RFP 26-10 Addendum 1 QA.pdf
PDF 75 KB Posted
- Attached to
- 26-10 Executive Search Firm Services
- Solicitation number
- BD-26-1207-PURCH-5100-126061
- Issued by
- Suffolk County, Massachusetts
About this file
This is an addendum containing questions and answers for RFP 26-10, issued by Massachusetts College of Art and Design (MassArt) for executive search and recruitment search firm services. MassArt anticipates conducting approximately 2-4 executive searches annually and seeks qualified firms to support both academic and administrative leadership recruitment. The institution expects selected firms to provide comprehensive services including search committee facilitation, candidate screening of long-list candidates (typically 12-20 individuals), candidate interviews, committee training, and presentation of 3-4 finalists for on-site interviews. MassArt will pre-qualify vendors and may invite all qualified firms to respond to search-specific RFQs or target a subset of firms with specialized qualifications for particular engagements. The institution anticipates at least one search in the near term and aims to distribute opportunities among awarded vendors throughout the contract period without implementing a formal rotation system.
Supplemental services such as sourcing, compensation benchmarking, and interview facilitation may be procured directly under the contract on an as-needed basis, independent of full executive searches. Selected vendors are required to provide a candidate portal or applicant tracking system and must submit demographic data reporting for both candidates contacted and candidates formally submitted. MassArt expects all contracted firms to comply with applicable federal, state, and local laws regarding data security and candidate information management. Payment terms are set at NET 30, with milestone payment structures applied to each individual search engagement. The Commonwealth's Supplier Diversity Program participation is not required for this contract. MassArt uses Interview Exchange as its applicant tracking system, though selected vendors will not need to integrate with this platform.
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Massachusetts College of Art and Design RFP 26-10 Addendum #1 Questions and Answers
Q. Will all pre-qualified firms be invited to respond to each search-specific RFQ, or will MassArt select a subset of firms for each engagement?
A. MassArt may invite all pre-qualified firms to a search specific RFQ or may target a smaller subset if they are uniquely qualified for a specific engagement.
Q. Is there a limit to the number of firms that will be included on the pre-qualified vendor list?
A. MassArt will try to limit the number of pre-qualified firms to a quantity that will allow us to engage with all the firms over the course of the contract.
Q. Will MassArt use a rotation system or another process to distribute search opportunities among awarded vendors?
A. MassArt hopes to work with all awarded vendors over the course of the contract period.
Q. Approximately how many executive searches does MassArt anticipate conducting annually during the contract term?
A. MassArt has conducted approximately 2 – 4 executive searches per year for each of the past several years.
Q. Are there specific leadership roles anticipated in the near term (e.g., Vice President, Dean, Director, etc.)?
A. MassArt anticipates at least one search in the short term.
Q. Will searches include both academic leadership positions and administrative leadership roles?
A. Yes
Q. To what extent is the selected firm expected to facilitate search committee meetings, candidate interviews, or committee training?
A. The selected firm is expected to provide all of these services to the MassArt search committee.
Q. Will MassArt assign a primary HR or administrative liaison to work with the search firm during each engagement?
A. Yes. MassArt will assign a chairperson to work with the firm and lead each search from our end.
Q. Does MassArt expect firms to provide a candidate portal or applicant tracking system for committee review?
A. As part of your RFP response, please let us know what candidate portal/ applicant tracking system you use.
Q. The specifications reference screening of long-list candidates (typically 12–20 individuals). Is this range expected for all searches, or may it vary depending on the position?
A. This range typically varies based on the market and the position being searched for.
Q. What is the expected number of finalists to be presented to the search committee?
A. The search committee typically works with the search firm to narrow the long-list candidates down to a list of 3-4 finalists for on-site interviews.
Q. Are there specific formats or templates MassArt would like vendors to use for diversity reporting at the conclusion of each search?
A. No
Q. Should demographic data reporting include both candidates contacted and candidates formally submitted?
A. Yes
Q. Will supplemental services (e.g., sourcing, compensation benchmarking, interview facilitation) be procured through separate RFQs or may they be engaged directly under the contract?
A. Supplemental services may be engaged directly on an as needed basis.
Q. Does MassArt anticipate utilizing supplemental services independently of full executive searches?
A. Yes. MassArt anticipates utilizing supplemental services in instances where a full executive search is not needed.
Q. For interim leadership placements, are vendors expected to manage payroll/employment administration, or would the interim leader be contracted directly by the institution?
A. MassArt has managed this both ways in the past. We can try to have some flexibility based on the situation.
Q. Does MassArt require vendors to integrate with any specific applicant tracking system or internal recruitment platform?
A. MassArt uses Interview Exchange. Selected vendors will not need to integrate with our system.
Q. Are there specific data security standards or policies vendors must follow when managing candidate information?
A. MassArt expects contracted firms to comply with all applicable federal, state and local laws.
Q. Will milestone payment structures apply to each individual search engagement, or will payment terms be negotiated per RFQ?
A. MassArt intends to follow the set milestone payment structure for each individual search.
Q. Will the Commonwealth’s standard 45-day payment cycle apply to all engagements under this contract?
A. All engagements under this contract will be subject to NET 30 payment terms.
Q. Does this contract require participation in the Commonwealth’s Supplier Diversity Program (SDP), and if so, are vendors expected to submit an SDP plan as part of their proposal?
A. No
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