RFP 26-0280- General Contracting Services for Cooley Bid Pack 2- Site Improvements.pdf

REQUEST FOR PROPOSAL (RFP)

26-0280

General Contracting Services for Cooley Phase 1 Bid Package #2- Site Improvements

RFP Release Date: March 17, 2026

Optional Pre-Bid Conference: March 23, 2026 See Page 43 for Additional Information

Mandatory Walk-Through: March 23, 2026 See Page 43 for Additional Information

Written Questions Due: March 24, 2026 On or before 12p.m.

Proposals Due: April 7, 2026 On or before 12p.m.

ELECTRONIC SUBMISSIONS ONLY

(See ‘Submission Instructions’)

Detroit Public Schools Community District 3011West Grand Blvd.

Detroit, Michigan 48202

PREFACE

Background

Operations and Demographics

Detroit Public Schools Community District (DPSCD) provides a standard, traditional curriculum to a student body of approximately 50,000 students ranging from pre-kindergarten through the 12th grade. DPSCD also provides adult education at a variety of facilities during non-school hours. In addition to the standard curriculum, DPSCD offers a variety of specialized technical training programs for the higher-grade levels. The District encompasses an area of approximately 139 square miles. DPSCD operates 100 schools, including elementary (K-5), combination (K-8), middle schools, high schools, and technical center schools.

SCHEDULE

Supplier shall provide necessary labor, material, equipment, transportation, and supervision for the provision of general contracting services to complete the site improvements as defined in this RFP and the construction documents.

Milestone dates identified herein shall become binding under the Contract. The Bidder represents that it will provide sufficient labor, material, supervision, equipment, and other necessary resources to achieve the milestone dates. Construction start date is dependent on AHJ approvals. All costs associated with working weekends, additional shifts or extended hours shall be included in the bid proposal and detailed as to meet the project deadlines.

The approximate start date on or before Wednesday, July 1, 2026, and the project must be completed by Tuesday, September 15, 2026.

PRICING

Pricing must be all-inclusive of labor, materials, supplies, travel, or any other necessary items.

Pricing should include an applicable cost breakdown.

Please see Attachment A- Bid Proposal Form for additional information.

All bidders should note that this project REQUIRES prevailing wages. Prevailing Wage Rates can be found via the following link: LEO - Prevailing Wages By County.

SCOPE OF SERVICE

PROJECT MISSION

To maximize the long-term value and utilization of the former Cooley High School property, the site will be redeveloped into a modern athletic complex through phased site and infrastructure improvements.

SCOPE OF SERVICE

DPSCD is seeking qualified General Contracting firms to provide site improvements for the former Cooley High School property. This project involves comprehensive site improvements including new hardscape, athletic facilities upgrades, drainage enhancements, and installation of recreational amenities to support expanded outdoor athletic programming and improved site functionality.

https://www.michigan.gov/leo/bureaus-agencies/ber/wage-and-hour/prevailing-wage/prevailing-wages-by-county

The identified facility is:

Cooley High School 15055 Hubbell Avenue Detroit, Michigan 48227

The below summary of work shall not be interpreted as complete itemization of the work to be performed under this project.

• Install new asphalt parking lot with related storm sewer modifications

• Inspect and clean existing storm sewer within the project areas as needed

• Renovate existing cinder track, including removal of concrete curb and installation of new compacted aggregate surface

• Resurface existing tennis courts and convert them to asphalt basketball courts with chain link fencing

• Construct two (2) new grass athletic fields, including regrading, topsoil redistribution, and athletic field seed mix installation

• Install site underdrainage around much of the site perimeter to improve drainage

• Install site amenities, including:

o Basketball poles and backboards o Football / soccer goals o Bike racks o Trash receptacles o Benches o Regulatory signage

Construction will comply with all applicable codes, ordinances, regulations, etc., as enforced by the local, county, state, or relevant federal agencies.

The City of Detroit (Building) is the authority having jurisdiction for DPSCD. All construction inspections will be conducted by the City of Detroit.

Where a conflict exists between any code and the design or standard, the successful Firm(s) shall consult with Owner and their A/E for clarification of conflicts.

Firms will be required to coordinate with Owner’s other vendors and consultants, including Owner’s Representative, A/E partner(s), Technology Designer, Security Consultant, Environmental Consultant, Contractors, etc. in order to coordinate and integrate the different portions of the project. This will include attending design meetings, coordinating with the design professionals, working with AECOM, the Owner’s representative, and modifying the construction schedule in order to meet Owner’s goals and objectives.

The selected firm will need to work with the Owner, Owner’s Rep (AECOM), and the A/E partner to direct the work in conformance with the project budgets and drawings as provided by the A/E partner.

Minimum Vendor Qualifications

1. GC Firm has been in business for at least the last 5 (five) consecutive years

2. Be licensed to perform the work in the State of Michigan

3. Be familiar with and have experience in the PK-12 educational sector and/or recreational site development projects by having completed 3 (three) projects in the last 5 years over $5,000,000.

4. GC Firm shall have EMR of less than 1.0

5. GC Firm must be able to comply with Bonding and Insurance requirements as noted in

Attachment B- AIA A105-2017 contract and this RFP.

General Contractor – Scope of Work

1. The general contractor’s basic services include those described in the agreement, unless specifically designed as an additional service herein, and include but shall not be limited to usual and customary construction coordination and scheduling, and allocation of construction activities among the trade contractors.

2. The general contractor accepts the relationship of trust and confidence established by the agreement, covenants with the Owner to cooperate with the architect and exercise the general contractor’s skill, judgment, and fiduciary responsibilities in furthering the interests of the Owner; to furnish efficient construction administration, management services, and supervision; and to perform its services in an expeditious and economical manner consistent with the Owner’s interests. The general contractor shall fully execute the work described in the contract documents, except to the extent specifically indicated in the contract documents to be the responsibility of others.

3. The general contractor’s responsibility to provide construction phase services commences with the award of any contract for construction and terminates 30 days after the date the Owner accepts the final certificate for payment, issued by the architect or 30 days after final payment to all contractors is due, whichever is earlier.

4. The general contractor shall provide a staffing plan to include one or more representatives who shall be in attendance at the project site whenever the work is being performed. The general contractor shall provide qualified daily, full-time on-site field supervision any time construction is taking place.

5. The general contractor shall provide administrative, management and related services to coordinate scheduled activities and responsibilities of the trade contractors with each other and with those of the general contractor, the Owner, and the architect. The general contractor shall coordinate the activities of the trade contractors in accordance with the latest approved project schedule, and the contract documents. Such duties shall include verification that all necessary submittals of the contractors, including but not limited to insurance certificates, are timely received from the contractors. The general contractor shall provide sufficient organization, personnel, and management to carry out the requirements of this agreement. The Owner reserves the right, in its sole discretion, to remove or change any of the general contractor’s personnel. Prior to actual removal and/or substitution, the Owner shall notify the general contractor of its intent to remove such employee and the general contractor shall replace such employee as soon as reasonably possible with an employee which the Owner deems acceptable.

6. Utilizing the construction schedules provided by the trade contractors, the general contractor shall update the project schedule, in writing, at least monthly or as otherwise agreed by the parties, incorporating the activities of the Owner, architect, and trade contractors on the project, including activity sequences and durations, allocation of labor and materials, processing of shop drawings, product data and samples, and delivery and procurement of products, materials and equipment, including those that must be ordered well in advance of construction.

7. The general contractor shall schedule and conduct meetings at least bi-weekly with the

Owner and other relevant parties, to discuss such matters as procedures, progress, coordination, and scheduling of the work. The general contractor shall prepare and promptly distribute minutes to the Owner, owner representative consultant, architect, contractors, and other owner consultants.

8. The general contractor shall schedule all tests and inspections required by the trade contract documents or governmental authorities and arrange for the delivery of test and inspection reports to the Owner and architect.

9. The general contractor shall develop cash flow reports and forecasts for the project, for review and approval by the Owner, on a monthly basis, and when requested by the Owner.

10. The general contractor’s accounting and control systems shall be satisfactory to the Owner.

The Owner and the owner’s auditors shall, during regular business hours and upon reasonable notice, be afforded access to, and shall be permitted to audit and copy, the general contractor’s records and accounts, including complete documentation supporting accounting entries, books, correspondence, instructions, drawings, receipts, subcontracts, subcontractor’s proposals, purchase orders, vouchers, memoranda, and other data relating to this contract. Owner’s auditors, authorized representative, or designee shall have reasonable access to the contractor’s facilities, shall be permitted to interview all current or former employees to discuss matters pertinent to the performance of this agreement and shall be provided adequate and appropriate work space, in order to conduct audits. If an audit inspection or examination in accordance with this article discloses overcharging, or inappropriate charges of any nature by the general contractor to the Owner that is in excess of one-half percent (0.5%) of the total contract billings, the general contractor shall reimburse the Owner the actual cost of owner’s audit expenses in addition to making adjustments for over and/or inappropriate charges. Adjustments and/or payments that must be made as a result of any such audit or examination of the general contractor’s invoices and/or records shall be made within sixty (60) days from presentation of Owner’s findings to general contractor.

11. The general contractor shall develop and implement procedures for the review and processing of applications for payment for progress and final payments.

12. The general contractor’s certification for payment shall constitute a representation to the Owner, based on the general contractor’s visits, inspections, and evaluations of the work and on the data comprising the contractors’ applications for payment, that the work has progressed to the point indicated and that, to the best of the general contractor’s knowledge, information and belief, the quality of the work is in accordance with the contract documents.

13. The general contractor shall develop and implement project safety programs for each project. The general contractor will also conduct regular periodic safety inspections and timely inform both the Owner and the contractors of any unsafe conditions discovered during these inspections or disclosed to general contractor at any time and shall direct the relevant contractor to correct such conditions.

14. The general contractor shall determine in general that the work is being performed in accordance with the requirements of the contract documents and notify and guard the Owner against, contractor and architect of defects and deficiencies in the work. In order to make such determination, the general contractor shall inspect the site and work, as often as necessary and appropriate to the stage of construction, to familiarize the general contractor with the progress and quality of the work and to determine for the Owner’s benefit and protection if the work is proceeding in accordance with the contract documents and construction schedule, and shall provide prompt notice in writing to the Owner and architect of any major or material deviations from the contract documents in the work.

Additionally, general contractor shall prepare as-built documents and turn them over to architect for preparation of record drawings.

15. The general contractor shall provide services at no additional cost, made necessary by major defect or deficiencies in the work of the contractor(s) which, through reasonable care, should have been discovered by the general contractor and promptly reported to the Owner and the contractor(s), but which the general contractor failed to so discover and/or report. For purposes of this agreement, the term “Inspect” and “Inspection” shall be defined as the evaluation of construction and materials used therein, sufficient to permit the general contractor to render his or her professional opinion as to the work conforming with the contract documents.

16. The general contractor shall have the authority to reject work that does not conform to the contract documents and shall consult with and timely notify the architect about the rejection. The general contractor shall promptly notify the Owner in writing of the intent to reject such work and shall reject such nonconforming work unless the Owner stops the architect and the general contractor in writing within twenty-four (24) hours after being notified. Upon rejection, the general contractor shall direct the contractor(s) to take appropriate corrective action and advise the Owner of the corrective action. The failure of the architect and/or general contractor to reject work shall not constitute the acceptance of the work. The general contractor shall record any rejection of work in its daily log and include information regarding the rejected work in its progress reports to the architect and Owner.

17. The general contractor shall have direct control over, charge of, or responsibility for the construction means, methods, techniques, sequences, or procedures, or for safety precautions and programs in connection with the work. The general contractor shall be responsible for a contractor’s failure to perform the work in accordance with the requirements of the contract documents, provided that on the basis of its on-site inspections, the general contractor has reported to the Owner any construction means, methods, techniques, sequences or procedures that do not appear to conform with industry standards, and has also reported to the Owner any work that appears not to be in conformance with the contract documents. The general contractor shall be responsible for the general contractor’s negligent acts or omissions, but shall not have control over or charge of, and shall not be responsible for, acts or omissions of the Owner, its separate consultants, the architect or its consultants, or their agents or employees, or any other person(s) or entities performing portions of the work.

18. The general contractor shall transmit to the architect and Owner requests for interpretations and requests for information of the meaning and intent of the drawings and specifications with its written recommendation and assist in the resolution of questions that may arise.

19. The general contractor shall review requests for changes, assist in negotiating contractors’ proposals, submit recommendations to the architect and Owner, and, if they are accepted and approved by the architect and Owner, prepare change orders and construction change directives that incorporate the architect’s modifications to the contract documents. The general contractor will create, update, and provide to the Owner a numbered change order log in conjunction with each contractor’s submitted progress reports.

20. The general contractor shall prepare, and revise as necessary, a project submittal schedule incorporating information from all the participants on the project under the management of the general contractor. The project submittal schedule and any revisions shall be submitted to the architect for approval. The general contractor shall promptly review all shop drawings, product data, samples, and other submittals for compliance with the submittal requirements of the contract, coordinate submittals with information contained in related documents, and transmit to the architect those that the general contractor recommends for approval. The general contractor’s actions shall be taken in accordance with the project submittal schedule approved by the architect and in all instances with such reasonable promptness as to cause no delay in the work critical path of the work and without financial impact to the Owner. The architect will evaluate the cost of substitutions proposed by general contractor.

21. The general contractor shall keep a daily log containing a record of weather, each contractor’s work on the site, number of workers, identification of equipment, work accomplished, problems encountered, delays and other similar relevant data as the Owner may require. The log shall be available to the Owner and architect.

22. The general contractor shall record the progress of the project. On a monthly basis, or otherwise more frequently as agreed to by the Owner, the general contractor shall submit written progress reports to the Owner and architect, showing percentages of completion and other information identified below:

a. Work completed for the period for each contractor and the project as a whole, including percentage of completions.

b. Project schedule status; including a variance schedule against the baseline schedule.

c. Submittal schedule and status report, including a summary of remaining and outstanding submittals.

d. Request for information, change order, and construction change directive status reports.

e. Tests and inspection reports.

f. Status report of nonconforming and rejected work.

g. Daily logs.

h. Summary of all Applications for Payment.

i. Cumulative total of the cost of the work to date including the general contractor’s compensation and reimbursable expenses at the job site, if any.

j. Cash-flow and forecast reports.

k. Any other items the Owner may require.

23. General contractor shall maintain at the project site one copy of all contracts, drawings, specifications, addenda, change orders, and other modifications, in good order and marked currently to record all changes and selections made during construction, and in addition, approved shop drawings, product data, samples, purchases, materials, equipment, applicable handbooks, maintenance and operating manuals and instructions and similar required submittals. The general contractor shall maintain records, in duplicate, of principal building layout lines, elevations of the bottom of footings, floor levels and key site elevations certified by a qualified surveyor or professional engineer. The general contractor shall make all such records available to the architect, Owner, and the owner representative consultant, and upon completion of the project, shall deliver them to the Owner.

24. The general contractor shall arrange for the delivery, storage, protection and security of

Owner-purchased materials, systems and equipment that are a part of the project until such items are incorporated into the work.

25. With the architect and the Owner’s maintenance personnel, the general contractor shall arrange, observe, coordinate, and facilitate the final testing and start-up of utilities, operational systems and equipment and observe any commissioning as the contract documents may require. Conduct training, including a video recording of training for MEP systems.

26. When the general contractor considers the work or a designated portion thereof is substantially complete, the general contractor shall prepare for the architect a list of incomplete or unsatisfactory items and a schedule for their completion. The general contractor shall assist the architect in conducting inspections to determine whether the work or designated portion thereof is substantially complete.

27. When the work or designated portion thereof is substantially complete, the general contractor shall prepare a certificate of substantial completion and the general contractor and architect shall execute a Certificate of Substantial Completion. The general contractor shall submit the executed Certificate to the Owner. The general contractor shall coordinate the correction and completion of the work with the assistance of the Owner and architect.

Following issuance of a Certificate of Substantial Completion of the work or a designated portion thereof, the general contractor shall evaluate the completion of the work and make recommendations to the architect when work is ready for final inspection. The general contractor shall assist the architect in conducting final inspections.

28. Duties, responsibilities, and limitations of authority of the general contractor as set forth in the contract documents shall not be restricted, modified, or extended without written consent of the Owner.

29. As part of its basic services, the general contractor shall review and discuss any outstanding issues with the Owner at 10 months following the date of substantial completion. General contractor will assist the Owner in resolving such outstanding issues, as necessary, and will provide call-back services related to such outstanding issues, facility operations, and performance for a period of twenty-four (24) months following the date of Substantial Completion.

30. As a part of its basic services, the general contractor shall assist the Owner and the architect in determining existing conditions so as to avoid surprises during construction.

31. The Owner shall provide prompt written notice to the general contractor and architect if the Owner becomes aware of any fault or defect in project that it knows to be a fault or defect in the project, including errors, omissions or inconsistencies in the architect’s Instruments of Service or any fault or defect in the general contractor’s services but the Owner’s failure or omission to do so shall not relieve the general contractor of its responsibilities hereunder and the Owner shall have no duty of observation, inspection, or investigation. The general contractor shall provide the architect and the Owner prompt notice if it becomes aware of a fault or defect in the project or nonconformance with the contract documents.

32. When necessary for the project and requested by the general contractor in writing, the

Owner shall furnish, with assistance from the architect and general contractor, services of geotechnical engineers, which may include but are not limited to test borings, test pits, determinations of soil bearing values, percolation tests, evaluations of hazardous materials, seismic evaluation, ground corrosion tests and resistivity tests, including necessary operations for anticipating subsoil conditions, with written reports and appropriate recommendations, if such surveys are reasonably required by the scope of the project.

33. When necessary for the project and requested by the general contractor in writing, the

Owner shall furnish, with assistance from the architect and general contractor, surveys to describe physical characteristics, legal limitations, and utility locations for the site of the project, and a written legal description of the site, if such surveys are reasonably required by the scope of the project. The surveys and legal information shall include, as applicable, grades and lines of streets, alleys, pavements and adjoining property and structures;

designated wetlands; adjacent drainage; rights-of-way, restrictions, easements, encroachments, zoning, deed restrictions, boundaries and contours of the site; locations, dimensions and necessary data with respect to existing buildings, other improvements and trees; and information concerning available utility services and lines, both public and private, above and below grade, including inverts and depths. All the information on the survey shall be referenced to a project benchmark.

34. The Owner shall furnish tests, inspections and reports required by law or the contract documents, such as structural, mechanical, and chemical tests, tests for air and water pollution, and tests for hazardous materials.

Concurrent Work by Owner

The Owner has commenced design of the project, which began in 2026 with construction to begin in summer 2026 and is to be completed in September 2026. The successful firm will be required to work with the Owner, owner's representative (AECOM), the A/E partner, and other critical consultants to determine the optimal scope of work and construction phasing plan to complete the project, while meeting the overall project schedule and budget.

Demolition of the building will be concurrent with the scope of work in this RFP. The general contractor will be required to coordinate with the Owner’s other concurrent work including that listed below:

1. Abatement, demolition, and site restoration of the former Cooley High School site.

INSPECTION AND ACCEPTANCE

Machion Jackson, Deputy Superintendent, is the Executive Director of Procurement’s Technical Representative and shall perform or designate other persons or entities to perform inspection, acceptance, and quality assurance. Reports and other submissions shall be submitted to:

Kidest Albaari Deputy Executive Director – Capital Projects 1601 Farnsworth, Building C, Detroit, MI 48202

DELIVERIES OR PERFORMANCE

The primary place of performance and/or delivery for the shall mostly be at the Detroit Public Schools Community District, Monday through Friday except holidays.

CONTRACT ADMINISTATION DATA

The Deputy Executive Director of Procurement shall be responsible for all contractual matters and is the only individual authorized to make changes of any kind to the contract. The Supplier shall not rely upon any oral change from anyone, or a written request for change from someone other than the Deputy Executive Director of Procurement. All changes must be in writing, signed by the Deputy Executive Director of Procurement.

Invoicing and Payment

Invoicing and billing shall be submitted to:

1601 Farnsworth Support Services Complex – Building C Detroit, MI 48211 Email: facilities.invoices@detroitk12.org http://www.demandstar.com/ mailto:facilities.invoices@detroitk12.org

And shall conform to policies or regulations adopted from time to time by the District. Invoices shall be legible and shall contain, at a minimum and as applicable the following information: (1) the contract number and DPSCD purchase order number; (2) a complete itemization of all costs including quantities ordered; (3) a complete itemization of the schools and/or students served; and

(4) any discounts offered to the District under the terms of the contract. A courtesy copy of the invoice may be sent to the department identified under Section E – Inspection and Acceptance but shall not be deemed received by DPSCD unless sent directly to Accounts Payable.

a. Subject to any withholding provisions of the contract, payment shall be made within 90 day payment cycle after the District’s receipt of a properly prepared invoice.

b. The Supplier shall provide to the Deputy Executive Director of Procurement and

Logistics a fully executed W-9 Form. It is the Supplier’s responsibility to notify the Deputy Executive Director of Procurement of any changes in the remittal address. Failure to provide this information may impact payment of invoices by DPSCD. In order that this Form is the current version at time of submittal, the Supplier shall download this Form from the Internal Revenue Service website shown below, complete the Form and submit as specified herein. The website from which to obtain this Form is:

http://www.irs.gov/prod/forms_pub/whatshot.htm http://www.irs.gov/prod/forms_pub/whatshot.htm

LIST OF ATTACHMENTS

Attachment A- Bid Proposal Form Attachment B- AIA A105-2017 Attachment C- Cooley PH1 BP2

Attachment D- Specifications Attachment E- Environmental Site Assessment

Attachment F- Phase 2 Environmental Site Assessment Attachment G- Drawings

Attachment H- Prevailing Wage Rates

REPRESENTATIONS, CERTIFICATIONS, AND OTHER STATEMENTS

OF CONTRACTORS OR RESPONDENT

1. By submission of this Proposal, the Contractor certifies that neither it nor its principals it presently debarred, suspended, proposed for debarment, declare ineligible, or voluntarily excluded from participation in this transaction by any Federal, State or Local departments or agencies.

2. Should the Contractor be unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this Proposal.

3. The following forms are required to be completed to validate the Proposal and upon acceptance of the contract will confirm compliance with DPSCD eligibility requirements.

FORMS REQUIRED OF ALL CONTRACTORS:

1. Contractor’s Cover Sheet

2. Pre-Award Survey Documents

3. Hold Harmless, Copyrighted Material, Trade Secrets and Disclosure of other Proprietary

Information

4. Legal Disclosure

5. Proof of Insurance

6. Notice of Non-Discrimination

7. Equal Employment Opportunity Documents

8. Affidavit for Vendor/Supplier – Form 7506 (must be notarized)

9. Conflict of Interest Disclosure Statement – Form 7507 (must be notarized)

10. Familial Disclosure Form (for construction, repair, and renovations)

11. Affidavit – Iran Economic Sanctions

12. Subcontractors and/or Proposed Subcontracting Areas

13. Detroit-based Business - Must include copies of Certifications

14. Personnel Survey – Form 4450 Revised

15. Statement of Ownership

16. Internship Program Description

17. Suspension and Debarment and Other Responsibility Matters

18. Certifications

i. Certificate of Independent Price Determination

ii. Clean Air and Water Certificate

iii. Disclosure of Lobbying Activities (Certification)

CONTRACTOR’S COVER SHEET

Legal Status of Contractor:

1. Name of Firm:

2. Type of Business: The Contractor represents as part of its offer that it operates as (Mark one with an ‘X’) An Individual ____; A Corporation ___; Partnership ___;

Joint Venture ___________; or Other: ______________ (please specify).

3. If incorporated or organized, please identify State of incorporation or organization:

_______________________________. If not Michigan, Contractor represents that it is or, prior to the commencement of any work for the District, will be qualified to do business in the state of Michigan.

4. Date of incorporation or organization: _______________________________________ Date of qualification to do business in Michigan (if not a Michigan organized company):

5. The ID Number/Registration Number assigned to your company by the State named above: ____________________. Data Universal Numbering System (DUNS) & BRADSTREET Number: ___________________________.

6. Office which will be responsible for providing the Detroit Public Schools Community District the specified services:

Address:

Contact Person: _____________________________ Title: ____________________

Telephone Number: ___________________ Fax Number: ___________________

E-Mail Address: _____________________________________________________

7. Name, title, and signature of individual duly authorized as representative to execute contracts:

Name: _______________________________________________________________________

Title: _________________________________________________________________________

Signature: ____________________________________________________________________

8. The undersigned understands that the Detroit Public Schools Community District reserves the right to reject any and all solicitation and to waive informalities and irregularities if there is a mistake in the offer.

8a. The undersigned further understands that the contents within this solicitation will become a part of the contract when awarded to the above named proposed contractor.

8b. The signature below certifies that the proposal as submitted complies with all terms and conditions as set forth within the Request for Proposal.

8c. The signature also certifies that the accompanying solicitation is not the result of, or affected by, any unlawful act of collusion with another person or company engaged in the same line of business, or any act of fraud. Furthermore, the company understands that fraud and unlawful collusion are crimes under Federal Law and can result in fines and/or civil damage awards.

I hereby certify that I am a duly authorized representative of the forenamed firm and have the authority to enter an agreement if so awarded by the Detroit Public Schools Community District:

Authorized Representative Signature: ________________________ _____________________________

Printed Name: ___________________________________________ ____________________________

Position: __________________________________________ ___________________________

Dated this _______________day of ________________, 20__

PRE-AWARD SURVEY DOCUMENTS

This statement is an integral part of a Contractor’s proposal. All references and information shall be current and traceable. If the Contractor is a joint venture, each vendor, who is part of the joint venture, shall prepare a separate form.

SOLICITATION NUMBER:

NAME OF CONTRACTOR: ____________________________________________________

ADDRESS: ___________________________________________________________________

TELEPHONE: _______________________________________________________________

1. Name your principal financial institution for financial reference:

Name of Bank: ______________________________________________________________________

Point of Contact: _____________________________________________________________________

Address: ___________________________________________________________________________

Telephone Number: __________________________________________________________________

Contractor hereby authorizes the release of credit information for verification of financial responsibility.

Contractor’s Signature (Date)

Name (typed or written)

2. State your firm’s average receipts over the past 3 years: $ ____________________________

a. Please list names and addresses of the persons in control of the company (e.g., If your firm is a partnership, list names, and addresses of partners; if a corporation, list names of directors and addresses of corporation; if a joint venture, list names, and addresses of ventures).

(Name) (Address)

(Name) (Address)

(Name) (Address)

4. How many years has your firm been in business as a contractor under your present name? ______ years.

5. How many people are currently employed by your firm? ___________

6. Have your firm failed to complete a contract? Yes ___ No ___ (check one)

If yes, give details _____________________________________________________________

7. List the names of four references for whom you have furnished the same or similar type services and of equal magnitude:

LIST OF REFERENCES

Reference #1

Name of Entity:

Contact Person:

Phone No:

Reference #2

Reference #3

Reference #4

HOLD HARMLESS COPYRIGHTED MATERIAL, TRADE SECRETS OR

DISCLOSURE OF OTHER PROPRIETARY INFORMATION

The undersigned duly authorized representative, on behalf of the named Contractor declares:

“that the Contractor will indemnify the Detroit Public Schools Community District and hold it harmless from any claim or liability and defend any action brought against the Detroit Public Schools Community District for its refusal to disclose copyrighted material, trade secrets, or other proprietary information to any person making a request therefore relative to the solicitation and subsequent determination of awarding the desired contract.”

Name of Firm

Signature of Authorized Representative

Printed/Typed Name

Date

LEGAL DISCLOSURE

CIVIL PROCEEDINGS

a) Has the applicant company, its parent, a subsidiary, associate or holding company, or related corporation or business entity had a claim successfully made against it in the last three (3) years in any jurisdiction? Include orders, judgments, administrative sanctions taken, disciplinary hearings, fines and penalties imposed, if any.

No Yes – Provide the following details for each proceeding i.Description of claim ii.Name of other parties to the proceeding iii.Outcome of the proceeding iv.Date of proceeding v.Name of court vi.Court file number (if known) vii.Judgment order

b) Does the applicant company, its parent, subsidiary, associate or holding company, related corporation or business entity have any outstanding claims filed against it and pending dispositions or in the process of being filed in any jurisdiction?

No Yes – Provide the following details for each proceeding i.Description of claim ii.Name of other parties to the proceeding iii.Date of proceeding iv.Name of court v.Court file number (if known)

BIDDER:____________________

By: ________________________

Its: ________________________

Date:

PROOF OF INSURANCE

Attach a copy of your Commercial General Liability declaration page, which illustrates the coverage and limits for this solicitation, following this cover page.

Attach a copy of your Automobile Liability declaration page, which illustrates the coverage and limits for this solicitation, following this cover page.

Attach a copy of your Workers’ Compensation declaration page, which illustrates the

Attach a copy of your Employer’s Liability declaration page, which illustrates the coverage

Attach a copy of your Professional Liability declaration page, which illustrates the

Attach a copy of your Pollution Liability declaration page, which illustrates the coverage

Attach a copy of your Umbrella/Excess Liability declaration page, which illustrates the

Attach a copy of your Builder’s Risk Liability declaration page, which illustrates the

The undersigned duly authorized representative, on behalf of the named Contractor declares that the attached declaration pages are true copies of the specific policies.

Name of Firm

Signature of Authorized Representative

Printed/Typed Name

NOTICE OF NON-DISCRIMINATION

DPSCD does not discriminate on the basis of race, color, national origin, sex, disability, age, religion, height, weight, citizenship, marital or family status, military status, ancestry, genetic information, or any other legally protected category, in its educational programs and activities, including employment and admissions opportunities. The following staff member is designated to handle inquiries regarding the non-discrimination policy:

Jenice C. Mitchell Ford, General Counsel Address: 3011 W. Grand Blvd, Suite 1002, Detroit, MI 48202 Phone: (313) 873-4528 Email: dpscd.compliance@detroitk12.org

EQUAL EMPLOYMENT OPPORTUNITY DOCUMENTS

MISSION

The procurement policy of Detroit Public Schools Community District is to acquire goods, services, materials, and programs for its students based upon a matrix award system of quality, cost, cycle time, and human resources.

EQUAL EMPLOYMENT OPPORTUNITY

The General Superintendent of the Detroit Public Schools Community District is committed to ensure that as a condition of doing business with DPSCD, all contractors and subcontractors must certify that their firm’s employment practices comply with the District’s Equal Employment Opportunity Department. All Contractors must submit with their Proposal:

1) A copy of their company’s equal employment policy, or non-discrimination policy prohibiting discrimination based on race, sex, religion, color, national origin, age, or handicap that is unrelated to the individual’s ability to perform the duties of a particular job position.

2) Complete, sign, notarize and return the following forms:

i) Affidavit for Vendor/Contractor – Form 7506 (must be notarized)

ii) Conflict of Interest Disclosure Statement – Form 7507 (must be notarized)

iii) Subcontractors and/or Proposed Subcontracting Areas

iv) Detroit-based Business, Minority Business Enterprise and Women Business Enterprise

3) Identify business opportunities with Detroit-based businesses by: name of firm, contact person, address, telephone, award amount, and services to be rendered.

RIGHT TO REJECT

The Contracting Officer expressly reserves the right to reject, in its sole discretion; any Contractor for any contract that the Contracting Officer determines is not an offer that is capable of providing quality service to the District. The Contracting Officer further expressly reserves the right to reject all proposals in response to the Request for Proposal.

EQUAL EMPLOYMENT OPPORTUNITIES AND CONTRACT RELATIONS

Detroit Public Schools Community District

Fisher Building – 11th Floor 3011 W. Grand Blvd

AFFIDAVIT FOR VENDOR/CONTRACTOR

This form must be notarized as a condition of being awarded business by Detroit Public Schools Community District.

I, the undersigned, being first duly sworn, depose and say that I have read the STANDARDS

RELATED TO CONFLICTS OF INTEREST INVOLVING MEMBERS OR EMPLOYEES OF

THE DETROIT PUBLIC SCHOOLS COMMUNITY DISTRICT, understand them and that neither I, nor the owner/officers of the firm, nor any member of it, is involved, directly or indirectly, in a business relationship with any member or employee of the Detroit Public Schools Community District, and that, to the best of my knowledge, a conflict of interest situation, within the meaning of the STANDARDS RELATED TO CONFLICTS OF INTEREST INVOLVING

MEMBERS OR EMPLOYEES OF THE DETROIT PUBLIC SCHOOLS COMMUNITY

DISTRICT does not exist.

Name: ________________________________________________________________________ (type or print)

Signature: _____________________________________________________________________ (Must be signed by President or Vice President)

Social Security Number or Federal ID Number: _______________________________________

Position: ______________________________________________________________________

Firm: _________________________________________________________________________

Subscribed and sworn to before me this ______ day of _____________________________ 20__

Notary Public, __________________________________________________________________

My Commission expires: _________________________________________________________

Form 7506

EQUAL EMPLOYMENT OPPORTUNITIES AND CONTRACT RELATIONS

Detroit Public Schools Community District

Fisher Building – 11th Floor 3011 W. Grand Blvd

CONFLICT OF INTEREST DISCLOSURE STATEMENT

This form must be notarized as a condition of being awarded business by Detroit Public Schools Community District.

I, the undersigned, being first duly sworn, depose and say that I have read the standards related to Conflicts Of Interest involving members or employees of the District, understand them and make the following disclosures concerning myself, the owners/officers of the firm I represent, or any member of it. The statement prohibits public servants from directly or indirectly soliciting any contract between his or her public entity employer and any of the following:

(a) Him or Herself.

(b) Any firm, meaning a co-partnership or other unincorporated association, of which one is a partner, member, or employee.

(c) Any private corporation in which one is a stockholder owning more than 1% of the total outstanding stock of any class if the stock is not listed on a stock exchange, or stock with a present total market value in excess of $25,000 if the stock is listed on a stock exchange or of which one is a Executive Director officer, or employee.

(d) Any trust of which he or she is a beneficiary or trustee.

(e) Do not take part in the negotiations for such a contract or the renegotiation or amendment of the contract, or the approval of the contract.

(f) Represent either party in the transaction.

(g) Promptly discloses any pecuniary interest in the contract to the official body that has power to approve the contract, which disclosure shall be made a matter of record in its official proceedings.

Name (type or print): ____________________________________________________________

Signature: _____________________________________________________________________ (Must be signed by President or Vice President)

Position: ______________________________________________________________________

Firm: _________________________________________________________________________

Subscribed and sworn to before me this day of, Notary Public, _________________________________________________________________

My Commission expires: , 20__

Form 7507

SUBCONTRACTORS AND SUBCONTRACTING AREAS

Note: This form must be filled out in full with signatures and date. If the Contractor is not subcontracting any of the work described in this solicitation, put N/A in the sections below. Complete a new form for each subcontractor’s effort

Name of Contractor (Prime Contractor): _________________________ Contract Number: ___________

Description: __________________________________________________________________________

Name and Address of Subcontractor: __________________________ Telephone Number: ___________

As part of the procedures for the submission of proposals, all Contractors are required to identify participating subcontractors and proposed subcontracting areas. Please identify such areas for the above project, if applicable. Use additional sheets if necessary.

All DBBE, MBE and WBE shall identify themselves as being certified by the city or through an acceptable organization. It is understood and agreed that, if awarded a contract by the District, the Contractor will not make additions, deletions, or substitutions to this list without the consent of the District’s Procurement Department through the submission of a letter, subject, “Request for Approval of Change to Original List of Subcontractor.” It is understood that the District may audit any and/or all records of the contract and conduct interviews of owners, principals, officers, employees, and applicable subcontractors participating on the contract. The Procurement Department reserves the right to ensure compliance with the Subcontracting Plan to include status reports and audit of submitted DBBE, MBE and WBE information as deemed necessary.

CONTRACTOR’S CERTIFICATION

The above information is true and complete to the best of my knowledge and belief. I further understand and agree that if awarded the contract, this certification shall be attached thereto and become a part thereof. Failure to provide accurate information or exercise positive, good faith efforts in support of the Subcontracting Plan for Detroit-based, minority business, women business intent, and objective may result in being considered non-responsive to the District’s requirements. The Procurement Department reserves the right to recommend an audit on the submitted DBBE, MBE, and WBE information as deemed necessary.

Signature of Subcontractor: ___________________________________________ Date: ____________________

Signature of Offeror/Prime Contractor: ___________________________________Date: ____________________

Supplies, Goods or Service

Name & Address of Company

Performing Work

Detroit Based Business

Enterprise

(DBBE)

Minority Business

Enterprise

(MBE)

Women Business Enterprise

(WBE) Dollar Amount $Dollar Amount of Work to be Completed by Contractor's Own Work Force

TOTAL

(The Total Amount shall equal the Amount Offered on the "Schedule" in Section B) $

VENDOR CERTIFICATIONS

Please complete the following:

Is your firm located in the City of Detroit? (Put a check mark in one of the boxes below)

□ YES □ NO

Is your firm certified as Headquartered in the City of Detroit?

Is your firm certified as Women-Owned, Minority Owned, Small Business, LGBTQ Owned, or Veteran Owned?

Name: (type or print) _______________________________________________________

Firm: ______

Social Security, Certification or Federal ID Number_____________________________________

Title: _______________________________________________________

Signature: _____________________________________________________________________

Submit copy of Certification

SUPPLIER REFERENCES

(Must be completed by all brokers, individuals and companies who are not classified as manufacturers, wholesalers, or retailers)

Contractor shall verify of their ability to obtain the merchandise specified herein, from a recognized supplier.

CERTIFICATION

This is to certify that we have a written agreement(s) with a recognized supplier(s) on file and are available for inspection upon demand by the Detroit Public Schools Community District, Procurement Department.

Signature: ____________________________________________________________________

Title: ________________________________________________________________________

Company: ____________________________________________________________________

STATEMENT OF OWNERSHIP

This statement shall be executed by each Contractor or Consultant and attached to each Detroit Public Schools Community District Agreement.

The submitting firm shall provide the statement commensurate with their form of organization.

i.e., Corporation, Sole Proprietor, Joint venture, Partner SUBMITTED BY: (Firm Name)

STATEMENT:

STATEMENT OF FACT:

The…