RFP 26-0206_Device Buyback Of Surplus Equipment - Google Docs.pdf
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- Solicitation number
- BPM055285
- Issued by
- Maryland
About this file
Summary
This is a Request for Proposal (RFP) issued by Talbot County Public Schools (TCPS) in Easton, Maryland for the buyback of surplus technology equipment. TCPS seeks qualified vendors to purchase approximately 1,295 used Apple and Dell devices, including MacBooks, iPads, Mac Minis, and Dell OptiPlex Micro desktops that were previously deployed across elementary, middle, and high school levels as part of the district's 1:1 technology initiative. Optional equipment inspections are available February 24–26, 2026, with appointment requests due by February 23. Questions must be submitted by February 27, 2026 at 11:00 AM via email to the RFP Contact, Stephen Wilson (swilson@talbotschools.org), with responses issued by March 2. Proposals are due electronically by March 10, 2026 at 11:00 AM EST via email or the Maryland e-Marketplace Advantage (eMMA) platform. Award will be made following evaluation of submitted proposals; final contractual terms will be negotiated upon selection.
Proposals will be evaluated on guaranteed highest bid price (70%), vendor history and references (20%), and data erasure and asset tag removal compliance (10%). Payment must be submitted in full via ACH or wire transfer prior to equipment release, with the vendor responsible for all packing, transportation, and logistics costs. The selected vendor must perform secure data erasure compliant with Apple Erasure Protocols, NIST, and NAID standards; remove all asset tags and identifying markings; provide a Certificate of Data Destruction; and complete removal of devices from Apple Device Enrollment Program. Devices are sold "as is, where is" with no warranties after leaving TCPS facilities, though vendors have 45 days to inspect and cull non-functional units or those with cracked screens for refund. TCPS reserves the right to reject any or all proposals and is not obligated to award to the highest bidder.
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Other files
| File | Type | Posted |
|---|---|---|
| Appendix A-TCPS BuyBack RFP Attachment _ Device List.pdf | ||
| RFP 26-0206 buyback Q&A.docx | DOCX document |
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Text version
Talbot County Public Schools 12 Magnolia Street • Easton, Maryland 21601
Request for Proposal (RFP) Device Buyback of Surplus Technology Equipment RFP Number: 26-0206 RFP Release Date: February 06, 2026
RFP Contact Stephen Wilson Director of Information Technology swilson@talbotschools.org
1. Statement of Purpose Talbot County Public Schools (TCPS) is soliciting proposals from qualified vendors to purchase surplus Apple/Dell technology devices previously used by students and staff as part of the district’s 1:1 initiative. The intent of this RFP is to obtain competitive, guaranteed pricing for the complete inventory of devices identified herein, while ensuring proper data security, asset handling, and removal.
2. RFP Availability This RFP may be obtained from the following sources: - Maryland e-Marketplace (eMaryland Marketplace Advantage – eMMA) -
TCPS Website: https://www.tcps.k12.md.us/page/notices-and-rfps
- By email request to the RFP Contact listed above
3. Optional Equipment Inspection (Non-Mandatory) Vendors may request an appointment to inspect the equipment prior to submitting a proposal.
Inspection Dates: Feb 24, 25, 26 Inspection Hours: 10:00 AM – 3:00 PM EST
Location: Talbot County Education Center, Easton, MD Appointment Requests Due By: February 23, 2026 3:00 PM
Inspection appointments must be requested via email to the RFP Contact.
4. Questions and Addenda
● Final Date to Submit Questions: February 27, 2026 11:00 AM
● Method: Email only to swilson@talbotschools.org
● Subject Line: Q&A – RFP 26-0206
Responses to all timely submitted questions will be issued by March 02, 2026
5. Proposal Submission Requirements Proposal Due Date and Time:
March 10, 2026, 11:00 AM EST (Private Opening)
Submission Method:
Electronic submission only via: - TCPSfinance@talbotschools.org, or - eMaryland Marketplace Advantage (eMMA)
Email Subject Line / File Naming Convention:
RFP 26-0206 – TCPS Device Buyback – [Vendor Name]
Late submissions will not be accepted.
6. Equipment Description TCPS intends to sell approximately 1,295 used Apple & Dell devices , including MacBooks, iPads, Mac Minis, and Micro Dell Desktops. Devices were deployed at the elementary, middle, and high school levels.
A complete list of device serial numbers is included as Appendix A .
7. Vendor Responsibilities and Expectations The selected vendor shall:
● Submit a guaranteed total purchase price for the entire inventory.
● Complete and sign the required RFP Response Sheet.
● Provide on-site evaluation during the optional inspection period if desired.
● Collect, package, palletize, and transport all equipment from TCPS facilities.
● Supply all required equipment, including pallet jacks and lift-gate vehicles.
● Remove all asset tags, inventory labels, and user-identifying markings.
● Perform secure data erasure in accordance with Apple Erasure Protocols , including compliance with NIST and NAID standards.
● Provide TCPS with a Certificate of Data Destruction covering all devices.
8. Condition of Equipment and Terms of Sale
● All equipment is used and may show normal wear.
● Devices are functional and were maintained in a protective case and district-issued bag.
● A supported operating system was installed but no other software.
● Devices do not include chargers unless otherwise stated.
● All devices will be removed from Apple Device Enrollment Program (DEP) upon completion of sale.
● All passwords, firmware locks, and management profiles have been removed.
● All repairs were performed through Apple Authorized Service Providers (GSX).
● The selected vendor has 45 days to inspect the equipment and cull any charged device that fails to start up or has a cracked screen while at our facility . A refund for those devices will be remitted.
● Once the equipment leaves our facility it’s considered sold “AS IS, WHERE IS” with no warranties, expressed or implied. All sales are final —no exchanges or refunds.
9. Payment Terms
● Full payment is due on or before the release of equipment .
● Payment must be made via ACH or wire transfer .
● The buyer assumes all costs related to packing, transportation, and shipping.
10. Evaluation and Award Proposals will be evaluated using an established scoring rubric, including but not limited to:
● Guaranteed Highest Bid Price – 70%
● Vendor History and References – 20%
● Data Erasure and Asset Tag Removal Compliance – 10%
TCPS reserves the right to consider historical performance, references, and any information obtained during the evaluation process.
11. General Conditions
● TCPS is not obligated to award the contract to the highest bidder.
● TCPS reserves the right to reject any or all proposals, waive informalities, or cancel this RFP in whole or in part if deemed in the best interest of the district.
● Final contractual terms and conditions will be negotiated upon award.
● Vendors may be required to provide a minimum of two (2) references upon request.
Appendix A Full List of Devices can be found Here
Model Total Dell OptiPlex 7070 Micro 8 iPad (4th Gen) Wi-Fi 6 iPad (5th gen) Wi-Fi 136 iPad (6th Gen) Wi-Fi 280 iPad (7th generation) Wi-Fi 127 iPad (8th generation) Wi-Fi 156 iPad Air 2 WiFi, Cellular 1 iPad Air Wi-Fi 5 iPad Pro 12.9-inch, 2nd Gen, Wi-Fi 3 iPad Pro 9.7-inch WiFi 2 iPhone 11 1 iPhone 13 1
Lenovo ThinkCentre M715q 1
Mac Mini (2018) 5
Mac mini (Late 2012) 3
Mac mini (Late 2014) 2
Mac mini (M1, 2020) 4
MacBook Air (11-inch Mid 2013) 3
MacBook Air (11-inch, Early 2014) 3
MacBook Air (11-Inch, Early 2015) 61
MacBook Air (13-inch, 2017) 224
MacBook Air (M1, 2020) 256
MacBook Pro (13-inch, 2020, 4 TBT3) 1
MacBook Pro (14-inch,2021) 1
MacBook Pro (Retina, 13-inch,Early 2015) 5
Talbot County Public Schools RFP Response Sheet
RFP Information
RFP Reference Number
Bid Opening Date
Bidders Contact information Printed
Authorized Bidders Name
Title
Company Name
Company Address
Company Telephone Number
RFP Details
Description Quantity Unit Price Total Price
Dell OptiPlex 7070 Micro 8 iPad (4th Gen) Wi-Fi 6 iPad (5th gen) Wi-Fi 136 iPad (6th Gen) Wi-Fi 280 iPad (7th generation) Wi-Fi 127 iPad (8th generation) Wi-Fi 156 iPad Air 2 WiFi, Cellular 1 iPad Air Wi-Fi 5 iPad Pro 12.9-inch, 2nd Gen, Wi-Fi 3 iPad Pro 9.7-inch WiFi 2 iPhone 11 1 iPhone 13 1
Lenovo ThinkCentre M715q 1
Mac Mini (2018) 5
Mac mini (Late 2012) 3
Mac mini (Late 2014) 2
Mac mini (M1, 2020) 4
MacBook Air (11-inch Mid 2013) 3
MacBook Air (11-inch, Early 2014) 3
MacBook Air (11-Inch, Early 2015) 61
MacBook Air (13-inch, 2017) 224
MacBook Air (M1, 2020) 256
MacBook Pro (13-inch, 2020, 4 TBT3) 1
MacBook Pro (14-inch,2021) 1
MacBook Pro (Retina, 13-inch,Early 2015) 5
Authorized Signature Title Date
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