RFP 25-062 Required Attachments A - C.pdf

RFP 25-062 Sheriff’s Office Firearms Purchase

ATTACHMENT A – COVER SHEET FOR PROPOSAL

Proposals must include this cover sheet (or this sheet reproduced on company letterhead) as PAGE 1 of the response. Vendors may complete all required attachments as a stand-alone response (fillable form .pdf document, written or typed).

The undersigned declares that the RFP Documents, including, without limitation, any RFP Addenda, Exhibits, and Appendices have been read.

The undersigned acknowledges receipt and acceptance of all addenda.

The undersigned agrees to the terms and conditions as outlined in the RFP.

The undersigned has reviewed the RFP Documents and fully understands the requirements set forth in the RFP and that if awarded it will be the basis for the proposer to enter into a contract with Ottawa County in accordance with the RFP documents.

The undersigned acknowledges that it is the responsibility of each proposer to be familiar with all of the specifications, terms and conditions and, if applicable, the site condition. By the submission of a proposal, the proposer certifies that if awarded a contract they will make no claim against Ottawa County based upon ignorance of conditions or misunderstanding of the specifications.

The undersigned certifies that neither (Company), nor any of its successors, parent companies, subsidiaries, or companies under common control, are an “Iran Linked Business” as defined in the Michigan Economic Sanctions Act, 2012 P.A. 517, MCL 129.311, et. seq.

The undersigned agrees to indemnify, defend, and hold harmless the County and its officials, officers, employees, volunteers, and agents from and against any and all liability, claims, judgments, losses, damages, payments, costs and expenses, as more fully set forth in the general terms and conditions in the RFP.

The undersigned certifies to the best of his/her/its knowledge and belief, that neither it nor any of its principals, owners, officers, shareholders, key employees, directors and member partners: (1) are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any Federal department or agency, as more fully set forth in the general terms and conditions in the RFP.

Insurance certificates are not required at the time of submission. However, if awarded, the Proposer agrees to meet the minimum insurance requirements posted in the general terms and conditions in the RFP.

ATTACHMENT A – (CONTINUED)

The submission of a proposal hereunder shall be considered evidence that the vendor is satisfied with respect to the conditions to be encountered and the character, quantity, and quality of the work to be performed.

Company Name:

Contact Name and Title:

Mailing Address:

Phone Number: ______________________ Email Address:

Federal Employer Identification Number:

Type of Entity/Organization (Select One): ☐ Individual ☐ Corporation ☐ Joint Venture

☐ Partnership ☐ Limited Liability Partnership ☐ Limited Liability Corporation

☐ Non-Profit/Church ☐Other:

The undersigned affirms that he/she is duly authorized to execute this proposal, that this company, corporation, firm, partnership or individual has not prepared this proposal in collusion with any other vendor and that the contents of this proposal as to prices, terms or conditions have not been communicated by the undersigned, nor by any employee or agent, to any competitor, and will not be, prior to the award and the vendor has full authority to execute any resulting contract awarded as the result of, or on the basis of the proposal.

Proposals must be signed by an official authorized to bind the provider to its provisions for at least a period of ninety (90) days from the date of signature.

BY:

(Signature of Authorized Representative) Date

(Printed Name and Title of Authorized Representative)

ATTACHMENT B – VENDOR REFERENCES

Provide (3) three references from projects or services provided that are similar in size and/or scope, preferably from other governmental/municipal, and/or other community-based organizations. By providing the references below, Vendor authorizes any person contacted to give the County any and all information concerning work experience or performance and releases all parties from all liability for any damage that may result from furnishing the same to the County. Please do NOT include Ottawa County as a reference.

Vendor Reference 1

Customer Name:

Contact Person:

Number:

Email:

Project Description:

Vendor Reference 2

Vendor Reference 3

ATTACHMENT C - PROPOSAL RESPONSE

To be submitted using the form provided or as a stand-alone document, the proposal response should be clear and concise narrative, providing detailed information and responses to all questions as provided below.

Response to the questions below must be submitted as part of the proposal and, if as a stand alone document, on Company letterhead signed by an authorized Company representative

1. VENDOR QUALIFICATIONS: Describe the qualifications of your firm in providing similar services / projects completed in the past 12 - 24 months that are comparable in size and scope. Include information on how long the firm has been engaged in this activity and your experience with public sector organizations of similar size and requirements, etc. Include information on relationships with Manufacturers that would assist in providing product with-in the stipulated delivery timeframe.

ATTACHMENT C - PROPOSAL RESPONSE – continued

2. PRICING: Specified firearms, shall come fully assembled with all specified accessory items installed and arrive as a fully functioning firearm

Item 1. Glock 45 MOS, Gen5 9mm Pistol, Black, Fixed Sights, three (3) magazines/17 rounds Quantity: One Hundred Sixty-Five (165)

Complete Unit Pricing (including all accessory items) $

Extended Pricing ( Quantity x Unit Price = ) $

Model number:

Accessory item pricing:

Ameriglo Optic Compatible Sight Set

Unit Price: $

Model number:

Holosun LED sight

Unit Price: $

Model number:

CNC Steel Adapter Plate

Unit Price: $

Model number:

Safariland Mid-Ride Duty Rated Holster

Unit Price: $

Basic Model number:

ATTACHMENT C - PROPOSAL RESPONSE - continued

Item 2. Glock 43x MOS, 9mm Pistol, Black, Fixed Sights, two (3) magazines/10 rounds Quantity: Six (6)

Complete Unit Pricing (including all accessory items) $

Extended Pricing ( Quantity x Unit Price = ) $

Model number:

Accessory item pricing:

Ameriglo Optic Compatible Sight Set

Unit Price: $

Model number:

Holosun LED sight

Unit Price: $

Model number:

CNC Steel Adapter Plate

Unit Price: $

Model number:

Safariland Solis ALS Concealment Holster

Unit Price: $

Basic Model number:

Item 3. Glock 43 9mm Pistol, Black, two (3) magazines/6 rounds

Quantity: Six (6)

Complete Unit Pricing (including all accessory items) $

Extended Pricing ( Quantity x Unit Price = ) $

Model number:

ATTACHMENT C - PROPOSAL RESPONSE - continued

3. TRADE IN: Vendors are to note that this is current available information and is for reference only. The firearms to be traded in are between 0 to 8 years old and are in good to very good condition

Item 1. Glock Model 45 with Night Sights and three (3) magazines.

Approx Quantity: 159

Per Unit Trade in amount $

Item 2. Glock Model 15 Gen 5 with Night Sights and three (3) magazines.

Approx Quantity: 9

Per Unit Trade in amount $

Item 3. Glock 43x with two (2) magazines.

Approx Quantity: 5

Per Unit Trade in amount $

Provide information on the trade in process including details on pick up of trade ins, evaluation and how trade in amount is determined:

4. ANY ADDITIONAL PROJECT COSTS: Vendors are to provide information on any additional costs not provided above (shipping, handling or freight costs, cost of any additional requirements or fees). Any and all project costs are to be identified as part of a response to this RFP.

ATTACHMENT C - PROPOSAL RESPONSE – continued

5. DELIVERY: Currently, the expected delivery schedule is as outlined below:

Item 1. Glock 45 MOS – Ninety-three (93) delivered on or before 09/30/2025

Item 1. Glock 45 MOS - Seventy-two (72) delivered on or after 10/01/2025

Item 2. Glock 43X MOS – Six (6) delivered on or before 09/30/2025

Item 3. Glock 43 – Six (6) delivered on or before 09/30/2025

As a requirement of submission, confirm the anticipated delivery schedule will be met.

� Yes � No If No, provide detailed information on anticipated project delivery schedule:

As a requirement of submission, vendors are to confirm Ottawa County issued purchase order will be accepted as authorization for order placement.

� Yes � No If No, provide detailed information on alternative to Ottawa County issued purchase order for order placement:

PROPOSAL RESPONSE / PRICING CONFIRMATION:

The undersigned affirms that he/she is duly authorized to execute this proposal for goods and services and having carefully read and considered the request in the manner described and subject to the terms and conditions set forth in submitted proposal.

BY:

(Signature of Authorized Representative) Date

(Printed Name and Title of Authorized Representative)