RFP_26-07_-_Model_Professional_Services_Agreement.pdf

26-07 |Broker Services Attachment A Model Professional Services Agreement Page 1 of 40 Rev. 12/2024

MODEL PROFESSIONAL SERVICES AGREEMENT

THIS AGREEMENT (“Agreement”) is entered into as of the __ day of ____ 2026, by and between the TRANSBAY JOINT POWERS AUTHORITY (“TJPA”) and Broker Name (“Broker”).

Recitals

A. The TJPA requires Commercial Real Estate Broker Services for the Transbay Program (“Program”).

B. The Broker submitted a written proposal (“Proposal”) in response to the TJPA’s Request for Proposals (“RFP”). Based on that Proposal, the TJPA’s selection committee determined the Broker to be the highest-ranked respondent to the RFP and the TJPA invited the Broker for exclusive negotiations.

This Agreement is the product of those negotiations.

C. The Broker represents and warrants that it is qualified to perform the services required by this Agreement as set forth in Appendix A Scope of Services.

D. The TJPA and the Broker intend that this Agreement comply with the regulations of the United States Department of Transportation (“USDOT”) and certain contracting requirements of the City and County of San Francisco (the “City”).

E. On ___________, 2026, the TJPA Board of Directors adopted Resolution No. __________ authorizing the TJPA’s Executive Director to execute this Agreement with the Broker.

Now, THEREFORE, the parties agree as follows:

1. Certification of Funds; Budget and Fiscal Provisions; Termination in the Event of

Non-Appropriation

a. Charges under this Agreement will accrue only after prior written authorization certified by the TJPA’s Chief Financial Officer and services under contract shall not commence prior to the Chief Financial Officer’s issuance of a Notice to Proceed (“NTP”). The amount of the TJPA's obligation hereunder shall not at any time exceed the amount certified for the purpose and period stated in such advance authorization.

b. This Agreement will terminate without penalty, liability or expense of any kind to the

TJPA at the end of any fiscal year if funds are not appropriated for the next succeeding fiscal year. If funds are appropriated for a portion of the fiscal year, this Agreement will terminate, without penalty, liability or expense of any kind at the end of the fiscal year for which funds are appropriated.

c. The TJPA has no obligation to make appropriations for this Agreement in lieu of appropriations for new or other agreements or Property costs. The TJPA’s budget decisions are subject to the discretion of the TJPA Board of Directors. The Broker’s assumption of risk of possible non-appropriation is part of the consideration for this Agreement.

THIS SECTION CONTROLS AGAINST ANY AND ALL OTHER PROVISIONS OF THIS

AGREEMENT.

2. Term of the Agreement

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Subject to Section 1, the term of this Agreement shall be for five (5) years from the Effective

Date of the Agreement, as described in Section 3, “Effective Date of Agreement.”

3. Effective Date of Agreement

The effective date of this Agreement shall be the date on which the Agreement is fully executed by all required parties (“Effective Date”).

4. Authorization to Commence Work.

The Broker shall not commence any work under this Agreement until the Chief Financial Officer has certified the availability of funds and has issued formal written authorization to proceed in the form of a Notice to Proceed (“NTP”). Such authorization may be for a partial or full scope of work.

5. Services the Broker Agrees to Perform

The Broker agrees to perform the services listed in Appendix A, Scope of Services, attached hereto and incorporated by reference as though fully set forth within. TJPA representatives are not authorized to request, and the TJPA is not required to reimburse the Broker for, service beyond the scope of Appendix A, unless the changed scope is authorized by written amendment and approved as required by law. Each NTP shall relate to a specified part of the services, and a not-to-exceed maximum price under that NTP. No NTP can be amended, except in writing and signed by an authorized representative of the TJPA.

6. Compensation

a. Fees. Broker shall receive compensation as set forth in this Section 6 and Appendix B (Broker’s Commission), attached to this Agreement as full compensation for the work performed hereunder, payable as set forth in Appendix B and in accordance with the terms of this Agreement. The amount set forth in Appendix B includes all of Broker's allowable costs and profits for the work to be performed hereunder. The amount also includes consultations before and during the preparation of the reports and a final consultation upon completion of work as agreed with TJPA’s point of contact. There shall be no additional amounts payable and no additional reimbursements under this Agreement.

If the TJPA and, if applicable, the TJPA Board of Directors approves a lease of the Property, in their sole discretion, from a lessee identified, vetted, and signed, by the TJPA during the Broker’s services under this Agreement ("Approved Contract"), Broker shall be compensated in accordance with the terms set forth in Appendix B.

If this Agreement is terminated prior to lease of the Property through an Approved Contract for any reason, then within ten (10) business days after the effective date of the Agreement termination ("Termination Date"), Broker shall provide the TJPA with a list of all the prospective lessees who have expressed interest in the Property through Broker’s efforts for the Property ("Lessee List"). In the event that TJPA enters into an Approved Contract within one hundred twenty (120) days of the Termination Date to lease the Property to one of the entities on the Lessee List, then Broker shall be entitled to the fees listed under the second paragraph of this Section 6(e), payable in accordance with the terms set forth in Appendix B.

The above amounts include all of Broker's allowable costs and profits for the work to be performed hereunder, and any subcontractor costs, and except as otherwise identified herein, there shall

Page 3 of 40 Rev. 12/2024 be no additional amounts payable and no additional reimbursements under this Agreement. In no event shall the TJPA be liable for the amounts payable under the second paragraph of this Section 6(e) if a lease arising through Broker’s services under this Agreement does not occur for any reason whatsoever, including but not limited to any default by TJPA under this Agreement, failure of any potential tenant to execute a lease, or any decision of the TJPA or the TJPA Board of Directors to reject a proposed lease of the Property for any reason. Broker understands that it shall perform the work at its sole risk, without guaranty of payment under the second paragraph of this Section 6(e).

b. Approval of Work. The TJPA shall not incur any charges under this Agreement for the work, nor shall any payments become due to Broker for the work, until the TJPA receives and approves appropriate monthly invoicing with support documentation, and the TJPA confirms that the work performed by Broker for such period satisfies all of the requirements of this Agreement.

c. No Interest or Late Charges. In no event shall the TJPA be liable for interest or late charges for any late payments.

d. Independent Opinion. The compensation to be paid to Broker for the performance of the work contemplated under this Agreement is not in any way contingent upon the opinions or value conclusions of Broker. Furthermore, Broker is specifically directed by the TJPA not to deliver any opinion of value other than its own independently determined opinions produced by its own investigation, using acceptable professional standards.

7. Guaranteed Maximum Costs

a. The TJPA's payment obligation hereunder shall not at any time exceed the amount certified by the Chief Financial Officer for the purpose and period stated in such certification, or the maximum price set forth in an NTP with respect to the work covered under that NTP.

b. Except as may be provided by laws governing emergency procedures, TJPA representatives are not authorized to request, and the TJPA is not required to reimburse the Broker for, commodities or services in excess of the price set forth in an NTP and in excess of the total compensation under this Agreement as stated in Section 6, “Compensation,” unless the changed scope is authorized by written amendment and approved as required by law.

c. TJPA representatives are not authorized to offer or promise, nor is the TJPA required to honor, any offered or promised additional funding in excess of the maximum amount of funding for which the contract or NTP is certified without certification of the additional amount by the Chief Financial Officer.

d. The Chief Financial Officer is not authorized to make payments on any contract or

NTP for which funds have not been certified as available in the budget or by supplemental appropriation.

8. Payment

Invoices furnished by the Broker relating to fees earned under Section 6 under this Agreement must be in a form acceptable to the TJPA and must include a unique invoice number and only submitted after the TJPA confirms that the work performed by Broker for such period satisfies all of the requirements of this Agreement. Invoices shall include the first and last day of a calendar month and be submitted within thirty (30) days of the end of said calendar month. Compensation shall be made for services identified in the invoice that the TJPA Chief Financial Officer, in their sole discretion, concludes

Page 4 of 40 Rev. 12/2024 have been satisfactorily performed. Services that do not conform to the requirements of this Agreement may be rejected by the TJPA and in such case must be replaced by the Broker without delay at no cost to the TJPA. If the Broker fails to provide the services in accordance with the Broker’s obligations under this Agreement, the TJPA may withhold any and all payments due the Broker until such failure to perform is cured, and the Broker shall not stop work as a result of the TJPA’s withholding of payments as provided herein. All amounts paid to the Broker shall be subject to audit by the TJPA.

The TJPA shall make payment to the Broker at the address specified in Section 24, “Notices to the Parties.”

9. Submitting False Claims; Monetary Penalties

Pursuant to San Francisco Administrative Code Chapter 6, Article V and Section 21.35, any contractor, subcontractor, or consultant who submits a false claim shall be liable to the TJPA for the statutory penalties set forth in that section. A contractor, subcontractor or consultant will be deemed to have submitted a false claim to the TJPA if the contractor, subcontractor or consultant (a) knowingly presents or causes to be presented to an officer or employee of the TJPA a false claim or request for payment or approval; (b) knowingly makes, uses, or causes to be made or used a false record or statement to get a false claim paid or approved by the TJPA; (c) conspires to defraud the TJPA by getting a false claim allowed or paid by the TJPA; (d) knowingly makes, uses, or causes to be made or used a false record or statement to conceal, avoid, or decrease an obligation to pay or transmit money or property to the TJPA; or (e) is a beneficiary of an inadvertent submission of a false claim to the TJPA, subsequently discovers the falsity of the claim, and fails to disclose the false claim to the TJPA within a reasonable time after discovery of the false claim.

10. Disallowance; Suspension and Debarment

If the Broker claims or receives payment from the TJPA for a service, reimbursement for which is later disallowed by the State of California or United States Government, the Broker shall promptly refund the disallowed amount to the TJPA upon the TJPA’s request. At its option, the TJPA may offset the amount disallowed from any payment due or to become due to the Broker under this Agreement or any other Agreement.

By executing this Agreement, the Broker certifies that the Broker is not suspended, debarred or otherwise excluded from participation in federal assistance programs. The Broker acknowledges that this certification of eligibility to receive federal funds is a material term of the Agreement.

11. Taxes

Except for any applicable California sales and use taxes charged by the Broker to the TJPA, the Broker shall pay all taxes, including possessory interest taxes, levied upon or as a result of this Agreement, the transaction, or the services delivered pursuant hereto.

12. Payment Does Not Imply Acceptance of Work

The granting of any payment by the TJPA, or the receipt thereof by the Broker, shall in no way lessen the liability of the Broker to correct or revise unsatisfactory work, even though the unsatisfactory character of such work may have been apparent or detected at the time such payment was made.

13. Qualified Personnel

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The Broker warrants to the TJPA that the services will be performed with the degree of skill and care that is required by current, good and sound professional procedures and practices, and in conformance with generally accepted professional standards prevailing at the time the services are performed so as to ensure that all services performed are correct and appropriate for the purposes contemplated in this Agreement. The Broker represents and warrants to the TJPA that the Broker is qualified to perform the services as contemplated by this Agreement. The Broker further represents and warrants to the TJPA that it has all required licenses and approvals to perform the work contemplated by this Agreement, and that all work performed under this Agreement shall be performed only by personnel under the supervision and in the employment of the Broker. All personnel engaged in the work shall be fully qualified and shall be authorized, licensed and certified under state and local law to perform such work if authorization, licensing or certification is required. The persons performing professional services under this Agreement on behalf of the Broker are shown in Appendix A, and shall not be changed or substituted without the prior written consent of the TJPA. All personnel, including those assigned at the TJPA’s request, must be supervised by the Broker. The Broker shall commit adequate resources to complete the project within the project schedule specified in this Agreement.

14. Responsibility for Equipment

The TJPA shall not be responsible for any damage to persons or property as a result of the use, misuse or failure of any equipment used by the Broker, or by any of its employees, even though such equipment be furnished, rented or loaned to the Broker by the TJPA.

15. Independent Contractor, Payment of Taxes and Other Expenses

a. Independent Contractor

The Broker or any agent or employee of the Broker shall be deemed at all times to be an independent contractor and is wholly responsible for the manner in which it performs the services and work requested by the TJPA under this Agreement. The Broker or any agent or employee of the Broker shall neither have employee status with the TJPA nor be entitled to participate in any plans, arrangements, or distributions by the TJPA pertaining to or in connection with any retirement, health or other benefits that the TJPA may offer its employees. The Broker or any agent or employee of the Broker is liable for the acts and omissions of itself, its employees and its agents. The Broker shall be responsible for all obligations and payments, whether imposed by federal, state or local law, including, but not limited to Federal Insurance Contributions Act (FICA), income tax withholdings, unemployment compensation, insurance, and other similar responsibilities related to the Broker’s performing services and work, or any agent or employee of the Broker providing same. Nothing in this Agreement shall be construed as creating an employment or joint venture relationship between the TJPA and the Broker.

Any terms in this Agreement referring to direction from the TJPA shall be construed as providing for direction as to policy and the result of the Broker’s work only, and not as to the means by which such a result is obtained; the TJPA does not retain the right to control the means or the method by which the Broker performs work under this Agreement.

b. Payment of Taxes and Other Expenses

Should the TJPA, in its discretion, or a relevant taxing authority such as the Internal Revenue

Service or the State Employment Development Division, or both, determine that the Broker is an employee for purposes of collection of any employment taxes, the amounts payable under this Agreement shall be reduced by amounts equal to both the employee and employer portions of the tax due (and

Page 6 of 40 Rev. 12/2024 offsetting any credits for amounts already paid by the Broker that can be applied against this liability).

The TJPA shall then forward those amounts to the relevant taxing authority.

Should a relevant taxing authority determine a liability for past services performed by the Broker for the TJPA, upon notification of such fact by the TJPA, the Broker shall promptly remit such amount due or arrange with the TJPA to have the amount due withheld from future payments to the Broker under this Agreement (again, offsetting any amounts already paid by the Broker which can be applied as a credit against such liability).

A determination of employment status pursuant to the preceding two paragraphs shall be solely for the purposes of the particular tax in question, and for all other purposes of this Agreement. The Broker shall not be considered an employee of the TJPA. Notwithstanding the foregoing, the Broker agrees to indemnify and save harmless the TJPA and its officers, agents and employees from, and, if requested, shall defend them against any and all claims, losses, costs, damages, and expenses, including attorneys’ fees, arising from this Agreement.

16. Insurance

a. Without in any way limiting the Broker's other indemnification obligations under this

Agreement, the Broker must maintain in force, during the full term of the Agreement, insurance with coverages at least as broad as the following amounts and coverages.

(1) If required under California law, Worker's Compensation, in statutory amounts, with

Employers' liability limits not less than $1,000,000 each accident, injury, or illness; and

(2) Commercial General Liability Insurance on an occurrence basis, with limits not less than $2,000,000 each occurrence for Bodily Injury, Property Damage, Contractual Liability, Personal and Advertising Injury, Products and Completed Operations; and

(3) Business Automobile Liability Insurance with limits not less than $1,000,000 per accident for Bodily Injury (including death), Property Damage, including Owned, Non-Owned and Hired auto coverage, as applicable; and

(4) Professional Liability Insurance with limits not less than $2,000,000 each claim, with respect to negligent acts, errors or omissions in connection with professional services to be provided under this Agreement; and

(5) Umbrella Liability Insurance with limits not less than $10,000,000 each occurrence and $10,000,000 aggregate, which coverage shall respond in excess of the coverage described in Section 16(a)(2) and Section 16(a)(3) above.

b. Commercial General Liability and Business Automobile Liability Insurance policies must provide the following:

(1) Name as Additional Insured the entities indicated in Appendix C, Additional Insureds.

(2) That such policies are primary insurance to any other insurance available to the Additional Insureds, with respect to any claims arising out of this Agreement, and that insurance applies separately to each insured against whom claim is made or suit is brought.

c. The Broker shall provide thirty (30) days' advance written notice to the TJPA of

Page 7 of 40 Rev. 12/2024 cancellation of coverages for any reason. Notices shall be sent to the address specified in Section 24, “Notices to the Parties.”

d. Should any of the required insurance be provided under a claims-made form, the

Broker shall maintain such coverage continuously throughout the term of this Agreement, and without lapse, for a period of three (3) years beyond the expiration of this Agreement, to the effect that, should occurrences during the agreement term give rise to claims made after expiration of the Agreement, such claims shall be covered by such claims-made policies.

e. Should any of the required insurance be provided under a form of coverage that includes a general annual aggregate limit or provides that claims investigation or legal defense costs are included in such general annual aggregate limit, such general annual aggregate limit shall be double the occurrence or claims limits specified above.

f. Should any required insurance lapse during the term of this Agreement, requests for payment originating after such lapse shall not be processed until the TJPA receives satisfactory evidence of reinstated coverage as required by this Agreement, effective as of the lapse date. If insurance is not reinstated, the TJPA may, at its sole option, terminate this Agreement effective on the date of such lapse of insurance.

g. Before commencing any operations under this Agreement, the Broker shall furnish to the TJPA certificates of insurance and additional insured policy endorsements with insurers with ratings comparable to A.M. Best A-, VIII or higher, that are authorized to do business in the State of California, and that are satisfactory to the TJPA, in form evidencing all coverages set forth above.

Failure to maintain insurance shall constitute a material breach of this Agreement.

h. The Workers’ Compensation policy shall be endorsed with a waiver of subrogation in favor of the TJPA for all work performed by the Broker, its employees, agents and subcontractors.

i. Approval of the insurance by the TJPA shall not relieve or decrease the liability of the Broker under this Agreement. If the Broker maintains broader coverage and/or higher limits than the minimums shown above, the TJPA requires and shall be entitled to the broader coverage and/or the higher limits maintained by the Broker. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the TJPA.

j. If the Broker will use any subcontractor(s) to provide the services, the Broker shall require the subcontractor(s) to provide all necessary insurance and to name as Additional Insured the entities indicated in Appendix C.

17. Indemnification

a. General Indemnity

The Broker shall indemnify and hold harmless the TJPA and its officers, directors, agents and employees from, and if requested shall defend them from and against, any and all claims, demands, losses, damages, costs, expenses, and liability (legal, contractual, or otherwise) arising from or in any way connected with any: (i) injury to or death of a person, including employees of the TJPA or the Broker; (ii) loss of or damage to property; (iii) violation of local, state, or federal common law, statute or regulation, including but not limited to privacy or personally identifiable information, health information, disability and labor laws or regulations; (iv) strict liability imposed by any law or regulation; or (v) losses arising from the Broker’s execution of subcontracts not in accordance with the requirements of this

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Agreement applicable to subcontractors; so long as such injury, violation, loss, or strict liability (as set forth in subsections (i) – (v) above) arises directly or indirectly from the Broker’s performance of this Agreement, including, but not limited to, the Broker’s use of facilities or equipment provided by the TJPA or others, regardless of the negligence of, and regardless of the negligence of, and regardless of whether liability without fault is imposed or sought to be imposed on the TJPA, except to the extent that such indemnity is void or otherwise unenforceable under applicable law in effect on or validly retroactive to the date of this Agreement, and except where such loss, damage, injury, liability or claim is the result of the active negligence or willful misconduct of the TJPA and is not contributed to by any act of, or by any omission to perform some duty imposed by law or agreement on the Broker, its subcontractors or either’s agent or employee. The foregoing indemnity shall include, without limitation, reasonable fees of attorneys, consultants and experts and related costs and the TJPA’s costs of investigating any claims against the TJPA.

In addition to the Broker’s obligation to indemnify the TJPA, the Broker specifically acknowledges and agrees that it has an immediate and independent obligation to defend the TJPA from any claim which actually or potentially falls within this indemnification provision, even if the allegations are or may be groundless, false or fraudulent, which obligation arises at the time such claim is tendered to the Broker by the TJPA and continues at all times thereafter.

b. Copyright Infringement

The Broker shall also indemnify, defend and hold harmless from all loss and liability, including attorneys’ fees, court costs, and all other litigation expenses, all Indemnitees for infringement of the patent rights, copyright, trade secret, or any other proprietary right or trademark, and all other intellectual property claims of any person or persons arising directly or indirectly from the receipt by the TJPA, or any of its officers or agents, of the Broker’s services.

18. Incidental and Consequential Damages

The Broker shall be responsible for incidental and consequential damages to the TJPA resulting in whole or in part from the Broker’s acts or omissions.

19. Liability of TJPA

The TJPA's payment obligations under this agreement shall be limited to the payment of the compensation provided for in Section 6, “Compensation.” Notwithstanding any other provision of this Agreement, in no event shall the TJPA be liable, regardless of whether any claim is based on contract or tort, for any special, consequential, indirect or incidental damages, including, but not limited to, lost profits, arising out of or in connection with this Agreement or the services performed in connection with this Agreement.

20. Omitted. Liquidated Damages

By entering into this Agreement, the Broker agrees that in the event the Services are delayed beyond the scheduled milestones and timelines as provided in Appendix A, the TJPA will suffer actual damages that will be impractical or extremely difficult to determine; further, the Broker agrees that the sum of _______________Dollars ($_______) per day for each day of delay beyond scheduled milestones and timelines is not a penalty, but is a reasonable estimate of the loss that the TJPA will incur based on the delay, established in light of the circumstances existing at the time this contract was awarded. The TJPA may deduct a sum representing the liquidated damages from any money due to the Broker. Such deductions shall not be considered a penalty, but rather agreed monetary damages sustained by the TJPA

Page 9 of 40 Rev. 12/2024 because of the Broker’s failure to deliver to the TJPA within the time fixed or such extensions of time permitted in writing by the TJPA.

21. Termination for Default; Remedies

a. Each of the following shall constitute an event of default (“Event of Default”) under this Agreement.

(1) The Broker fails or refuses to perform or observe any term, covenant or condition contained in any of the following Sections of this Agreement: Payment; Submitting False Claims, Monetary Penalties; Taxes; Insurance; Indemnification; Proprietary or Confidential Information of the TJPA; Protection of Private Information; Assignment; Drug-Free Workplace Policy; Compliance With Laws; USDOT Requirements.

(2) The Broker fails or refuses to perform or observe any other term, covenant or condition contained in this Agreement, and such default continues for a period of ten (10) days after written notice thereof from TJPA to the Broker.

(3) The Broker (a) is generally not paying its debts as they become due, (b) files, or consents by answer or otherwise to the filing against it of, a petition for relief or reorganization or arrangement or any other petition in bankruptcy or for liquidation or to take advantage of any bankruptcy, insolvency or other debtors' relief law of any jurisdiction, (c) makes an assignment for the benefit of its creditors, (d) consents to the appointment of a custodian, receiver, trustee or other officer with similar powers of the Broker or of any substantial part of the Broker’s property, or (e) takes action for the purpose of any of the foregoing.

(4) A court or government authority enters an order (a) appointing a custodian, receiver, trustee or other officer with similar powers with respect to the Broker or with respect to any substantial part of the Broker’s property, (b) constituting an order for relief or approving a petition for relief or reorganization or arrangement or any other petition in bankruptcy or for liquidation or to take advantage of any bankruptcy, insolvency or other debtors' relief law of any jurisdiction, or (c) ordering the dissolution, winding-up or liquidation of the Broker.

b. On and after any Event of Default, the TJPA shall have the right to exercise its legal and equitable remedies, including, without limitation, the right to terminate this Agreement or to seek specific performance of all or any part of this Agreement. In addition, the TJPA shall have the right (but no obligation) to cure (or cause to be cured) on behalf of the Broker any Event of Default; the Broker shall pay to the TJPA on demand all costs and expenses incurred by the TJPA in effecting such cure, with interest thereon from the date of incurrence at the maximum rate then permitted by law. The TJPA shall have the right to offset from any amounts due to the Broker under this Agreement or any other agreement between the TJPA and the Broker all damages, losses, costs or expenses incurred by the TJPA as a result of such Event of Default and any liquidated damages due from the Broker pursuant to the terms of this Agreement or any other agreement.

c. All remedies provided for in this Agreement may be exercised individually or in combination with any other remedy available hereunder or under applicable laws, rules and regulations.

The exercise of any remedy shall not preclude or in any way be deemed to waive any other remedy.

22. Termination for Convenience

a. The TJPA shall have the option, in its sole discretion, to terminate this Agreement, at

Page 10 of 40 Rev. 12/2024 any time during the term hereof, for convenience when it is in the TJPA’s best interest, which best interest shall be determined at the TJPA’s sole discretion. The TJPA shall exercise this option by giving the Broker written notice of termination. The notice shall specify the date on which termination shall become effective.

b. Upon receipt of the notice, the Broker shall commence and perform, with diligence, all actions necessary on the part of the Broker to effect the termination of this Agreement on the date specified by the TJPA and to minimize the liability of the Broker and the TJPA to third parties as a result of termination. All such actions shall be subject to the prior approval of the TJPA. Such actions shall include, without limitation:

(1) Halting the performance of all services and other work under this Agreement on the date(s) and in the manner specified by the TJPA.

(2) Not placing any further orders or subcontracts for materials, services, equipment or other items.

(3) Terminating all existing orders and subcontracts.

(4) At the TJPA’s direction, assigning to the TJPA any or all of the Broker’s right, title and interest under the orders and subcontracts terminated. Upon such assignment, the TJPA shall have the right, in its sole discretion, to settle or pay any or all claims arising out of the termination of such orders and subcontracts.

(5) Subject to the TJPA’s approval, settling all outstanding liabilities and all claims arising out of the termination of orders and subcontracts.

(6) Completing performance of any services or work that the TJPA designates to be completed prior to the date of termination specified by the TJPA.

(7) Taking such action as may be necessary, or as the TJPA may direct, for the protection and preservation of any property related to this Agreement which is in the possession of the Broker and in which the TJPA has or may acquire an interest.

(8) With respect to transaction management or brokerage work provided pursuant to this

Agreement, if any, Broker shall be entitled to complete all projects or transactions in process, in accordance with Section 6(a), above, which shall be defined as having active negotiations as of the specified termination date. Broker shall provide, within ten (10) days after the specified termination date, written notification as to what specific transactions it was involved with on the termination date. Broker and TJPA shall mutually agree in writing, acting in good faith, to the list of transaction or projects that were in process as of the effective date of termination.

c. In no event shall the TJPA be liable for costs incurred by the Broker or any of its subcontractors after the termination date specified by the TJPA, except for those costs specifically enumerated and described in the immediately preceding subsection (c). Such non-recoverable costs include, but are not limited to, anticipated profits on this Agreement, post-termination employee salaries, post-termination administrative expenses, post-termination overhead or unabsorbed overhead, attorneys’ fees or other costs relating to the prosecution of a claim or lawsuit, prejudgment interest, or any other expense which is not reasonable or authorized under such subsection (c).

d. In arriving at the amount due to the Broker under this Section, the TJPA may deduct

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(1) all payments previously made by the TJPA for work or other services covered by the Broker’s final invoice; (2) any claim which the TJPA may have against the Broker in connection with this Agreement;

(3) any invoiced costs or expenses excluded pursuant to the immediately preceding subsection (d); and

(4) in instances in which, in the opinion of the TJPA, the cost of any service or other work performed under this Agreement is excessively high due to costs incurred to remedy or replace defective or rejected services or other work, the difference between the invoiced amount and the TJPA’s estimate of the reasonable cost of performing the invoiced services or other work in compliance with the requirements of this Agreement.

e. The TJPA’s payment obligation under this Section shall survive termination of this

Agreement.

23. Rights and Duties Upon Termination or Expiration

a. This Section and the following Sections of this Agreement shall survive termination or expiration of this Agreement: Submitting False Claims, Monetary Penalties; Disallowance; Suspension and Debarment; Taxes; Payment Does Not Imply Acceptance of Work; Responsibility for Equipment;

Independent Contractor, Payment of Taxes and Other Expenses; Insurance; Indemnification; Incidental and Consequential Damages; Liability of TJPA; Proprietary or Confidential Information of the TJPA;

Protection of Private Information; Notices to the Parties; Ownership of Results; Works for Hire; Audit and Inspection of Records; Non-Waiver of Rights; Limitations on Contributions; Modification of Agreement; Administrative Remedy for Agreement Interpretation; Agreement Made in California, Venue; Construction; Entire Agreement; Severability; USDOT Requirements; Prompt Payment to Subcontractors.

b. Subject to the immediately preceding subsection (a), upon termination of this

Agreement prior to expiration of the term specified in Section 2, “Term of Agreement,” this Agreement shall terminate and be of no further force or effect. The Broker shall transfer title to the TJPA, and deliver in the manner, at the times, and to the extent, if any, directed by the TJPA, any work in progress, completed work, supplies, equipment, and other materials produced as a part of, or acquired in connection with the performance of this Agreement, and any completed or partially completed work which, if this Agreement had been completed, would have been required to be furnished to the TJPA.

This subsection shall survive termination of this Agreement.

24. Notices to the Parties

Unless otherwise indicated elsewhere in this Agreement, all notices sent by the parties may be by

U.S. mail, email, or overnight delivery, and shall be addressed as follows:

To TJPA: Executive Director

Transbay Joint Powers Authority 425 Mission Street, Suite 250 San Francisco, CA 94105

(415) 597-4620 info@tjpa.org

To Broker: Name of Contact

Broker Name Address Phone number Email address mailto:info@tjpa.org

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Any notice of default must be sent by registered mail. Either Party may change the address to which notice is to be sent by giving written notice thereof to the other Party. If email notification is used, the sender must specify a receipt notice.

25. Proprietary or Confidential Information of the TJPA

The Broker agrees that all information disclosed by the TJPA to the Broker shall be held in confidence and used only in performance of this Agreement, except to the extent the use or disclosure is:

(i) authorized by this Agreement; (ii) made after the Broker receives advance written approval from the TJPA; (iii) contains information which is publicly known; or (iv) required by law or judicial order.

26. San Francisco Protection of Private Information

a. If this Agreement requires the TJPA to disclose “Private Information” to the Broker within the meaning of San Francisco Administrative Code Chapter 12M, the Broker and subcontractor shall use such information only in accordance with the restrictions stated in Chapter 12M and in this Agreement and only as necessary in performing the services. The Broker is subject to the enforcement and penalty provisions in Chapter 12M.

27. News Releases/Interviews

All Broker news releases, media interviews, testimony at hearings and public comment relating to the Transbay Program shall be prohibited unless expressly authorized by the TJPA.

28. Ownership of Results

Any interest of the Broker or its subcontractors, in deliverables, including drawings, plans, specifications, blueprints, studies, reports, memoranda, computation sheets, computer files (electronic native files) and media, or other documents prepared by the Broker or its subcontractors in connection with services to be performed under this Agreement, shall become the property of and will be transmitted to the TJPA. However, the Broker may retain and use copies for reference and as documentation of its experience and capabilities.

29. Works for Hire

If, in connection with services performed under this Agreement, the Broker or its subcontractors create artwork, copy, posters, billboards, photographs, videotapes, audiotapes, systems designs, software, reports, diagrams, surveys, source codes or any other original works of authorship, such works of authorship shall be works for hire as defined under Title 17 of the United States Code, and all copyrights in such works are the property of the TJPA. If it is ever determined that any works created by the Broker or its subcontractors under this Agreement are not works for hire under U.S. law, the Broker hereby assigns all copyrights to such works to the TJPA, and agrees to provide any material and execute any documents necessary to effectuate such assignment. With the approval of the TJPA, the Broker may retain and use copies of such works for reference and as documentation of its experience and capabilities.

30. Audit and Inspection of Records

The Broker agrees to maintain and make available to the TJPA, during regular business hours, accurate books and accounting records relating to its work under this Agreement. The Broker will permit the TJPA to audit, examine and make excerpts and transcripts from such books and records, and to make

Page 13 of 40 Rev. 12/2024 audits of all invoices, materials, payrolls, records or personnel and other data related to all other matters covered by this Agreement, whether funded in whole or in part under this Agreement. The Broker shall maintain such data and records in an accessible location and condition for a period of not less than five years after final payment under this Agreement or until after final audit has been resolved, whichever is later. The State of California or any governmental agency having an interest in the subject of this Agreement shall have the same rights conferred upon the TJPA by this Section. The Broker shall include the same audit and inspection rights and record retention requirements in all subcontracts.

31. Subcontracting

The Broker will be permitted to subcontract additional portions of the work under this Agreement subject to the prior written approval of the TJPA Executive Director. Subcontractors shall be solely responsible to the Broker throughout the performance of the Services under this Agreement. Assignment by the Broker of work to subcontractors shall not relieve the Broker of any obligation to the TJPA for the work performed. The TJPA shall be provided with a copy of each subcontract promptly upon execution.

Any agreement made in violation of this provision shall be null and void.

32. Assignment

The Services to be performed by the Broker are personal in character and neither this Agreement nor any duties or obligations hereunder may be assigned or delegated by the Broker unless first approved by the TJPA by written instrument executed and approved in the same manner as this Agreement.

33. Non-Waiver of Rights

The omission by either party at any time to enforce any default or right reserved to it, or to require performance of any of the terms, covenants, or provisions hereof by the other party at the time designated, shall not be a waiver of any such default or right to which the party is entitled, nor shall it in any way affect the right of the party to enforce such provisions thereafter. There shall be no waiver except in writing, signed by the party to be charged.

34. Conflict of Interest

Through its execution of this Agreement, the Broker certifies that it does not know of any fact which constitutes a violation of Section 15.103 of the San Francisco City Charter; Article III, Chapter 2 of San Francisco’s Campaign and Governmental Conduct Code; and Section 87100 et seq. and Section 1090 et seq. of the Government Code of the State of California, and further agrees promptly to notify the TJPA if it becomes aware of any such fact during the term of this Agreement.

The Broker’s duties and services under this Agreement shall not include preparing or assisting the

TJPA with any portion of the public entity’s preparation of a request for proposals, request for qualifications, or any other solicitation regarding a subsequent or additional contract with the TJPA. The TJPA shall at all times retain responsibility for public contracting, including with respect to any subsequent phase of the project. The Broker’s participation, if any, in the planning, discussions, or drawing of project plans or specifications shall be limited to conceptual, preliminary, or initial plans or specifications. The Broker shall cooperate with the TJPA to ensure that all bidders for a subsequent contract on any subsequent phase of the project have access to the same information, including all conceptual, preliminary, or initial plans or specifications prepared by the Broker, if any, pursuant to this agreement.

35. San Francisco Limitations on Contributions

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Through execution of this Agreement, the Broker acknowledges its obligations under Section

1.126 of the San Francisco Campaign and Governmental Conduct Code, which prohibits any person who contracts with, or is seeking a contract with, the TJPA for the rendition of personal services, for the furnishing of any material, supplies or equipment, or for the sale or lease of any land or building, from making any campaign contribution to (1) a TJPA elected official if the Agreement must be approved by the individual, a board on which that individual serves, or a board on which an appointee of that individual serves, (2) a candidate for the office held by such individual, or (3) a committee controlled by such individual, at any time from the submission of a proposal for the contract until the later of either the termination of negotiations for such Agreement or twelve months after the date the Agreement is approved. The prohibition on contributions applies to each prospective party to the contract; each member of the Broker’s board of directors; the Broker’s chairperson, chief executive officer, chief financial officer and chief operating officer; any person with an ownership interest of more than 10% in the Broker; any subcontractor listed in the bid or contract; and any committee that is sponsored or controlled by the Broker. The Broker certifies that it has informed each such person of the limitation on contributions imposed by Section 1.126 by the time it submitted a proposal for the contract, and has provided the names of the persons required to be informed to the TJPA.

36. San Francisco Prohibition on Political Activity with TJPA Funds

In performing the services, the Broker shall comply with San Francisco Administrative

Code Chapter 12G, which prohibits funds appropriated by the TJPA for this Agreement from being expended to participate in, support, or attempt to influence any political campaign for a candidate or for a ballot measure. The Broker is subject to the enforcement and penalty provisions in Chapter 12G.

37. Equal Employment Opportunity/Nondiscrimination; Penalties

a. The Broker Shall Not Discriminate

In the performance of this Agreement, the Broker agrees not to discriminate against any TJPA or

City employee working with the Broker or subcontractor, applicant for employment with the Broker or subcontractor, or any person seeking accommodations, advantages, facilities, privileges, services, or membership in all business, social, or other establishments or organizations, on the basis of the fact or perception of a person’s race, color, creed, religion, national origin, ancestry, age, sex, sexual orientation, gender identity, domestic partner status, marital status, disability, weight, height, or Acquired Immune Deficiency Syndrome or Human Immunodeficiency Virus (AIDS/HIV) status, or association with members of such protected classes, or in retaliation for opposition to discrimination against such classes.

Such action shall include, but shall not be limited to, the following: employment, upgrading, demotion or transfer; recruitment or recruitment advertising; lay-offs or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The Broker further agrees to post in conspicuous places, available to employees and applicants for employment, notices setting forth the provisions of this nondiscrimination clause. The Broker is encouraged to actively recruit minorities and women for its workforce and take other steps, such as on-the-job training and education, to ensure nondiscrimination in the Broker's employment practices.

b. Subcontracts

Broker shall comply with the provisions of San Francisco Labor and Employment Code Articles

131 and 132. Broker shall incorporate by reference in all subcontracts the provisions of Sections 131.2(a), 131.2(c)-(k), and 132.3 of the San Francisco Labor and Employment Code and shall require all

Page 15 of 40 Rev. 12/2024 subcontractors to comply with such provisions. Broker is subject to the enforcement and penalty provisions in Articles 131 and 132.

c. Nondiscrimination in Benefits

The Broker does not as of the date of this Agreement, and will not during the term of this

Agreement, in any of its operations in San Francisco, on real property owned by San Francisco, or where the work is being performed for the TJPA elsewhere within the United States, discriminate in the provision of employee benefits between employees with domestic partners and employees with spouses and/or between the domestic partners and spouses of such employees, subject to the conditions set forth in San Francisco Labor and Employment Code Article 131.2.

d. Consideration of Salary History

The Broker shall comply with San Francisco Labor and Employment Code Article 141, the

Consideration of Salary History Ordinance or "Pay Parity Act." The Broker is prohibited from considering current or past salary of an applicant in determining whether to hire the applicant or what salary to offer the applicant to the extent that such applicant is applying for employment to be performed on this Agreement or in furtherance of this Agreement, and whose application, in whole or part, will be solicited, received, processed or considered, whether or not through an interview, in the City or on City property. The ordinance also prohibits employers from (1) asking such applicants about their current or past salary or (2) disclosing a current or former employee's salary history without that employee's authorization unless the salary history is publicly available. Broker is subject to the enforcement and penalty provisions in Article 141.

38. Disadvantaged Business Enterprise (DBE) Requirements

The Broker or subcontractor shall not discriminate on the basis of race, color, national origin, or sex in the performance of this Agreement. The Broker shall carry out applicable requirements of 49 CFR Part 26 in the award and administration of DOT-assisted contracts.