RFP 26_02 SAFETY ACTION PLAN.pdf

City of Norcross Department of Public Works

REQUEST FOR PROPOSALS

SAFETY ACTION PLAN

RFP PW 26-02

City of Norcross Department of Public Works

REQUEST FOR PROPOSALS

SAFETY ACTION PLAN

RFP PW 26-02

The City of Norcross is seeking proposals from qualified firms with experience in transportation planning and design for the development of a comprehensive safety action plan. This plan will address the city’s safety needs, including in high-risk areas like the historic downtown and major roadways, ensuring that all residents, including underserved communities, can travel safely. The Safety Action Plan must include all the components laid out by the U.S. Department of Transportation (DOT) in the SS4A grant notice of funding availability.

The PROPOSAL package should be clearly marked “RFP PW 26-02 – SAFETY ACTION PLAN” on its face and submitted by 11:00 a.m. on WEDNESDAY, FEBRUARY 18, 2026, to the address below. Please submit two printed copies and one electronic copy (USB) of your package to:

City of Norcross Public Works Department 345 Lively Avenue

Norcross, GA 30071 Attn: Charlene Marsh, Capital Projects Manager

RFP PW 26-02 – SAFETY ACTION PLAN

Both printed and electronic copies must contain the same information.

An optional, but highly recommended pre-proposal meeting will take place on FRIDAY, JANUARY 30, 2026, at 10:00 a.m. at the Public Works Department located at 345 Lively Avenue Norcross GA 30071.

Please submit questions/requests via e-mail only to the Capital Projects Manager at procurement@norcrossga.net by 5:00 p.m. on MONDAY, FEBRUARY 2, 2026. A Q&A addendum will be posted within a week.

No PROPOSAL will be received or accepted after the above specified date and time. Submissions received after the designated date and time will be deemed invalid and returned unopened to the firm.

No PROPOSAL may be withdrawn within thirty (30) days after the PROPOSAL opening. Requests for withdrawals must be submitted in writing. All PROPOSALS shall remain firm for 90 days after proposal opening.

We appreciate your interest in the City of Norcross!

mailto:procurement@norcrossga.net

PROPOSAL CHECKLIST

The 10 Most Critical Things to Keep in Mind When Responding to a PROPOSAL for the City of Norcross

1. Read the entire document. Note critical items such as mandatory requirements;

supplies/services required; submittal dates; number of copies required for submittal; funding amount and source; contract requirements (i.e., contract performance security, insurance requirements, performance and/or reporting requirements, etc.).

2. Note the City of Norcross’ staff member’s name, address, phone numbers and e‐mail address. This is the only person you are allowed to communicate with regarding the RFP and is an excellent source of information for any questions you may have.

3. Attend the Pre‐proposal meeting if one is offered. These meetings provide an opportunity to ask clarifying questions, obtain a better understanding of the project, or to notify the City of any ambiguities, inconsistencies, or errors in the RFP.

4. Take advantage of the “question and answer” period. Submit your questions to the Capital Projects Manager by the due date listed in the Schedule of Events and view the answers given in the formal “addenda” issued for the RFP. All addenda issued for this RFP will be posted on the City’s website and will include all questions asked and answered concerning the RFP.

5. Follow the format required in the RFP when preparing your response. Provide point‐ by‐ point responses to all sections in a clear and concise manner.

6. Provide complete answers/descriptions. Read and answer all questions and requirements.

Do not assume the City or Evaluation Committee will know what your capabilities are or what items/services you can provide, even if you have previously contracted with the City.

Evaluations are based solely on the information and materials provided in your response.

7. Use the forms provided, i.e., sample budget form, certification forms, etc.

8. Check the City website for RFP addenda. Before submitting your response, check the City website at https://www.norcrossga.net/proposals.aspx to see whether any addenda were issued for the RFP.

9. Review and read the RFP document again to make sure that you have addressed all requirements.

10. Submit your response on time. Note all the dates and times listed and be sure to submit all required items on time. Late and incomplete responses are never accepted.

This checklist is provided for assistance only and should not be submitted with Company’s Response.

https://www.norcrossga.net/bids.aspx

1. INTRODUCTION

The City of Norcross is seeking proposals from qualified firms with experience in transportation planning and design for the development of a comprehensive safety action plan.

The City of Norcross is a rapidly growing community in the Atlanta metropolitan area. As the city grows, its transportation network faces increasing challenges, including congestion, pedestrian and bicyclist safety, and the need for equitable access to transportation resources.

The city is committed to safety and has received funding to develop a Safety Action Plan through the USDOT Safe Streets and Roads for All (SS4A) grant program. Using a Zero Vision basis, this plan will address the city’s safety needs, including in high-risk areas like the historic downtown and major roadways, ensuring that all residents, including underserved communities, can travel safely.

2. ACTION PLAN SCHEDULE

Milestone Schedule Date Planned Final Plan Publicly Available Date February 1, 2027 Planned SS4A Final Report Due June 1, 2027

3. BACKGROUND

The City of Norcross has been awarded a Planning and Demonstration grant under the US Department of Transportation’s Safe Streets for All Program. The program seeks to “improve safety culture, increase collaboration across all safety stakeholders, and refocus transportation system design and operation on anticipating human mistakes and lessening impact forces to reduce crash severity and save lives. Components of a successful safety action plan include the following:

1. Leadership commitment and goal setting

2. Planning structure

3. Safety analysis

4. Engagement and collaboration

5. Policy and process changes

6. Strategy and project selections

7. Progress and transparency

4. PROJECT SCOPE

Task 1— Project Management The consultant will manage the plan development process, including public engagement events, data collection, stakeholder coordination, and final deliverables. The consultant will be responsible for developing and maintaining a project plan and schedule, leading biweekly meetings with the City of Norcross project team, submitting regular (as determined by city and FHWA terms) progress reports and invoices for payment.

Task 2 – Stakeholder Engagement The consultant will be responsible for developing and implementing a stakeholder and public engagement plan to inform the plan development. Special attention should be paid to community demographics and language needs in the development of outreach materials, including flyers, emails, social media posts, and event invitations. Additionally, the consultant shall provide avenues for residents and business owners to submit feedback in their preferred language, whether through translated surveys, comment cards, or online platforms. The stakeholder engagement plan shall include (at the minimum):

• Identification of key communities disproportionately impacted by traffic risks

• Communication strategy for online and in-person stakeholder engagement

• Support the City in forming a steering committee or working group that provides direction and feedback on the planning process.

• Coordination with the City’s Marketing & Communications team to develop branding and messaging strategy in support of the project goals

• Provision of materials for City website and public communications

• Timeline for stakeholder and public engagement activities.

• A minimum of 2 public engagement events to garner feedback on plan recommendations.

Task 3 – Data Collection & Safety Analysis The consultant will collect data needed to conduct an analysis of existing safety conditions and historical trends that provides a baseline level of crashes involving fatalities and serious injuries across the City. The consultant will also assess the quality and completeness of existing available data. The safety analysis shall include an examination of historic crash data (including locations and severity) and contributing factors and crash types by relevant road users (personal motorists, bicyclists, pedestrians, freight, etc.). An analysis of systemic and specific safety needs should also be performed as needed (e.g., high-risk road features, specific safety needs of relevant road users, public health approaches, analysis of the built environment, demographic, and structural issues, etc.).

The consultant will collect and review existing programs, policies, planning documents and provide a summary of the current state of efforts to address transportation safety in the City of Norcross. The consultant should also review best practice strategies employed by other cities to address safety, identify programs with evidence of measurable success, and provide an assessment of the most effective and efficient methods used to achieve outcomes. Examples of current policies, plans, and data repositories to review and assess include:

• City of Norcross 2045 Comprehensive Plan

• Buford Highway Master Plan

• City of Norcross Sidewalk Inventory

• City of Norcross 2025 Parking Study

• City of Doraville Safety Action Plan for Buford Highway

The consultant will develop recommendations based on literature, policy, and data review and analysis.

Task 4 – Implementation Matrix The consultant will develop an implementation matrix that identifies potential projects, strategies, recommendations, and a schedule for pursuit of future grant opportunities. The implementation matrix will list potential projects that are feasible and applicable for grant funding, conceptual infrastructure improvements with estimated costs, and schedule for implementation. Considerations should be made for budgetary and staff capacity required to achieve traffic safety goals and meet SS4A objectives after plan adoption. A project readiness timeline for each strategy and project should be included for short-term (0-5 years), mid-term (5- 10 years), and long-term (10+ years).

Task 5 – Data Dashboard The consultant will develop a method to measure progress over time upon adoption of Safety Action Plan. The consultant shall create a public-facing dashboard hosted on the City website as well as document the process for the City to maintain and update the dashboard.

Task 6—Action Plan The consultant will develop a comprehensive set of projects and strategies to address safety based on data, best practices, stakeholder input, and existing policies and plans. Interventions may address policy, infrastructure, behavioral, and/or operational safety-related factors and may be organized around focus and/or emphasis areas identified in the plan. Strategies should incorporate the principles of the Safe System Approach. An administrative draft of the Safety Action Plan should be prepared for staff and the steering committee’s review prior to finalization of the document. A report should be able to be used both digitally and in hard copy format and should include meeting summaries, technical analyses, and public outreach materials as appendices of the final plan report. The consultant will be responsible for presenting the plan to the City of Norcross Mayor & Council for adoption. The final plan shall be made publicly available on February 1, 2027, and the SS4A final report is due to The US DOT on June 1, 2027.

Task 7 – Executive Summary The consultant shall develop an executive summary with a fact sheet to easily communicate high level planning document takeaways. The summary should include graphics, plan highlights and be visually engaging.

5. GENERAL INFORMATION

Firms are advised to thoroughly understand the general conditions and special provisions prior to submitting their proposals.

1. It is extremely important that project schedules ARE met. Only those firms with the necessary resources and a commitment to complete all work on schedule should submit a proposal.

2. The City of Norcross will expect to liaise with a single project manager representing the prime contractor (and the sub‐contractors).

3. The City will select the most qualified firm whose proposal best represents the best interest of the City.

4. The City of Norcross reserves the right to cancel this solicitation at any time when it is determined to be in the best interest of the City.

5. The City of Norcross also reserves the right to increase, reduce, add or delete any item in this solicitation as deemed necessary.

6. The City of Norcross reserves the right to approve sub‐contractors.

7. Any selection made because of this notice will be based strictly on qualifications and adherence to the submission guidelines, without regard to race, color, religion, sex, or national origin.

8. It is the responsibility of all firms interested in submitting a proposal for this advertisement to routinely check the posting on the website for any revisions to this solicitation and addenda issued.

9. It is the responsibility of all firms to read this advertisement in detail and provide all requested information including forms and appendices.

10. Incomplete submittals will be considered non-responsive, thus disqualified. Late submittals will not be accepted.

6. SCHEDULE OF EVENTS

See Appendix A for the detailed Schedule of Events.

7. PROPOSAL SUBMISSION GUIDELINES

A complete submission includes the following components:

� Cover Letter � Response to Statement of Qualifications � References Form � Sealed Cost Proposal � Acknowledgement of Addenda � Certificate of Liability Insurance � E-Verify Contractor & SAVE Affidavits (with required documentation)

8. EVALUATION CRITERIA

The proposal evaluation will be made on the following criteria:

Evaluation Criteria Max Score

Experience & Qualifications 35

Proposed Approach & Timeline 35 References 20

Local Firm Credit 5

Cost Proposal 10

Total 105

Experience & Qualifications – Experience and qualifications of the team personnel, as demonstrated by resumes, organizational chart, and other information provided. Experience of the team in executing successful and relevant projects including other city-wide safety action plans.

Proposed Approach & Timeline – Evidence of thorough understanding of the project, quality and detail of the proposed approaches to the completion of the required tasks. Evidence of consultant team’s capacity and availability to perform the services outlined in the scope of work.

References – Quality and relevance of references, as well as responsiveness of references contacted by City staff

Local Firm—Businesses with a current and valid City of Norcross Business License shall receive a ‘local firm’ credit of 5 points added to their technical (pre-cost proposal) score.

Businesses with a valid business license within the boundaries of Gwinnett County or another Gwinnett County city will receive a credit of 2.5 points.

Cost Proposal— The cost proposal will not factor into the committee’s evaluation of the technical proposal. Scores will be determined by weights assigned based on proposed cost.

9. COMMUNICATIONS WITH STAFF

All questions about this RFP should include the company name and the referenced RFP section in the following format:

Company Name

1. Question

Citation of relevant section of the RFP

10. GENERAL CONDITIONS

10.1. REQUIREMENTS

Proposal must include labor and all materials as specified; no substitutions for materials are allowed unless approved by City of Norcross.

10.2. QUALIFICATIONS

10.2.1. Proposals will be considered only from experienced, licensed, and well-equipped

Contractor(s) engaged in work of this type and magnitude. Firms must provide their own materials and tools for this contract.

10.2.2. Firms may be required to submit evidence setting forth qualifications which entitle their company for consideration as a responsible Vendor. A list of work of similar character successfully completed within the last five years may be required, which lists the location, size, and scope for use on this work. Before accepting any proposal, the City may require evidence of the Vendor’s financial ability to successfully perform the work to be accomplished under the contract.

10.2.3. During the term of the agreement, Contractor shall, as its sole expense, secure and maintain in-force policies of insurance of the following types:

10.2.3.1. Workers’ compensation coverage in accordance with the statutory requirements of the jurisdiction in which Services are to be performed.

10.2.3.2. Employer’s liability insurance with a minimum of $250,000.

10.2.3.3. Comprehensive General Liability Insurance, subject to a limit for bodily injury and property damage combined at least $1,000,000 aggregate.

10.2.3.4. Automobile liability insurance subject to a limit for bodily injury and property damage combined, of at least $1,000,000 per occurrence.

10.2.4. Contractor shall furnish Client Certificates of Insurance evidencing the insurance coverages required. The certificates shall stipulate that should any of the above insurance policies be cancelled before the termination of this agreement, the issuing company will endeavor to mail thirty (30) days’ written notice to Client

10.3. JOINT VENTURES

10.3.1. Joint Ventures between two contractors will not be allowed. The General Contractor shall be required to perform all aspects of this projects and will not be allowed to sub-contract these items.

10.4. AUTHORITY TO SIGN

10.4.1. Firm must ensure that the legal proper name of their firm and/or corporation is printed OR typed as appropriate on all documents.

10.5. RIGHTS RESERVED

10.5.1. The City of Norcross reserves the right to reject any or all proposals, to waive informalities or to re-advertise. It is understood that all proposals are made subject to this agreement, and that the City of Norcross reserves the right to decide which proposals it deems the most qualified and lowest cost. In arriving at this decision, full consideration will be given to the experience and qualifications of the Firm, their financial responsibility, costs and proposal amount, work of this type successfully completed and past performance with the City of Norcross.

10.5.2. Firms are advised to examine all corresponding documents carefully and to make examinations of the site(s) of the proposed work, as necessary, to familiarize themselves with location conditions, which may affect the proposed work. Firms are also advised to inform themselves fully regarding conditions under which the work will be performed. The City will not be responsible for the Firm’s errors or misjudgment, nor for any information on location conditions or general laws and regulations.

10.5.3. Any unauthorized additions, conditions, limitations, or provisions attached to the Proposal shall render it informal and may be cause for rejection.

10.6. AWARD OF CONTRACT

10.6.1. Contract will be made to the firm with the best overall score or value. Contracts will not be automatically awarded to the lowest firm. The City will review all proposals for responsiveness and responsibility. Firms must comply with submission guidelines, show evidence of experience and qualifications, and provide proof that they are qualified to carry out the scope of work.

10.6.2. The contract will be awarded to the most qualified vendor whose proposal will cost the least and prove to be the most advantageous to the City, experience, technical considerations, cost, and other factors considered. The City is to make the determination.

10.6.3. The City of Norcross reserves the right to reject any or all proposals, to waive technicalities, and to make an award deemed in its best interest.

10.6.4. The City reserves the option to negotiate terms, conditions, and pricing with the most responsive, responsible and lowest firm at its discretion.

10.6.5. Prior to award of the Contract, the successful firm will be required to submit a schedule to the City, demonstrating the firm’s ability to commence and proceed in a timely manner. Due to time constraints on this contract, it is mandatory that the work be performed simultaneously and immediately. A firm’s failure to demonstrate the ability to proceed as required may result in contract cancellation, as deemed in the City’s best interest.

10.6.6. Failure to demonstrate the ability for simultaneous contract execution and progression will result in, at the City’s discretion, contract cancellation, re-advertising of any and/or all these contracts, or awarding any or all of the contract to the firm with the next best overall score and value.

10.7. PRODUCTION REQUIREMENTS

10.7.1. The successful firm will be required to commence work within ten (10) calendar days from the receipt of the Notice to Proceed and must carry on with utmost diligence to complete the work according to specifications in the RFP within 90 days from the Notice to Proceed.

10.8. PRICES AND INVOICING PROGRESS PAYMENTS

10.8.1. Payment shall be provided based on the cost schedule provided in firm’s response.

Firm shall submit an invoice with NET 30-day payment terms for services performed for the City of Norcross under the terms of the executed contract. The invoice shall be directed to Len Housley, Director of Public Works 345 Lively Avenue, Norcross, GA 30071. The invoice shall contain a complete itemization of services. The total amount due, invoice number, invoice date, the designated project number, if applicable, and the City of Norcross’ Purchase Order Number. After work has commenced, progress payments shall be made monthly, based on the value of work completed as provided in the contract documents.

10.9. LOCATION AND SITE(S)

10.9.1. The site(s) of the proposed work is within City limits of the City of Norcross, Georgia.

10.9.2. The Contractor shall accept the site(s) in its present condition and carry out all work in accordance with the requirements of the specifications as indicated in the appendices or as directed by the Department of Public Works, Utilities and Parks.

10.9.3. The Contractor, before submitting a proposal is required to visit the site(s) and acquaint themselves with the actual conditions and the location of any and/or all obstructions that may exist on the site(s).

10.9.4. The Contractor is responsible for the location of, above and below ground utilities and structures, which may be affected by the work.

10.10. COMPLIANCE WITH OSHA STANDARDS AND REGULATIONS

10.10.1. The work connected with this Contract shall be performed in accordance with all applicable OSHA regulations and standards including any additions or revisions thereto, until the job is completed and accepted by the City of Norcross.

10.11. MATERIALS

10.11.1. Unless otherwise specified in the Contract, the firm shall provide and assume full responsibility for all services, materials, equipment, labor, and all other facilities and incidentals necessary for the completion of this project.

10.11.2. All materials and equipment incorporated into the work shall be of good quality, except as otherwise provided in the Contract. All special warranties and guarantees required shall expressly run to the benefit of the City.

10.12. NON-COLLUSION

10.12.1. Firm(s), by submitting a proposal, certify that the accompanying proposal is not the result of, or affected, by any unlawful act of collusion with any other person or company engaged in the same line of business or commerce, or any other fraudulent act punishable under Georgia or United States law.

9.15 CONTRACT REQUIREMENTS

9.15.1 The successful firm is required to do the following within ten (10) days of Notice:

9.15.2 Return to the Department of Public Works, Utilities & Parks contract documents executed by the authorized representative attested by the corporate secretary treasurer.

9.15.3 Provide Insurance Certificates as specified in the RFP Checklist.

9.15.4 Provide bonding as required by the RFP documents.

9.15.5 Failure to execute the contract, bonds, or furnish satisfactory proof of carriage of the insurance required within ten days after the date of Notice of Award of the Contract may be just cause for the annulment of the award and for the forfeiture of the proposal guaranty of City of Norcross, not as a penalty, but as liquidation of damages sustained. At the discretion of the City, the award may then be made to the next most qualified firm, or the work may be re-advertised. The Contract and Contract Bonds shall be executed in duplicate to the City of Norcross.

9.15.6 Liquidated Damages: In the event of any delay which is not the fault or responsibility of the Contractor or any supplier to the Contractor, the Contractor is entitled to additional days for performance of this Contract. Contractor shall not be entitled to any additional money for any delay which they encounter. The Contractor’s sole remedy shall be to obtain an extension of time from the Owner within which this Contract is to be performed. Under no circumstances shall the Contractor be entitled to assert any claim of entitlement against the Owner for actual or consequential damages resulting from delays. In conformity with the “time is of the essence” provisions of this contract, the amount of liquidated damages for this contract shall be in the amount of $300 per workday for every day the contract is not completed after 90 days from the time of the Notice to Proceed.

9.16 MISCELLANEOUS PROVISIONS

9.16.1 Permits

A building permit is not anticipated for this project.

9.16.2 Work Hours

Monday through Friday 8:00 a.m. to 5:00 p.m. with evening events as deemed necessary.

APPENDIX A

RFP PW 26-02

SCHEDULE OF EVENTS

Event:

Release of RFP

*Pre-proposal Meeting

Deadline for Written Questions

Proposals Due

Proposal Review/Evaluation

Contract Award (On/about)

Project Completion

Date:

January 14, 2026, 12:00 p.m.

January 30, 2026, 10:00 a.m.

February 2, 2026, 5:00 p.m.

February 18, 2026, 11:00 a.m.

February through March 2026

April 6, 2026

June 2027

*Optional but highly recommended

APPENDIX B

RFP PW 26-02

STATEMENT OF QUALIFICATIONS

All questions must be answered in your proposal. Information given must be clear and comprehensive.

ABOUT THE FIRM

1. Provide a cover letter introducing the firm and demonstrating understanding of the requested services. The following firm information should be included:

a. Firm/Consultant name

b. Permanent main office address, email address, and phone number(s)

c. Name, email address, and phone number for primary contact

d. List year of establishment of firm under present name and any previous names if applicable

e. Provide total number of firm employees

2. Attach a copy of a valid business license.

EXPERIENCE

1. Attach a list of at least 3 similar projects completed in the last 5 five years.

2. Provide a list of contracts on hand (including gross amount of each contract and the approximate anticipated dates of completion).

3. Provide a list of contracts recently executed with similar governmental clients and similar scopes of work (including gross amount of each contract and the approximate dates of completion)

4. Provide information on the following:

a. Have you ever failed to complete any work awarded to you, if so, where, and why?

b. Have you ever defaulted on a Contract, if so, where, and why?

c. Have you ever failed to complete a project in the time allotment according to the

Contract documents, if so, where, and why?

d. How long do you warrant a project?

e. Does your professional liability insurance coverage extend past the completion date and warrant of any project? If yes, for how long?

PROJECT APPROACH

1. Provide a list of key project personnel with job titles, responsibilities, and resumes

2. Explain the methodology you propose to successfully perform the services outlined in

Section 3 (Project Scope).

3. Provide a project schedule identifying key milestones related to the firm’s methodology.

APPENDIX C

RFP PW 26-02

REFERENCES

References for

Please provide a list of contact numbers, addresses and a contact person for at least four (4) projects completed (or in progress) having a similar specification and scope of work.

City of Norcross requests a minimum of four (4) references where work of a similar size and scope has been completed (or in progress).

Company Name:

Description of Project:

Completion Date:

Contact Person:

Telephone: Fax:

Email address:

Company Name:

Description of Project:

Completion Date:

Contact Person:

Telephone: Fax:

Email address:

Company Name:

Description of Project:

Completion Date:

Contact Person:

Telephone: Fax:

Email address:

Company Name:

Description of Project:

Completion Date:

Contact Person:

Telephone: Fax:

Email address:

Company Name:

Description of Project:

Completion Date:

Contact Person:

Telephone: Fax:

Email address:

APPENDIX D

RFP PW 26-02

ACKNOWLEDGEMENT OF ADDENDA

The undersigned hereby acknowledges receipt of the following Addenda:

Addendum Number Dated Acknowledge Receipt (initial)

No addenda were received:

Acknowledged for:

(Name of Firm)

Signature of Authorized Representative

Name (Print or Type)

Title

Date

APPENDIX E

RFP PW 26-02

PACKET CHECKLIST

FIRM NAME: _____________________________________________________

PROJECT: ________________________________________________________

DATE: ___________________________________________________________

Please use this checklist to ensure you have properly completed all forms and requirements. Use of this appendix is not required but highly recommended to ensure responsiveness of proposal.

_______ Two Hard Copies & One Electronic Copy of Proposal Package (including completed appendices and all required forms)

Proposal Package Components:

_____ Statement of Qualifications

_____ Cost Proposal Form

_____ References Form or Letters of Reference

_____ Acknowledgement of Addenda Form

_____ Certificate of Liability Insurance

_____ E-Verify Contractor & SAVE Affidavits (with secure and verifiable document)

Mail or deliver to:

City of Norcross Public Works

345 Lively Avenue Norcross, GA 30071

Attn: Charlene Marsh, Procurement and Capital Projects Manager

RFP PW 26-02 – SAFETY ACTION PLAN

https://www.norcrossga.net/865/E-Verify-SAVE

No addenda were received: