CONTRACT DOCUMENTS AND SPECIFICATIONS FOR

W.J. Bryan Pkwy Waterlines

CITY JOB NO. 611-D6-2218

RFP #26-051

PREPARED BY

Date Issued August 17, 2026

PROPOSALS DUE BY 2:30 PM CST, SEPTEMBER 2, 2026

CITY OF BRYAN ENGINEERING DEPARTMENT

August 2026

RFP 25-051 WILLIAM J. BRYAN PARKWAY WATERLINES Page 1 of 106

REQUEST FOR COMPETITIVE SEALED PROPOSALS

Pursuant to Chapter 2269 of the Texas Government Code and other applicable law, the City of Bryan (the “City”) is soliciting Competitive Sealed Proposals from qualified firms interested in providing construction services in connection with the construction of

W.J. BRYAN PKWY WATERLINES

CITY OF BRYAN JOB NO. 611-D6-2218

• NON-MANDATORY PRE-PROPOSAL MEETING:

August 24, 2026 @ 10:00 AM CST VIA ZOOM https://us02web.zoom.us/j/85943133378?pwd=wPZHsI0zX3wLD3DkyUA4gXcHK2UET7.1

MEETING ID: 859 4313 3378

PASSCODE: 937194

DIAL IN: 1-346-248-7799

• In order to ensure a fair and public process, all questions related to this Request for Proposals shall be addressed in writing, via the Brazos Valley Online Bidding System (https://brazosbid.ionwave.net) to the individual identified above prior to 10:00 AM CST on August 25, 2026. Contact with any City of Bryan employee or official is prohibited without prior written consent from the City Purchasing Supervisor.

Failure to observe this requirement may be grounds for rejection of the Proposal.

• You may upload one (1) electronic proposal response in the format prescribed herein to the City’s procurement website at https://brazosbid.ionwave.net/ . The electronic submission must include all required elements of the RFP, such as pricing, required forms, and supporting documentation. Electronic submission closes at 2:30 PM CST, Wednesday, September 2, 2026. Please note: The City of Bryan is not responsible for high internet traffic or technical issues at or near the submission deadline.

Respondents who submit during peak traffic times assume the risk that their response may not be received by the due date and/or time.

Alternatively, if you choose to submit a hard copy, one (1) original proposal response must be returned in a sealed envelope clearly bearing the name and address of the respondent. Sealed proposal responses will be accepted until 2:30 PM CST, Wednesday, September 2, 2026, and shall be delivered to the location noted below:

RFP No. 26-051 City of Bryan, Purchasing Department

Attn: Catherine Benavides 2611 N. Earl Rudder Frwy

Bryan, Texas 77803

• Public Acknowledgement of Proposal via Zoom:

https://us02web.zoom.us/j/88136066427?pwd=1seeoJolZIziVbbFmmTRsDktSxQmHb.1

MEETING ID: 881 3606 6427

PASSCODE: 257313

DIAL IN: 1-346-248-7799

RFP 25-051 WILLIAM J. BRYAN PARKWAY WATERLINES Page 2 of 106 https://us02web.zoom.us/j/85943133378?pwd=wPZHsI0zX3wLD3DkyUA4gXcHK2UET7.1 https://brazosbid.ionwave.net/ https://us02web.zoom.us/j/88136066427?pwd=1seeoJolZIziVbbFmmTRsDktSxQmHb.1

Plans, Specifications and Information for Proposers are online at https://brazosbid.ionwave.net or may be examined at the Purchasing Department Office at 2611 N. Earl Rudder Frwy, Bryan, Texas, (979) 209-5505. No Proposal may in any way qualify, modify, substitute or change any part of the specifications or contract documents.

The City believes that the data contained in these specifications is sufficient for the preparation of Competitive Sealed Proposals. Requests for additional information will be considered depending on the proposal time frame and the availability of the requested information. Such information will be submitted to all known Proposers simultaneously on the website mentioned above.

Pursuant to Government Code Chapter 2269, subchapter D, the City of Bryan may enter into a contract with the Offeror meeting all the qualifications and specifications that submits the Competitive Sealed Proposal that offers the best value to the City.

The City will evaluate and rank Proposals considering the selection criteria and weighted value set forth in the request for proposals. The City of Bryan reserves the right to accept or reject any or all Proposals, to waive any informalities and technicalities, to accept the offer considered most advantageous and to award the Proposal to the vendor offering the best value to the City of Bryan. Additionally, all Proposers are hereby notified that the City of Bryan shall consider all factors it believes to be relevant in the determination of the best value including, but not limited to, the proximity of the Proposer as it relates to their ability to perform the contract for the City of Bryan.

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03/04/2026

CONTRACT DOCUMENTS AND SPECIFICATIONS FOR

W.J. BRYAN PKWY WATERLINES

TABLE OF CONTENTS

Disclosure Requirements

Additional Certifications

Request for Competitive Sealed Proposals

Anticipated Schedule of Events

Project Scope, Budget and Completion Date

Proposal Pages (RETURN THIS SECTION WITH PROPOSAL)

Special Provisions

Technical Specifications

Drawings-Separate Attachment

CITY OF BRYAN STANDARD SPECIFICATIONS

(not included but made part of this contract) http://www.bcsunited.net/

GENERAL:

Spec 01 30 00 ...............Digital Construction Pictures Spec 01 55 26 ...............Traffic Control Spec 01 58 00 ...............Project Identification (City of Bryan Only) Spec 01 71 13 ...............Mobilization Spec 01 71 23 ...............Construction Surveying Spec 02 41 13.13 ..........Removal of Existing Concrete Spec 03 30 00 ...............Concrete Spec 03 30 01 ...............Concreate Blocking or Anchorage Spec 03 34 00 ...............Flowable Fill Existing Line Spec 09 03 12 ...............Conductive Trace Wire for Water Pipe and Sewer Force Main Installation Spec 31 11 00 ...............Clearing and Grubbing Spec 31 23 23.53 ..........Cement Stabilized Sand Backfill Spec 31 23 33 ...............Excavating, Trenching, and Backfilling Spec 31 25 13 ...............Erosion and Sedimentation Control Spec 31 50 00 ...............Trench Safety Spec 32 92 13 ...............Hydro-Mulch Seeding Spec 33 05 01 ...............Polyvinylchloride Pipe and Fittings Spec 33 05 02 ...............Ductile Iron Pipe

STREETS:

Spec 32 05 17 ...............Asphalts, Oils, and Emulsions Spec 32 12 16 ...............Hot-Mix Asphaltic Concrete Pavement Spec 32 13 13 ...............Concrete Pavement

RFP 25-051 WILLIAM J. BRYAN PARKWAY WATERLINES Page 4 of 106 http://www.bcsunited.net/

WATER:

Spec 33 11 13.1 ............Water Main Construction Spec 33 12 13 ...............Water Services Spec 33 12 16 ...............Main Line Valves Spec 33 12 19 ...............Fire Hydrants Spec 33 13 00 ...............Disinfection of Water Lines Spec 33 13 10 ...............Hydrostatic Tests

ADDITIONAL SPECIFICATIONS:

(Included herein)

Technical Specifications for TxDOT Item 404 “Driving Piling”

The Texas Department of Transportation “Standard Specifications for Construction and Maintenance of Highways, Streets, and Bridges,” 2014 Edition, is incorporated herein by reference to Item 404 for all intents and purposes. If a standard specified in that document conflicts with a standard included within a bid specifications document, the standard in the bid specifications document controls. If the standard is still unclear, the Engineer will determine which standard controls and his determination shall be final.

City of Bryan Record of Excavation

Policy Utility Installation Notifications

Wage Scale

Sales Tax Exemption Permit

General Provisions and Requirements

Sample Certificate of Insurance

Contract

Performance Bond

Payment Bond

Terms and Conditions

EXHIBIT C – Insurance Requirements

Contractor’s Affidavit of Bills Paid

APPENDIX A - City of Bryan Contractor Registration Program Instructions

SEPARATE ATTACHMENTS:

• Attachment A – Bid Proposal (excel format)

• Attachment B – Drawings

• Attachment C – TxDOT Permit

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DISCLOSURE REQUIREMENTS

Chapter 176 of the Texas Local Government Code mandates the public disclosure of certain information concerning persons doing business or seeking to do business with the City of Bryan, including affiliations and business and financial relationships such persons may have with City of Bryan officers. An explanation of the requirements of Chapter 176, applicable forms and a complete text of the new law are available at:

http://www.bryantx.gov/purchasing-services/#vendorethics

If you are unable to obtain such information online, please contact the City of Bryan Purchasing Department, 205 E. 28th Street, Bryan, Texas 77803 or call (979) 209-5505.

BY DOING BUSINESS OR SEEKING TO DO BUSINESS WITH THE CITY OF BRYAN,

YOU ACKNOWLEDGE THAT YOU HAVE BEEN NOTIFIED OF THE REQUIREMENTS

OF CHAPTER 176 OF THE TEXAS LOCAL GOVERNMENT CODE AND THAT YOU

ARE SOLELY RESPONSIBLE FOR COMPLYING WITH THEM.

DISCLOSURE OF INTERESTED PARTIES

In 2015, the Texas Legislature adopted House Bill 1295, which added section

2252.908 of the Government Code. The law states that a governmental entity or state agency may not enter into certain contracts with a business entity unless the business entity submits a disclosure of interested parties to the governmental entity or state agency at the time the business entity submits the signed contract to the governmental entity or state agency. The law applies only to a contract of a governmental entity or state agency that either (1) requires an action or vote by the governing body of the entity or agency before the contract may be signed or

(2) has a value of at least $1 million. The disclosure requirement applies to a contract entered into on or after January 1, 2016. The process as implemented by the Commission is as follows:

1. A business entity must use the application to enter the required information on Form 1295 and print a copy of the form and a separate certification of filing that will contain a unique certification number.

2. An authorized agent of the business entity must sign the printed copy of the form and have the form notarized. The completed Form 1295 and certification of filing must be filed with the city “at the time the business entity submits the signed contract” to the city.

3. The city must notify the Commission, using the Commission’s filing application, of the receipt of the filed Form 1295 and certification of filing not later than the 30th day after the date the contract binds all parties to the contract.

For more information regarding how to file Form 1295, please click on the following link: https://www.ethics.state.tx.us/whatsnew/elf_info_form1295.htm .

RFP 25-051 WILLIAM J. BRYAN PARKWAY WATERLINES Page 6 of 106 http://www.bryantx.gov/purchasing-services/#vendorethics http://www.legis.state.tx.us/tlodocs/84R/billtext/html/HB01295F.htm https://www.ethics.state.tx.us/whatsnew/elf_info_form1295.htm

Additional Certifications

Pursuant to Texas Government Code 2252.152, contracts with companies engaged in business with Iran, Sudan, or foreign terrorist organizations are prohibited; a governmental entity may not enter into a governmental contract with a company that is identified on a list prepared and maintained under Government Code Sections 806.051, 807.051, or 2252.153.

Pursuant to Government Code 2270.002, a governmental entity may not enter into a contract with a company for goods or services unless the contract contains written verification the company that it: (1) does not boycott Israel; and (2) will not boycott Israel during the term of the contract.

Confidential Information

Any information deemed to be confidential or proprietary by Proposer should be clearly annotated on the pages where confidential or proprietary information is contained. The City cannot guarantee that it will not be required to disclose all or part of any public record under Texas Public Information Act, since information deemed to be confidential or proprietary by Proposer may not be confidential or proprietary under Texas Law, or pursuant to a Court order. Pursuant to Government Code, Chapter 552, the City must disclose certain contracting information and the law presumes that most contracting information is public. Certain types of contracting information must generally be released under the Public Information Act: overall price; price and description of items or services to be delivered; delivery and service deadlines; remedies for breach of contract; identity of the parties to the Contract; execution and effective dates; and information connected to a vendor or contractor’s performance on the Contract. Additionally, information regarding performance under the Contract, including breaches of the Contract, Contract variances, amendments, liquidated damages, and other penalties for non- performance, must generally be released under the Public Information Act.

The requirements of Subchapter J, Chapter 552, Government Code, may apply to this RFP and the contractor or vendor agrees that the Contract can be terminated if the contractor or vendor knowingly or intentionally fails to comply with a requirement of that subchapter.

RFP 25-051 WILLIAM J. BRYAN PARKWAY WATERLINES Page 7 of 106 http://www.statutes.legis.state.tx.us/GetStatute.aspx?Code=GV&Value=552

• August 17, 2026 – Web site post date

• August 24, 2026 @ 10:00 AM. CST – Non-Mandatory Pre-Proposal meeting to be held via zoom:

https://us02web.zoom.us/j/81352051788?pwd=aL3iAwabk23ZXOm33o6hLupZhQHmwz.1

MEETING ID: 813 5205 1788

PASSCODE: 464188

• August 25, 2026 @ 10:00 AM CST - Deadline for written requests for clarifications to the RFP.

• August 26, 2026 @ 3:00 PM CST – Deadline to Issue Final Addendum

• September 2, 2026 @ 2:30 PM CST – Electronic responses may be uploaded at https://brazosbid.ionwave.net/. Please note: The City of Bryan is not responsible for high internet traffic or technical issues at or near the submission deadline.

Respondents who submit during peak traffic times assume the risk that their response may not be received by the due date and/or time.

Alternatively, if you choose to submit a response in written format, proposal must be returned in a sealed envelope clearly bearing the name and address of the respondent.

Proposals are to be delivered to City of Bryan-Purchasing Department, 2611 N. Earl Rudder Fwy, Bryan, Texas 77803.

Proposals received after the time and date set for the opening of Proposals will not be accepted. The proposal opening will be held virtually via Zoom immediately following closing (link information on page 2).

• September 8, 2026– Anticipated date of Notice of Intent to Award

• September 22, 2026 – All Submittals for project due 10 Business Days from Notice of Intent to Award

• October 13, 2026 – Anticipated date of Contract Award by City Council

• October 16, 2026 – Anticipated date of Signed Contract

• October 22, 2026 – Performance and Payment Bonds due within 7 business days of

Signed Contract

• October 23, 2026 – Anticipated Pre-construction Meeting

• October 26, 2026 – Anticipated date of Notice to Proceed

• January 22, 2027 – Targeted Completion Date

ANTICIPATED SCHEDULE OF EVENTS

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CITY OF BRYAN JOB NO.611-D6-2218

Architect/Engineer: The Project has been designed by GLS

Location: The project location is the North and South ROW’s of WJ Bryan Parkway. The work area is generally form WJ Bryan’s intersection with S.H.6, extending West approximately 900 LF.

Project Scope: The City anticipates the scope of work for the Project to consist of the following responsibilities and the following items:

• The scope of work is to replace by location 12” and 8” waterline within the north and south ROW’s due to roadway improvements by TxDOT. Additional work includes new fire hydrants and service transfers.

The Project will be designed and constructed so as to meet all applicable federal, state, and local accessibility standards.

The selected Offeror will be also responsible for: obtaining all applicable permits and inspections; providing all necessary performance and payment bonds and insurance certificates; and providing the Owner with all manufacturers’ warranties and all operations and maintenance (O & M) manuals for all equipment installed.

The selected Offeror may be required to perform some or all of the following pre-construction and construction services. Preconstruction Services may include, but not necessarily be limited to, planning and value engineering the Work. Construction Services may include, but not necessarily be limited to, all work associated with construction, occupancy and warranty of the facilities.

Project Estimated Budget: The proposed estimated budget for construction costs for this Project is $450,000.00 inclusive of all incidental and contingent expenses associated with the construction of the entire scope of the Project.

Project Estimated Completion Date: The City has established a target commencement date for construction activities as October 26, 2026. The projected completion date is estimated to be 60 Working days. The City reserves the right to modify the commencement date, subject to Owner and Contractor availability, phase the construction of the Project, or modify the schedule as needed and determined by the City due to modifications in scope.

PROJECT SCOPE, BUDGET AND COMPLETION DATE

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PROPOSAL INSTRUCTIONS

The following items must be included with the Competitive Sealed Proposal (CSP) when it is submitted. The City reserves the right to reject any CSP for failure to comply with these requirements. The Proposal Pages may be removed from the specification booklet and submitted with a proposal bond or cashier’s check. It is not necessary to include copies of the addendums. A space to acknowledge receipt of addendums is included in the RFP documents.

All proposals shall be accompanied by a proposal bond in the amount of five percent

(5%) of the total proposal amount payable to the City of Bryan, from a surety company authorized to do business in Texas as a guarantee that the Proposer will enter into a contract and provide required insurance within five (5) business days after receiving a Notice of Intent to Award, and will provide to City all submittals required by this contract within ten (10) business days from Notice of Intent to Award, and will provide to the City executed Performance and Payment bonds within seven (7) business days after City Council Award of Contract. The bond shall be on the forms provided, each in the amount of 100% of the contract price from a Surety Company holding a permit in the State of Texas and approved by the Federal Government, and must bear the impressed seal of the surety company and the name of the Proposer, and be signed by the Proposer and an authorized representative of the surety company. Powers of attorney must be attached to the bid bond.

A proposal that has been fully completed and signed by the person authorized to represent the company submitting the CSP. The proposal must use the same form or a photocopy of the form provided in the RFP document. Acknowledgment of the receipt of any and all addenda to the proposals must be provided on the proposal.

If the Proposer is a corporation, a copy of their “Franchise Tax Certificate of Account Status” showing all franchise taxes are current (this item may be submitted to the City within 3 working days of the proposal opening for the proposal to be considered).

All Proposers must have submitted a Contractor’s Registration packet and received a score of 70 or better prior to the date of the CSP opening for the proposal to be considered.

Should the scope of work for these CSP documents fall outside of the construction classifications approved by the Contractor’s Registration process, a “Statement of Qualifications” shall be submitted as part of the CSP. Additional qualifications would be limited to the activities not previously presented under the Contractor Registration program.

All Proposers must submit the “Felony Conviction Notification form” contained within this RFP package. Failure to acknowledge and submit the completed Felony Conviction Notification form is sufficient cause for the CSP to be rejected.

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Additional information regarding these items is provided in the Proposal Pages that follow.

Proposers on this work will be required to comply with the President's Executive Order No. 11246 regarding non-discrimination in employment. The requirements under this order are available at the City of Bryan Purchasing Department.

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The following instructions describe the form in which proposals must be submitted.

Responses to the following items will be used for proposal evaluation. Proposals which do not contain responses to each of the requirement items will be considered incomplete and may be rejected by BTU.

Proposal documents should provide a straightforward, concise description of the Offeror’s capabilities to satisfy the requirements of this RFP. Emphasis should be on completeness, clarity of content, and conveyance of the information request by BTU. The requirements stated do not preclude Offerors herein from providing additional reports, functions, and costs as deemed appropriate.

Proposals are to be submitted electronically in the format prescribed herein to the City’s procurement website at https://brazosbid.ionwave.net/.

Alternatively, if you choose to submit a hard copy, one (1) original proposal response must be returned in a sealed envelope clearly bearing the RFP name, RFP number, and the name and address of the Company on the outside of the envelope.

To facilitate the review of responses, Offerors shall follow the described proposal format:

Section A - Cost Proposal– 50 Points

1. Completed Competitive Sealed Proposal Form including the Contract Sum and all itemized line items, acknowledgement of all Addenda received, and all required information and signatures in a legible written format.

2. Scoring will take into account the comparison of total contract sum and its relationship to the stated Project Budget.

3. Signed letter from Contractor’s Surety stating Contractor’s ability to acquire bonding in the full contract amount.

4. Value Engineering: Scoring will take into account any proposed substitutions accepted by the City. The total contract sum compared to the stated Project Budget will reflect those substitutions. Please provide any proposed substitutions separately from the original cost proposal.

Section B – Proposed Schedule – 20 Points

1. Scoring will take into account the comparison of Project Completion date stated in the RFP to the provided schedule milestones.

2. Provide Project Schedule (Gantt Chart) indicating the following:

a. First Available Start date

b. Total Contract Time to Substantial Completion and Final Completion

c. Detailed sequence of construction events

d. Total number of projected rain days in project schedule

3. Value Engineering: Scoring will take into account proposed substitutions accepted by the City that result in an overall positive impact to the project schedule. Please provide any proposed substitutions separately from the original project schedule.

FORMAT REQUIREMENT

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Section C – Contractor Personnel and Relevant Experience – 15 Points

1. Organizational Chart including the following required information

a. Project Manager

b. Site Superintendent

c. Safety Manager

d. Other Key Personnel

2. Resumes for Project Manager, Site Superintendent, Safety Manager and other Key Personnel not already listed under the Contractor Registration Program including years of experience in their position, and a list of projects which they managed.

3. Company trade organizations / associations / affiliations

4. List of 5 completed projects showing relevant experience with project name, owner/architect/engineer contact information, original project budget and final project cost, original project completion time and actual completion time, and year completed – list contractor Project Manager and Site Superintendents for each.

Section D – Reputation of Contractor, Quality Assurance & References -10 Points

1. Provide two written references (discussing quality and timeliness on previous projects) from Owners outside the City of Bryan

2. Provide two written references (discussing quality, responsiveness, and timeliness on previous projects) from Architects/Engineers

3. Scoring will take into account the responses received from project references provided in selection criteria C (4).

4. List of 3 most recently completed Projects for the City of Bryan

a. Number of Change Orders per project and costs

b. Date of Completion

c. Number of working days used versus number of working days per the contract

Section E – Proximity of the Contractor to Perform Work- 5 Points

1. Provide address of contractor’s office from which personnel will operate from

2. Approximate distance from the office to work site in miles.

Section F – Purchasing Required Documents (no percentage value but required for a complete proposal: Certification of RFP form, Acknowledgement of any Addenda and a statement of willingness to sign BTU’s Standard Form Contract

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Evaluation Process:

A selection committee appointed by the City will evaluate Proposals submitted in response to this solicitation. The following selection criteria and associated weighted value will be used by the City to rank the Proposals received. In the event of a tie in the rankings, the City shall break the tie based upon the City’s determination of which Proposal will provide the best value to the City. Subjective judgment on the part of the City is implicit in the criteria selection process. Once the Proposals have been ranked, the City will begin contract negotiations with the first ranked Proposer. If the City is unable to come to terms with the selected Proposer, discussions will be terminated in writing and the City will proceed to negotiate with the next ranked Proposer and repeat the process until a contract agreement is reached or all Proposals are rejected. Upon reaching an agreement the contract will be placed in writing and executed by both parties and a purchase order will be issued by the City for the contract amount.

After opening and ranking, an award may be made on the basis of the initially submitted proposal, without discussion, clarification or modification, or the City may discuss with the selected Proposer, options for a scope or time modification and any price change associated with the modification. Proposers must indicate any and all modifications or exclusions to the contract with their proposal. Any Proposal may be considered unacceptable if the committee determines it fails to provide adequate technical or pricing information in the Proposals as specified in these Proposal Instructions.

Selection Criteria: (Contractor may submit additional information relevant to the Selection Criteria listed below. Failure to submit all required documentation in the following order may lead to the rejection of the Proposal.)

DESCRIPTION POINT VALUE

SECTION A Cost Proposal 50 SECTION B Proposed Schedule 20 SECTION C Contractor Personnel and Relevant Experience 15 SECTION D Reputation of Contractor, Quality Assurance & References 10 SECTION E Proximity of the Contractor to Perform Work 5

SECTION F Purchasing Required Documents (no percentage value but required for a complete proposal 0

PROPOSAL SELECTION CRITERIA

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TO THE CITY OF BRYAN

BRYAN, TEXAS

COMPETITIVE SEALED PROPOSAL

DATE:

Proposal of a corporation organized and existing under the laws of the State of ;

or a partnership consisting of ;

or an individual trading as :

The undersigned hereby proposes to furnish all labor and material, tools, and necessary equipment, for the construction of the project, and to perform the work required for the construction of the said project, at the locations set out by the plans and specifications, in strict accordance with the contract documents.

The undersigned further agree to execute the Standard City of Bryan Construction

Contract, of which this proposal, the general conditions, the plans, specifications, special provisions, payment and performance bonds, and advertisements are a part, within 5 business days from the date of Notice of Intent to Award this proposal. The undersigned further agree to provide the City all submittals required by this contract within ten (10) business days from Notice of Intent to Award, and agree to provide to the City executed Performance and Payment bonds within seven (7) business days after City Council Award of Contract. In case the undersigned fails to meet the above obligations within the specified times, the undersigned will be considered as having abandoned it, and the Cashier's Check or Proposer’s Bond in the amount of five percent (5%) of the total amount proposal of ($ ) Dollars accompanying this proposal will be forfeited to the City of Bryan, Texas, by reason of such failure on the part of the undersigned. All proposals shall be accompanied by a proposal bond in the amount of five percent (5%) of the total proposal amount payable to the City of Bryan, from a surety company authorized to do business in Texas as a guarantee that the proposer will fulfill the above-mentioned obligations. The bond must bear the impressed seal of the surety company and the name of the proposer, and be signed by the proposer and an authorized representative of the surety company.

Powers of attorney must be attached to the proposal bond.

The undersigned further agree that the proposal guaranty may be retained by the

City of Bryan, Texas provided the undersigned is one of the three highest ranked proposers, and that said proposal guaranty shall remain with the City of Bryan until the contract has been signed by the successful proposer; otherwise, proposal guaranty may be obtained from the City Purchasing Department after forty-eight hours from the time of opening the CSPs.

The undersigned certify that they are duly authorized to submit this Proposal and that this Proposal is made in good faith without collusion or connection with any other person, persons, partnership, company, firm, association or corporation offering Proposals on this work, and to do the work for the following proposal item unit prices, their associated extended totals and sum of extended totals as listed on the following tabulation forms:

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COST PROPOSAL SHEET

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Contractor Name: _____________________________________

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Any person and/or business entity that enters into a contract with the City of Bryan must give advance notice to the City if any employee or an owner or operator of the business entity has been convicted of a felony. The notice must include a general description of the conduct resulting in the conviction of a felony.

The notice must also describe the role that the employee, owner, or operator will perform in executing the contract. The City may require substitution of employees in the performance of the contract.

The City may terminate a contract with a person or business entity if the City determines that the person or business entity failed to give notice as required by this clause, misrepresented the conduct resulting in the conviction, or failed to substitute personnel at City’s request.

I, the undersigned agent for the firm named below, certify that the information concerning notification of felony convictions have been reviewed by me and the following information furnished is true to the best of my knowledge.

Vendor’s Name:

Authorized Company Official’s Name (Printed) Date

A. My firm is not owned or operated by anyone who has been convicted of a felony nor does it have any employees who have been convicted of a felony:

Signature of Company Official:

B. My firm has employee(s) or is owned or operated by the following individual(s) who has/have been convicted of a felony:

C. Provide a general description of the conduct resulting in the conviction of a felony.

D. Describe the role that the person(s) convicted of a felony will play in the performance of the contract.

FELONY CONVICTION NOTIFICATON

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RFP #26-051– W.J. BRYAN PKWY WATERLINES

The undersigned certifies that he has fully read and understands this "Statement of Qualifications" and has full knowledge of the scope, quantity, and quality of the services and materials to be furnished including the Texas Ethics Commission Certificate of Interested Parties Form 1295 and intends to adhere to the provisions described herein. The undersigned also affirms that they are duly authorized to submit this SOQ, that this SOQ has not been prepared in collusion with any other Vendor, and that the contents of this SOQ have not been communicated to any other Vendor prior to the official opening of this SOQ. Additionally, the undersigned affirms that the Firm is willing to sign the enclosed Standard Form of Agreement (Exhibit C, if applicable).

By signing below, the Firm certifies that neither the signatory, nor any co-owner of the Firm, is related to a member of the City Council of the City of Bryan within the third degree of consanguinity (blood) or within the second degree of affinity (marriage).

Signed By: _________________________________ Title:

Typed Name: _______________________ Company Name:

Phone No.: ______________________________ Fax No.:

Email:

Proposal Address:

P.O. Box or Street City State Zip Order Address:

P.O. Box or Street City State Zip Remit Address:

P.O. Box or Street City State Zip

Federal Tax ID No.: _____________________________

Date:

Payment Notice: The City of Bryan has partnered with PaymentWorks to automate our vendor management process for payments related to goods and services provided to the city. This protects the financial information of our payees, eliminates payment fraud, and ensures regulatory compliance.

All new vendors and/or vendor updates must be invited to register by the City of Bryan through the PaymentWorks secure site. Existing vendors will be invited to register over the next several months but this will not preclude conducting business prior to registration through PaymentWorks. For more information, please contact us at VendorInfo@bryantx.gov

CERTIFICATION OF COMPETITIVE SEALED PROPOSAL

RFP 25-051 WILLIAM J. BRYAN PARKWAY WATERLINES Page 19 of 106 mailto:VendorInfo@bryantx.gov

The undersigned hereby declares that he has visited the sites and has carefully examined the plans, specifications and contract documents relating to the work covered by their CSP, that he agrees to do the work, and that no representations made by the City are in any sense a warranty, but are mere estimates for the guidance of the Contractor.

TIME OF COMPLETION: The undersigned agrees to complete the work within 60 working days from the date designated by the Notice to Proceed.

The undersigned further declares that he will provide all necessary tools, and apparatus, do all the work, and furnish all materials, and do everything required to carry out the above-mentioned work covered by this proposal, in strict accordance with the contract documents, and the requirements pertaining thereto, for the sum or sums above set forth.

Additionally, the undersigned affirms that the proposer is willing to sign the City’s Standard Form of Contract as reflected in the specifications, if awarded the contract.

Acknowledgement for Receipt of Addendums:

Addendum Number Initial

Respectfully submitted, (Signature)

(Address) NOTE: Fill in with ink and submit complete with attached Proposal.

(City, State, Zip)

RFP 25-051 WILLIAM J. BRYAN PARKWAY WATERLINES Page 20 of 106

METHOD OF PAYMENT:

1) PAYMENT TERMS: Net 30 (Vendor paid within 30 days of invoice or receipt of goods accepted in good order.)

2) PROMPT PAYMENT DISCOUNT: % within 10 days (e.g. 1%, 2%, 5%)

AND/OR (check one)

3) ELECTRONIC FUNDS TRANSFER DISCOUNT yes no

--If “yes” discount offered: % (e.g., 1%, 2%, 5%)

Company Name:

(Include with your proposal even if you are not giving a discount.)

PROMPT PAYMENT METHOD

RFP 25-051 WILLIAM J. BRYAN PARKWAY WATERLINES Page 21 of 106

SPECIAL PROVISIONS

RFP 25-051 WILLIAM J. BRYAN PARKWAY WATERLINES Page 22 of 106

TABLE OF CONTENTS

SECTION

NUMBER

DESCRIPTION

SP1 CITY PROJECT MANAGER

SP2 DESIGN ENGINEER

SP3 CONTRACT DOCUMENTS

SP4 MOBILIZATION AND PROJECT OVERHEAD

SP5 DIGITAL PHOTO DOCUMENTATION OF PROJECT

SP6 CONSTRUCTION PHASING / TRAFFIC CONTROL

SP7 GENERAL

SP8 DEMOLITION

SP9 SUBMITTALS

SP10 SILT FENCING & STORM WATER POLLUTION PREVENTION PLAN

SP11 IDENTIFICATION OF EXISTING UTILITY CONFLICTS

SP12 RESIDENTIAL NOTIFICATION

SP13 CONTENT OF PROJECT

SP14 SITE CONSTRAINTS

SP15 TRAFFIC CONTROL

RFP 25-051 WILLIAM J. BRYAN PARKWAY WATERLINES Page 23 of 106

SP1 CITY PROJECT MANAGER: The City of Bryan’s official representative shall be Sean Smith. He may be reached at P.O. Box 1000, Bryan, TX 77805, 979-209- 5030.

SP2 DESIGN ENGINEER: The design engineer for this project is John Rusk, PE with

GLS. He can be reached at 4077 Cross Park Dr., Ste. 100 Bryan, Texas 77802or 979-778-9700

SP3 CONTRACT DOCUMENTS: The Contract Documents are set forth in the Contract.

This Project shall use the standard City of Bryan Construction Contract, Uniform General Conditions of Construction Contracts, Plans, Specifications, payment and performance bonds, and Special Conditions, if any. The Special Conditions are shown in the Project Manual and on the Construction Drawings. Should a conflict occur, the Special Conditions in the Project Manual shall be considered superior.

All construction shall be in accordance with the current City of Bryan 2020 B/CS Unified Technical Specifications. Where the specifications conflict, the more stringent shall apply.

SP4 MOBILIZATION AND PROJECT OVERHEAD: The proposal item “Mobilization and Project Overhead” shall include and not be limited to the following: cost to mobilize and demobilize equipment to the project site, construction surveying and staking, the cost of bonds and insurance, and all other incidental costs associated with the project.

SP5 DEMOLITION: The Contractor shall excavate and properly dispose of all material required in constructing this work.

SP6 SUBMITTALS: The Contractor shall submit to the City’s Project Manager for review and approval all items required in the specifications and the following items prior to beginning work:

a. Organizational chart showing the Project Superintendent and all subcontractors planned for the project.

b. Work Plan indicating sequence and schedule

c. Material Storage Location(s)

d. Subcontractors to be used if applicable

e. Storm Water Pollution Control Plan

f. Concrete and Cement Stabilized Sand Mix Design

g. Piping, fittings, valves, tracer wire, service lines, fire hydrants, etc.

h. Traffic Control Plan

Each submittal shall include a cover sheet with the following identifying information:

1. Submittal Number and Revision (beginning with Submittal No. 1, and Revision 0)

2. Project Name and COB Project Number

3. Contractor Name

RFP 25-051 WILLIAM J. BRYAN PARKWAY WATERLINES Page 24 of 106

4. Nature of Submittal: product, materials, traffic control plan, schedule, etc.

5. Supplier or Manufacturer of materials submitted (if applicable)

6. Pertinent Drawing Number (if applicable)

7. Pertinent Detail (if applicable)

8. Specification Number

9. Deviations (identify any deviations from the contract documents)

10. Contractor shall submit each submittal certifying that it has been reviewed for conformance to plans and specification. The contractor shall sign each submittal for this conformance. Submit drawings, data and samples to the City at least 14 working days prior to date the Contractor needs the reviewed submittals returned. Contractor shall revise and resubmit as required, identifying changes made since previous submittal.

Submittals delivered electronically may include this information in the content of the transmittal e-mail.

SP7 CONTENT OF PROJECT: Contractor is to furnish project complete as required in the Contract Documents, including the plans and specifications. Items not specifically covered in these documents which comprise a part of the project shall be considered incidental to the project. Contractor is to consider all incidental work necessary for a satisfactory and completed project and is to include any related costs in the original prices proposal.

SP9 CONTINUOUS WORKING DAYS: The contractor shall perform work continuously throughout the duration of the project. If weather or other unforeseen issues cause a disruption in work progress, such that no other aspect of work on the project can be completed as agreed upon by the Engineering Inspector, no administrative cost will be assigned. Otherwise, after the fifth working day without any work progression, administrative cost will be applied per the contract.

SP10 DIGITAL PHOTO DOCUMENTATION OF PROJECT: Contractor shall take digital photos of the work on a daily basis throughout the entire duration of the project documenting the work progress. Hard copy digital photo images shall be printed in color on a daily basis and stored with “As Built” drawings in a catalog that is kept orderly, labeled, and indexed using dates and locations (i.e. stations or descriptive locations with directions). Contractor shall also record two (2) complete sets of all digital photos taken during a week onto separate compact discs (CD). At the end of each week, one CD will be given to the Owner’s representative immediately after it is recorded and one CD will be retained in a protective case with the “Record” Drawings. The complete set of compact diskettes retained with the “Record” Drawings and the hard copy catalog will be given to the Owner at the end of the project such that the Owner will end up with two (2) complete sets of digital photos on CDs and a catalog of hard copies.

RFP 25-051 WILLIAM J. BRYAN PARKWAY WATERLINES Page 25 of 106

Contractor shall take a sufficient number of digital photos to adequately document the work and shall work closely with Owner’s representative to determine the number and location of digital photos to be taken each day. Digital photos should generally include such items as fittings, major crossings of other utilities or petroleum pipelines, any unmapped utilities or pipelines, and items that may be the subject of future controversy or difficult to see after construction, or any items related to extra work claims. No additional compensation will be provided for digital photo documentation. Include all costs in related items of work.

SP11 GENERAL: The Proposers are expected to familiarize themselves thoroughly with the requirements contained in the General Specifications, Special Provisions, Project Data, and Technical Specifications. The provisions contained herein shall govern in case of conflict with any item in the General Specifications. All references to the American Standard of Testing Materials (ASTM) and other organizations shall be interpreted to mean the latest published edition as of the date proposals are opened for this project, unless specifically referenced by date or version.

Two trench failure accidents in the last 5 years or one death caused by a trench failure accident in the last 5 years will constitute grounds for disqualification of a proposer. This is not automatic however. The City will review corrective action taken and preventative measures employed by firms that exceed the foregoing criteria.

The Proposer will accomplish the entire contract with his own forces unless City of Bryan is notified, prior to proposal opening, and has approved any planned work by authorized subcontractors. Proposers shall identify the names of subcontractors they intend to employ and the approximate percent work to be performed by each subcontractor. This information shall be furnished with proposals. Any inquiries concerning this project prior to Proposal Opening shall be directed to:

In order to ensure a fair and public process, all questions related to this Request for Proposals shall be addressed in writing, via the Brazos Valley Online Bidding System (https://brazosbid.ionwave.net).

SP12 SILT FENCING & STORM WATER POLLUTION PREVENTION PLAN: The Contractor shall be responsible for creation, implementation, maintenance, and inspection of storm water pollution prevention control measures including, but not limited to, erosion and sediment controls, storm water management plans, waste collection and disposal, off-site vehicle tracking, and other practices. Contractor’s construction operations shall be in accordance with the terms and

RFP 25-051 WILLIAM J. BRYAN PARKWAY WATERLINES Page 26 of 106 conditions of the National Pollutant Discharge Elimination System (NPDES) Permit, as stated in the Federal Register Vol. 57 No. 175, issued by the Environmental Protection Agency on September 9, 1992.

SP13 PROJECT STANDARDS: All work shall comply with the design standards included in the design plans; the latest versions of the Bryan/College Station Unified Design Manual, Technical Specifications, & Standard Construction Details; City of Bryan Building Codes; Texas Commission on Environmental Quality Standards (TCEQ).

If conflicts exist among the requirements, the more stringent apply.

SP14 SITE CONSTRAINTS: The construction site is congested with existing utilities and proposed improvements from TxDOT. Existing utilities are to be located (horizontal and vertical). Methods include potholing to verity locations of existing utilities.

Proposed TxDOT improvements are to be considered during construction. TxDOT improvements (existing and future) are shown on plans.

SP15 TRAFFIC CONTROL: Contractor to develop plan in accordance with TxDOT standards to protect public and workers constructing the project. Construction must consider the operation of business and their access. Contractor’s plan is to ensure ingress/egress is available to all drives.

RFP 25-051 WILLIAM J. BRYAN PARKWAY WATERLINES Page 27 of 106

TECHNICAL SPECIFICATIONS

W.J. Bryan Pkwy Waterlines

CITY OF BRYAN STANDARD SPECIFICATIONS

(not included but made part of this contract) Available at http://www.bcsunited.net/

ADDITIONAL SPECIFICATIONS:

(Included herein)

Technical Specifications for TxDOT Item 404 “Driving Piling” The Texas Department of Transportation “Standard Specifications for Construction and Maintenance of Highways, Streets, and Bridges,” 2014 Edition, is incorporated herein by reference to Item 404 for all intents and purposes. If a standard specified in that document conflicts with a standard included within a bid specifications document, the standard in the bid specifications document controls. If the standard is still unclear, the Engineer will determine which standard controls and his determination shall be final

RFP 25-051 WILLIAM J. BRYAN PARKWAY WATERLINES Page 28 of 106 http://www.bcsunited.net/

City of Bryan Record of Excavation

Instructions: This record must be prepared for each excavation in a readable, descriptive, and accurate manner. All necessary signatures must be present and approved prior to commencement of work. This record must be retained for (3) years.

Division: Date of Excavation:

Period that the Excavation is open: (dates)

Specific Location:

Purpose:

Class of soil determined to be: (check one) A B C (See Appendix A to Subpart P)

Soil test used:

Visual: Layered Cohesive Granular Gravel Utilities

Water drains from sides or bottom Manual: Plasicity Dry Strength Thumb Penetration

1. All public utility systems notified? Yes No

2. Received permit to dig before digging? Yes No Time: Date:

Person:

3. Hazardous atmosphere tested? Yes No

4. Constructed means of egress from excavation? Yes No

5. Controlled exposure to vehicle traffic? Yes No

6. Controlled exposure to falling loads? Yes No

7. Warning system for mobile equipment? Yes No

8. Determined emergency rescue equipment Yes No needed and available?

9. Prepared for hazards of water accumulation? Yes No

10. Verified stability of adjacent structure? Yes No

11. Constructed protection from loose rock Yes No and soil daily

12. Scheduled a worksite inspection plan? Yes No

13. Prepared for fall protection? Yes No

RFP 25-051 WILLIAM J. BRYAN PARKWAY WATERLINES Page 29 of 106

Excavation Diagram: (Include length, width, depth)

Diagram / Explain type of excavation protection: (Be specific and note distances)

Competent Person in Charge of Excavation:

Signature Date

RFP 25-051 WILLIAM J. BRYAN PARKWAY WATERLINES Page 30 of 106

POLICY

UTILITY INSTALLATION NOTIFICATION

It is the policy of the City of Bryan Public Works Services Department and its

Divisions that all city work forces and/or city contractors performing work involving the installation of underground utilities provide adequate notification to utility companies prior to the commencement of any excavation activity.

Notification of all utility companies shall occur at least 2 Working Days in advance of the planned excavation activity in accordance with Chapter 251 of the State of Texas Utilities Code, Title 5. A record of the notification time, date, and person contacted shall be made and retained for the City of Bryan's records. City work forces under the direction of the Director of Public Works, shall forward a copy of this notification record to the Public Works Services Department's office. Contractors performing work under the direction of the Engineering Division shall forward a copy of the notification record to the City Engineer's office so that it may be filed in the Engineering Division's files. A form entitled "Utility Installation Notification Check-Off List" shall be used to maintain a record of notification activities.

If a utility company that has been duly notified fails to respond to a request for locating…