all of the information solicited in the RFP, and any additional data that the Respondent deems pertinent to the understanding and evaluation of the submittal. Each Respondent will be ranked based on the criteria herein addressed.

Failure to submit all information may result in a lowered evaluation score of the submittal.

At its discretion, the City may waive minor discrepancies or reject submittals substantially incomplete or lacking key information.

EVALUATION AND AWARD PROCESS

The selection committee will review, evaluate and rank the Proposals submitted by all responsive and responsible firms based on the criteria above. The top-ranked firm will be recommended to the City Council for approval. If there is a tie during the shortlisting phase, the committee will proceed to oral presentations. If continuing presentations/interviews, committee members will rank the firms, with one (1) being best, two (2) being second-best, etc. The firm with the lowest combined score will be determined the best firm. Should there be a tie between firms, the firm with the highest aggregate score from the written evaluation shall be determined the best firm. The committee will then recommend to the City Council award of the contract to the top ranked, best firm.

REQUEST FOR PROPOSALS

CONTRACTUAL SERVICES

GENERAL CONDITIONS

To ensure acceptance, all respondents submitting Proposals to the City of Pensacola shall be governed by the following conditions, attached specifications, and Proposal form(s) unless otherwise specified. Proposals not submitted on the Proposal form(s) provided shall be rejected, and Proposals not complying with these conditions will be subject to rejection. Multiple submittals from the same entity will not be accepted.

1. Award Determination to be Based on Best Interest of City: There is no obligation on the part of the City to award a contract to any respondent and the City reserves the right to award a contract to or negotiate a contract with a responsible respondent submitting the most responsive or best alternative Proposal for a resulting contract which is most advantageous to and in the best interest of the City. The City shall be the sole judge of the Proposal and the resulting contract, and its decision shall be final.

2. Proposal (RFP) Bond: None.

3. E-Verify System (Mandatory): In compliance with the provisions of F.S. 448.095, the parties to this contract and any subcontractors engaged in the performance of this contract hereby certify that they have registered with and shall use the E-Verify system of the United States Department of Homeland Security to verify the work authorization status of all newly hired employees, within the meaning of the statute.

4. Exceptions to Specifications: In order that equal consideration be given in evaluating Proposals, any exceptions to or deviations from the specifications as written must be noted and fully explained. The Mayor is the final authority in determining the acceptability of any exceptions to specifications.

5. Intent of Specifications: It is the intent of the specifications attached hereto to set forth and describe a certain service(s) to be purchased by the City of Pensacola including all labor, materials, equipment, machinery, tools, apparatus, and means of transportation (including freight costs) necessary to provide the service(s).

6. Interpretations: All questions concerning the specifications or conditions shall be directed in writing to the Purchasing Office at least ten (10) days prior to submittal deadline, unless otherwise instructed on the Request For Proposals Page.

Inquiries must reference the proposed service and the date of the Proposal submittal deadline. Interpretations will be made in the form of an addendum placed on the City’s website. The City shall not be responsible for any other explanation or interpretation.

7. Legal Requirements: All applicable provisions of Federal, State, County, City, and local laws including all ordinances, rules, and regulations shall govern the development, submittal and evaluation of all Proposals received in response to these specifications and shall govern any and all claims between person(s) submitting a Proposal response hereto and the City of Pensacola, by and through its officers, employees and authorized representatives. A lack of knowledge by the respondent concerning any of the aforementioned shall not constitute a cognizable defense against the legal effect thereof. The respondent agrees that it will not discriminate on the basis of race, creed, color, national origin, sex, age or disability.

8. Licenses, Registration and Certificates: Each respondent shall possess at the time of submitting its submittal all licenses, registrations and certificates necessary to engage in the business of contracting (or special contracting if the work to be performed necessitates a particular type of specialty contractor) in the City of Pensacola. Respondents must also possess all licenses, registrations and certificates necessary to comply with federal, state and local laws and regulations.

The awarded respondent shall be registered at the time of contract execution as an active vendor with the Florida Department of State, Division of Corporations (www.sunbiz.org).

9. Mistakes: Respondents are expected to examine the conditions, scope of work, Proposal prices, extensions, and all instructions pertaining to the services involved.

Failure to do so will be at the respondent’s risk. Unit prices will govern in award.

10. Permits and Taxes: Respondents shall procure all permits, pay all charges, fees, and taxes, and give all notices necessary and incidental to the due and lawful prosecution of the work.

11. Pre-RFP Meetings: If an RFP requires a mandatory pre-RFP meeting, any representative of a firm wishing to submit a Proposal must sign in with the name of the proposing firm.

12. Prohibited Conduct by Respondents: Upon the publication of any solicitation for sealed bids, requests for proposals, requests for qualifications, or other solicitation of interest or invitation to negotiate by any authorized representative of the City of Pensacola, any party interested in submitting a bid, qualification, or other response reflecting an interest in participating in the purchasing or contracting process shall be prohibited from engaging in any communication pertaining to formal solicitations with any member of Pensacola City Council, the Mayor, or any member of a selection/evaluation committee for RFPs/RFQs, whether directly or indirectly or through any representative or agent, whether in person, by mail, by facsimile, by telephone, by electronic communications device, or by any other means of communication, until such time as the City has completed all action with respect to the solicitation.

13. Protests: Protests of the plans, specifications, and other requirements of requests for Proposals must be received in writing by the Purchasing Office at least ten (10) business days prior to the scheduled Proposal opening. A detailed explanation of the reason for the protest must be included. Protests of the intended award of submittal or contract must be in writing and received in the Purchasing Office within http://www.sunbiz.org/ http://www.sunbiz.org/ http://www.sunbiz.org/ five (5) business days of the notice of intent to award. A detailed explanation of the protest must be included.

14. Public Records: Any material submitted in response to this Request For Proposal will become a public document pursuant to Florida Statute §119.07. This includes material which the responding respondent might consider to be confidential or a trade secret. Any claim of confidentiality is waived upon submission, effective after opening pursuant to Florida Statute §119.07.

15. Public Records Law: The Parties shall each comply with Florida Public Records laws. The Parties hereby contractually agree that each Party shall allow public access to all documents, papers, letters, or other public records as defined in Chapter 119, Florida Statutes, made or received by either Party in conjunction with this agreement, or related thereto, unless a statutory exemption from disclosure exists. Notwithstanding any provision to the contrary, it is expressly agreed that Contractor’s failure to comply with this provision, within seven (7) days of notice from the City, shall constitute an immediate and material breach of contract for which the City may, in the City’s sole discretion, unilaterally terminate this agreement without prejudice to any right or remedy. Records retention for this project is a minimum of five (5) years from date of final payment.

16. Proposal Withdrawals: No Proposal may be withdrawn after closing time for receipt of Proposals for a period of sixty (60) days thereafter. The contract award shall be legally binding at the time of award by City Council or Mayor.

17. Rejection of Proposals: The City of Pensacola reserves the right to accept or reject any or all Proposals, to waive any irregularities, technicalities, or informalities, and to re-advertise for Proposals when deemed in the best interest of the City of Pensacola.

18. Sealed Response: All required City forms must be submitted. All responses must be signed by an authorized representative of the proposer.

A. Hardcopy response: In the event more than one submittal deadline is scheduled for the same date and time, do not include responses concerning different sets of specifications within the same envelope. The face of the sealed envelope shall be plainly marked identifying the responder, the bid/RFP/RFQ title and number. It shall be the sole responsibility of the respondent to assure receipt of the submittal at the Purchasing Office prior to the published time for the submittal deadline.

B. Electronic response: Respondent may submit an electronic submittal to the sites indicated in this document. Offers by telephone, fax, or email will NOT

BE ACCEPTED.

19. Tax: The City of Pensacola is exempt from all State and local sales tax.

20. Termination for Convenience: A contract may be terminated in whole or in part by the City at any time and for any reason in accordance with this clause whenever the City shall determine that such termination is in the best interest of the City. Any such termination shall be effected by the delivery to the contractor at least thirty

(30) business days before the effective date of a Notice of Termination specifying the extent to which performance shall be terminated and the date upon which termination becomes effective. An equitable adjustment in the contract price shall be made for the completed service, but no amount shall be allowed for anticipated profit on unperformed services.

21. Unauthorized Aliens: The City of Pensacola shall consider the employment by any contracted vendor of unauthorized aliens a violation of Section 274A of the Immigration and Nationality Act. Such violation shall be cause for unilateral termination of this contract.

ANY AND ALL SPECIAL CONDITIONS AND SPECIFICATIONS ATTACHED HERETO

WHICH VARY FROM THESE GENERAL CONDITIONS SHALL HAVE PRECEDENCE.

INSURANCE AND INDEMNIFICATION

Before starting and until termination of work for, or on behalf of, the CITY, the CONSULTANT and any/all sub consultants shall procure and maintain insurance of the types and to the limits specified.

The term CITY as used in this section of the Contract is defined to mean the CITY of Pensacola itself, any subsidiaries or affiliates, elected and appointed officials, employees, volunteers, representatives and agents.

Insurance shall be issued by an insurer whose business reputation, financial stability and claims payment reputation is satisfactory to the CITY for the CITY’s protection only.

Unless otherwise agreed, the amounts, form and type of insurance shall conform to the following minimum requirements, Consultant understands and agrees that increased limits and/or additional types of insurance may be required depending on the scope of service.

1. WORKERS' COMPENSATION

The CONSULTANT shall purchase and maintain Worker's Compensation Insurance Coverage for all Workers' Compensation obligations as legally required. Additionally, the policy, or separately obtained policy, must include Employers Liability Coverage of at least $100,000 each person -accident, $100,000 each person - disease, $500,000 aggregate - disease.

2. COMMERCIAL GENERAL, AUTOMOBILE, PROFESSIONAL LIABILITY AND

UMBRELLA LIABILITY COVERAGES

The CONSULTANT shall purchase coverage on forms no more restrictive than the latest editions of the Commercial General Liability and Business Auto policies filed by the Insurance Services Office. The CITY shall be an Additional Insured for Commercial General Liability, Automobile Liability, and Umbrella Liability and such coverage shall be at least as broad as that provided to the Named Insured under the policy for the terms and conditions of this Contract. The CITY shall not be considered liable for premium payment, entitled to any premium return or dividend and shall not be considered a member of any mutual or reciprocal company. Minimum limits as outlined below must be provided, with umbrella insurance coverage making up any difference between the policy limits of underlying policies coverage and the total amount of coverage required.

Commercial General Liability coverage must be provided, including bodily injury and property damage liability for premises, operations, products and completed operations, contractual liability and independent contractors. The coverage shall be written on occurrence-type basis.

Minimum limits of $1,000,000 per occurrence and in the aggregate must be provided. The City of Pensacola must be listed as an additional insured.

Business Auto Policy coverage must be provided, including bodily injury and property damage arising out of operation, maintenance or use of owned, non-owned and hired automobiles. Minimum limits of $1,000,000 CSL must be provided

Professional Liability insurance coverage must be provided to afford protection for errors and omissions arising out of services provided under, or associated with this contract. Minimum limits of $1,000,000 per occurrence and $2,000,000 aggregate must be provided.

Umbrella Liability Insurance coverage shall not be more restrictive than the underlying insurance policy coverages. The coverage shall be written on an occurrence-type basis and the City listed as an additional insured.

CERTIFICATES OF INSURANCE

Required insurance shall be documented in the Certificates of Insurance that lists this Contract and provides that the CITY shall be notified at least thirty (30) days in advance of cancellation, nonrenewal or adverse change or restriction in coverage. If required by the CITY, the CONSULTANT shall furnish copies of the CONSULTANT's insurance policies, forms, endorsements, jackets and other items forming a part of, or relating to such policies. Certificates shall be on the "Certificate of Insurance" form equal to, as determined by the CITY an ACORD 25. Any wording in a Certificate which would make notification of cancellation, adverse change or restriction in coverage to the CITY an option shall be deleted or crossed out by the insurance carrier or the insurance carrier's agent or employee. The CONSULTANT shall replace any canceled, adversely changed, restricted or non-renewed policies with new policies acceptable to the CITY and shall file with the CITY Certificates of Insurance under the new policies prior to the effective date of such cancellation, adverse change or restriction. If any policy is not timely replaced, in a manner acceptable to the CITY, the CONSULTANT shall, upon instructions of the CITY, cease all operations under the Contract until directed by the CITY, in writing, to resume operations.

INSURANCE OF THE CONSULTANT PRIMARY

The CONSULTANT's required coverage shall be considered primary, and all other insurance shall be considered as excess, over and above the CONSULTANT's coverage. The CONSULTANT's policies of coverage will be considered primary as relates to all provisions of the Contract.

LOSS CONTROL AND SAFETY

The CONSULTANT shall retain control over its employees, agents, servants and subcontractors, as well as control over its invitees, and its activities on and about the subject premises and the manner in which such activities shall be undertaken and to that end, the CONSULTANT shall not be deemed to be an agent of the CITY. Precaution shall be exercised at all times by the Consultant for the protection of all persons, including employees, and property from harm caused by negligent acts or omissions of the Consultant.

HOLD HARMLESS

The Consultant shall indemnify and hold harmless the City of Pensacola, its officers and employees, from any and all liabilities, damages, losses, and costs, including, but not limited to, reasonable attorney’s fees, to the extent caused by the negligence, recklessness or intentional wrongful misconduct of the Consultant and persons employed or utilized by the Consultant in the performance of the contract. The Consultant’s obligation shall not be limited by, or in any way to, any insurance coverage or by any provision in or exclusion or omission from any policy of insurance.

PAY ON BEHALF OF THE CITY

The CONSULTANT agrees to pay on behalf of the CITY, as well as provide a legal defense for the CITY, both of which will be done only if and when requested by the CITY, for all claims as described in the Hold Harmless paragraph. Such payment on the behalf of the CITY shall be in addition to any and all other legal remedies available to the CITY and shall not be considered to be the CITY's exclusive remedy.

GOVERNING LAW AND VENUE

The laws of the State of Florida shall be the laws applied in the resolution of any action, claim or other proceeding arising out of this contract. Venue for any action arising out of this Agreement will be in Escambia County.

PROPOSAL NO. 26-058

Signature Sheet

The undersigned, as Vendor, does declare that no other persons other than the Vendor herein named has any interest in this proposal or in the contract to be taken, and that it is made without any connection with any other person or persons making a proposal for the same articles, and it is in all respects fair and without collusion or fraud. The undersigned further declares that he has carefully examined the specifications and is thoroughly familiar with their provisions and penalties.

Survey: How did you obtain this solicitation?

City of Pensacola website Central Bidding Demandstar

Other:

Signature Date:

Printed Name: Title:

Company: Address:

Telephone: City:

Fax: State: Zip:

E-mail:

FAILURE TO INCLUDE THIS FORM MAY DISQUALIFY THE SUBMITTAL.

RFP NO. 26-058

COST PROPOSAL SCHEDULE

Company Name:

The hourly labor rates shall include all applicable overhead and profit. All non-labor related project costs will be billed to the City at cost without mark-up. The hourly rates provided in this Proposal(s) shall remain in effect for a period of one year from the date of execution of the Contract. Annual adjustments will be allowed for wages and salaries only based on the Bureau of Labor Statistics Consumer Price Index for Wage Earners and Clerical Workers (CPI-W) in the U.S. South Region listed as All Items Percent Change from 1 year ago June data prior to the contract signing month.

Provide a comprehensive schedule of all costs associated with providing construction inspection services. Travel costs must be included in hourly billed rates. The cost proposal must clearly identify all fees necessary to complete the scope of work, including, but not limited to the following:

1) Hourly billing rates by personnel classification (e.g., Construction Inspector, Clerical support, and any other proposed personnel).

2) Estimated level of effort (hours) by task and personnel classification, if applicable.

3) Reimbursable expenses, including printing, materials, or other supplies.

4) Overtime and after-hours billing rates, if applicable.

5) Any additional services or optional tasks not otherwise identified.

The Cost Proposal shall include all anticipated costs necessary. Any assumptions, exclusions, contingencies, or optional services should be clearly identified.

Position Hourly Rate Overtime Rate Est. Hours

Project Inspector $ $

(Proposer may include other positions.)

Reimbursables expenses to include all copying, printing, $_______________ postage, materials, or supplies as a lump sum

44 C.F.R. PART 18 – CERTIFICATION REGARDING LOBBYING

Certification for Contracts, Grants, Loans, and Cooperative Agreements

The undersigned certifies, to the best of his or her knowledge and belief, that:

1. No federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of an agency, a member of Congress, an officer or employee of Congress, or an employee of a member of Congress in connection with the awarding of any federal contract, the making of any federal grant, the making of any federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any federal contract, grant, loan, or cooperative agreement.

2. If any funds other than federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a member of Congress, an officer or employee of Congress, or an employee of a member of Congress in connection with this federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, “Disclosure Form to Report Lobbying,” in accordance with its instructions.

3. The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly.

This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure.

The Contractor, , certifies or affirms the truthfulness and accuracy of each statement of its certification and disclosure, if any.

In addition, the Contractor understands and agrees that the provisions of 31 U.S.C.

Chap. 38, Administrative Remedies for False Claims and Statements, apply to this certification and disclosure, if any.

Signature of Contractor’s Authorized Official Date

Name and Title of Contractor’s Authorized Official

FAILURE TO INCLUDE THIS FORM IN SUBMITTAL MAY DISQUALIFY THE BID.

State of Florida Affidavit Regarding the Use of Coercion for Labor and Services

Pursuant to Florida Statute 787.06(13)

Section 787.06(13) Florida Statutes requires all nongovernmental entities executing, renewing, or extending a contract with a governmental entity to provide an affidavit signed by an officer or representative of the nongovernmental entity under penalty of perjury that the nongovernmental entity does not use coercion for labor or services.

The undersigned hereby certifies that he/she is an officer or authorized representative of the vendor identified above and that said vendor does not use coercion for labor or services as defined in Section

787.06 Florida Statutes.

Florida Statute 787.06 (2)(a) “Coercion” means:

1. Using or threatening to use physical force against any person;

2. Restraining, isolating, or confining or threatening to restrain, isolate, or confine any person without lawful authority and against her or his will;

3. Using lending or other credit methods to establish a debt by any person when labor or services are pledged as a security for the debt, if the value of the labor or services as reasonably assessed is not applied toward the liquidation of the debt, the length and nature of the labor or services are not respectively limited and defined;

4. Destroying, concealing, removing, confiscating, withholding, or possessing any actual or purported passport, visa, or other immigration document, or any other actual or purported government identification document, of any person;

5. Causing or threatening to cause financial harm to any person;

6. Enticing or luring any person by fraud or deceit; or

7. Providing a controlled substance as outlined in Schedule I or Schedule II of s. 893.03 to any person for the purpose of exploitation of that person.

(2)(e) “Labor” means work of economic or financial value.

(2)(h) “Services” means any act committed at the behest of, under the supervision of, or for the benefit of another. The term includes, but is not limited to, forced marriage, servitude, or the removal of organs.

Vendor Name:

Vendor FEIN: Phone Number:

Vendor's Authorized Representative Name and Title:

Address:

City: State: ZIP:

Email Address:

Under penalties of perjury, I declare that I have read the foregoing document and that the facts stated in it are true.

By:

AUTHORIZED SIGNATURE

Print Name and Title:

Date:

52.209-5 FAR Certification Regarding Debarment, Suspension, Proposed Debarment, and Other Responsibility Matters

The Offeror certifies, to the best of its knowledge and belief, that the Offeror and/or any of its Principals:

A. Are not presently debarred, suspended, proposed for debarment, or declared ineligible for the award of contracts by any Federal agency.

B. Have not, within a three-year period preceding this offer, been convicted of or had a civil judgment rendered against them for: commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, state, or local) contract or subcontract; violation of Federal or state antitrust statutes relating to the submission of offers; or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, tax evasion, or receiving stolen property; and

C. Are not presently indicted for, or otherwise criminally or civilly charged by a governmental entity with, commission of any of the offenses enumerated in paragraph 1-B of this provision.

2. The Offeror has not, within a three-year period preceding this offer, had one or more contracts terminated for default by any Federal agency.

A. "Principals," for the purposes of this certification, means officers; directors; owners; partners;

and, persons having primary management or supervisory responsibilities within a business entity (e.g., general manager; plant manager; head of a subsidiary, division, or business segment, and similar positions).

This Certification Concerns a Matter Within the Jurisdiction of an Agency of the United States and the Making of a False, Fictitious, or Fraudulent Certification May Render the Maker Subject to Prosecution Under Section 1001, Title 18, United States Code.

B. The Offeror shall provide immediate written notice to the Contracting Officer if, at any time prior to contract award, the Offeror learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances.

C. A certification that any of the items in paragraph (a) of this provision exists will not necessarily result in withholding of an award under this solicitation. However, the certification will be considered in connection with a determination of the Offeror's responsibility. Failure of the Offeror to furnish a certification or provide such additional information as requested by the Contracting Officer may render the Offeror nonresponsible.

D. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render, in good faith, the certification required by paragraph (a) of this provision. The knowledge and information of an Offeror is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings.

E. The certification in paragraph (a) of this provision is a material representation of fact upon which reliance was placed when making award. If it is later determined that the Offeror knowingly rendered an erroneous certification, in addition to other remedies available to the Government, the Contracting Officer may terminate the contract resulting from this solicitation for default.

Company Name: Date:

Authorized Signature: Printed Name:

52.209-6, 24 CFR 570.609 FAR Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment

1. The Government suspends or debars Contractors to protect the Government's interests. The Contractor shall not enter into any subcontract in excess of $25,000 with a Contractor that is debarred, suspended, or proposed for debarment unless there is a compelling reason to do so.

2. The Contractor shall require each proposed first-tier subcontractor, whose subcontract will exceed $25,000, to disclose to the Contractor, in writing, whether as of the time of award of the subcontract, the subcontractor, or its principals, is or is not debarred, suspended, or proposed for debarment by the Federal Government.

3. A corporate officer or a designee of the Contractor shall notify the Contracting Officer, in writing, before entering into a subcontract with a party that is debarred, suspended, or proposed for debarment (see FAR 9.404 for information on the Excluded Parties List System). The notice must include the following:

A. The name of the subcontractor.

B. The Contractor's knowledge of the reasons for the subcontractor being in the

Excluded Parties List System.

C. The compelling reason(s) for doing business with the subcontractor notwithstanding its inclusion in the Excluded Parties List System.

D. The systems and procedures the Contractor has established to ensure that it is fully protecting the Government's interests when dealing with such…