RFP_25188_Development_Review_Guide_PP_Conference_-_Attendance_report_7-07-25.txt

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Attached to
Development Review Guide
Solicitation number
25188
Issued by
Santa Fe County, New Mexico

About this file

Written by GovTribe AI ·

This document is an attendance report for the RFP 25188 Development Review Guide Pre-Proposal Conference held on July 7, 2025, involving the City of Santa Fe, New Mexico. The meeting, which ran from 9:45 AM to 10:46 AM, was attended by 21 participants, including representatives from Santa Fe municipal departments and external consulting firms such as Baker Tilly, Berry Dunn, and BH Inc. The conference was related to a Request for Proposal seeking a professional consultant to develop a comprehensive Development Review Guide for land development and building code processes, with proposals due on August 1, 2025, at 3:00 PM Mountain Time.

The project has an estimated budget of approximately $75,000, with an initial two-year contract term and an option for a two-year extension. The procurement will follow a Best Value Approach, with evaluation criteria including Scope/Level of Expertise Plan (35%), Value Added Plan (5%), Cost Proposal (30%), and Interview (30%). The RFP includes local business preference provisions, potentially awarding up to 6% additional points to Santa Fe-based businesses. The final deliverable will be a user-friendly, interactive digital guide designed to streamline development approval and building permit procedures for developers, design professionals, city staff, and the general public, aligning with the city's "Santa Fe Forward" strategic planning initiative.

Text of this file

1. Summary

Meeting titleRFP 25188 Development Review Guide PP Conference
Attended participants21
Start time"7/07/25, 9:45:46 AM"
End time"7/07/25, 10:46:46 AM"
Meeting duration1h 1m
Average attendance time43m 4s

2. Participants

NameFirst JoinLast LeaveIn-Meeting DurationEmail
"LOVATO, JOANN D.""7/07/25, 10:00:09 AM""7/07/25, 10:46:41 AM"46m 32sjdlovato@santafenm.gov
"GABALDON, RACHEL D.""7/07/25, 9:55:52 AM""7/07/25, 10:46:40 AM"50m 47srdgabaldon@santafenm.gov
"MOORE, MARGARET R.""7/07/25, 9:56:04 AM""7/07/25, 10:46:42 AM"50m 37smrmoore@santafenm.gov
Ciaran Lithgow (External)"7/07/25, 10:00:19 AM""7/07/25, 10:46:40 AM"46m 20sCLithgow@bhinc.com
"Bales, Isaac""7/07/25, 10:00:20 AM""7/07/25, 10:46:41 AM"46m 21sIsaac.Bales@bakertilly.com
joseph kashiwagi (External)"7/07/25, 10:00:20 AM""7/07/25, 10:46:41 AM"46m 21sjosephkashiwagi@ksm-inc.com
Madalyn Howard"7/07/25, 10:00:20 AM""7/07/25, 10:46:39 AM"46m 19sMadalyn.Howard@berrydunn.com
Sorakamol Prapasiri (Unverified)"7/07/25, 10:00:20 AM""7/07/25, 10:46:43 AM"46m 22s
TJ Dlubac (External)"7/07/25, 10:00:20 AM""7/07/25, 10:46:46 AM"46m 25sTDlubac@PlanStrategize.com
Claire Bluett (External)"7/07/25, 10:00:20 AM""7/07/25, 10:46:40 AM"46m 19sCBluett@bhinc.com
MARGARET's Notetaker (Otter.ai) (Unverified)"7/07/25, 10:00:21 AM""7/07/25, 10:42:31 AM"42m 10s
C Tafoya (Unverified)"7/07/25, 10:00:21 AM""7/07/25, 10:46:38 AM"46m 17s
Aaron Baggarly (Unverified)"7/07/25, 10:00:21 AM""7/07/25, 10:46:35 AM"46m 14s
Rustic Nomad (Unverified)"7/07/25, 10:00:34 AM""7/07/25, 10:46:45 AM"46m 11s
Derrick Webb (External)"7/07/25, 10:00:38 AM""7/07/25, 10:46:40 AM"46m 2sDWebb@bhinc.com
"GRAHAM, THOMAS M.""7/07/25, 10:00:41 AM""7/07/25, 10:46:42 AM"46m 1stmgraham@santafenm.gov
Lisa Gavioli (External)"7/07/25, 10:01:19 AM""7/07/25, 10:45:46 AM"44m 26sLisa.Gavioli@nv5.com
Carlos Gemora (External)"7/07/25, 10:02:34 AM""7/07/25, 10:46:43 AM"44m 9scgemora@sites-sw.com
Chris Jonas (Unverified)"7/07/25, 10:03:12 AM""7/07/25, 10:46:41 AM"43m 28s
"DUTTON-LEYDA, TRAVIS K.""7/07/25, 10:04:06 AM""7/07/25, 10:31:13 AM"27m 6stkduttonleyda@santafenm.gov
"SANCHEZ, KATHY S.""7/07/25, 10:24:44 AM""7/07/25, 10:24:49 AM"4skssanchez@santafenm.gov

3. In-Meeting Activities

NameJoin TimeLeave TimeDurationEmail
"LOVATO, JOANN D.""7/07/25, 10:00:09 AM""7/07/25, 10:46:41 AM"46m 32sjdlovato@santafenm.gov
"GABALDON, RACHEL D.""7/07/25, 9:55:52 AM""7/07/25, 10:46:40 AM"50m 47srdgabaldon@santafenm.gov
"MOORE, MARGARET R.""7/07/25, 9:56:04 AM""7/07/25, 10:46:42 AM"50m 37smrmoore@santafenm.gov
Ciaran Lithgow (External)"7/07/25, 10:00:19 AM""7/07/25, 10:46:40 AM"46m 20sCLithgow@bhinc.com
"Bales, Isaac""7/07/25, 10:00:20 AM""7/07/25, 10:46:41 AM"46m 21sIsaac.Bales@bakertilly.com
joseph kashiwagi (External)"7/07/25, 10:00:20 AM""7/07/25, 10:46:41 AM"46m 21sjosephkashiwagi@ksm-inc.com
Madalyn Howard"7/07/25, 10:00:20 AM""7/07/25, 10:46:39 AM"46m 19sMadalyn.Howard@berrydunn.com
Sorakamol Prapasiri (Unverified)"7/07/25, 10:00:20 AM""7/07/25, 10:46:43 AM"46m 22s
TJ Dlubac (External)"7/07/25, 10:00:20 AM""7/07/25, 10:46:46 AM"46m 25sTDlubac@PlanStrategize.com
Claire Bluett (External)"7/07/25, 10:00:20 AM""7/07/25, 10:46:40 AM"46m 19sCBluett@bhinc.com
MARGARET's Notetaker (Otter.ai) (Unverified)"7/07/25, 10:00:21 AM""7/07/25, 10:42:31 AM"42m 10s
C Tafoya (Unverified)"7/07/25, 10:00:21 AM""7/07/25, 10:46:38 AM"46m 17s
Aaron Baggarly (Unverified)"7/07/25, 10:00:21 AM""7/07/25, 10:46:35 AM"46m 14s
Rustic Nomad (Unverified)"7/07/25, 10:00:34 AM""7/07/25, 10:46:45 AM"46m 11s
Derrick Webb (External)"7/07/25, 10:00:38 AM""7/07/25, 10:46:40 AM"46m 2sDWebb@bhinc.com
"GRAHAM, THOMAS M.""7/07/25, 10:00:41 AM""7/07/25, 10:46:42 AM"46m 1stmgraham@santafenm.gov
Lisa Gavioli (External)"7/07/25, 10:01:19 AM""7/07/25, 10:45:46 AM"44m 26sLisa.Gavioli@nv5.com
Carlos Gemora (External)"7/07/25, 10:02:34 AM""7/07/25, 10:46:43 AM"44m 9scgemora@sites-sw.com
Chris Jonas (Unverified)"7/07/25, 10:03:12 AM""7/07/25, 10:46:41 AM"43m 28s
"DUTTON-LEYDA, TRAVIS K.""7/07/25, 10:04:06 AM""7/07/25, 10:31:13 AM"27m 6stkduttonleyda@santafenm.gov
"SANCHEZ, KATHY S.""7/07/25, 10:24:44 AM""7/07/25, 10:24:49 AM"4skssanchez@santafenm.gov

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