City of Shreveport

REQUEST FOR PROPOSALS RFP 26-809

JANITORIAL SERVICES

INDEX

Page Numbers

Proposal Invitation 2

General Information - Part I 3-4

Introduction - Part II 4-6

Scope of Work - Part III 7-8

Evaluation Criteria - Part IV 9

Submission Requirements - Part V 10

NOTE: All items listed in Part V must be submitted with your proposal

Index of reference items not included herein that is incorporated by reference with the same force and effect as if set forth in full text. Should any of these be in conflict with those listed herein, the more stringent will apply.

The General Contract Clauses (Section 20), the Standard Instructions/Conditions for Request for Proposals (Section 30) will no longer be incorporated in solicitations but will be incorporated by reference in the City of Shreveport (hereinafter the City) book of Standard Solicitation Instructions / Provisions and General Contract Clauses; which are available at www.shreveportla.gov (click on Business, then on Bids & RFPs). If you do not have a computer, you can use one of the public use computers that are available at the Shreve Memorial Library or at most library branches.

EXHIBITS

NARRATIVE ON THE APPROACH TO THE SCOPE OF WORK A-11

OFFERORS EXPERIENCE B-12

PERSONNEL STAFFING C-13

*FEE SCHEDULE D-14-17

FORMAT FOR THE RETURN ENVELOPE E-18

*Required for all RFPs

APPENDIX

#1- FAIR SHARE FORMS 1-4 (should be furnished with your proposal) 19-30

#2- ADJUDICATED OR LIEN PROPERTY AFFIDAVIT (do not furnish with your proposal) 31

#3- FELONY CONVICTION / E-VERIFY AFFIDAVIT (must be furnished with your proposal) 32

#4- INSURANCE 33-37

The Felony Conviction/E-Verify (Appendix 3) must be submitted with your proposal. Revised 12-05-17 http://www.shreveportla.gov/

CITY OF SHREVEPORT-PURCHASING DIVISION

P.O. BOX 31109 SHREVEPORT, LOUISIANA 71130-1109 Suite 610, 505 TRAVIS SHREVEPORT, LA 71101-3042

Phone 318/673-5450 web site: www.shreveportla.gov Fax 318/673-5408

May 28, 2026

RFP 26-809

MUST BE RECEIVED NOT LATER THAN 3:00 P.M. (CST) ON: June 30, 2026

PROPOSAL TITLE: Janitorial Services

You are invited to submit proposals in accordance with the requirements of this solicitation which are contained herein.

In order for your proposal to be considered, it must be received in the Purchasing office not later than the date and time as listed above. Solicitation documents are posted on BidNetDirect. To view the general RFP information and receive notices by email, register with BidNetDirect. Registration is free. Solicitation documents are also available at www.shreveportla.gov/Solicitations. BidNetDirect shall be the official source of solicitation documents.

It shall be the responder’s responsibility to make inquiry as to the addenda issued. All inquiries pertaining to this RFP shall reference RFP number as shown above. Paper proposals received by the Purchasing Office after the time specified will be documented and then returned to the Offeror unopened. Due to the possibility of negotiation with all Offerors, the identity of any Offeror or the contents of any proposal will not be public information until after the contract award is made. Paper proposals and modifications received in response to this Request for Proposals shall be time stamped upon receipt and secured in the Purchasing Division until the established due date. Attendance by the submitter on the established due date is unnecessary because submittals will be opened at a later time in the presence of a procurement employee or selection committee member.

The proposals must be signed in ink by an official authorized to bind the Offeror, and it shall contain a statement to the effect that the proposal is firm for a period of at least 120 days from the closing date for submission of proposals. Paper proposals must be submitted using the envelope format as provided in this solicitation document in a sealed opaque envelope/container showing the above proposal title, number, opening date, time of opening and appropriate license number(s) on the outside of the envelope or if a sealed container is used, then all this information shall be shown on the top of the container. The City does not accept faxed or emailed responses for formal solicitations.

All submittals (see Part V, Submission Requirements) received in response to this Request for Proposals will be rated by the City’s Selection Committee, based upon the Evaluation Criteria as listed in Part IV. If the best Offeror is clearly identified from the point summary, there will not be a need for oral presentations. If not, then an oral presentation from a minimum of two (the highest rated) firms shall be required. This solicitation does not commit the City to award a contract, to pay any costs incurred in the preparation of a proposal, or to procure or contract for the articles of goods or services. The City reserves the right to accept or reject any or all proposals received as a result of this request, to waive informalities, to negotiate with all qualified Offerors, or to cancel in part or in its entirety this proposal, if it is in the best interest of the City to do so.

City of Shreveport

Renee Anderson, MBA, CPPO, CPPB, NIGP-CPP Purchasing Agent

1.1 Important- If you consider the specifications as restrictive or have a problem with this document, please contact the Purchasing Agent at least five days before the proposal opening at (318) 673-5450.

http://www.shreveportla.gov/Solicitations

NON-MANDATORY Site Visit-By Request Only

Contact: Edith Walton at 318-673-7710 or at edith.walton@shreveportla.gov.

PART I

GENERAL INFORMATION

1.0 Proposals will be considered as specified herein or attached hereto under the terms and conditions of this proposal.

2.0 Proposals must be made in the official name of the firm or individual under which business is conducted (showing an official business address) and must be signed in ink by a person duly authorized to legally bind the person, partnership, company, or corporation submitting the proposal.

3.0 Offerors are to include all applicable requested information and are encouraged to include any additional information they wish to be considered.

4.0 It is up to you to make sure that all the information requested is returned to us by using the envelope format shown in this package.

5.0 Each Proposer shall submit one (1) signed original response. Three (3) additional copies of the proposal

5.1 Proposals should be sent to:

5.1.1 City of Shreveport

5.1.2 Office of The Purchasing Agent

5.1.3 Government Plaza-Suite 610

5.1.4 505 Travis Street

5.1.5 Shreveport, LA 71101-3042

6.0 QUESTIONS

6.1 Offerors requiring additional information may email or fax their questions so that they will be received at least five

(5) working days prior to proposal opening to:

6.2 Email kimberly.floyd@shreveportla.gov or fax Kimberly Floyd at 318-673-5408.

6.3 Answers to questions received that should change and/or clarify this solicitation will be provided in writing to all Offerors via an amendment.

7.0 EXPENDITURE

7.1 Estimated Expenditure: $100,000.00

8.0 CONFIDENTIAL INFORMATION, TRADE SECRETS, AND PROPRIETARY INFORMATION

8.1 The designation of certain information as trade secrets and/or privileged or confidential proprietary information shall only apply to the technical portion of the proposal. The financial proposal will not be considered confidential under any circumstance. Any proposal copyrighted or marked as confidential or proprietary in its entirety may be rejected without further consideration or recourse.

8.2 For the purposes of this procurement, the provisions of the Louisiana Public Records Act (La. R.S. 44.1 et. seq.)

shall be in effect. Pursuant to this Act, all proceedings, records, contracts, and other public documents relating to this procurement shall be open to public inspection. Proposers are reminded that while trade secrets and other proprietary information they submit in conjunction with this procurement may not be subject to public disclosure, protections must be claimed by the Proposer at the time of submission of its Technical Proposal. Proposers should refer to the Louisiana Public Records Act for further clarification.

8.3 The Proposer shall clearly designate the part of the proposal that contains a trade secret and/or privileged or confidential proprietary information as “confidential” in order to claim protection, if any, from disclosure. The Proposer shall mark the cover sheet of the proposal with the following legend, specifying the specific section(s) of the proposal sought to be restricted in accordance with the conditions of the legend:

8.4 “The data contained in pages _____ of the proposal have been submitted in confidence and contain trade secrets and/or privileged or confidential information and such data shall only be disclosed for evaluation purposes, provided that if a contract is awarded to this Proposer as a result of or in connection with the submission of this proposal, the City of Shreveport shall have the right to use or disclose the data therein to the extent provided in mailto:edith.walton@shreveportla.gov mailto:kimberly.floyd@shreveportla.gov

Part I (cont’d):

the contract. This restriction does not limit the City of Shreveport’s right to use or disclose data obtained from any source, including the Proposer, without restrictions.”

8.5 Further, to protect such data, each page containing such data shall be specifically identified and marked

“CONFIDENTIAL”.

8.6 If the Proposer’s response contains confidential information, the Proposer should also submit a redacted copy of their proposal along with their original proposal. When submitting the redacted copy, the Proposer should clearly mark the cover as such - “REDACTED COPY” - to avoid having this copy reviewed by an evaluation committee member. The redacted copy should also state which sections or information has been removed. The proposer should also submit one (1) electronic redacted copy of its proposal on a USB flash drive. The redacted copy of the proposal will be the copy produced by the City if a competing proposer or other person seeks review or copies of the Proposer’s confidential data.

8.7 If the Proposer does not submit the redacted copy, it will be assumed that any claim to keep information confidential is waived.

8.8 Proposers must be prepared to defend the reasons why the material should be held confidential. By submitting a proposal with data, information, or material designated as containing trade secrets and/or privileged or confidential proprietary information, or otherwise designated as “confidential”, the Proposer agrees to indemnify and defend (including attorney’s fees) the City and hold the City harmless against all actions or court proceedings that may ensue which seek to order the City to disclose the information.

8.9 The City reserves the right to make any proposal, including proprietary information contained therein, available to other agencies or organizations for the sole purpose of assisting the City in its evaluation of the proposal. The City shall require said individuals to protect the confidentiality of any specifically identified proprietary information or privileged business information obtained as a result of their participation in these evaluations.

9.0 Additionally, any proposal that fails to follow this section and/or La. R.S. 44:3.2.(D)(1) shall have failed to properly assert the designation of trade secrets and/or privileged or confidential proprietary information and the information may be considered public records.

Part II

INTRODUCTION

1.0 INTENT

1.1 The City of Shreveport is seeking proposals from qualified janitorial services that will maintain a clean and safe environment for patrons utilizing city facilities.

2.0 PROJECT SUMMARY

2.1 The selected firm will be responsible for maintaining a clean and safe environment for patrons utilizing city facilities all throughout the City of Shreveport. Providing reasonable and necessary labor, supervision, equipment, licenses, insurances, and supplies to keep the contracted areas clean and properly supplied.

2.2 This RFP process will lead to the selection of a janitorial service capable of continually maintaining a long-term clean and safe environment for patrons utilizing city facilities.

3.0 TERM OF CONTRACT

3.1 The term of any contract resulting from this solicitation shall be for one year from the date of award, unless terminated or extended in accordance with the provisions listed herein. The City of Shreveport reserves the right to renew any resultant contract(s), if mutually agreeable with the consultant, for four additional years in one-year increments with price changes limited to Price Changes paragraph below, unless prices are requested for a longer period in this RFP.

4.0 PRICE CHANGES

4.1 Prices will be firm for the contract term as specified in paragraph 3 above. After the term of the contract, the

Consultant may request price increases that are limited to the increase in the Consultants actual documented cost of doing business or the appropriate CPI or PPI, whichever is lower. Written requests for price increases must be sent by Certified Mail-Return Receipt Requested. The City reserves the right to accept or reject the price increase within fifteen days after receipt of the request. Should the City reject the price increase, the City reserves the right to cancel the contract and award to the next best Offeror or to solicit new proposals. No increase will be effective until approved in writing by the Purchasing Agent. Any decrease in the cost of the contract items shall be forwarded to the Purchasing Office with immediate inception into the contract. Any decrease in pricing shall not be less than the appropriate CPI or PPI.

5.0 AWARDS

5.1 An award resulting from this request shall be awarded to the responsive and responsible Offeror whose proposal is determined to be most advantageous to the City, taking into consideration price and the evaluation factors set forth in the RFP; however, the right is reserved to reject any and all proposals received, to waive any informalities, and in all cases the City will be the sole judge as to whether an Offerors proposal has or has not satisfactorily met the requirements of this RFP.

6.0 EVALUATION OF PROPOSALS FOR MULTIPLE AWARDS

6.1 In addition to other factors, proposals will be evaluated on the basis of advantages to the City that might result from making more than one award (multiple awards). For the purpose of making this evaluation, administrative costs to the City for issuing and administering each contract awarded under this invitation will be considered, and individual awards will be for the items and combinations of items which result in the lowest aggregate price to the City, including such administrative costs.

7.0 INSURANCE REQUIREMENTS

7.1 The Contractor shall provide evidence of adequate liability, Automobile and Worker’s Compensation coverage to protect himself and the City of Shreveport.

8.0 PURCHASE ORDER REQUIREMENT

8.1 The City of Shreveport shall not be responsible for invoices exceeding $1,000 that do not have a written purchase order covering them.

9.0 PUBLIC ACCESS TO PROCUREMENT INFORMATION

9.1 Proposals will be available for public inspection at the time and date approved by the Purchasing Agent.

10.0 PAYMENTS DUE THE CITY

10.1 Section 26-211 of the City’s Code of Ordinances requires the following:

10.1.1 On every contract to which the City is a party and for which written specifications are prepared, the specification shall include the requirement that before the contract is awarded the contractor shall pay all taxes, licenses, fees, and other charges which are outstanding and due to the City.

10.1.2 No contract to which the city is a party shall be awarded to any person who:

10.1.3 Has not paid all taxes, licenses, fees and other charges which are outstanding and due the city, or owns any property which is adjudicated to the city, or which has demolition liens, grass cutting liens, or any other property standards liens on it, or owns more than 25% of a legal entity that owns any property which is adjudicated to the city, or which has demolition liens, grass cutting liens, or any other property standards liens on it.

10.1.4 For purposes of this section, Own shall mean to be the last record owner of property prior to a tax sale or adjudication.

10.1.5 Bids/proposals will not be accepted from, or contract awarded to any person, firm, or corporations which have at any time failed to execute a contract that has been awarded to them by the City, or which is in arrears to the City upon debt or contract, or which is a defaulter as surety or otherwise upon any obligation to the City.

11.0 ASSIGNMENT

11.1 This contract shall not be assigned without the prior written consent of the city through its Mayor.

12.0 UNSATISFACTORY WORK

12.1 The City shall not be obligated to pay for unsatisfactory work.

13.0 COMPLIANCE WITH CIVIL RIGHTS LAWS

13.1 By submitting and signing this bid, bidder agrees to abide by the requirements of the following as applicable:

Title VI and VII of the Civil Rights Act of 1964, as amended by the Equal Opportunity Act of 1972, Federal Executive Order 11246, Federal Rehabilitation Act of 1973, as amended, the Veterans Readjustment Assistance Act of 1974, Title IX of The Education Amendments of 1972, the Age Act of 1975, and bidder agrees to abide by the requirements of the Americans with Disabilities Act of 1990. Bidder agrees not to discriminate in its employment practices and will render services under any contract entered into as a result of this solicitation without regard to race, color, religion, sexual orientation, national origin, veteran status, political affiliation, or disabilities. Any act of discrimination committed by the bidder, or failure to comply with these statutory obligations when applicable, shall be grounds for termination of any contract entered into as a result of this solicitation.

14.0 JOINT VENTURE

14.1 If the Proposer is a joint venture, provide the following information:

14.1.1 Date of formation

14.1.2 Name and address of each venture partner

14.1.3 Principals of each venture partner

14.1.4 Venture partner holding the majority interest in the venture and its percentage of interest

14.1.5 Proposer shall include a copy of the Joint Venture agreement as an attachment to proposal. Such attachment shall not count in the page limit.

PART III

SCOPE OF WORK

1.0 Contractor will provide the City of Shreveport with an efficient janitorial service, maintaining a clean and safe environment for patrons utilizing city facilities.

2.0 The scope of work required to maintain these locations shall include all reasonable and necessary:

2.0.1 Labor

2.0.2 Supervision

2.0.3 Equipment

2.0.4 Licenses

2.0.5 Insurances

2.0.6 Supplies, to keep the contracted areas clean and properly supplied and include the following duties:

2.1 Clean and disinfect rest rooms

2.1.1 Scrub inside/outside commodes and urinals

2.1.2 Dust mop and mop tiles

2.2.1 Spray buff as needed.

2.3.1 Vacuum carpets

2.3.2 Remove trash to a collection point

2.3.3 Clean and refill soap

2.3.4 Refill paper towel and tissue dispensers.

2.4.1 Dust furniture

2.4.2 Clean mirrors

2.5.1 Clean entrances and/entrance glass doors

2.5.2 Spot clean walls and baseboards

3.0 The daily operational hours for performing the scope of work are 8:00 AM to 5:00 PM.

SECTION I Three Days A Week Service

A.B. Palmer Community Center 547 E. 79th Street, Shreveport, LA 71106

Airport Park Recreation Center 6500 Kennedy Drive, Shreveport, LA 71109

Andrew Currie Community Center 1600 Norma Avenue, Shreveport, LA 71103

Bilberry Recreation Center 1902 Alabama Avenue, Shreveport, LA 71109

Bill Cockrell Recreation Center 4109 Pines Road, Shreveport, LA 71119

David Raines Community Center 2920 Round Grove Ln, Shreveport, LA 71107

Fire Central 263 N. Common Street, Shreveport, LA 71101

Hattie Perry Recreation Center 4300 Ledbetter Avenue, Shreveport, LA 71108

Lakeside Recreation Center 2200 Milam Street, Shreveport, LA 71101

Part III (cont’d):

Southern Hills Community Center 1002 W. Bert Kouns Industrial Loop, Shreveport, LA 71118

SPAR Recreation and Athletics 856 Texas Street, Shreveport, LA 71101

Streets and Drainage 3825 Claiborne Avenue, Shreveport, LA 71103

Valencia Recreation Center 1800 Viking Drive, Shreveport, LA 71104

SECTION I Five Days a Week Service-Thursday-Monday (Park Restrooms)

Anderson Island 2700 Wendy Lane, Shreveport, LA 71104

Kings Highway (Duck Pond) 1200 E. Kings Highway, Shreveport, LA 71104

C.C. Antoine Park 1740 Milam Street, Shreveport, LA 71101

SECTION I Seven Days a Week Service: (Park Restrooms)

A.C. Steere 4009 Youree Drive, Shreveport, LA 71105

Bill Cockrell (Outdoor Facility) 4109 Pines Road, Shreveport, LA 71119

Cross Lake - Boat Launch 5926 South Lakeshore Drive, #5824, Shreveport, LA 71119

Cross Lake Patrol 2900 Municipal Pier Road, Shreveport, LA 71119

Ford Park, East Side 5784 South Lakeshore Drive, Shreveport, LA 71109

Ford Park, West Side 5784 South Lakeshore Drive, Shreveport, LA 71109

SECTION II Stripping and Waxing: (Twice a Year)

A.B. Palmer Community Center 547 E. 79th Street, Shreveport, LA 71106

Airport Park Recreation Center 6500 Kennedy Drive, Shreveport, LA 71109

Bilberry Park Recreation Center 1902 Alabama Avenue, Shreveport, LA 71109

Bill Cockrell Recreation Center 4109 Pines Road, Shreveport, LA 71119

Chris Hayes Recreation Center 4300 Illinois Avenue, Shreveport, LA 71109

David Raines Community Center 2920 Round Grove Ln, Shreveport, LA 71107

Hattie Perry Recreation Center 4300 Ledbetter Avenue, Shreveport, LA 71108

Lakeside Recreation Center 2200 Milam Street, Shreveport, LA 71101

Southern Hills Community Center 1002 W. Bert Kouns Industrial Loop, Shreveport, LA 71118

Streets and Drainage 3825 Claiborne Avenue, Shreveport, LA 71103

PART IV- EVALUATION CRITERIA

RFP#: 26-809 Title of RFP: Janitorial Services

Evaluator: Phone #:

Date: Company Name:

POINT

RANGE

POINTS

ASSIGNED

Demonstrated understanding of the problems and needs presented by the project.

0-20

Soundness of Offers approach to the problems and needs presented by the project, including Offerors methodology for achieving specific tasks and objectives.

3 Experience and capacity of Offeror, including recent and related experience. 0-20

Qualifications of project personnel and Offerors ability to commit a capable staff and support for a project of this size under the time constraints as listed in the RFP.

5 Offerors commitment to meet Fair Share Requirements 0-10

*6 Cost effectiveness and reasonableness of Offerors proposed fee. 0-10

TOTAL POINTS: 100 Points

*The points for cost shall be furnished by the Purchasing Agent, based upon the standard formula as listed below: Fee schedules, including total life cycle costs (when applicable), will be scored by applying the maximum number of points permissible to the responsible firm submitting the lowest responsive fee. All other Offerors are prorated points, by determining the percentage of differential between the low Offerors responsive total and cost and each of the other Offerors total cost, and then applying the percentage of differential accordingly.

PART V

PROVIDE SUBMISSION REQUIREMENTS IN THE FOLLOWING FORMAT

Proposals submitted in the prescribed format and with properly completed exhibit forms, as provided herein, will be evaluated for contract award.

1.0 SUBMISSION REQUIREMENTS & CHECKLIST

1.1 To achieve a uniform review process and allow for adequate comparability, the proposals must be organized in the manner specified below:

1.1.1 A Table of Contents - clearly identify the material, by section and page number.

1.1.2 A Letter of Transmittal - limit to four printed pages.

1.1.3 __ Provide number of years in business, office location, email address, and financial stability of company.

1.1.4 __ Briefly state your firm’s understanding of the work to be done and make positive commitment to perform the work.

1.1.5 __ Identify your proposal’s principal strengths and weaknesses.

1.1.6 __ Give the names of the persons who will be authorized to make representations for your firm, their titles, addresses, and telephone numbers.

1.1.7 __ State whether or not your firm has been involved in any litigation and/or has been disqualified by any agency within the past five (5) years, because of your performance. Explain fully if your firm has been involved in any litigation and/or has been disqualified.

1.1.8 __ Indicate the number and dates of amendments that you have received. (end of transmittal letter)

1.2 Provide narrative on the approach to the scope of work (proposed project plan) using the format of Exhibit A.

1.3 Document five Offerors of prior similar projects with name, address, and phone number of a contact with whom City can discuss Offerors past performance using the format of Exhibit B.

1.4 Submit qualifications of personnel that will work on this projet using the format of Exhibit C.

1.5 Submit cost proposal using Exhibit D.

1.6 Provide completed Fair Share forms 1-4, (Appendix 1) which include the amount and percentage of commitment.

1.7 Submit Appendix #3 - FELONY CONVICTION/E-VERIFY.

1.8 List proposed warranty to include terms, conditions, length, location of repair facility, means of transport etc.

1.9 List any exceptions to this RFP (and/or the City’s Standard Agreement).

1.10 Other information and materials which the Offeror wishes to submit in support of this proposal, qualification, etc.

RFP NO. EXHIBIT A

PAGE of

NARRATIVE ON THE APPROACH TO THE SCOPE OF WORK

Proposals should respond to the Scope of Work point by point by numeric reference.

RFP NO. EXHIBIT B

1.0 OFFERORS EXPERIENCE

1.1 Contract Title:

1.1.1 Contract Period: From To

1.1.2 Geographic Area Serviced:

1.1.3 Scope of Work:

1.1.4 References:

1.1.5 Contracting Office:

1.1.5.1 Title:

1.1.5.2 Address:

1.1.5.3 City: State Zip

1.1.5.4 Telephone # (s):

2.0 OFFERORS EXPERIENCE

2.1 Contract Title:

2.1.1 Contract Period: From To

2.1.2 Geographic Area Serviced:

2.1.3 Scope of Work:

2.1.4 References:

2.1.5 Contracting Office:

2.1.5.1 Title:

2.1.5.2 Address:

2.1.5.3 City: State Zip

2.1.5.4 Telephone # (s):

3.0 OFFERORS EXPERIENCE

3.1 Contract Title:

3.1.1 Contract Period: From To

3.1.2 Geographic Area Serviced:

3.1.3 Scope of Work:

3.1.4 References:

3.1.5 Contracting Office:

3.1.5.1 Title:

3.1.5.2 Address:

3.1.5.3 City: State Zip

3.1.5.4 Telephone # (s):

4.0 OFFERORS EXPERIENCE

4.1 Contract Title:

4.1.1 Contract Period: From To

4.1.2 Geographic Area Serviced:

4.1.3 Scope of Work:

4.1.4 References:

4.1.5 Contracting Office:

4.1.5.1 Title:

4.1.5.2 Address:

4.1.5.3 City: State Zip

4.1.5.4 Telephone # (s):

5.0 OFFERORS EXPERIENCE

5.1 Contract Title:

5.1.1 Contract Period: From To

5.1.2 Geographic Area Serviced:

5.1.3 Scope of Work:

5.1.4 References:

5.1.5 Contracting Office:

5.1.5.1 Title:

5.1.5.2 Address:

5.1.5.3 City: State Zip

5.1.5.4 Telephone # (s):

RFP NO. EXHIBIT C

PERSONNEL STAFFING

1.0 (Name)

(Title)

2.0

3.0

4.0

5.0

STAFF MEMBER BACKGROUND AND EXPERTISE OF PERSONNEL

RFP NO. EXHIBIT D

COST PROPOSAL Janitorial Services

SECTION I Three Days A Week

ITEM

# OF

DAYS

(A)

CITY FACILITY

ADDRESS

COST PER

VISIT

(B)

COST PER

MONTH

(A)x(B)=(C)

1 3 A.B. Palmer Community Center 547 E.79th Street, Shreveport, LA 71106 $ $

2 3 Airport Park Recreation Center 6500 Kennedy Drive, Shreveport, LA 71109 $ $

3 3 Andrew Currie Community Center 1600 Norma Avenue, Shreveport, LA 71103 $ $

4 3 Bilberry Recreation Center 1902 Alabama Avenue, Shreveport, LA 71109 $ $

5 3 Bill Cockrell Recreation Center 4109 Pines Road, Shreveport, LA 71119 $ $

6 3 David Raines Community Center 2920 Round Grove Ln., Shreveport, LA 71107 $ $

7 3 Fire Central 263 N. Common Street, Shreveport, LA 71101 $ $

8 3 Hattie Perry Recreation Center 4300 Ledbetter Avenue, Shreveport, LA 71108 $ $

9 3 Lakeside Recreation Center 2200 Milam Street, Shreveport, LA 71101 $ $

10 3 Southern Hills Community Center 1002 W. Bert Kouns Industrial Loop, Shreveport, LA 71118 $ $

11 3 SPAR Recreation and Athletics 856 Texas Street, Shreveport, LA 71101 $ $

12 3 Streets and Drainage 3825 Claiborne Avenue, Shreveport, LA 71103 $ $

13 3 Valencia Recreation Center 1800 Viking Drive, Shreveport, LA 71104 $ $

TOTAL PER MONTH: $

COST PROPOSAL Janitorial Services

SECTION I Five Days A Week-Thursday – Monday: (Park Restrooms)

# OF

VISIT

(B)

COST PER

MONTH

(A)x(B)=(C)

1 5 Anderson Island 2700 Wendy Lane, Shreveport, LA 71104 $ $

2 5 Kings Highway (Duck Pond) 1200 E. Kings Highway, Shreveport, LA 71104 $ $

3 5 C. C. Antoine Park 1740 Milam Street, Shreveport, LA 71101 $ $

Seven Days A Week-Thursday – Monday: (Park Restrooms)

# OF

VISIT

(B)

COST PER

MONTH

(A)x(B)=(C)

1 7 A.C. Steere 4009 Youree Drive, Shreveport, LA 71105 $ $

2 7 Bill Cockrell (Outdoor Facility) 4109 Pines Road, Shreveport, LA 71119 $ $

3 7 Cross Lake-Boat Launch 5926 South Lakeshore Drive #5824, Shreveport, LA 71119 $ $

4 7 Cross Lake Patrol 2900 Municipal Pier Road, Shreveport, LA 71119 $ $

5 7 Ford Park, East Side 5784 South Lakeshore Drive, Shreveport, LA 71109 $ $

6 7 Ford Park, West Side 5784 South Lakeshore Drive, Shreveport, LA 71109 $ $

COST PROPOSAL -Section II Janitorial Services

SECTION II STRIPPING AND WAXING: (TWICE A YEAR)

ITEM

# OF

VISIT

(B)

COST PER

YEAR

(A)x(B)=(C)

1 2 A.B. Palmer Community Center 547 E. 79th Street, Shreveport, LA 71106 $ $

2 2 Airport Park Recreation Center 6500 Kennedy Drive, Shreveport, LA 71109 $ $

3 2 Bilberry Park Recreation Center 1902 Alabama Avenue, Shreveport, LA 71109 $ $

4 2 Bill Cockrell Recreation Center 4109 Pines Road, Shreveport, LA 71119 $ $

5 2 Chris Hayes Recreation Center 4300 Illinois Avenue, Shreveport, LA 71109 $ $

6 2 David Raines Community Center 2920 Round Grove Ln, Shreveport, LA 71107 $ $

7 2 Hattie Perry Recreation Center 4300 Ledbetter Avenue, Shreveport, LA 71108 $ $

8 2 Lakeside Recreation Center 2200 Milam Street, Shreveport, LA 71101 $ $

9 2 Southern Hills Community Center 1002 W. Bert Kouns Industrial Loop, Shreveport, LA, 71118 $ $

10 2 Streets and Drainage 3825 Claiborne Avenue, Shreveport, LA 71103 $ $

TOTAL PER YEAR: $

RFP NO. EXHIBIT D (cont’d)

ACKNOWLEDGEMENT

______ (initial) ______ (initial)

OFFERORS CERTIFICATIONS

Has a federal agency or a federally certified state or local agency performed any review of your accounts or records in connection with any grant or contract within any grant or contract within the past twelve months?

YES NO (IF YES GIVE NAME, ADDRESS, AND TELEPHONE NUMBER OF REVIEWING

OFFICE.)

1.0 In compliance with this Request for Proposal, and subject to all conditions thereof, the undersigned agrees:

1.1 This proposal, as stated, is open for acceptance for a period of 120 calendar days from date of opening; and

1.2 To furnish all services, materials, and equipment necessary and incidental to perform the proposed project;

1.3 That this proposal is made without prior understanding, agreement, or connection with any corporation, firm, or person submitting a proposal for the same services, and is in all respects fair and without collusion or fraud. I agree to abide by all conditions of this proposal and certify that I am authorized to sign this proposal.

1.4 Acting on behalf of the Offeror, this is to attest that the undersigned is a duly authorized representative of the below captioned firm, corporation, or business.

1.5 By signing this document, the Offeror understands and agrees that the identity of any Offeror or the contents of any proposal will not be public information until after the contract award is made.

1.6 If awarded a contract/purchase order, my company understands and agrees to provide the sub consultant information as listed in GENERAL CONTRACT PROVISIONS (www.shreveportla.gov/bids/bids.htm), paragraph 16, SUBCONTRACTOR TRACKING. I hereby certify that sub consultant(s) (would/would not) be used.

1.7 In accordance with the Fair Share Requirements of this RFP, the Offeror assures the City that he or she will meet or exceed the Fair Share goal, or if cannot meet the required goal, the Offeror will assure the City that he or she will document good faith efforts made toward meeting the goal requirement in accordance with the fair share requirements. Fair share goal for this project is 25%.

Signature Offerors Representative Title authorized to enter into contract with the City of Shreveport

Company

Authorized Signature (typed/printed) State Contractors License Number

Telephone Fax Number

Emergency Number(s) Date

Email Address Offerors Federal Employer I.D. Number

FROM:

*License # *State Contractors License Number or Insert EXEMPTION, IF NOT REQUIRED.

PLEASE RUSH TO:

CITY OF SHREVEPORT

OFFICE OF THE PURCHASING AGENT

505 Travis Street, Suite 610

SHREVEPORT, LOUISIANA 71101-3042

SEALED PROPOSAL FOR:

RFP Number: 26-809

Project Name: Janitorial Services

Opening Date/Time:

Attention: Use this format on the outside of your container when responding with a paper proposal.

We do not accept faxed responses for formal solicitations! Revised 12-15-11

EXHIBIT E

CITY OF SHREVEPORT

Section 40-Fair Share Requirements (Revised 10-28-2024) Applies to IFB, RFP, RFS, and RFQ Documents except when a Commodity Purchase or if for the Airport.

1.0 DEFINITIONS

1.1 Bid-shall mean bid for IFBs, proposal for RFPs, and quote for RFQs.

1.2 Contractor-shall mean prime contractor for IFBs, RFPs, and RFQs. For RFSs, Contractor shall mean Prime Consultant.

1.3 Offeror-shall mean a person who submits an RFP.

1.4 Subcontractor-shall mean subcontractor for IFBs, and RFQs. For RFSs, Subcontractor shall mean Sub consultant.

1.5 FSC-is Fair Share Certified (specific to City-Funded Projects and included in the Fair Share computation). Fair Share Certification applications may be obtained as follows:

1.6 Contact 318-673-5017

1.6.1 Fair Share Office

1.6.2 505 Travis Street, Suite 260

1.6.3 Shreveport, LA 71101

1.6.4 FSC Application Affidavits maybe downloaded at:

https://www.shreveportla.gov/DocumentCenter/View/21385/10072022---Fair-Share-Application

DBE-is Disadvantaged Business Enterprise (specific to Federally-funded Projects - generally FAA, DOTD or FTA projects).

1.7 S/DBE-is Small Disadvantaged Business Enterprise (again, specific to Federally-Funded Projects - a group that is defined by the Government as "presumptively disadvantaged" by provisions of CFR 49). DBE applications may be obtained as follows: http://www8.dotd.louisiana.gov/UCP/UCPdownloads.aspx

1.8 City of Shreveport Vendor Applications may be downloaded at: https://www.shreveportla.gov/780/Section-800.

2.0 PURPOSE OF THE PROGRAM

2.1 The City of Shreveport has implemented this program to ensure that their construction and service contracts provide employment and growth opportunities for small disadvantaged businesses.

2.2 Therefore, when the goal has not been met, prime contractors are required to submit proof showing that good faith efforts have been made to contract with FSC, S/DBE or DBE subcontractors.

2.3 All efforts must be documented.

2.4 Direct commodity purchases made by the City of Shreveport are exempt from the program.

3.0 FAIR SHARE CONTRACT CLAUSES

3.1 The following Fair Share Contract Clauses and Good Faith Effort Requirements are only a small part of the Fair Share Program.

3.1.1 The Fair Share Program full text and forms that will be needed are posted in the Purchasing Office, or available upon request, or available on our web site at www.shreveportla.gov, and are incorporated by reference in all solicitation documents with the same force and effect as if set forth in full text.

3.1.2 ANY DEVIATIONS FROM THE FAIR SHARE REQUIREMENTS LISTED HEREIN MUST BE CLEARLY

IDENTIFIED WITH EACH SOLICITATION RESPONSE.

3.1.3 PLEASE CALL THE FAIR SHARE OFFICE AT (318) 673-5017 OR THE PURCHASING DIVISION AT (318)

673-5450 IF YOU HAVE ANY QUESTIONS.

3.2 Prompt Payment Clause

APPENDIX 1

http://www.ci.shreveport.la.us/pdf/bids/sect40.pdf https://www.shreveportla.gov/DocumentCenter/View/21385/10072022---Fair-Share-Application http://www8.dotd.louisiana.gov/UCP/UCPdownloads.aspx https://www.shreveportla.gov/780/Section-800

3.2.1 The City of Shreveport will, after acceptance of goods or services and the receipt of a proper invoice from the contractor, process request for payment, said payment to be paid within thirty (30) days.

3.2.2 Prime contractors shall then be required to ensure payment is made to any designated small or disadvantaged business (subcontractors), within fifteen (15) business days of receipt of payment to the prime contractor from the City.

3.2.3 Upon satisfactory completion of a contract, the City and/or prime contractor will ensure that any retainage payments are returned within thirty (30) business days.

3.2.4 Failure to comply with the terms of this requirement may be grounds for termination of the contract by the City.

3.3 Affirmative Action Clause

3.3.1 The contractor, sub recipient, or subcontractor shall not discriminate on the basis of race, color, national origin, or sex in the performance of this contract.

3.3.2 The contractor shall carry out applicable requirements of the appropriate funding guidelines for each contract.

Failure by the contractor to carry out these requirements is a material breach of the contract which may result in the termination of this contract or such other remedy as the City deems appropriate.

3.4 Participation of Small Disadvantaged Business Concerns

3.4.1 It is the policy of the City of Shreveport that all prime contractors and service providers utilize qualifying small, disadvantaged business concerns.

3.4.2 The City has set a goal of 25% for participation of these said business concerns in all City-let contracts and/or purchases.

3.4.3 Specific goals are set on federally funded contracts as determined by the regulating federal agency and language to that effect shall be included in those contracts.

3.4.4 Failure by a contractor or service provider to include these designated businesses could constitute breach of contract and result in remedial action.

3.4.4.1 Assurance of utilization of FSC, S/DBE, and DBE subcontractors is given through FSC FORM 4, Letter of Intent.

3.5 Subcontractor Payment Certification

3.5.1 Every contract by the City for the performance of work will contain a provision requiring the prime contractor to certify in writing that all subcontractors and suppliers have been paid for work and materials from previous progress payments received (less any retainage) by the prime contractor prior to receipt of any further progress payments.

3.5.2 In the event a contractor is unable to pay subcontractors or suppliers until it has received a progress payment from the City, the prime contractor shall pay all subcontractors or suppliers funds due, from said progress payments within forty-eight hours of receipt of payment from the City.

3.5.3 During the contract and upon completion of the contract, the City of Shreveport may request documentation to certify payments to subcontractors or suppliers. This provision in no way creates any contractual relationship between any subcontractor and the City of Shreveport or any liability on the City of Shreveport for the contractor’s failure to make timely payment to the subcontractor.

3.6 Fair Share Certified (FSC), S/DBE or DBE PARTICIPATION-GOOD FAITH EFFORT REQUIREMENTS

3.7 PRE-BID EFFORTS REQUIRED REGARDING FAIR SHARE, S/DBEs or DBEs

3.8 Bidders are required to contact and make good faith efforts to contract with City and Louisiana Unified Certification Program (LAUCP) Certified FSC, S/DBE or DBE firms for each division of work identified in these documents which will be performed by a subcontractor.

3.9 A list of FSC, S/DBE or DBE contractors specializing in the divisions of work identified for subcontracting on this project can be found at the following Web Sites…City Projects:

https://www.shreveportla.gov/141/Online-Database Federal Projects: http://www8.dotd.louisiana.gov/ucp/

3.10 These requirements are contractual obligations and are included in all contracts.

3.11 Failure to comply may result in a finding of breach of the contract, disqualification of the bidder to bid on future contracts, or a claim for damages.

https://www.shreveportla.gov/141/Online-Database http://www8.dotd.louisiana.gov/ucp/

3.12 Who to contact

3.12.1 For each division of work identified in these documents that will be performed by a subcontractor, Bidders must contact:

3.12.2 Every FSC, S/DBE or DBE firm that attended the pre-bid meeting (if one was held) which specializes in a division of work that will be subcontracted, and

3.12.3 In addition to the above, a minimum of five (5) other FSC, S/DBE or DBE firms.

3.12.4 If there are less than 5 firms listed for a particular division of work, all of the subcontractors in that division must be contacted.

3.13 When to contact

3.13.1 All Bidders must provide project information to FSC, S/DBE, or DBE firms in sufficient time to permit the firm to have an equal opportunity to compete for work that the successful bidder will subcontract together with the date and time that subcontractor’s bids are due.

3.13.2 The first documented contact with each FSC, S/DBE, or DBE firm must be at least seven (7) working days before bid opening.

3.14 How to contact

3.14.1 First contact: Bidders shall contact FSC, S/DBE or DBE subcontractors by Email or Fax to advise them of potential subcontracting opportunities.

3.14.2 Follow-up: Bidders shall follow up with Email, Fax and or Phone to each FSC, S/DBE, or DBE firm contacted to determine if a bid will be submitted or if further information is required.

3.14.3 A firm need not be contacted if that firm responds to the first contact with a statement that the firm will not bid on this project.

3.15 What information must be provided

3.15.1 The apparent lowest construction/service provider bidder shall be required to complete/submit Fair Share Forms 1 through 4 within 72 hours after notification. If additional information is needed, it must be turned in within 24 hours or the bid will be declared as non-responsive when additional time is not approved by the Fair Share office.

4.0 ADDITION/REPLACEMENT OF SUBCONTRACTORS AFTER SUBMISSION

4.1.1 The successful bidder will not be permitted to add or replace a subcontractor without the consent of the DBE Compliance Manager and/or the Fair Share Office and the Originating Department.

4.1.2 If any subcontractor is added or replaced after the contract award, the contractor shall make good faith efforts to contract with another FSC, S/DBE, or DBE for the work to be performed by that subcontractor.

4.1.3 Documentation of these efforts is required and must be submitted to the Purchasing Agent and the Fair Share Office on FSC FORM 2.

5.0 DOCUMENTATION OF GOOD FAITH EFFORTS

5.1 FAIR SHARE DOCUMENTS TO BE SUBMITTED BY THE APPARENT LOWEST

CONSTRUCTION/SERVICE PROVIDER BIDDER.

5.1.1 COMPLIANCE AGREEMENT-FSC FORM 1. Submit completed FSC FORM 1.

5.1.2 UTILIZATION/CONTRACT TRACKING-FSC FORM 2. Submit FSC FORM 2 showing all subcontractors/all sub-subcontractors to be used on this contract and use for any changes also. Note: Construction Bidders, including 100% Fair Share/DBE, must turn in this form showing all subcontractors to be used on this contract.

5.1.3 PROJECT CONTACT SHEET-FSC FORM 3. Submit FSC FORM 3 showing a completed log of contacts with FSC, S/DBE, or DBE firms.

5.1.4 LETTER OF INTENT-FSC FORM 4. Submit a signed FSC FORM 4, Letter of Intent indicating FSC, S/DBE and DBE Subcontractors and Sub-Subcontractors along with the scope of work to be performed and price/cost of goods or services to be performed by the Subcontractor. There must be a separate Letter of Intent for each FSC, S/DBE or DBE Subcontractor or Sub-subcontractor. This letter of Intent must be submitted within 72 hours of the bidder being designated as “the apparent lowest construction/service provider bidder”, or his/her bid will be declared non-responsive.

5.1.5 Failure to submit these documents shall make a bid non-responsive and the apparent lowest bidder ineligible to receive an award of the contract.

5.1.6 The Purchasing Agent and/or the DBE Compliance Manager and/or the Fair Share Office shall have the right to seek clarification to assure good faith effort compliance.

6.0 DOCUMENTS TO BE SUBMITTED AFTER CONTRACT AWARD.

6.1.1 MONTHLY SUBCONTRACTOR PAYMENT UTILIZATION REPORT-FSC FORM 5: All subcontractors (including FSC, S/DBE, or DBE firms) and second tier subcontractors shall be reported on the FSC FORM 5 as well as contract amounts and payments.

6.1.2 Copy of email or fax sent to FSC, S/DBE, or DBE firms: When requested, provide one copy of the email or fax sent to FSC, S/DBE or DBE firms to solicit bids for this project. If more than one form of email or fax was sent, submit a copy of each form sent.

6.2 Optional Good Faith Efforts

6.2.1 Contractors should consider efforts such as:

6.2.2 Did the contractor advertise in general circulation, trade association, and small disadvantaged-focus media concerning subcontracting opportunities?

6.2.3 Did the contractor provide written notice to a reasonable number of specific FSC, S/DBEs, or DBEs that interest in the contract was being solicited, in sufficient time to allow the FSCs, S/DBEs, or DBEs to participate effectively? (NOTE: It is recommended that certified mail be used to provide documentation).

6.2.4 Did the contractor follow up initial solicitations of interest by contacting FSC, S/DBEs or DBEs to determine certainty whether the FSCs, S/DBEs or DBEs were interested?

6.2.5 Did the contractor select portions of the work to be performed by FSCs, S/DBEs, or DBEs, including, where appropriate, breaking down contracts into economically feasible units to facilitate participation?

6.2.6 Did the contractor provide interested FSCs, S/DBEs, or DBEs with adequate information about the plans, specifications, and requirements of the contract?

6.2.7 Did the contractor negotiate in good faith with interested FSCs, S/DBEs, or DBEs, not rejecting them as unqualified without sound reasons based on a thorough investigation of their capabilities?

6.2.8 Did the contractor make efforts to assist interested FSCs, S/DBEs, or DBEs in obtaining bonding, lines of credit, or insurance required by the recipient or contractor?

6.2.9 Did the contractor effectively utilize the services of available community organizations; contractors’ groups;

local, state, and federal business assistance offices; and other organizations that provide assistance in the recruitment and placement of FSCs, S/DBEs, or DBEs?

END

COMPLIANCE AGREEMENT-FSC FORM 1

Bid Number: _____________ (Revised 9-10-07)

By signing this document, the bidder hereby certifies, understands, and affirms that:

1.0 It has not discriminated against any FSC, S/DBE, or DBE firms in awarding subcontracts for this project.

2.0 The good faith efforts requirements are contractual obligations that must be fulfilled whether or not listed on these forms.

3.0 The apparent lowest construction/service provider bidder shall be required to complete/submit Fair Share Forms 1 through 4 within 72 hours after notification. If additional information is needed, it must be turned in within 24 hours or the bid will be declared as non-responsive when additional time is not approved by the Fair Share office.

4.0 Failure to provide information may result in a loss of the bidder’s bid bond.

5.0 Replacement of a subcontractor during contract performance without: a) obtaining the prior written consent of the DBE Compliance Manager and/or the Fair Share Office and the originating department;

and b) subsequent good faith efforts in selection of a replacement; is prohibited and a breach of contract. See UTILIZATION/CONTRACT TRACKING-FSC FORM 2 AS REQUIRED FOR ALL SUBS/SUB of SUBS.

6.0 Consideration was given to waiving bonding requirements for FSC, S/DBE, or DBE subcontractors.

And, Executes this Compliance Agreement as:

Company Name:

Address:

Phone Number: FAX Number:

By:

Signature of Authorized Owner or Representative Title Date

Print Name:

UTILIZATION/CONTRACT TRACKING-FSC FORM 2

This multipurpose form is used to list all types of subs and changes to their status for Fair Share and Contract Tracking Reporting. (Revised 10/28/2024)

1. IFB/RFP/RFS/RFQ # (Circle 1) __________ 2. Project Name ______________________________________________

3. Prime Contractor___________________________ 4.Bid Amount of Total Project ($) ________________________

5. Prime Contractor’s Federal Tax ID # ________________________ Change Order? Yes or No C/O # ________

List all Subcontractors (copy as needed)

“Only Fair Share or DBE companies to be listed”

Status – Circle all that apply

Type of work to be performed

Subcontracted Amount $ + or (--)

Federal I.D. # __________________________________

Company _____________________________________

Name _______________________________________

Address ______________________________________

Phone # ______________________________________

Fax #_________________________________________

E-Mail ________________________________________

State Class/License #

FSC, DBE

Name _______________________________________

Address ______________________________________

Phone # ______________________________________

Fax #_________________________________________

Name _______________________________________

Address ______________________________________

Phone # ______________________________________

Fax #_________________________________________

Prime Contractor’s Signature ______________________ Date: _________ Phone: ____________________________

Project Mgr. Signature: __________________Date: ______ Fair Share Office Approval: ____________ Date: ______

PROJECT CONTACT SHEET-FSC FORM 3

(Revised 10-28-2024)

Name of Project: _____________________________________ Bid Number: ___________________

Bidder’s Name: ____________________________________________________________________

Bidders should record their contacts with potential FSC or DBE subcontractors through use of this log.

Additional forms may be copied if needed.

Name of Subcontractor

Only Fair Share or DBE companies to be listed

Type of Contact(s) “Email or Fax Required”

Date & Time of Contact

Person making/receiving call or other communications

Contact made?

Yes/No

Quote received Amount

Quote accepted, rejected, Non- Responsive

Comments

Bid # ________PROJECT# _________ FSC FORM 4

Fair Share / Disadvantaged Business Enterprise Compliance Management

LETTER OF INTENT TO PERFORM AS A PRIME CONTRACTOR AND

UTILIZE A…