RFP 26-015_PACKET.pdf

CITY OF CARSON

NOTICE OF REQUEST FOR PROPOSALS (RFP): #26-015

Notice is hereby given that the Purchasing Manager is seeking sealed electronic proposals for:

EVENT CENTER AUDIOVISUAL SYSTEMS

DESIGN, INSTALLATION, AND TECHNICAL SUPPORT

ISSUE DATE: 10/15/2026

MANDATORY JOB WALK: 10/29/2026 AT 09:00 AM

Q&A DEADLINE: 11/05/2026 BY 02:00 PM

RFP DEADLINE: 11/19/2026 BY 10:00 AM

Register as a vendor and submit electronic responses via PlanetBids:

https://www.planetbids.com/portal/portal.cfm?CompanyID=32461.

No late responses will be accepted. Any response for this solicitation not submitted through PlanetBids is unauthorized and will be considered invalid. Attempts to contact or lobby members of the City of Carson Staff or its Elected Officials during the bidding and evaluation period may result in disqualification. If a job walk, site visit, or pre-bid/pre-proposal meeting is designated as Mandatory above, attendance and sign-in are required for bid eligibility. If designated as Optional, attendance is encouraged.

To view other bidding opportunities from the City of Carson, please visit:

https://ci.carson.ca.us/Finance/Bidding.aspx.

Josilla Togiola, Purchasing Manager

A. SUMMARY

The City of Carson (“City”) is seeking a qualified AudioVisual Systems Integrator to provide complete design, engineering, equipment procurement, installation, integration, commissioning, and documentation for a turnkey AV system across the Amphitheater, Courtyard, Main Ballroom, and Side Ballrooms.

This is a combination of indoor and outdoor performance-focused venue environment requiring scalable live production, streaming, and event support capability.

Contractors are encouraged to provide recommendations that meet or exceed the examples as further detailed in the Scope of Services and Specifications. All equipment and system architecture shall be professional-grade, commercial/enterprise level, and suitable for municipal use.

The City intends to award a single contract to one qualified firm that will act as the prime contractor and systems integrator for all project components. Subcontracting is permitted, provided that all subcontractors are clearly identified in the proposal and approved by the City.

This solicitation may result in a single award or multiple awards, at the sole discretion of the City, based on proposer qualifications, expertise, capacity, and the City’s evolving needs. The City anticipates awarding within 90 days of the proposal deadline; however, additional time may be required to complete a thorough evaluation and negotiation process. The intended term of any resulting agreement is five (5) years from the commencement date. The estimated project duration is forty-five (45) business days (Monday – Friday).

B. BACKGROUND

Incorporated as a general law city on February 20, 1968, the City of Carson became a California charter city on November 6, 2018, following voter approval. As one of the youngest municipalities in the South Bay region of Los Angeles County, Carson has grown significantly—from a population of 61,000 in 1968 to nearly 100,000 residents today. The City spans 19.2 square miles and is located less than 20 miles south of downtown Los Angeles.

Carson is a culturally diverse and strategically located community with exceptional accessibility. The City is served by four major freeways—the Harbor (110), San Diego (405), Artesia (91), and Long Beach (710)—and is conveniently near Los Angeles International Airport, Long Beach Airport, the Port of Los Angeles, and the Port of Long Beach. Public transportation options include the MTA Bus Line and the City-operated Carson Circuit, providing efficient local transit.

Known for its modern infrastructure and business-friendly environment, Carson is home to major petrochemical, electronics, automotive, aerospace, trucking, and high-tech industries. Many companies headquartered here have received regional and local beautification awards. Through strong public-private partnerships, Carson continues to foster economic vitality and a promising future.

C. GENERAL RFP POLICIES

The City of Carson reserves the right to modify this Request for Proposals (RFP) at its sole discretion.

Any revisions or clarifications will be issued in writing through official addenda via PlanetBids. Oral communications or modifications will not be recognized. All addenda released during the solicitation period shall become part of this RFP.

Proposals must be submitted electronically through the City’s online bid management system (PlanetBids) by the specified due date and time. The City reserves the right to take any action deemed to be in its best interest.

Proposals may be withdrawn without penalty prior to the deadline by selecting the “Withdraw” option on Planet Bids. Once the deadline has passed and proposals are opened by the Purchasing Manager or designee, submissions may not be withdrawn for a period of ninety (90) calendar days.

No contract shall exist unless and until the City Council formally awards a contract and full execution has occurred. If awarded, the contract is anticipated to be executed within approximately ninety (90) calendar days following the proposal due date; however, additional time may be required to complete a thorough evaluation and negotiation process.

Unless otherwise stated, all proposal documents must be submitted in PDF format. It is the sole responsibility of the proposer to ensure that all documents are properly formatted, complete, and successfully uploaded to the City’s online bid system. Incomplete, corrupted, or unreadable submissions may be deemed nonresponsive.

For technical assistance with electronic submission (e.g., vendor registration, document upload, password reset, bid confirmation), proposers must contact PlanetBids directly at (818) 992-1771. All questions or requests for clarification regarding this RFP must be submitted electronically through PlanetBids by the deadline specified in the RFP. Direct contact with City personnel or elected officials regarding this RFP is strictly prohibited. Any response not provided through PlanetBids is considered unauthorized and invalid.

Proposers are solely responsible for ensuring timely submission. Late proposals will not be accepted – no exceptions. A confirmation number with timestamp will be issued by PlanetBids upon successful submission. Only proposals with a verified timestamp will be considered.

This RFP does not commit the City of Carson to award a contract or to reimburse any costs incurred in the preparation or submission of a response. All materials submitted become the property of the City.

NOTE: E-bids are sealed and cannot be viewed by the City until the official closing date and time. To withdraw a submission before the deadline, return to the PlanetBids portal and select the “Withdraw” option.

D. CITY’S RIGHTS RESERVED

The City reserves the right, at its sole discretion to:

1. Accept or reject any or all proposals, in whole or in part, and to waive any informalities or irregularities in the proposals.

2. Request clarification, correction, or additional information from any proposer regarding their submittal.

3. Conduct interviews or presentations with one or more of the highest-ranked proposers prior to making a final selection.

4. Reject non-conforming, non-responsive, or conditional proposals including any proposer who has previously failed to perform properly, has a record of noncompliance with contract requirements, or has engaged in conduct that may affect the proposer’s ability to perform responsibly.

5. Reissue the RFP, in whole or in part, or issue a modified solicitation as deemed necessary.

6. Select the proposal that best meets the City’s needs and represents the best overall value.

7. Negotiate contract terms, including scope, schedule, and compensation, with the tentatively selected proposer(s).

8. Award a contract or contracts based solely on written proposals, without interviews; and

9. Modify or clarify evaluation criteria or procedures prior to commencing the evaluation process, with appropriate notice to all proposers.

10. Award contracts to more than one proposer if such action is determined to be advantageous to the

City.

11. Withhold award or not award a contract if the proposals received do not meet the City’s needs, if funding changes, or if the City’s needs change.

12. Take any action it deems necessary to protect the City’s interests, including actions not specifically described in this section but permitted by law; and to

13. Cancel, postpone, or extend the RFP process at any time prior to contract award, without liability of obligation to any proposer.

E. PROPOSAL SUBMISSION

All proposals in response to this RFP must be submitted electronically via PlanetBids no later than the due date and time established on the cover page of this solicitation document. All proposal submission documents must be signed and dated by an official authorized to legally bind the entity and enter into a contract. All proposal submission documents shall be uploaded in PDF format.

It is the sole responsibility of the bidder to ensure sufficient time to prepare, scan, and upload your documents into PlanetBids prior to the deadline, as the system will lock and not allow entry of bids after the designated deadline. Any technical questions regarding the use of PlanetBids must be directed to PlanetBids.

Failure to include all required Sections and Attachments may result in a proposal being deemed nonresponsive. All proposals shall include the following, at minimum:

1. Required Proposal Sections – Proposals shall not exceed 20 pages, Cost File and Required General Attachments are excluded from the proposal page limit.

Cover Letter and Company Profile – Signed by an officer of the firm authorized to execute a contract with the City. The primary contact’s name, phone number, email, and mailing address shall also be included.

Proposer Qualifications – Summarize the qualifications of the Proposer. Include general information such as, but not limited to, the number of years in business, areas of expertise, etc.

Key Staff and Team – identify Key Staff that will be assigned to the project and include a description of their skills, qualifications, and experience. Include a proposed project structure and organization chart.

Project Understanding – Demonstrate an understanding of the Scope, key goals, and objectives.

Project Approach and Work Plan – Include a detailed work approach and methodology, incorporating project stages, deliverables, project milestones, project timeline, and any other necessary information required to complete the Scope of Services.

Subcontractor List (if applicable) – Include a list of subcontractors, if applicable, that will be utilized to complete the Scope of Work. Identify the subcontractor’s qualifications and extent of work to be performed by each subcontractor. Include a summary of the subcontractor’s qualifications, key personnel, primary contact name, phone number, and email.

The majority of the work required herein must be performed by the awarded contractor. The work may not be subcontracted to another contractor unless the subcontractor has been included in the Proposal, or a substitution has been approved in writing by the City’s Contracting Officer in advance of work performed.

2. Cost File – Attached as Exhibit C Cost File

All cost information must be:

Completed using the official Cost File form provided (Attached as Exhibit C) Bidder shall provide everything necessary, at their own expense, to deliver the required products and services. This includes, but is not limited to, labor, preparation work, materials, supplies, parts, tools, and equipment. The lump sum bid price must encompass all necessary materials, labor, and fees required to fulfill the contract obligations.

All permits, licenses, and fees must be obtained and paid for solely by the awarded Bidder.

The City is exempt from federal taxes; therefore, federal taxes must not be included in the bid price.

However, the City is required to pay applicable sales tax on purchases, which must be included as a separate line item within the total bid price.

The following additional charges will not be allowed under this contract: fuel surcharges, mileage rates, fines, entertainment, advertising, or any other costs deemed inappropriate for reimbursement with public funds.

3. Required General Attachments – Attached as Exhibit A Bidder/Proposer Affidavit Affidavit of Non-Collusion and Non-Discrimination Affidavit of Non-Federal Lobbyist Requirement Debarment and Suspension Certification Certification of Compliance with Labor Code Section 3700 Acknowledgment of Insurance Endorsements – Insurance requirements are outlined in Section

5.1 of the City’s Form Contract (Attached as Exhibit B) Client Reference List W9 (cover page only) Modifications to the City’s Form Contract (Attached as Exhibit B)

Proposers requesting modification to the City’s Form Contract (Attached as Exhibit B) shall include a redlined version at the time of submission for the City’s consideration.

Award is based on a successful negotiation. Failure of the City and any proposer to reach a mutual agreement regarding the Contract or any other portions of the award, may result in the City moving to negotiation with another proposer.

F. QUESTIONS AND ADDENDA

Any requests for clarification or other questions must be submitted via PlanetBids using the Q&A tab no later than the date and time established on the cover page of this solicitation document. No verbal requests or requests made in any other format will be accepted. Each question must be submitted separately, not combined into a single submission or written in paragraph form or submitted as an attachment. Be sure to include the corresponding Section and page number with each question.

Requests submitted for City’s consideration of proposed terms and conditions, including modifications to the City’s RFP and/or standard form Contract Services Agreement (Attached as Exhibit B) must be included at the time of proposal submission. Such requests should include an attachment in PDF format or company letterhead that shows the requested modifications.

The City will provide formal answers to all questions. Change to the RFP itself shall only be made by the City via formal written addenda. Addenda will be published and distributed through the Vendor Portal. All addenda shall become a part of the RFP document requiring both signature and acknowledgment by the proposer. It is the sole responsibility of the bidder to ensure that they have received the entire RFP including any questions, answers, and addenda by visiting the City of Carson Planet Bids Vendor Portal.

Type of Question Contact Contact Info Those related to the Contract

PlanetBids Post directly to PlanetBids under the “Q&A” tab

Use of PlanetBids PlanetBids (818) 992-1771

G. MINIMUM QUALIFICATIONS/ELIGIBILITY

Proposers must meet all of the following minimum qualifications to be considered responsive to this RFP. Failure to meet any of the minimum qualifications will result in disqualification.

Experience: Minimum of three (3) years of demonstrated experience in professional audiovisual system design and integration

Relevant Project Experience: Completion of at least three (3) design-build audiovisual projects within the last ten (10) years of similar size and complexity, involving:

Performance venues, event centers, conference centers, or public assembly facilities designed to accommodate seating a minimum of 200 visitors per event.

Integrated audio, video, lighting, and control systems

Centralized control and broadcasting capabilities The ideal candidate must have a strong background in audio systems engineering alongside an AVIXA

CTS certification or equivalent hands-on experience in commercial Audio-Visual integration and builds.

Qualified Personnel: Proposed project team must include, at minimum:

One (1) Project Manager with at least 10 years’ AV integration experience

One (1) Lead Systems Engineer

One (1) Certified AV Technician Licensing: Possess all applicable State of California contractor licenses required for the proposed work

(e.g., C-7 Low Voltage Systems Contractor or equivalent) Insurance: Ability to meet the City’s insurance requirements, Support Capability: Ability to project on-site technical support within:

Two (2) hours for emergency issues

Twenty-four (24) hours for non-emergency service requests

H. MANDATORY SITE VISIT / PRE-PROPOSAL MEETING

A mandatory site visit / pre-proposal meeting will be held as detailed in the Request for Proposals invitation.

Attendance is required in order to submit a proposal. Proposers must check in with the City’s Purchasing Representative at the beginning of the meeting and remain in attendance for the entire duration of the mandatory site visit / pre-proposal meeting. Proposers who fail to check in, do not attend, or leave before the conclusion of the meeting will be disqualified from submitting a proposal for this project.

Prompt arrival is required. A sign-in sheet will be circulated and uploaded to PlanetBids. Proposers arriving more than fifteen (15) minutes after the scheduled start time may not be permitted to sign-in and may be disqualified.

Attendance verification will be conducted at both the beginning and conclusion of the meeting.

Proposers must sign in upon arrival and sign out with the City’s Purchasing Representative at the conclusion of the meeting to verify full attendance. Failure to complete both attendance verifications will result in disqualification.

City’s Purchasing Process

Josilla Togiola, Purchasing Manager jtogiola@carsonca.gov,

(310) 952-1758

Location: Carson Event Center, 801 E. Carson St, Carson, CA 90745 Date: 10/29/2026 Time: 9:00 am The purpose of the mandatory site visit / pre-bid meeting is to:

Review and discuss the Scope of Work and Specifications;

Address any questions regarding the bid documents; and

Allow bidders to verify site conditions.

Proposers are strongly encouraged to review the RFP documents prior to the mandatory site visit / pre-proposal meeting and come prepared with questions. Questions asked during the mandatory site visit / pre-proposal meeting are not binding unless submitted through PlanetBids and answered through a formal addendum issued by the City.

I. PREVAILING WAGES REQUIREMENTS

It is the sole responsibility of the proposer to carefully review the scope of work and determine whether any portion of the work is subject to prevailing wage requirements. The proposer shall include any associated labor costs accordingly in their proposal.

Proposers must be registered with the California Department of Industrial Relations (DIR) pursuant to Labor Code Section 1725.5. Contractors are responsible for maintaining active DIR registration for the duration of the contract.

Pursuant to California Labor Code Section 1771, certain types of work, including but not limited to maintenance, installation, repair, or construction, may be considered public works and therefore subject to prevailing wage requirements as established by the DIR for the locality in which the work is performed, for each craft, classification, or type of worker required.

Prevailing wage determinations may be found on the DIR website at: http://www.dir.ca.gov/dlsr If any portion of the work is deemed subject to prevailing wage, the contractor shall comply with all applicable requirements, including but not limited to:

Paying not less than the applicable prevailing wage rates;

Submitting certified payroll records to the DIR via the online portal;

Complying with all DIR and Labor Code requirements regarding public works projects.

The City shall not be responsible for any additional costs incurred due to a proposer’s failure to consider or comply with prevailing wage requirements, if applicable.

J. PROPOSAL OPENING, DOCUMENT REVIEW, AND AWARD OF CONTRACT

Proposals will be evaluated on the basis of the responsiveness to all requirements and provisions of this RFP.

Unless all proposals are rejected, the award shall be made in accordance with the Carson Municipal Code (CMC) Section 2611(c) Professional Services Procurement.

An evaluation panel, consisting of City staff and/or other individuals selected by City staff, will review and evaluate all timely and responsive proposals. The City will negotiate the final scope and fee with the highest-ranked proposer. If negotiations fail to produce an agreement, the City may then negotiate with the next highest-ranked proposer.

The evaluation process may include 1 or 2 phases, at the City’s discretion:

Phase 1 – Proposal Review (Mandatory) In Phase 1, proposals will be scored based solely on the written submissions according to the following criteria:

Phase 2 – Interview/Presentations (Optional) If deemed necessary, the City may conduct interviews or oral presentations with the highest-scoring firms from Phase 1. The results of Phase 2, combined with the Phase 1 evaluation, will be used to finalize the proposer rankings. The City reserves the right to conduct Phase 2 evaluations or proceed to contract negotiation based solely on the written proposals.

K. KEY PERFORMANCE INDICATORS

The Contractor shall meet or exceed the following KPI:

The primary KPI for this project is the ability to take any community center staff member, provide them with training, and have them confidently, effectively, and efficiently operate the system.

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Evaluation Criteria Maximum Points

Qualifications and Experience Demonstrated experience with comparable AV design-build projects; qualifications of firm and key personnel.

Technical Approach Quality of proposed system design, equipment, functionality, and integration approach.

Project Management and Schedule Implementation plan, timeline, staffing, and coordination strategy.

Support & Maintenance Plan Warranty, training, ongoing support, and service response approach

Cost Proposal Reasonableness and competitiveness of proposed pricing

Total Points Possible 100

SCOPE OF WORK

RFP 26-015

EVENT CENTER AUDIOVISUAL SYSTEMS

DESIGN, INSTALLATION, AND TECHNICAL SUPPORT

PROJECT OVERVIEW

The selected Contractor shall be responsible for all phases of the project including system design and engineering, equipment procurement, installation, programming, integration, commissioning, training, documentation, warranty service, and post-installation technical support. The estimated project duration is forty-five (45) business days (Monday – Friday).

This project encompasses multiple areas within the Event Center complex, including:

Amphitheater Audio Video (outdoor venue) Main Ballroom Audio Video (Remove / Uninstall current system) Side Ballrooms Audio Video (multiple rooms) Dominguez Room Audio Video (Remove / Uninstall current system)

The goal of this project is to establish a scalable, professional-grade AV environment capable of supporting live events, performances, meetings, presentations, hybrid events, and live streaming with intuitive operations by non-technical City staff.

The system shall support City Council Meetings held in the Main Ballrooms, including integrated electronic voting capabilities and interoperability with the City's existing JustMeetings (formerly AgendaLink) meeting-management platform. The solution shall provide seamless coordination between meeting agendas, voting actions, presentation content, audio/video systems, displays, recording, and streaming workflows while maintaining appropriate reliability, security, accessibility, and operational continuity for public meetings.

DESIGN-BUILD DELIVERY REQUIREMENTS

This project is being procured as a Design-Build Request for Proposals. Utilize any appropriate equipment from existing AV system with a current useful life exceeding 4 years. The awarded Contractor shall function as the prime contractor and systems integrator and shall be fully responsible for:

Any licensed General Contractor and licensed subcontractor trade construction required Uninstall and removal of current AV system in the Community Center (utilize some of the current system) Standardize on camera System design and engineering Site verification and coordination Equipment selection and procurement Installation and integration Network configuration Programming and control system development Testing and commissioning Staff training Preparation of as-built documentation Warranty service Five (5) years’ annual maintenance and as-needed technical support Simplify system control and operation for City staff.

GENERAL TECHNICAL REQUIREMENTS

All proposed systems shall meet the following baseline standards:

Professional-grade, commercial/enterprise level components General contractor open to all trades Designed for high-use event environments Scalable for future expansion Weather-related components for outdoor applications ADA compliant where applicable Integrated control interfaces suitable for non-technical users Secure and segmented network architecture Compatibility with modern streaming and hybrid event platforms Additional power will be required Five (5) year’s annual maintenance and as-needed technical support

SPECIFICATIONS

RFP 26-015

EVENT CENTER AUDIOVISUAL SYSTEMS, INSTALLATION, AND TECHNICAL SUPPORT

Technical Scope Overview AV Systems Integrator to provide complete design, engineering, procurement, installation, integration, commissioning, and documentation for a turnkey AV system across the Event Center.

This is a performance-focused venue environment requiring scalable live production, streaming, and event support capability.

Specifications listed are provided as examples for reference only and are not intended to restrict innovative solutions. Contractors are encouraged to provide recommendations that meet, be equivalent to, or exceed the examples listed below. All equipment and system architecture shall be professional-grade, commercial/enterprise level, and suitable for municipal use.

If proposing equivalent or higher performing solutions for the City’s consideration, complete specifications must be included with the proposal submission

Event Center AV – Technical Equipment Standards Amphitheater (Outdoor) Audio

Subwoofers, Stage L/R, quantity per coverage design Line array or high output point source loudspeakers, Stage L/R, quantity per coverage design Front and side fill loudspeakers Stage monitors, 4 minimum 16 to 32 channel digital mixing console with scene recall, onboard processing, USB multitrack recording, and tablet remote control Digital stage box or network snake native to the console platform Networked audio DSP with loudspeaker processing, zone control, and preset recall Networked, monitorable amplification (if passive loudspeakers are proposed) 4 or more channels of professional wireless microphones (handheld and lavalier or headset), with networked monitoring Wired microphone kit with stands, sized for a small live band Active DI boxes and laptop, phone, and Bluetooth playback inputs ADA compliant assistive listening system Crew intercom between mix position and stage Rack power conditioning and sequencing UPS backup for DSP, network, and control equipment

Video 2 rear PTZ cameras plus 1 to 2 front PTZ cameras, 4K, IP controllable, broadcast grade PTZ joystick controller with preset recall Live production switcher with multiview and audio embedding Hardware streaming encoder with multiplatform streaming and local recording Program recording system to removable media

Lighting Weather rated (IP65) LED stage lighting and crowd wash Lighting console with simple preset playback for nontechnical staff and full programming for advanced users Weather rated architectural uplighting

Courtyard 2 weather rated full range loudspeakers or top and sub stack Full sun rated outdoor commercial display Weather rated uplighting and control

Main Ballroom and Side Rooms Audio

6 + mounted loudspeakers 6 + professional wireless microphones Central networked DSP with echo cancellation and room combine capability ADA compliant assistive listening system

Video Laser projector and screen sized to the room Networked signal routing and control system 2 PTZ cameras plus controller

Lighting Spot lights and uplighting Lighting controller with preset recall

Digital Signage

Three (3) 55-inch outdoor-rated digital signage displays, allocated as follows:

o Two (2) displays for the Event Center o One (1) display for City Hall, intended for public meeting and event notifications

Twenty-five (25) digital signage displays of various sizes for installation in hallways and breakout rooms

Main Ballroom and side rooms continued Rooms shall operate independently or combine with each other and the Main Ballroom for shared audio, video, and control, switched from a touch panel without repatching.

2 full range or ceiling loudspeakers per room 2 to 4 wireless microphones per room Projector or commercial display per room Wired and wireless presentation input per room Touch panel control with solo and combine function

Cabling & Infrastructure Permanent Install Infrastructure

Install grade shielded audio cable, outdoor or burial rated where required Shielded Cat6A network cable Professional grade locking connectors Weatherproof stage and mix position floor or wall boxes (audio, network, power)

Touring / Deployable Cabling Touring grade audio cable Touring grade locking connectors (XLR, speaker, power, and network)

Network Integration Proposers shall provide recommendations for integrated connectivity between outdoor and indoor systems. This may include:

Industry standard audio over IP platform shared across all spaces Managed network switches with AV specific configuration (multicast, QoS, PoE) Fiber or copper backbone infrastructure Weather rated network enclosures

Enterprise grade wireless access points Remote DSP and system monitoring capability

The City seeks contractor guidance on scalable, secure, VLAN segmented, and future ready network architecture capable of supporting audio, video, control, and streaming workflows across indoor and outdoor environments. Final network design shall be coordinated with City IT.

General Requirements Full turnkey design build system Prebuilt, prewired portable racks requiring only power and a single main signal connection One touch presets and locked settings for nontechnical staff operation, with full access for advanced operators Code compliant mounting and structural support Weather rated outdoor components where applicable ADA compliant assistive listening in all applicable spaces As built documentation System commissioning and proof of performance testing Onsite user training (basic staff and advanced technical) Scalable architecture for future expansion Labeling for cables and connections Training manuals and quick start guides Wiring diagrams Warranty terms and service and support response times

Purchasing Division 701 E. Carson Street Carson, CA 90745

EXHIBIT A

GENERAL ATTACHMENTS

Exhibit A contains the City’s required forms and attachments. All forms must be completed and submitted; failure to do so may result in disqualification.

Bidder/Proposer Affidavit Affidavit of Non-Collusion and Non-Discrimination Affidavit of Non-Federal Lobbyist Requirement Debarment and Suspension Certification Acknowledgment of Insurance Endorsements Client Reference List Certification of Compliance with Labor Code Section 3700 W9

Bidder/Proposer Affidavit

Bidder/Proposer Name: _________________________________________________________________

Mailing Address: _________________________________________________________________

Main Contact & Title: _________________________________________________________________

Email: ___________________________________ Phone: __________________________________

BIDDER/PROPOSER SIGNATURE AUTHORIZATION AND CERTIFICATION

Per the California Corporate Code, Business and Processions Code, the Bidder's/ Proposer’s Bylaws/Operating Agreement and/or the attached Board Resolutions (if applicable), I/we hereby verity the following:

1. That I/we am/are (an) authorized signatory(ies) for the Bidder/Proposer and as such am/are authorized to sign and bind the Bidder/Proposer to contract with the City of Carson;

2. That the bid/proposal was not made in the interest or behalf of any person, partnership, company, association, organization or corporation not named or disclosed;

3. That the bid/proposal is genuine; that all statements of fact in the bid/proposal are true;

4. That the Bidder has not been debarred from participation in any State or Federal works project;

Signature: ___________________________

Date: _____________________________

Name: _____________________________

Title: _____________________________

Signature:____________________________

Date: _____________________________

Name: _____________________________

Title: _____________________________

BIDDER/PROPOSER AUTHORITY IS PROVIDED IN ACCORDANCE WITH:

Bidder/Proposer's Bylaws/Operating Agreement Section: _____________________________

Board Resolution

Corporate or Business Professions Code

IMPORTANT NOTE: If the signature authorization status of any individual changes at any time, it is the responsibility of the Bidder to contact the authorized City Staff regarding the change and to complete and submit new Bidder Information Form. Incorrect information on file may delay the processing of any of the documents submitted.

Purchasing Division

Carson, CA 90745

Affidavit of Non-Collusion and Non-Discrimination

I hereby swear (or affirm) under the penalty of perjury:

That the attached proposal or bid has been arrived at by the responder independently and has been submitted without collusion with and without any agreement, understanding, or planned common course of action with any other firm or entity designed to limit fair and open competition;

That the contents of the proposal or bid response have not been communicated by the responder or its employees or agents to any person not an employee or agent of the responder and will not be communicated to any such persons prior to the official opening of the solicitation responses; and

The proposer/bidder does not and shall not discriminate, will provide equal employment practices, and will adhere to an affirmative action program to ensure that in their employment practices, persons are employed and employees are treated equally and without regard to or because of race, religion, ancestry, national origin, sex, sexual orientation, age, disability, marital status or medical condition.

I certify that the above statements are true and accurate.

Authorized Official:

Signature:___________________________

Date: _____________________________

Name: _____________________________

Title: _____________________________

Purchasing Division

Affidavit of Non-Federal Lobbyist Requirement

Name of Firm: _______________________________________________________________________ Address: _______________________________________________________________________

Telephone: _____________________________

I hereby swear (or affirm) under the penalty of perjury:

1. No Federal appropriated funds have been paid, by or on behalf of the above named firm to any person for influencing or attempting to influence an officer or employee of an agency, a Member of Congress, an officer of employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, loan or cooperative agreement, and any extension, continuation, renewal, amendment, or modification thereof, and;

2. If any funds other than Federal appropriated funds have paid or will be paid to any person for influencing or attempting to influence an officer or employee or any agency, a Member of Congress or employee of Congress or an employee of a Member of Congress in connection with this Federal contract, grant loan, or cooperative agreement, the above named firm shall complete and submit Standard Form- LLL, “Disclosure Form to Report Lobbying”, in accordance with its instructions, and;

3. The above-name firm shall require that the language of this certification be included in the award documents for all sub-awards at all tiers (including subcontracts, sub-grants, and contracts under grants, loans, and cooperative agreement) and that all sub-recipients shall certify and disclose accordingly.

This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into the transaction imposed by Section 1352 Title 31, U.S. Code. Any person who fails to file the required certification shall be subject to civil penalty of not less than $10,000 and not more than $100,000 for each such failure.

Authorized Official:

Signature:___________________________

Date: _____________________________

Name: _____________________________

Title: _____________________________

Purchasing Division

Debarment and Suspension Certification

Name of Firm: ____________________________________________________________

Acting on behalf of the above-named firm (“Consultant”), as its Authorized Official, I, the undersigned, certify as follows:

I am a duly authorized representative of (“Consultant”). Consultant certifies, to the best of its knowledge and belief, that Consultant, including its principals:

Is not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any federal department or agency, and not does not have a proposed debarment pending;

Has not within the three-year period preceding this certification been convicted of or had a civil judgment rendered against it for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (federal, state or local) transaction, contract, or subcontract under a public transaction; for violation of federal or state antitrust statutes; or for commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements or receiving stolen property;

Is not presently indicted for or otherwise criminally or civilly charged by a governmental entity (federal, state, or local) with commission of any of the offenses enumerated in paragraph (2) above; and

Has not within the three-year period preceding this certification had one or more public transactions (federal, state or local) terminated for cause or default.

Consultant further certifies that Consultant, including its principals, is not listed on the government-wide exclusions in the System for Award Management.

Consultant acknowledges that falsely providing this certification may result in criminal prosecution or administrative sanctions, and that this certification is a required component of all proposals in response to this IFB/RFP/RFQ.

A proposal that does not include a completed and signed version of this certification will be deemed incomplete and materially nonresponsive, and will not be considered.

Authorized Official:

Signature:___________________________

Date: _____________________________

Name: _____________________________

Title: _____________________________

Purchasing Division

Acknowledgment of Insurance Endorsements

In recognition of _________________________________ (“Company”) having submitted a proposal or bid to the City of Carson IFB/RFP/RFQ #_______________, dated ________________, 202__ (“RFP”/”IFB”/”RFQ”), issued by the City of Carson (“City”), and in further recognition that the City requires Company to comply with certain insurance requirements (i) as set forth in Section ______ (“Insurance Provisions”) of the Agreement (which Agreement is defined in and made part of the IFB/RFP/RFQ) and

(ii) the Other Insurance requirements described in the IFB/RFP/RFQ, if any, I represent that I am the authorized Insurance Broker of Record for Company, and by signing below, I acknowledge, warrant and represent that Company meets the requirements set forth in Insurance Provisions and any applicable Other Insurance requirements, and if requested , shall furnish all the insurance endorsements prescribed in the Insurance Provisions and Other Insurance within thirty (30) days of contract award, as respecting.

[PLEASE CHECK ALL THAT APPLY]

____ General Liability

____ Automobile Liability

____ Worker’s Compensation

____ Professional Liability

____ Pollution Liability

Other Insurance Provisions:

____ Cyber Liability

____ Crime Insurance

____ Bonds

Name of Insurer [Print] Name, Title [Print]

Signature Date

Purchasing Division

Client Reference List Provide at least references for projects of similar scope and capacity completed within the last years. The City reserves the right to contact any references provided.

Bidder/Proposer Name: ______________________________________________________

1. Client Name: __________________________________________________________

Address: ________________________________________________________________

Contact: ___________________________ Email: _____________________________

Project Description: _________________________________________________________

Project Start: _______________________ Project End: ________________________

Project Budget: _____________________

2. Client Name: __________________________________________________________

Address: ________________________________________________________________

Contact: ___________________________ Email: _____________________________

Project Description: _________________________________________________________

Project Start: _______________________ Project End: ________________________

Project Budget: _____________________

3. Client Name: __________________________________________________________

Address: ________________________________________________________________

Contact: ___________________________ Email: _____________________________

Project Description: _________________________________________________________

Project Start: _______________________ Project End: ________________________

Project Budget: _____________________

Authorized Official:

Signature: ___________________________

Date: _____________________________

Name: _____________________________

Title: _____________________________

Purchasing Division

City of Carson

701 E. Carson Street Carson, CA 90745

Certification of Compliance with Labor Code Section 3700

Name of Firm: _______________________________________________________________________

Acting on behalf of the above-certify as follows:

Consultant is aware of the provisions of Section 3700 of the California Labor Code, which require every employer to insured against -insurance in accordance with the provisions of that code, and will comply with such provisions before commencing the oposal.

CONSULTANT

By: __________________________

Title: __________________________

Date: __________________________

Carson, CA 90745

EXHIBIT B

CITY FORM CONTRACT

Exhibit B contains the City’s standard contract template, provided for reference.

Proposers seeking modifications must submit a redlined version with their proposal for the City’s consideration. Award is contingent upon successful negotiations; if agreement cannot be reached, the City may proceed with another proposer.

CONTRACT SERVICES AGREEMENT

By and Between

CITY OF CARSON

and

01007.0001/644685.1 -1-

AGREEMENT FOR CONTRACT SERVICES

BETWEEN THE CITY OF CARSON AND

THIS AGREEMENT FOR CONTRACT SERVICES (herein “Agreement”) is made and entered into this ____ day of ________, 202 by and between the CITY OF CARSON, a California municipal corporation (“City”) and ___________________________, _________________ (“Consultant”). City and Consultant are sometimes hereinafter individually referred to as “Party” and hereinafter collectively referred to as the “Parties.”

RECITALS

A. City has sought, by issuance of a Request for Proposals or Invitation for Bids, the performance of the services defined and described particularly in Article 1 of this Agreement.

B. Consultant, following submission of a proposal or bid for the performance of the services defined and described particularly in Article 1 of this Agreement, was selected by the City to perform those services.

C. Pursuant to the City of Carson’s Municipal Code, City has authority to enter into and execute this Agreement.

D. The Parties desire to formalize the selection of Consultant for performance of those services defined and described particularly in Article 1 of this Agreement and desire that the terms of that performance be as particularly defined and described herein.

OPERATIVE PROVISIONS

NOW, THEREFORE, in consideration of the mutual promises and covenants made by the Parties and contained herein and other consideration, the value and adequacy of which are hereby acknowledged, the parties agree as follows:

ARTICLE 1. SERVICES OF CONSULTANT

1.1 Scope of Services.

In compliance with all terms and conditions of this Agreement, the Consultant shall provide those services specified in the “Scope of Services” attached hereto as Exhibit “A” and incorporated herein by this reference, which may be referred to herein as the “services” or “work” hereunder.

As a material inducement to the City entering into this Agreement, Consultant represents and warrants that it has the qualifications, experience, and facilities necessary to properly perform the services required under this Agreement in a thorough, competent, and professional manner, and is experienced in performing the work and services contemplated herein. Consultant shall at all times faithfully, competently and to the best of its ability, experience and talent, perform all services described herein. Consultant covenants that it shall follow the highest professional standards in performing the work and services required hereunder and that all materials will be both of good quality as well as fit for the purpose intended. For purposes of this Agreement, the phrase “highest

01007.0001/644685.1 -2-professional standards” shall mean those standards of practice recognized by one or more first-class firms performing similar work under similar circumstances.

1.2 Consultant’s Proposal.

The Scope of Service shall include the Consultant’s scope of work or bid which shall be incorporated herein by this reference as though fully set forth herein. In the event of any inconsistency between the terms of such proposal and this Agreement, the terms of this Agreement shall govern.

1.3 Compliance with Law.

Consultant shall keep itself informed concerning, and shall render all services hereunder in accordance with, all ordinances, resolutions, statutes, rules, and regulations of the City and any Federal, State or local governmental entity having jurisdiction in effect at the time service is rendered.

1.4 Licenses, Permits, Fees and Assessments.

Consultant shall obtain at its sole cost and expense such licenses, permits and approvals as may be required by law for the performance of the services required by this Agreement. Consultant shall have the sole obligation to pay for any fees, assessments and taxes, plus applicable penalties and interest, which may be imposed by law and arise from or are necessary for the Consultant’s performance of the services required by this Agreement, and shall indemnify, defend and hold harmless City, its officers, employees or agents of City, against any such fees, assessments, taxes, penalties or interest levied, assessed or imposed against City hereunder.

1.5 Familiarity with Work.

By executing this Agreement, Consultant warrants that Consultant (i) has thoroughly investigated and considered the scope of services to be performed, (ii) has carefully considered how the services should be performed, and (iii) fully understands the facilities, difficulties and restrictions attending performance of the services under this Agreement. If the services involve work upon any site, Consultant warrants that Consultant has or will investigate the site and is or will be fully acquainted with the conditions there existing, prior to commencement of services hereunder. Should the Consultant discover any latent or unknown conditions, which will materially affect the performance of the services hereunder, Consultant shall immediately inform the City of such fact and shall not proceed except at Consultant’s risk until written instructions are received from the Contract Officer.

1.6 Care of Work.

The Consultant shall adopt reasonable methods during the life of the Agreement to furnish continuous protection to the work, and the equipment, materials, papers, documents, plans, studies and/or other components thereof to prevent losses or damages, and shall be responsible for all such damages, to persons or property, until acceptance of the work by City, except such losses or damages as may be caused by City’s own negligence.

01007.0001/644685.1 -3-

1.7 Further Responsibilities of Parties.

Both parties agree to use reasonable care and diligence to perform their respective obligations under this Agreement. Both parties agree to act in good faith to execute all instruments, prepare all documents and take all actions as may be reasonably necessary to carry out the purposes of this Agreement. Unless hereafter specified, neither party shall be responsible for the service of the other.

1.8 Additional Services.

City shall have the right at any time during the performance of the services, without invalidating this Agreement, to order extra work beyond that specified in the Scope of Services or make changes by altering, adding to or deducting from said work. No such extra work may be undertaken unless a written order is first given by the Contract Officer to the Consultant, incorporating therein any adjustment in (i) the Contract Sum for the actual costs of the extra work, and/or (ii) the time to perform this Agreement, which said adjustments are subject to the written approval of the Consultant. Any increase in compensation of up to ten percent (10%) of the Contract Sum or $25,000, whichever is less; or, in the time to perform of up to one hundred eighty

(180) days, may be approved by the Contract Officer.