RFP 25-062 Sheriffs Office Firearms Purchase.pdf

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Request for Proposal 25-062 Sheriff’s Office Firearms Purchase

The County of Ottawa, on behalf of the Ottawa County Sheriff’s Office, is requesting pricing from experienced and qualified vendors for the purchase of firearms, sights, magazines and related accessories and the trade ins for existing firearms.

By responding to this RFP, the Proposer agrees to perform in accordance with the terms and conditions set forth herein.

RFP Issue Date: Monday, June 30, 2025

Questions Deadline: Thursday, July 3, 2025

Addendum Issuance: Tuesday, July 8, 2025

RFP Deadline: By 11:00 AM (ET) Friday, July 11, 2025

Evaluation Timeline (Estimated): July 11 to July 16, 2025

Intent to Award (Estimated): on or before Thursday, July 17, 2025

Vendor Start Date (Estimated): on or before Thursday, July 17, 2025

RFP Administrator: Janice McLaren, Procurement Specialist, purchasing.rfp@miottawa.org

All requests for additional information or questions should be directed, in the form of an email, to the RFP Administrator.

mailto:purchasing.rfp@miottawa.org

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Table of Contents

Request for Proposal 25-062

Section 1: Information Summary

Section 2: Project Scope

Unit A. General Requirements

Unit B. Specific Requirements

Unit C. Pricing and Invoicing

Section 3: Proposal Selection and Award Process

Section 4: Contract Terms, Purchase Orders, Period, Procedures and Use

Section 5: RFP Terms and Conditions

Section 6: General Terms and Conditions

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Section 1: Information Summary

General Information:

The County of Ottawa distributes solicitation documents through the Michigan Intergovernmental Trade Network (MITN), website at http://www.bidnetdirect.com/mitn and through the Purchasing page of the County of Ottawa’s website located at http://www.miottawa.org/Departments/FiscalServices/bids.htm.

Copies of proposal documents obtained from any other sources are not considered official copies, and may result in failure to receive addenda, corrections or other revisions that may be issued.

For purposes of this RFP, the term “Contractor,” “Vendor,” “Proposer,” “Respondent,” or “Bidder” are considered to have the same meaning, all referring to the person or company responding to this RFP. Additionally, the terms “County,” “Client,” or “Owner” refers to the County of Ottawa.

Proposal Submission:

Proposals must be received by 11:00 AM (ET) on Friday, July 11, 2025. Proposals received after this time will not be considered. Proposals may be withdrawn at any time prior to the scheduled proposal deadline. Proposals must be firm and may not be withdrawn for a minimum period of 90 calendar days after the RFP Deadline.

Proposals should be concise and complete, covering all items identified, emphasizing an understanding of the project and the resources to perform the intended work. Proposals will be reviewed to determine if submission requirements are met. Proposals that do not comply with submittal instructions established in this document and/or that do not include the required information may be rejected as non-responsive. Vendor assumes responsibility for meeting the submission requirements and addressing all necessary technical and operational issues to meet the project objectives.

All proposals must include completed, signed copies of all required attachments.

Vendors assume all risks associated with electronic submission (including possible technical issues). Attachments must be filled out in full and signed by an authorized Company representative.

http://www.bidnetdirect.com/mitn http://www.miottawa.org/Departments/FiscalServices/bids.htm

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Submission of Information that Bidder Believes is Confidential and/or Proprietary:

As a public body, Ottawa County is subject to and must comply with Michigan’s Freedom of Information Act (FOIA), MCL 15.231, et. seq. Ottawa County encourages all bidders to refrain from submitting information that it considers to be confidential and/or proprietary in response to an RFP. However, if the bidder believes that submission of the aforementioned type of information is essential to the bidding process, then the bidder must transmit such information separately from the primary bid submittal and clearly label such information as “CONFIDENTIAL AND/OR PROPRIETARY” in red at the top of each page. The bidder assumes responsibility for ensuring that all information labelled “CONFIDENTIAL AND/OR PROPRIETARY” is exempt from disclosure pursuant to FOIA.

The Bidder acknowledges and agrees that information it considers to be confidential and/or proprietary may be subject to disclosure under FOIA or some other legal basis, and, by submitting a proposal in response to this RFP, voluntarily releases and waives any and all claims against Ottawa County arising out of the release of the aforementioned type of information. Bidder also acknowledges and agrees that Ottawa County cannot guarantee the confidentiality of all information and/or documents submitted in response to this RFP. Bidder further acknowledges and agrees that any information and/or documents incorporated as an exhibit and/or reference into an executed contract or issued purchase order, will be considered a public document, regardless of any “CONFIDENTIAL AND/OR PROPRIETARY” labelling.

Use of Hyperlinks:

Ottawa County strongly encourages against the use of hyperlinks in vendor proposals, as linked content may become inaccessible over time. Proposals that rely on hyperlinks to provide required documents or essential information (e.g., pricing, references, etc.) risk disqualification. If a hyperlink becomes non-functional, the County is under no obligation to seek clarification or request an alternative submission. To ensure comprehensive evaluation, vendors should include all necessary information directly within the proposal.

Proposal:

A vendor’s proposal must contain completed copies of each of the following required attachments:

• ATTACHMENT A – COVER SHEET

• ATTACHMENT B – VENDOR REFERENCES

• ATTACHMENT C – PROPOSAL RESPONSE

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Proposals will only be accepted by e-mail submission, as follows:

Respondents will submit an electronic proposal (preferably single-file PDF format) by e-mail to: purchasing.rfp@miottawa.org with subject line of: “RFP 25-062 Sheriff’s Office Firearms Purchase.” The County can receive email attachments up to 25 megabytes. Proposal documents larger than 20 megabytes should be sent in multiple emails with subject line of: “RFP 25-062 – 1 of 2”, etcetera.

It will be the Proposers’ responsibility to ensure that their proposal has been appropriately delivered and received.

Incorporation into a Standard County Contract:

The terms and conditions outlined and/or referenced in this Request for Proposal may be incorporated into a final contract, if determined necessary for this project.

A sample version of Ottawa County’s standard contract can be provided upon request. The final contract may include terms and conditions in addition to those found in this Request for Proposal. Unless expressly authorized by the County's Purchasing Division, no additional documents, agreements, and/or forms of any kind will become a part of the RFP or the final contract.

Modification:

Prior to the date and time set forth as the Proposal Receipt Deadline, proposals may be modified or withdrawn by the Proposer’s authorized representative. After the submission deadline, responses may not be modified or withdrawn without written consent of the County.

Pre-Proposal Conference:

No pre-proposal conference scheduled

Questions:

Vendors may submit questions and requests for clarification relating to this RFP to the RFP Administrator by the stated deadline. Responses to all questions and inquiries received by the County will be issued in the form of an Addendum and posted on the MITN and the County’s website, as needed. Only answers to questions submitted prior to the submission deadline and released in the form of an Addendum will be considered official and final. Any remarks or explanations made by phone, email, or in-person will be considered draft and will be non-binding.

mailto:purchasing.rfp@miottawa.org

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Section 2: Project Scope

The County of Ottawa, on behalf of the Ottawa County Sheriff’s Office, is requesting pricing from experienced and qualified vendors for the purchase of firearms, sights, magazines and related accessories and the trade ins for existing firearms.

Unit A. General Requirements

A.1. Vendor Qualifications: An award / purchase order shall only be written to responsible firms capable of providing the class of product as described in project specific requirements. Before being considered for the award, firms may be required to provide additional information on their ability to deliver, evidence of their necessary experience, reliability, facilities, equipment, and financial resources to perform the work in a satisfactory manner, and within the time stipulated. The Ottawa County Sheriff’s Office shall make the final determination as to the firm’s ability to provide the desired service.

Proposals will be considered only from reliable firearms dealers carrying adequate supply of product and repair parts. Lowest proposed pricing will be calculated by subtracting the trade-in value of the Ottawa County Sheriff’s Office existing firearm inventory (as outline in the project specific requirements and Attachment C), from the total proposed amount for the new firearms, related equipment, and additional cost requirements or fees. Failure of the vendor to comply with all requirements and conditions of this request for proposal may subject their proposal to rejection. No exception or deviation from these conditions.

Vendors are not to start work until receipt of an Ottawa County purchase order, authorizing work to begin. Vendors to confirm in proposal response that an Ottawa County issued purchase order will be accepted as authorization for order placement. Purchase order shall provide information on product, quantity, delivery, and project manager / Sheriff’s Office designee.

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Unit B. Specific Requirements

B.1. Specifications: All firearms, magazines, holsters etc. shall be new and of first quality. No “seconds” or “irregulars” will be accepted. Items / products not meeting these requirements shall be replaced at no cost to the County upon notice of deficiency.

The name of any manufacturer, trade name, or vendor catalog number mentioned in the specifications is for the purpose of designating a standard of quality and type. Unless otherwise stated, where a particular brand is provided as part of specifications, the Vendor’s proposal shall be for that specified item / brand. There shall be absolutely no substitutions.

In the event a product and/or model is discontinued, the County, at its sole discretion, may allow the awarded Vendor to provide substitute for the discontinued item upon receiving written documentation that provides clear and convincing evidence that the replacement meets or exceed all specifications required by the original request.

Specified firearms, shall come fully assembled with all specified accessory items installed and arrive as a fully functioning firearm.

Item 1. Glock 45 MOS, Gen5 9mm Pistol, Black, Fixed Sights, three (3) magazines/17 rounds (Model number PA455S202MOS) Quantity: 165 As part of unit, include the following accessory items:

• Ameriglo 3XL Tall Black serrated .365 FRONT, Flat Black .451 REAR

(Model number GL-506)

• Holosun nitrogen-purged enclosed LED sight, Red 2 MOA Dot & 32

MOA Circle combination, and 12 intensity settings (Model number

HE509T-RD X2)

• CNC Pros 509T Steel Adapter Plate (for Holosun 509T)

• Safariland Mid-Ride Duty Rated Level III Retention, Flat Black Finish, Black (Model basic 7360RDS with selected firearm make/model and accessory items to form a complete model number). Note: Number of Right- or Left-hand holsters to be determined prior to order placement.

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Item 2. Glock 43X MOS 9mm Pistol, Black, Fixed Sights, two (2) magazines/10 rounds (Model number PX43502FRMOS). Quantity: 6 As part of unit, include the following accessory items:

• Ameriglo 1L Tall Black serrated .220 FRONT, Flat Black .295 REAR

(Model number GL-453)

• Holosun EPS Carry RD-MRS 650nm, Red 2 MOA Dot & 32 MOA

Circle combination, solar failsafe and shake awake technology (Model number EPSCARRYRDMRSLEM)

• CNC Pros Glock – Steel Adapter Plate

• Safariland SOLIS ALS Concealment OWB Holster with Streamlight

TLR-7 sub. Note: Number of Right- or Left-hand holsters to be determined prior to order placement.

Item 3. Glock 43 9mm Pistol, Black, Ameriglo Night Sights with two (2) magazines/ 6 round (Model number UI4350302AB). Quantity: 6

B.2. Trade: the successful vendor will allow a minimum of ninety (90) days after delivery and acceptance of order(s) before taking possession of the used/trade-in firearms, thus allowing the Ottawa County Sheriff’s Office to transfer all sworn officers over to the new weapons platform with proper training. Vendors shall provide in their response information on the trade in process including receipt of firearms, confirmation of serial numbers and any additional information as it pertains to the process. It is expected that the following firearms will be part of the trade in process. Vendors are to note that this is currently available information and is for reference only. The firearms to be traded in are between 0 to 8 years old and are in good to very good condition.

Item 1. Glock Model 45 with Night Sights and three (3) magazines.

Approx Quantity: 159

Item 2. Glock Model 15 Gen 5 with Night Sights and three (3) magazines.

Approx Quantity: 9

Item 3. Glock 43X with two (2) magazines Approx Quantity: 5

B.3. Delivery: The firearms shall be delivered fully factory assembled and duty ready.

The awarded vendor shall provide weapon serial numbers prior to shipment to the Sheriff’s Office project designee. The firearms shall be delivered in accordance with the agreed upon delivery schedule. The awarded vendor shall contact Sheriff’s Office project designee, no less than seven calendar days prior to delivery in order to coordinate the delivery of the items.

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Currently the expected delivery schedule is as outlined below:

Item 1. Glock 45 MOS – Ninety-three (93) delivered on or before 09/30/2025

Item 1. Glock 45 MOS - Seventy-two (72) delivered on or after 10/01/2025

Item 2. Glock 43X MOS – Six (6) delivered on or before 09/30/2025

Item 3. Glock 43 – Six (6) delivered on or before 09/30/2025

B.4. Pre-Build Meeting: Upon issuance of a purchase order the Sheriff’s Office project designee reserves the right to meet with the Contractor to discuss final specification decisions and delivery timeframe and quantity prior to production of firearms.

B.5. Inspection and Acceptance: When the Vendor has delivered the firearms and related equipment to the Ottawa County Sheriff’s Office, the Office designee shall make the final inspection and acceptance. Until that acceptance is complete, insurance coverage shall remain the responsibility of the Vendor. If, upon initial inspection or during the warranty term, the firearms or related equipment are found to be defective in their construction or deficient in and of the requirements of these specifications, the Vendor shall remedy or remove and replace the firearms or related equipment in an acceptable manner and no compensation shall be allowed for such correction for either material, labor or transportation of material and/or repair.

Unit C. Pricing and Invoicing

Pricing proposed shall be firm for the length of the project. No price increases shall be allowed unless the Sheriff’s Office has been notified, justification provided by the Vendor and written acceptance delivered. Any and all price increases will be at the discretion of the County. Each invoice submitted for payment, to have unit costs clearly broken out and to be verified by Sheriff’s Office against the agreed upon/award unit costs/amounts. The Sheriff’s Office will pay on a net 30 basis, approved, open invoices.

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Section 3: Proposal Selection and Award Process

An Evaluation Committee(s) will be established by the County to review the proposals and to make recommendation for project award.

A Proposer may not contact any member of the Evaluation Committee except at the RFP Administrator’s direction. Purchasing will notify vendors of relevant steps and status throughout the evaluation process.

Proposals will be evaluated based on the following criteria:

• Vendor Overall Price for Goods/Services

• Vendor Experience Providing Required Goods/Services (Vendor References)

• Demonstrated Vendor Ability to Provide Required Goods/Services

• Vendor Past Experience with the County

As part of the proposal evaluation process, the finalist vendor(s) may be invited to attend an in-person or virtual interview. The County reserves the right to interview any number of qualifying vendor(s) as part of the evaluation and selection process. The County reserves the right to award a contract/issue a purchase order without an interview, as determined in the best interest of the County.

The County of Ottawa reserves the right to select and subsequently recommend for award the proposal that best meets its required needs, quality levels, and budget constraints. The lowest priced response does not guarantee recommendation for contract award/issuance of a purchase order. The County reserves the right to award by item, group, or total proposal.

The Respondent to whom the award is made will be notified at the earliest possible date.

Tentative acceptance of the proposal, intent to recommend award of a contract/issue purchase order and actual award of the contract/purchase order will be provided to the representative(s) designated in the proposal response.

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Section 4: Contract Terms, Purchase Orders, Period, Procedures and Use

The County of Ottawa’s intent is to award a contract / issue a purchase that will cover the entire firearm replacement project.

The proposal, or any part thereof, submitted by the awarded vendor may be attached to and become part of an issued purchase order. Proposal pricing reflects a commitment to the terms indicated. As part of the negotiation process, the County reserves the right to delete or modify any task from the scope of services. The County further reserves the right to modify the scope of services during the course of the project. Any changes in pricing or payment terms proposed by the Vendor resulting from the requested changes to the scope of services are subject to acceptance by the County.

In the event that a successful contract / purchase order cannot be executed or issued with the vendor first awarded, the County reserves the right to proceed with contract negotiations / purchase order issuance with the other responsive, qualified vendors.

Contractors are not to start work until receipt of an Ottawa County Purchase Order, authorizing work to begin. The County’s obligation will commence only following the parties’ execution of the Contract / issuance of an Ottawa County Purchase Order.

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Section 5: RFP Terms and Conditions

By submitting a response, vendors confirm that they have read and will comply with the solicitation and all specified RFP terms and conditions listed below.

Cancellation of RFP:

The County may, at its discretion and if in the best interest of the County, cancel any proposal or request for proposal or other solicitation in whole or in part. The RFP Administrator will notify vendors of any cancellation.

Confidentiality:

All responses in entirety, produced by the Proposer, that are submitted to the County will become property of the County and may be considered public information under applicable law. Michigan FOIA requires the disclosure, upon request, of all public records; therefore, confidentiality of information submitted in response to this RFP is not assured. For further information concerning confidential and/or proprietary information, please see Section 1.

Incurred Expenses:

The County will not be responsible for any costs or expenses incurred by the proposers in preparing and submitting a proposal or costs associated with meetings and evaluations of proposals prior to the execution of a contract / issuance of a purchase order. This includes any legal fees for work performed or representation by the proposer’s legal counsel during any and all phases of the RFP process, any appeal or administrative review process, and prior to County Board approval of a contract / issuance of a purchase order.

Independent Contractor:

The awarded vendor will perform all work and services described herein as an independent contractor and not as an officer, agent, servant, or employee of Ottawa County. The vendor will have exclusive control of and the exclusive right to control the details of the services and work performed hereunder and all persons performing the same and will be solely responsible for the acts and omissions of its officers, agents, employees, contractors, and subcontractors, if any. No person performing any of the work or services described hereunder will be considered an officer, agent, servant, or employee of the County nor will any such person be entitled to any benefits available or granted to employees of the County.

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Laws:

This RFP and subsequent contract/purchase order will be governed by and construed in accordance with the laws of the State of Michigan and any service or product herein will so comply. All persons providing goods and/or services to Ottawa County will comply with all applicable local, State and Federal laws, rules and regulations specifically including, but not limited to, State of Michigan Executive Orders.

Ownership of Data:

The vendor agrees that all information and/or documents provided by the County, any and all documents, reports, notes, other data, and/or any other materials prepared, collected, created, and/or used by the vendor, its assigned employees, and/or subcontractors, in the performance of services pursuant to any contract/purchase order resulting from this RFP or all mutually agreed upon modifications to the contract/purchase order, shall be and will remain the property of the County, whether delivered to the County or not. Unless otherwise provided herein, all aforementioned data will be delivered to the County or its designee upon completion of any work performed or at such other times as the County or its designee may request. Moreover, the vendor agrees to keep all of the aforementioned data for a period of at least 3 years after the completion of the project set forth in any contract/purchase order issued resulting from this RFP and all mutually agreed upon modifications to the project.

Proposal Acceptance, Rejection, and Withdrawal:

The County also reserves the right to accept or reject any and all proposals submitted if in the best interest of the County.

The County reserves the right to negotiate with the Proposer(s) for any service/product set forth within the scope of the RFP, as well as any additional service/product that the Proposer(s) provides, and the County determines it may wish to contract for. The County further reserves the right to award the contract/issue a purchase order to more than one Contractor, if in the best interest of the County to provide adequate delivery, services, and/or product availability. The County may request and require clarification at any time during the procurement process and/or require correction of arithmetic or other apparent errors for the purpose of assuring a full and complete understanding of a proposal and/or to determine a proposer’s compliance with the requirements of the solicitation.

The County reserves the right to waive minor irregularities in proposals. Minor irregularities are defined as those that have no adverse effect on the outcome of the

RFP 25-062 14 | P a g e selection process by giving a Vendor an advantage or benefit not afforded to other Vendors. The County may waive any requirements that are not material.

The County reserves the right to reject any or all proposals, or any part thereof; and to waive any minor defects in the proposals if this is to the advantage of the County.

The County’s waiver of a minor defect will in no way modify the RFP document or excuse the vendor from full compliance with its specifications if the vendor is awarded the contract/issued a purchase order. The County reserves the right to allow separate contracts on any aspect of the work set forth in the RFP.

After the proposal deadline, proposals may not be withdrawn without the written consent of the County after submission deadline. Proposals must be firm and may not be withdrawn for a minimum period of 90 calendar days after the RFP deadline.

Any fees proposed are considered firm and cannot be altered.

Retained Rights:

The County reserves the right to use ideas presented in reply to this process notwithstanding selection and rejection of proposals and/or bids. The County reserves the right to make changes to cancel and/or withdraw this request at any time.

Subcontracts:

The awarded vendor agrees that it will not assign or subcontract any rights or obligations under a contract that results from this RFP process without the County’s prior written approval.

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Section 6: General Terms and Conditions

By submitting a response, the Vendors confirm that they have read and will comply with all the general terms and conditions listed below, as well as all other terms and conditions set forth in this Request for Proposal.

Conflict of Interest:

Contractor agrees that he/she/it: (1) has no interest (including financial benefit, commission, finder’s fee, or any other remuneration) and shall not acquire any interest, either direct or indirect, that would conflict in any manner or degree with the performance of the Contractor’s services, or (2) benefit from an award resulting in a “Conflict of Interest,” including holding or retaining membership or employment on a board, elected office, department, division or bureau, or committee sanctioned by and/or governed by the County.

Gifts/Gratuities:

Elected Officials, Department Heads, and/or County Employees will not be offered or entitled to earn or receive personal gifts, gratuities, credits or other benefits of economic value by reason of their official business.

Advertisement:

Proposer shall not advertise, issue a press release or otherwise publish information concerning this RFP or contract/purchase order without prior written consent of the County.

Debarment and Suspension:

Contractor certifies to the best of his/her/its knowledge and belief, that neither it nor any of its principals, owners, officers, shareholders, key employees, directors and member partners: (1) are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any Federal department or agency; (2) have, within a three-year period preceding this proposal, been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State or local) transaction or contract under a public transaction; (3) are presently indicted for or otherwise criminally charged by a governmental entity (Federal, State or local) with commission of any of the offenses enumerated above; and, (4) have, within a three-year period preceding this proposal, had one or more public transactions (Federal, State or local) terminated for cause or default.

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Breach:

If Vendor breaches the resulting contract, after the designated Cure Period, if any, the County may do one or more of the following: (A) Exercise any remedy provided by law and/or equity and/or by the applicable contract; (B) Terminate the resulting contract and any related contracts or portions thereof; (C) Impose liquidated and other damages; or (D) Suspend vendor from receiving future solicitations.

Equal Employment and Opportunity:

Every contract or purchase order issued by the County shall adhere to all applicable federal, state, and local laws, ordinances, rules, and regulations prohibiting discrimination, and all other federal, state and local fair employment practices and equal opportunity laws and covenants, including, but not limited to, the following:

a) The Elliott-Larson Civil Rights Act, 1976 PA 453, as amended.

b) The Persons with Disabilities Civil Rights Act, 1976 PA 220, as amended.

c) The Americans with Disabilities Act of 1990, 42 USCA Section 12101 et seq., as amended, and the regulation promulgated thereunder.

d) Section 504 of the Rehabilitation Act of 1973, P.L. 93-112, 87 Stat. 355, 29 USCA Section 794, and regulations promulgated thereunder.

e) The Age Discrimination in Employment Act of 1967, 29 USCA Section 621, et.

seq., as amended, and regulations promulgated thereunder.

Force Majeure:

Both parties to the contract resulting from the RFP process will not be held responsible for delay or default caused by fire, flood, civil disobedience, court order, labor dispute, acts of God and/or was which is beyond that party’s reasonable control. If either party is unable wholly or in part to carry out its obligations under any resulting contract, then such party will give notice and full particulars of Force Majeure in writing to the other party within a reasonable time after occurrence of the event. Such non-performance will not constitute grounds for breach.

Indemnification:

Contractor agrees to indemnify, defend, and hold harmless the County and its officials, officers, employees, volunteers, and agents from and against any and all liability, claims, judgments, losses, damages, payments, costs and expenses, including attorney’s fees, arising out of or in any way related to Contractor’s performance of services under this Contract, including, but not limited to, any and all liability resulting from or arising out of intentional, reckless, or negligent acts or omissions of the Contractor, its employees, agents or subcontractors.

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Insurance:

Contractor agrees to provide proof of the following insurance coverages, where applicable: Workers’ Compensation; Employers’ Liability; Commercial General Liability; Umbrella/Excess Liability; Automobile; Professional Liability; and Privacy and Security Liability (Cyber Security). Coverage limits are to be statutory and, if no statute applies, are to be at least $1,000,000 per occurrence or claim and $2,000,000 aggregate except Umbrella/Excess Liability coverage limits shall be at least $5,000,000 for each occurrence or accident, products-completed operations aggregate, and general aggregate. The Contractor further agrees to comply with all other requirements for insurance set forth in the applicable contract and/or any of its exhibits, references, etc., including, but not limited to, adding the County of Ottawa as an Additional Insured on Commercial General Liability, Umbrella/Excess Liability, and Privacy and Security Liability (Cyber Security) insurance, on a primary and non-contributory basis.

Michigan Economic Sanctions Act, 2012 (“Iran-Linked Business”):

Contractor certifies, under civil penalty for false certification, that it is fully eligible to do so under law and that it is not an “Iran-Linked Business,” as defined in the Michigan Economic Sanctions Act, 2012 P.A. 517, MCL 129.311, et. seq.

Material Safety Data Sheets:

All County purchases require a Material Safety Data Sheet (MSDS) where applicable in compliance with MIOSHA “Right to Know” Law. Vendor will forward all relevant Material Safety Data Sheets to the designated County Representative upon request.

Payment Terms:

Payment terms will be Net 30 unless otherwise mutually agreed upon in writing by all parties.

Right to Audit:

The Vendor will maintain such financial records and other records as may be prescribed by Ottawa County or by applicable federal and state laws, rules, and regulations. The Vendor will retain these records for a minimum period of three years after final payment, or until they are audited by the County of Ottawa, whichever event occurs first. These records will be made available during the term of the contract and the subsequent three-year period for examination, transcription, and audit by Ottawa County, its designees or other authorized bodies.

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Safety:

The Contractor shall at all times observe and comply with all federal, state, local and County facility laws, ordinances, rules, and regulations that may in any manner affect the safety and the conduct of the work. The Contractor shall indemnify and hold the County harmless against any claim or liability arising from the violation of any such provisions.

Tax Exempt Entity:

The County is exempt from Federal Excise and State Sales Tax. Do not include such taxes in the proposal. The County will furnish the successful proposer with tax exemption certificate when requested.

Warranty:

Vendor warrants that the goods and/or services supplied will be good workmanship and material, free from defects, and if the intended use thereof is known to the seller, that they are suitable for the intended use. Awarded vendor will transfer all applicable manufacturer warranties to the County and agrees to coordinate all claims on the County’s behalf.