RFP 26-005.pdf

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REQUEST FOR PROPOSAL

SOLICITATION NUMBER: RFP 26-005

FOR THE PROCUREMENT OF: Strict and Intensive Supervision and Treatment (SIST)

SOLICITATION RELEASE DATE: Thursday, October 22nd, 2026

INITIAL RESPONSE REVIEW DATE: Friday, November 13th, 2026 Proposals will continuously be reviewed on a quarterly basis.

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Table of Contents

Contents

1. INTRODUCTION

2. KEY DATES AND EVENTS

3. ISSUING OFFICE/DESIGNATED CONTACTS

4. TERMS & DEFINITIONS

5. SCOPE OF WORK

5.1. Overview and Background

5.2. Services Required

5.3. Staff Qualifications and Requirements

5.4. Contractor Responsibilities

5.5. OMH Responsibilities

5.6. Miscellaneous Terms and Conditions

6. SOLICITATION EVENTS

6.1. Intent to Bid

6.2. Question and Answer Period

6.3. Response Due Date

7. PROPOSAL PREPARATION AND SUBMISSION INSTRUCTIONS

7.1. Proposal Format

7.2. Administrative Proposal

7.2.1. MWBE/EEO/SDVOB Requirements

7.2.2. Procurement Lobbying Requirements

7.2.3. Vendor Responsibility Questionnaire

7.2.4. Encouraging the Use of New York State Subcontractors and Suppliers

7.2.5. Freedom of Information Law – Proposal Redactions

7.2.6. Additional Forms

7.3. Technical Proposal

7.3.1. Cover Letter and Proposal Response Forms

7.3.2. Qualifications and Experience

Mandatory Minimum Requirements

Needed Expertise

7.4. Cost Proposal

7.4.1. Cost Worksheet

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7.5. Proposal Submission

8. EVALUATION AND AWARD

8.1. Determination/Method of Award

8.2. Evaluation Process and Criteria

8.2.1. Technical Proposal Evaluation

8.2.2. Cost Proposal Evaluation

9. ADMINISTRATIVE INFORMATION

9.1. Term of the Agreement

9.2. Debriefing

9.3. Protest Procedures

9.4. Consultant Disclosure Legislation

9.5. Right To Modify

9.6. Freedom of Information Requirements

9.7. Vendor Responsibility

9.8. Sales and Compensating Use Tax Certification (Tax Law, § 5-A)

9.9. Extraneous Terms

9.10. Clarification Process

9.11. Material Deviations

9.12. New Releases and Advertising

9.13. Executive Order No. 16: Prohibiting State Agencies and Authorities from Contracting with Businesses Conducting Business in Russia

9.14. Executive Summar No. 22: Leading By Example: Directing State Agencies to Adopt a Sustainability and Decarbonization Program

10. INSURANCE REQUIREMENTS

10.1. Proof of Workers’ Compensation Coverage

10.2. Proof of Disability Benefits Coverage

10.3. Additional Insurance Information

11. OMH RESERVED RIGHTS

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1. INTRODUCTION

It is the intent of this solicitation to locate qualified licensed clinicians and “Strict and Intensive Supervision and Treatment” (SIST) Providers that meet the OMH minimum requirements and are licensed to perform medical services within the State of New York, for assignment treating sex offenders throughout the state. SIST clients are assigned sex offense specific treatment services based on their location of residence and which provider is within the closest proximity and is a best fit for client.

Minority and Women-Owned Business Enterprise Goal (MWBE): 0% Service-Disabled-Veteran Owned Business Enterprise Goal (SDVOB): 0% Anticipated Contract Term: 5 years

The contracts resulting from the RFP shall be awarded to all responsive and responsible Offerors whose proposals meet the requirements and receive a passing score. Please refer to Section 8.1, Determination/Method of Award for further details.

As this is a continuous recruitment RFP and OMH and will be evaluating submissions on an ongoing basis, OMH will be canvassing all awarded vendors of this contract series for scope changes, as needed.

2. KEY DATES AND EVENTS

Event Date/Time Solicitation Publication Date: Thursday, October 22nd, 2026

Intent to Participate Submission Date: Optional

Bidder/Offeror Question Submission Due Date: Thursday, October 29th, 2026 at 3:00 pm

Issuance Date of Responses to Questions: Thursday, November 5th, 2026

Initial Response Due Date & Time: Friday, November 13th, 2026 at 3:00 pm

Contract Approval/Award Notification Date: Upon OSC Approval

OMH reserves the right to change any of the dates stated in this solicitation. Such changes will be published as Addendums to the solicitation.

3. ISSUING OFFICE/DESIGNATED CONTACTS

The issuing Agency for this solicitation is the NYS Office of Mental Health (OMH). Pursuant to State Finance Law §139-j and §139-k, this solicitation includes and imposes certain restrictions on communications between OMH and vendor during the procurement process. All inquiries/communications regarding this procurement must be addressed to the Designated Contacts listed below.

Purpose Designated Contact Designated Contact Email Address

Procurement/Solicitation 1 Melissa Nittolo Melissa.Nittolo@omh.ny.gov

Ron Foster Ron.Foster@omh.ny.gov

Supplier Diversity Emmalyn Knapp supplierdiversity@omh.ny.gov

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State Finance Law 139-j and 139-k imposes a “Restricted” Period for the duration of this procurement, which is defined as “The period of time commencing with the earliest written notice, advertisement, or solicitation intending to result in a procurement contract with OMH and ending with the final contract award (if applicable) by the New York State Office of the State Comptroller (OSC).

During the Restricted Period, no vendor-initiated contact with an OMH Official shall be permitted regarding this procurement except as provided herein. This prohibition applies to any oral, written, or electronic communication under circumstances where a reasonable person would infer that the communication was intended to influence this procurement. Violation of any of the requirements described in this section may be grounds for a determination that the vendor is non-responsible and therefore in illegible for contract award pursuant to this procurement. Two (2) violations within four (4) years of the rules against impermissible contacts during the restricted period may result in the violator being de-barred from participating in any OMH procurement for a period of four (4) years from the date of debarment.

4. TERMS & DEFINITIONS

The terms “shall”, “must”, and “will” are used interchangeably to designate mandatory requirements and obligations.

The terms “should”, and “may” are used interchangeably to designate preferred but non-mandatory requirements and obligations.

The terms “bidder”, “offeror”, “vendor”, “proposer”, and “supplier” may be used interchangeably and shall have the same meaning.

The terms “OMH”, “Facility”, “Hospital(s)”, “PC”, and “Psychiatric Center” may be used interchangeably and shall have the same meaning unless otherwise defined.

5. SCOPE OF WORK

5.1. Overview and Background

In 2007, Article 10 of the New York State Mental Hygiene Law was enacted as part of the Sex Offender Management and Treatment Act (SOMTA). The legislature found that “recidivistic sex offenders pose a danger to society that should be addressed through comprehensive programs of treatment” (MHL § 10.01). At that time, existing criminal processes were enhanced, and civil measures advanced to supplement the State’s efforts to provide meaningful responses to the risks to public safety posed by certain sex offenders. The legislature determined that “the system should offer meaningful forms of treatment to sex offenders in all criminal and civil phases, including during incarceration, civil commitment and outpatient supervision” (MHL § 10.01). Article 10 provides for either confinement of certain sex offenders in an OMH secure treatment facility or management in the community under Strict and Intensive Supervision and Treatment (SIST).

Article 10 respondents have the right to a trial by jury. The jury, or court if a jury trial is waived by the respondent, must determine whether a respondent is a “detained sex offender who suffers from a mental abnormality.” The burden of proof, placed upon the Office of the Attorney General, is one of “clear and convincing evidence.” If the jury, or court if a jury trial is waived, finds that the respondent suffers from a mental abnormality, the trial judge must determine whether the respondent is a dangerous sex offender requiring confinement or could be managed in the community via Strict and Intensive Supervision and Treatment (SIST).

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The primary goal of Strict and Intensive Supervision and Treatment is to successfully manage, in the community, sex offenders who have been determined by the court to suffer from a mental abnormality (i.e., the individual has been found to be predisposed to commit sex offenses and to not have the ability to control as defined in MHL § 10.03(i)), but who are deemed by the court not to be dangerous enough to require civil confinement. SIST provides increased public protection through mandatory sex offense specific treatment and intensive supervision. When a sex offender is placed on SIST, s/he agrees to abide by specific court‐issued conditions, which are typically based upon the recommendations of the Department of Corrections and Community Supervision (DOCCS) in consultation with OMH and the designated community-based treatment provider(s). These conditions are extensive and mirror specialized conditions imposed on sex offenders subject to traditional parole supervision and often include global positioning satellite (GPS) tracking, polygraph monitoring, specification of residence, prohibiting contact with identified past or potential victims, attending and participating in treatment sessions, and other related treatment and supervision requirements.

Sex offenders placed on SIST often participate in multiple treatment programs in the community. All community-based treatment providers must work closely with OMH and DOCCS Parole Officers to ensure compliance with all SIST conditions.

All sex offense specific treatment under SIST is based upon a cognitive‐behavioral model and incorporates a relapse prevention and Risk Needs Responsivity component. Sex offense specific treatment providers who serve SIST clients must agree and adhere to a standard set of provider requisites developed by OMH and DOCCS. The treatment team seeks to assist the client in enhancing and maintaining control over criminal sexual behaviors, deviant arousal patterns, and other factors that may contribute to reoffending. Current sex offender research indicates that sexual offense specific treatment, coupled with intensive community supervision and regular use of polygraphs (this approach is commonly known as the Containment Model) is an effective method to manage high‐risk sex offenders in the community. Comprehensive sex offense specific treatment is a critical component in an overall strategy for the effective management of sex offenders. Treatment that is appropriately tailored to risk level is a key piece to successful management. Particularly when combined with appropriate supervision and offender accountability, sex offense specific treatment can substantially reduce sexual recidivism among appropriate offenders.

5.2. Services Required

Upon release from prison or an OMH Secure Treatment Facility, DOCCS transports the SIST client to the Parole Field Office responsible for their oversight in the community, to place a global positioning satellite (GPS) tracking device on their ankle and to review their Parole conditions and OMH clinical service plan. The client is then transported to the county Department of Social Services (if needed, as many are undomiciled and have little to no finances) and then to their residence.

Clients attend their scheduled appointments with sex offense specific treatment provider and other treatment providers as established by OMH/SIST Unit before their release. All treatment providers then begin to develop clinical services plans to meet the client’s individual needs.

The assigned OMH SIST Liaison monitors their case closely through the treatment providers and parole officer.

The sex offense specific treatment provider is required to complete an individualized treatment plan within 45 days of initiating treatment, using the template sent to them by OMH/SIST Unit and updated every 90 days. The sex offense specific treatment provider is also required to complete the STABLE-2007 assessment every six months.

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Monthly team meetings are facilitated and documented by the SIST Liaison to include all treatment providers and the Parole Officer to ensure all parties are aware of any concerning behaviors and/or progress.

Article 10 requires the treatment providers to provide quarterly reports to the Court, Office of the Attorney General (OAG) and DOCCS regarding the SIST client’s progress. OMH provides a template to be used, to ensure consistency in reporting among treatment providers. OMH collects the quarterly reports and forwards them to parties mentioned above.

Parole also closely monitors the SIST client’s actions and behaviors and ensures compliance with their management plan.

Parole will write an incident report or take a client into custody for serious violations of their court ordered conditions.

In accordance with Article 10, the SIST client can petition the court for discharge from civil management. OMH is ordered to conduct an evaluation to determine if the individual still has a mental abnormality. The SIST client also has an independent assessment. Both evaluations are heard and/or reviewed by the court to make the final determination.

NOTE: Clients that are currently under the care of a SIST provider per previous court approval, will remain with that provider unless there is a court mandated change, OMH initiates a transfer, or provider request. Provider request requires OMH review

5.3. Staff Qualifications and Requirements

Possess an advanced degree (master’s level or higher) from an accredited college or university in a clinical related field.

Currently licensed in New York State as a psychiatrist, psychologist, social worker, mental health counselor, or other mental health professional.

Has current knowledge of evidence-based approaches in the areas of treatment and evaluation of adults who have committed a sex offense.

Adhere to the Association for the Treatment of Sexual Abusers (ATSA) Standards and Code of Ethics.

5.4. Contractor Responsibilities

Will Adhere to the Association for the Treatment of Sexual Abusers (ATSA) Standards and Code of Ethics. Full adherence to the SIST Provider Requisite Agreement, which includes:

Conduct intake evaluation to assess for what services are needed (i.e., group therapy, individual treatment needs, other co-occurring disorders what collaboration will be needed for those services, etc.).

Develop a written treatment plan, using the OMH template and OMH Psychiatric

Evaluation(s), and update quarterly and as clinically indicated.

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Individual Therapy (could be 1 to 3 times per week depending on need – approximately 60 minutes each session).

Group Therapy (could be 1 to 2 times per week depending on need – approximately 90 minutes each session).

Monthly participation in Team Meetings with OMH and DOCCS (depending on number of clients to be discussed).

OMH will reimburses a treatment provider’s time on monthly team meetings/conference calls with the OMH Liaison or any member of the Division when discussing a SIST case. Must be confirmed by OMH.

Completion of assessment instruments on a regular basis to determine current level of dangerousness regarding risk to reoffend. Note: The Acute 2007 assessment is required monthly and the Stable 2007 assessment is required every six months. Other assessments may be completed as deemed appropriate.

Coordination and collaboration with OMH, DOCCS and other treatment providers on a regular basis.

Immediate notification to OMH SIST Liaison and Parole Officer when there is a heightened concerned for risk of relapse.

Ability to respond immediately, at least by phone, when there is a significant event or concern identified by the Parole Officer or OMH SIST Liaison.

Maintain a clinical file with documentation which includes on-going assessments, treatment plans and regular progress notes (signed and dated by the clinician).

Develop quarterly progress reports for the courts, as mandated by statute. The treatment plan may be used to fulfill this requirement.

Have the ability to perform secure Tele-Health services when requested.

Telemental health for reimbursable services includes: Telephonic including technology commonly available on smart phones and other devices.

In rare instances, may be required to provide court testimony when a SIST client has violated

SIST court ordered conditions and the court is determining whether the individual should be civilly confined or can return to the community.

OMH requires the sex offense specific treatment provider to identify the Total Fee Collected from the client (P for private) on the billing invoice that is sent to the OMH SIST team for payment.

5.5. OMH Responsibilities

Pursuant to Article 10 of the Mental Hygiene Law, SIST clients are mandated to have a community service plan that includes sex offender treatment developed by the Office of

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Mental Health (OMH) upon release to the community. SIST clients are court ordered to comply with this community service plan, including a regimen of sex offender treatment. It is important for clients to invest in their treatment, which includes accepting fiscal responsibility associated with treatment if they have the financial means to do so. OMH is the payee of last resort for sex offender treatment costs. In order to assess the financial contribution each SIST client can make to their sex offender treatment, each client is expected to complete a financial disclosure form prior to being released to SIST. Once in the community, OMH periodically assesses the client’s financial resources to determine if the client can contribute towards sex offender treatment.

In order to do this periodic review, the SIST Liaison will work closely with the Parole Officer and sex offense specific treatment provider to assess the client’s financial resources. The client’s employment status and financial resources should be discussed at each monthly team meeting. The SIST Liaison will document within the Monthly Discussion Guide General Update Section the status of employment and/or source(s) of income.

If it is determined that the client can financially contribute towards sex offense specific treatment (either at the time of the original SIST investigation or while in the community), a financial review will occur every three months. As such, the SIST Liaison will work with the community treatment provider to ensure a new Financial Disclosure form is completed by the SIST client. The completed form should be submitted to the SIST Director for review and appropriate action.

If the client has no financial means/resources, and is deemed unable to contribute financially to treatment sessions, the SIST Liaison is required to monitor the case and inquire each month regarding financial means/resources (i.e., receives a significant amount of money from an inheritance, back pay from SSA/SSI, becomes employed). If financial means/resources are confirmed, the SIST Liaison will request completion of the Financial Disclosure form

5.6. Miscellaneous Terms and Conditions

SIST: Strict and Intensive Supervision and Treatment SOMTA: Sex Offender Management and Treatment Act.

DOCCS: Department of Corrections and Community Supervision OSC: Office of State Comptroller ATSA: Association for the Treatment of Sexual Abusers Bid: Interchangeable term with Quote Best Fit: Vendor that performs all the requires services for a client and can accommodate any additional needs Tele-Health: Telephonic; and/or Two-way synchronous video, including technology commonly available on smart phones and other devices.

6. SOLICITATION EVENTS

6.1. Intent to Bid

Interested Offerors are requested to indicate their intent to bid by submitting their Attachment B via email RFP 26-005 to Melisa Nittolo. Submission of an Intent to Bid is discretionary unless otherwise explicitly stated within the solicitation.

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If you cannot bid for this solicitation, please return Attachment B-2, No Bid Explanation Form, as per instructions no later than the bid due date and time.

6.2. Question and Answer Period

The Question and Answer period is an opportunity for interested Offerors to submit questions and requests for clarification with regards to this solicitation. All questions and requests for clarification should cite the associated section, paragraph, and page number where applicable. In order to receive an official response, all questions must be submitted in writing to the Designated Contact(s) by Thursday, October 29th, 2026 at 3:00 pm. Questions received after the due date and time are not guaranteed a response.

A complete list of the submitted questions and OMH’s official responses will be posted to the NYS Contract Reporter Ad as well as distributed via email to all interested and known potential Offerors by OMH by Thursday, October 29th at 3:00 pm.

The Question and Answer document will not include the names of the entity that submitted the question. Offerors will remain anonymous to the extent allowed by the law.

6.3. Response Due Date

Electronic bids must be submitted to the Issuing Office via email by Thursday, November 13th, 2026, 3:00pm. No facsimile or hard copy bids will be accepted. It is the Bidder’s responsibility to ensure that the Electronic bid is received by the Issuing Office by the due date and time.

Electronic bids received by the Issuing Office must conform with the information and submission formats requested herein, or attached hereto, under the terms and conditions of this solicitation.

Electronic bids received after the Proposal Submission date or time will be disqualified from consideration. Electronic bids will not be opened by the Issuing Office until after the Proposal Submission due date and time.

The OMH will provide a confirmation email that the electronic bid has been received.

The email subject line must include the following information: The Solicitation Number and Vendor Name. If the bid requires files be sent in multiple emails, indicate the email number, e.g. 1 of 2.

Electronic submissions must be emailed to: bids@omh.ny.gov

If you cannot bid for this solicitation, please return Attachment B-2, No Bid Explanation Form, as per instructions no later than the bid due date and time.

Bids or proposals that are illegible, incomplete, or that contain any omissions, erasures, alterations, additions or items not called for in the solicitation or that contain irregularities of any kind may be rejected. All costs associated with the preparation of a bid are the responsibility of the Offeror.

Offerors may modify, in writing, the content of any bid at any time prior to the due date and time. Bids may also be withdrawn or canceled before the bid due date and time.

7. PROPOSAL PREPARATION AND SUBMISSION INSTRUCTIONS

7.1. Proposal Format

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The rules established for submission content and format will be enforced. Variations from the rules prescribed herein may subject the Vendor to outright disqualification.

All proposals must be in possession of the OMH designated contact(s) by Friday, November 13th, 3:00pm. It is the sole responsibility of the Vendor to ensure the proposal is received by the due date and time. No late submissions shall be accepted.

It shall be the responsibility of each Vendor to see that its material is appropriately contained in some accessible form that best guards against the loss of property in transmission or in handling by OMH once received.

The following sections describe the required format and information to be provided by each Vendor.

Vendors responding to this RFP must satisfy all requirements stated in this RFP. All Vendors are required to submit complete Administrative, Technical and Financial proposals. A proposal that is incomplete in any material respect may be rejected.

To expedite review of the proposals, Vendors are instructed to submit Administrative, Technical, and Financial proposals in separate files, formatted with delineated responses to each section of each proposal. This separation of information will facilitate the review of the material requested. No information beyond that specifically requested is required, and Vendors are requested to keep their submissions to the shortest length, still ensuring a complete presentation of qualifications. Additional information, if submitted, should be in a separate package. Proposals must contain sufficient information to assure OMH of their accuracy.

Evaluation of the Administrative, Technical, and Financial Proposals received in response to this RFP will be conducted separately. Vendors are therefore cautioned not to include any Cost information in the Technical Proposal documents, or such Proposals may be rejected.

7.2. Administrative Proposal

All Administrative forms and requirements listed below and as presented in the Proposal Submission Checklist should be included in the Vendor’s Administrative Proposal. A proposal that is incomplete in any material respect may be eliminated from consideration. The information requested should be provided in the prescribed format. Responses that do not follow the prescribed format may be eliminated from consideration. All responses to the RFP will be subject to verification for accuracy.

Please provide the forms in the same order in which they are requested. Referenced attachments may be located in the Library of Attachments published in conjunction with this RFP.

7.2.1. MWBE/EEO/SDVOB Requirements

Vendors are required to comply with Minority and Woman-owned Business Enterprises (MWBE) participation requirements as stated in this RFP. As part of your proposal, submit the following documents, as appropriate.

Attachment I – MWBE/EEO Policy Statement

Attachment I-1 – EEO Employment Opportunity Staffing Plan

7.2.2. Procurement Lobbying Requirements

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Vendors are required to comply with the Procurement Lobbying Guidelines as outlined in Attachment J. of this RFP. As part of your proposal, submit the following documents:

Attachment J-1 – Vendor’s Affirmation of Understanding of OMH Procurement Lobbying Guidelines

Attachment J-2 – Disclosure of Prior Non-Responsibility Determinations Non-Collusive Bidding Certification

Vendors must complete and certify that the submission of a proposal complies with section 163- D of the NYS State Finance Law. As part of your proposal, submit the following document:

Attachment E – Non-Collusive Bidding Certification

7.2.3. Vendor Responsibility Questionnaire

Vendors must complete, certify, and file a New York State Vendor Responsibility Questionnaire. OMH recommends that Vendors file the required Vendor Responsibility Questionnaire online via the New York State VendRep System. To enroll in and use the New York State VendRep System, see the VendRep System Instructions at:

http://www.osc.state.ny.us/vendrep/info_vrsystem.htm or go directly to the VendRep System online at: https://onlineservices.osc.state.ny.us/Enrollment/login?0

Vendors must provide their New York State Vendor Identification Number when enrolling.

To request assignment of a Vendor ID or for VendRep System assistance, contact the OSC Help Desk at 866- 370-4672 or 518-408-4672 or by email at ciohelpdesk@osc.state.ny.us.

Vendors opting to complete and submit a paper questionnaire can obtain the appropriate questionnaire from the VendRep website, www.osc.state.ny.us/vendrep, or may contact the Office of the State Comptroller’s Help Desk for a copy of the paper form.

7.2.4. Encouraging the Use of New York State Subcontractors and Suppliers

Attachment M – Encouraging the Use of New York State Subcontractors and Suppliers

Attachment N – New York State Business Usage Form

7.2.5. Freedom of Information Law – Proposal Redactions

Vendors must clearly and specifically identify any portion of the proposal that a Vendor believes constitutes proprietary information entitled to confidential handling as an exception to the Freedom of Information Law.

7.2.6. Additional Forms

ST-220 CA, Sales and Compensating Use Tax Certification

Submit proof of coverage for New York State Workers’ Compensation & Disability Benefits Insurance as explained in Section 10, Insurance Requirements of this solicitation.

Attachment A – Solicitation Cover Sheet

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Attachment D – OMH Consultant Disclosure Reporting – Form A

Attachment P – Sexual Harassment Prevention Certification

Attachment Q – Gender-Based Violence and the Workplace Certification

Attachment R – Certification Regarding Executive Order 16

If required, provide verification of being registered to conduct business in New York State or the applicable state in which the Offeror is incorporated. For NYS verification, go to NYS Department of State at www.dos.ny.gov; for any other state, go to that state’s licensing agency

7.3. Technical Proposal

The purpose of the Technical Proposal is to demonstrate the qualifications, competency, and capacity of the Offeror to perform the services described in this RFP. The Technical Proposal should demonstrate the qualifications of the Offeror and of the staff assigned to provide the service sought through the potential contract award(s).

Any assumptions or descriptions regarding the roles and responsibilities of the OMH resources within the Offeror’s proposal shall not bind OMH during contract negotiation.

Vendor proposals must completely address all minimum and/or mandatory requirements. To ensure you are not unnecessarily disqualified from evaluation, thoroughly read all proposal requirements, and provide complete responses. Vague, contradictory, or incomplete responses to requirements may result in a reduced technical score or may result in having the proposal deemed non-responsive and disqualified from further consideration.

Vendors must provide all information requested by OMH as part of their proposal(s). Vendors must also indicate any specific information that is considered proprietary and/or confidential. OMH will not enter into any additional nondisclosure agreements with Vendors to obtain information requested in the RFP. All information identified by the Vendor as proprietary and/or confidential will be treated as such by OMH. Failure to provide requested information may result in the Vendor’s proposal being deemed non-responsive and disqualified from any further consideration.

7.3.1. Cover Letter and Proposal Response Forms

As an introduction to the Vendor’s proposal, the Vendor shall provide, at a minimum, the following information:

Title Page: The technical proposal should begin with a Title Page bearing the name and address of the vendor and the name and number of this RFP.

Claim of Confidentiality: Any information that is claimed to be confidential is to be noted by reference and included after the Title Page and before the Table of Contents, and if applicable, also in the Vendor’s Financial Proposal. An explanation for each claim of confidentiality shall be included. The entire proposal cannot be given a blanket confidentiality designation. Any confidentiality designation must apply to specific sections, pages, or portions of pages of the proposal.

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Table of Contents: The Table of Contents shall follow the Claim of Confidentiality, if applicable, and the Title Page for the Technical Proposal, organized by section, subsection, and page number.

Transmittal Letter: A Transmittal Letter shall accompany the Technical Proposal. The purpose of this letter is to transmit the proposal and acknowledge the receipt of any amendments. The Transmittal Letter should be brief and signed by an individual who is authorized to commit the Vendor to the services and requirements as stated in this RFP.

The Transmittal Letter should include the following:

Name and address of the Vendor.

Name, title, e-mail address, and telephone number of primary contact for the Vendor.

Solicitation Title, and Solicitation Number that the proposal is in response to.

Signature, typed name, and title of an individual authorized to commit the Vendor to its proposal.

Federal Employer Identification Number (FEIN) of the Vendor.

Acceptance of all State RFP and contract terms and conditions; if any exceptions are taken, they are to be noted in the Executive Summary.

Acknowledgement of all Addendums to the RFP

7.3.2. Qualifications and Experience

Mandatory Minimum Requirements

1. Advanced Degree Forms

Proposers must include a copy of an advanced degree (masters level or higher) from an accredited college or university in a clinical related field.

2. Licenses

Proposers must include documentation that the vendor is licensed in New York State as a psychiatrist, psychologist, social worker, mental health counselor, or other mental health professional.

3. Provider Requisite Agreement

Proposers must submit a signed agreement to the terms outlined in the Provider Requisite Agreement Exhibit 1.

4. Tele-Health Ability

Proposer must submit documentation outlining their Tele-Health procedures and capability, including software and hardware used.

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Needed Expertise

1. Key staff and experience

Proposer should detail all relevant staff who will be working on this SIST contract and outline their experience.

2. Expertise with providing evidence-based treatment for high-risk populations

Proposer should describe their expertise with providing evidence-based treatments for high-risk populations.

3. Therapeutic modalities for high-risk populations (i.e., indicate, group, virtual)

Proposer should describe their approach for therapeutic modalities for high-risk populations.

4. Co-occurring condition regimens available

Proposer should describe their available treatment options for co-occurring conditions (serious mental illness and substance use).

7.4. Cost Proposal

The purpose of this section is to prescribe the items that must be included in the Offeror’s Cost Proposal. All proposed costs must be directly related to the services contemplated by this RFP. Cost Proposals that do not conform to the format, organization, and instructions provided may be removed from consideration.

7.4.1. Cost Worksheet

Costs must be disclosed on Attachment C – Cost Worksheet. Failure to submit the Cost Proposal Worksheet in accordance with the instructions provided therein, including any changes to form or data provided in the worksheet may result in the Vendor’s proposal being deemed non-responsive and result in elimination from further evaluation.

The Cost Proposal Worksheet must include pricing only for the products and services as presented. Optional pricing or services will not be taken into consideration. All costs must be inclusive of the firm’s administrative considerations including, but not limited to, overhead costs, materials, subcontractor fees, and other incidental costs.

Do not change/edit or amend the cost worksheet in any other than what is asked for on Attachment C

For evaluation purposes, proposals from providers with existing SIST services contract holders will be judged against their historical prices. Justifiable price increases (the lesser of 3% or CPI CUSR0000SAM2 MDC) will receive full points (20) for their cost proposal.

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Any new provider’s cost proposal will be compared to regional pricing and negotiated prior to regional ranking.

7.5. Proposal Submission

Electronic proposals must be emailed to: bids@omh.ny.gov

To be deemed responsive to this RFP, Vendors must meet all mandatory requirements and the written proposals must address all response criteria requested herein. Failure to comply with the requirements or provide all responses may result in the Vendor’s proposal being deemed non-responsive and removed from further consideration, or a reduced Technical score.

Electronic proposals must be submitted via email no later than Thursday, October 29th, 2026 at 3:00 pmError! Reference source not found.Error! Reference source not found.. No facsimiles, hard copy proposals, or links to third-party cloud or other hosted solutions will be accepted. It is the Vendor’s responsibility to ensure that the proposal is submitted and received by the due date and time. Proposals received after the submission date and time will be disqualified from consideration.

The OMH will provide a confirmation email that the electronic proposal has been received. The email subject line must include the following information: The Solicitation Number and Vendor Name. If the proposal requires files be sent in multiple emails, indicate the email number, e.g. 1 of 2.

A complete Electronic Proposal should contain and be organized into the follow three volumes:

Volume 1 – Written Technical Proposal should include responses to all major sections identified in Section 7.3, Technical Proposal and on the Proposal Submission Checklist contained in the associated Library of Attachments.

Volume 2 - Cost Proposal should be comprised of the signed Cost Proposal Summary and completed Attachment C - Cost Proposal Worksheet as defined in Section 7.4, Cost Proposal.

Volume 3 - Administrative Proposal should be comprised of one set of Administrative attachments as outlined in Sections 7.2, Administrative Proposal and on the Proposal Submission Checklist contained in the associated Library of Attachments.

Complete proposals must be received by Friday, November 13th, 2026 at 3:00 pm.

Proposals that are illegible, incomplete, or that contain any omissions, erasures, alterations, additions, or items not called for in the solicitation or that contain irregularities of any kind may be rejected. All costs associated with the preparation of the proposal are the responsibility of the Offeror.

Offerors may modify, in writing, the content of any proposal at any time prior to the proposal due date and time. Proposals may be withdrawn or canceled before the proposal due date and time.

8. EVALUATION AND AWARD

8.1. Determination/Method of Award

OMH will evaluate each proposal based on the “Best Value” concept after verification that all mandatory documents have been submitted.

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OMH will be awarding multiple contracts from this RFP to all those who are qualified to deliver these services and receive a minimum combined score of 60. Proposers will be scored, ranked, and grouped into regions based upon their location in NYS (See Exhibit 5-Map of NYS Regions uploaded in Contract Reporter listing)

OMH and its partners at AG will take the ranking into account when making recommendations for placement with a provider. However, final provider assignment is court-appointed and as such work will be assigned based on judge's order.

OMH reserves all rights with respect to the award. All proposals deemed to be responsive to the requirements of this procurement will be evaluated and scored for technical qualities and cost.

Proposals failing to meet the requirements of this document may be eliminated from consideration.

Proposers may be requested by OMH to clarify the contents of their proposals. Other than to provide such information as may be requested by OMH, no Proposer will be allowed to alter its proposal or add information after the Deadline for Submission of Proposals.

In the event of a tie score in a region, the higher rank will be assigned to the firm with lower cost for prescribed amount of services on cost proposal.

8.2. Evaluation Process and Criteria

All compliant proposals as described in Section 7, Proposal Preparation and Submission, accepted from qualified Vendors, will be subject to an evaluation by OMH. OMH will establish separate Technical Proposal and Cost Proposal Evaluation Committees.

The ranking method will be based on a points system with the rating criteria weighted at:

80 points for Technical Proposal 20 points for Cost Proposal

8.2.1. Technical Proposal Evaluation

Proposer’s Technical Proposals will first be checked for compliance with all 4 requirements listed in RFP Section 7.3.2. Only Proposers who meet all 4 of these requirements will have their submissions scored and ranked for contract awards. Proposers who don’t meet all 4 of these requirements will be disqualified.

The technical evaluation will be based upon the requirements set forth in this RFP and the Vendor’s technical proposal responses as outlined in RFP Section 7.3.3, Technical Proposal and its subsections.

The points for this section will be allocated as follows:

Qualifications & Experience (80 points)

1. Describe key staff and experience

2. Describe expertise with providing evidence-based treatment for high-risk populations

3. Describe therapeutic modalities for high-risk populations (i.e., indicate, group, virtual)

4. Describe your co-occurring condition regimens available

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8.2.2. Cost Proposal Evaluation

The Cost Proposal Evaluation Committee will evaluate the cost proposals independently from the technical proposal evaluation. Cost information will be held in confidence until the completion of the technical evaluation. The Cost Proposal evaluation will be based on the Vendor’s written response provided in Attachment C – Cost Worksheet, as outlined in Section 7.4. of this RFP.

9. ADMINISTRATIVE INFORMATION

9.1. Term of the Agreement

The term of the agreement shall be five (5) years from the date of approval of the contract by the New York State Office of the State Comptroller.

9.2. Debriefing

A debriefing is available to any entity that submitted a response to this solicitation. A debriefing must be requested in writing within fifteen (15) business days of OMH’s notification of selection or non-selection. On Offeror’s written request for a debriefing must be submitted to the Designated Contact(s) identified in this solicitation. The debriefing shall occur as soon as practicable upon OMH’s receipt of a written request for a debriefing.

9.3. Protest Procedures

An Offeror wishing to challenge the selection of a firm for contract award must submit a written Notice of Protest on Business Letterhead within seven (15) Business Days of OMH’s notification of selection and non-selection to the Designated Contact(s) identified in this solicitation. If a request for a debriefing is conducted as set forth in this solicitation, then a Notice of Protest is due within two (2) Business Days after the Debriefing has occurred.

The Notice of Protest must include, at a minimum, the following information: A) Solicitation Number and Title; B) The specific factual and/or legal allegations setting forth the basis on which the protesting party challenges the selection, and C) a Contact Name, Address, Phone Number, and Email Address to which OMH shall send its Protest Determination.

OMH will review the Notice of Protest and within fifteen (15) Business Days notify the protesting party of its protest determination. If OMH requires additional time, the protesting party shall be notified in writing within the above state fifteen (15) Business Days. OMH may summarily deny a protest that fails to contain specific factual and/or legal allegations.

Upon receipt of OMH’s Protest Determination, the protesting party may file an appeal with the NYS Office of the State Comptroller (OSC). The process for filing such an appeal is set forth at:

https://web.osc.state.ny.us/agencies/guide/MyWebHelp/Content/XI/17.htm

9.4. Consultant Disclosure Legislation

In 2006 the NYS State Finance Law was amended to require State contractors who provide consulting services to disclose, by employment category, the number of persons employed to provide services under a contract for consulting services, the number of hours worked and the amount paid to the contractor by the State as compensation for work performed by these employees. This will include information on any persons working under any subcontracts with the State contractor. Under this law consulting services contracts have been defined as any contract entered into by a State

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Agency for analysis, evaluation, research, training, data processing, computer programming, engineering, environmental health, and mental health services, accounting, auditing, paralegal, legal, or similar services.

In order to comply with this law the Bidder must complete the attached Attachment H: Consulting Form A, as described in Section 7 of this solicitation and found in the Library of Attachments

9.5. Right To Modify

OMH reserves the right to modify any part of this solicitation, including but not limited to, the date and time by which responses must be submitted and received by OMH, at any time prior to the Due Date & Time listed in Section 2, Key Dates and Events. Modifications shall be made by issuance of amendments and/or addenda.

Prior to the Due Date and Time, any such clarifications or modifications as deemed necessary by be posted to the NYS Contract Reporter Ad and subsequent email notification will be provided to all potential Vendors known to OMH that have received access to this solicitation. OMH also reserves the right to cancel this solicitation, in whole or in part, and to reject any and all proposals.

If the Vendor discovers any ambiguity, conflict, discrepancy, omission, or other error in these documents, the Vendor must immediately notify OMH of such error in writing and request clarification or modification of the document. If, prior to the Due Date & Time, a Vendor fails to notify OMH of a known error or an error that reasonably should have been known, the Vendor must assume the risk of proposing. If awarded the contract, the Vendor will not be entitled to additional compensation by reason of the error or its correction.

9.6. Freedom of Information Requirements

All responses submitted for OMH’s consideration will be held in confidence. However, the resulting contract is subject to New York State Freedom of Information Law (FOIL). Therefore, if a Vendor believes that any information in its bid constitutes a trade secret or should otherwise be treated as confidential and wishes such information not to be disclosed if requested, pursuant to FOIL. (Article 6 of the Public Officer’s Law), the Vendor must submit with its bid a separate letter specifically identifying the page number(s), line(s), or other appropriate designation(s) containing such information, explaining in detail why such information is a trade secret and formally requesting that such information be kept confidential. Failure by a Vendor to submit such a letter with its bid identifying trade secrets will constitute a waiver by the Vendor of any rights it may have under Section 89(5) of the Public Officers’ Law relating to protection of trade secrets. The proprietary nature of the information designated confidential by the Vendor may be subject to disclosure if ordered by a court of competent jurisdiction. A request that an entire bid be kept confidential is not advisable since a bid cannot reasonably consist of all data subject to FOIL proprietary status.

9.7. Vendor Responsibility

Section 163 of the State Finance Law requires that contracts be awarded on the basis of lowest price or best value to a responsive and responsible Offeror. The State and courts have determined that responsibility includes integrity, previous performance, legal authority to do business in New York State, and financial and organizational ability to perform the contract.

As part of the procurement process, Offerors, affiliates and any business entity of which the Offeror is a subsidiary and subcontractors (where the subcontractor is known at the time of the contract award, its qualifications are a material factor in the award, and its subcontract will equal or exceed $100,000 over the life of the contract) are required to complete the Vendor Responsibility Questionnaire and submit it with its proposal. OMH shall conduct reviews of each Vendor for

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If the Offeror is determined by the OMH to be not responsible, the OMH shall inform the Offeror of such ruling. The Offeror shall have thirty (30) days to request a meeting with the OMH to explain the ruling and to demonstrate the finding to be incorrect or to correct/resolve any issues impacting the Offeror’s responsibility. If the OMH’s findings remain unchanged after meeting with the Offeror, the Offeror shall be removed from consideration for this contract.

The Offeror that is awarded this contract shall update the Vendor Responsibility Questionnaire whenever such information changes and prior to any contract extensions and/or amendments. In the case of an assignment, a Vendor Responsibility Questionnaire should be submitted for the Contractor and Subcontractors. If the Offeror is determined, on the basis of new or previously undisclosed information, to be not responsible, the contract may be terminated, at the OMH’s sole discretion.

9.8. Sales and Compensating Use Tax Certification (Tax Law, § 5-A)

Tax Law § 5-a requires contractors awarded State contracts for commodities or services valued at more than $100,000 over the full term of the contract to certify to the New York State Department of Taxation and Finance (“DTF”) that they are registered to collect New York State and local sales and compensating use taxes, if they made sales delivered by any means to locations within New York State of tangible personal property or taxable services having a cumulative value in excess of $300,000,…