REQUEST FOR PROPOSAL

FOR

RFP 2027-8

EMERGENCY STANDBY

DISASTER RECOVERY MITIGATION

REMEDIATION SERVICES

FOR

CALCASIEU PARISH SHERIFF’S OFFICE

REQUEST FOR PROPOSAL DUE 10:00A.M. CST

TUESDAY, OCTOBER 6, 2026

REQUEST FOR PROPOSALS FOR EMERGENCY STANDBY DISASTER RECOVERY MITIGATION

& REMEDIATION SERVICES

RFP START DATE September 3, 2026

RFP END DATE October 6, 2026 at 10:00am C.S.T.

QUESTIONS MUST BE SUBMITTED BY September 22, 2026 at 10:00am C.S.T.

RESPONSE TO QUESTIONS WILL BE PROVIDED VIA ADDENDUM BY SEPTEMBER 25, 2026

The Calcasieu Parish Sheriff’s Office (referred to hereinafter as CPSO) reserves the right to change the schedule of events or revise any part of the RFP by issuing an addendum to the RFP at any time. Addenda’s will be provided to bidders via email. Email address of bidder will be obtained by CPSO through the bidder advising of intent to bid upon download of bid package.

RFP CONTACT Captain Keith Waddell

Departmental Development kwaddell@cpso.com

CONTRACT DURATION 2 years

CONTRACT RENEWAL 3 one-year renewals

ADVERTISEMENT

The purchasing agent on behalf of the Calcasieu Parish Sheriff’s Office of Calcasieu Parish, Louisiana, does hereby advertise for sealed RFP’s and will open same on:

1. Tuesday, October 6, 2026.

2. At the Archives & Central Distribution Facility of the Calcasieu Parish Sheriff’s Office located at 5450 East

Broad Street, Lake Charles, Louisiana, 70615, at the hour of 10:00 a.m. C.S.T.

3. For: Request for Proposals for Emergency Standby Disaster Recovery Mitigation & Remediation Services.

4. All RFP’s must be submitted according to RFP requirements. Paper RFP may be obtained in the Purchasing

Office of the Calcasieu Parish Sheriff’s Office. An electronic copy of this RFP may be obtained from https://www.bidnetdirect.com/louisiana/calcasieuparishsheriffsoffice .

5. Preference is given to materials, supplies, and provisions that are produced, manufactured, or grown in

Louisiana, quality being equal to articles offered by competitors outside the State.

6. The public shall incur no obligation to the Contractor until the Contract between the Calcasieu Parish Sheriff’s

Office and the Contractor is fully executed.

7. The Sheriff’s Office reserves the right to reject any and all RFP’s for just cause as permitted by LA R.S.

38:2214B. The ability of an Entity to reject any bid is applicable only when administered in accordance with the Public Bid Law. In accordance with LSA⎯R.S. 38:2212(B)(1), the provisions and requirements of this

Section, those stated in the bidding documents shall not be waived by any entity.

8. RFP may be held by the Sheriff’s Office for a period not to exceed forty-five (45) days from the date of the opening of RFP for the purpose of reviewing the RFP and investigation the qualifications of bidders, prior to award.

9. Official action on this RFP will be taken within Forty-five (45) days by the Calcasieu Parish Sheriff’s Office.

10. All RFP’s must be plainly marked on the outside of the envelope:

RFP 2027-8 For Emergency Standby Disaster Recovery Mitigation & Remediation Services

Kim Shelton, Purchasing Agent

RUN: Lake Charles American Press – Sept. 3, Sept. 8 & Sept. 15, 2026 https://www.bidnetdirect.com/louisiana/calcasieuparishsheriffsoffice

REQUEST FOR PROPOSALS (RFP) EMERGENCY STANDBY

MITIGATION AND REMEDIATION SERVICES

SECTION I. ADMINISTRATIVE AND GENERAL INFORMATION

1.1 Purpose of RFP

The Calcasieu Parish Sheriff’s Office (CPSO) is accepting sealed Request for Proposal packages for disaster recovery mitigation and remediation services for CPSO facilities. The purpose of this Request for

Proposals is to solicit responses from qualified firms to provide professional service assistance to support the CPSO’s disaster recovery mitigation and remediation of CPSO facilities in the event they sustain damage as a result of a disaster. The ideal candidate shall possess demonstrated experience in disaster recovery mitigation and remediation.

1.2 Proposal Submission

A. RFP paper proposals may be delivered by hand or courier service to our physical location as follows:

Calcasieu Parish Sheriff’s Office Archives & Central Distribution Facility

Attn: Kim Shelton

RE: 2027-8 Emergency Standby

Mitigation & Remediation Services

5450 E. Broad St., Lake Charles, LA

70615

Each Propose submitting a RFP paper proposal should include: three (3) copies of the submittal should be submitted to the Parish along with one (1) electronic copy (USB flash drive only) in

Portable Document Format (PDF). The flash drive becomes the property of CPSO.

B. While a copy of the RFP packet may be obtained online from https://www.bidnetdirect.com/louisiana/calcasieuparishsheriffsoffice , online submissions will not be accepted.

The Proposer is solely responsible for the timely delivery of the proposal. Failure to meet the proposal opening date and time will result in rejection of the proposal. CPSO is not responsible for any delays caused by the Proposer’s chosen means of proposal delivery.

1.3 RFP Contact Person

All questions should be submitted in writing and be addressed to:

Captain Keith Waddell

Email: kwaddell@cpso.com https://urldefense.com/v3/__https:/www.bidnetdirect.com/louisiana/calcasieuparishsheriffsoffice__;!!ONs5ug!dKUG8tzg5O24lUXBei1wkQV3nqVx79uuzZ6JAN0mQXNsrIRhrK4aIYTrGtrFrJRzRXc8RhQSfdCFuzGARBWh2BAyEBJoXA$ mailto:kwaddell@cpso.com

1.4 Proposal Response Format

Proposers should address the questions or request for information listed under the “Proposal Evaluation

Criteria” below and should address them in the order in which they are presented. Proposers are to indicate in their proposal which item number is being answered so that proposals can be evaluated accordingly.

Proposals that are not in order, or that are difficult to understand may be rejected.

Proposers will be required to complete Price Proposal Form which may contribute as much as forty (40) points toward the total allowable points for the evaluation and sign the Proposal Form.

1.5 Errors and Omissions in Proposal

The CPSO will not be liable for any error or omission in the proposal. The Proposer will not be allowed to alter proposal documents after the deadline for proposal submission. The CPSO, at is discretion, has the right to require clarification or additional information from the Proposer.

1.6 Changes, Addenda, or Withdrawals

The CPSO reserves the right to issue Addenda to the RFP at any time to make clarifications or adjustments.

The CPSO also reserves the right to cancel or reissue the RFP.

If the Proposer would like to submit recommended changes, questions, or inquiries prior to the proposal opening, please submit this request in writing to the RFP contact listed above. All responses to questions and changes to this RFP packages will only be made via a written addendum issued by the CPSO to potential Proposers. All issued addenda should be acknowledged by being signed by an authorized representative of the Proposer and submitted with the proposal response.

1.7 Proposal Rejection

Issuance of the RFP in no way constitutes a commitment by the CPSO to award a contract. The CPSO reserves the right to accept or reject any or all proposals submitted or to cancel this RFP if it is in the best interest of the CPSO to do so.

1.8 Ownership of Proposal

All proposals and materials submitted by the proposal due date and time specified will become the property of the CPSO. Selection or rejection of a response does not affect this right. All proposals opened will be retained by the CPSO and not returned to the Proposers. Proposal received after the due date and time specified will not be accepted or considered for award and will be returned to the Proposer.

The CPSO is not liable for any costs incurred by prospective Proposers prior to issuance of or entering into a Contract. Costs associated with developing the proposal, preparing for oral presentations (if requested), and any other expenses incurred by the Proposer in responding to the RFP are entirely the responsibility of the Proposer, and will not be reimbursed in any manner by the CPSO.

1.9 Contract Terms and Requirements

A sample copy of the CPSO contract is attached (Attachment H). There are certain contractual requirements that are non-negotiable including, but not limited to, the federal grant contractual language, audit and retention of records, governing law, non-appropriation language, and termination provisions. The federal contractual language and national policy requirements may include the following provisions where applicable. The CPSO will work with the selected Proposer on the final contract terms including any proposed costs that are negotiated after the submission of the proposal for reasonable cost purposes.

It is understood that this agreement will be utilized as part of a federal reimbursement grant (Department of Homeland

Security, Federal Emergency management Agent- Hazard Mitigation Grant Program – CFDA 90.379) and therefore both parties agree to maintain accounts and records, including personnel, property and financial records, adequately to identify and account for all costs pertaining to this agreement and to ensure full compliance with the requirements of the above grant.

For audit purposes, all records will be made available by both parties to any authorized representative of either party and said records will be retained for three (3) years after the close out of the grant or three (3) years from the final contractual payment under this agreement, whichever is later. It is also agreed that all records shall be made available to either party at no additional charge for such information. If any confidential information is obtained during the course of this agreement, both parties agree not to release that information without the approval of the other party unless instructed otherwise by court order or as required by law.

In compliance with grantor and national policy requirements, including the above referenced federal grant requirements, both parties agree to adhere to the following regulations, where applicable:

(1) Federally Required Contractual Provisions:

(a) Administrative, Contractual or Legal Remedies are required in all contracts in excess of the simplified acquisition threshold amount that are funded with federal funds and are addressed in various sections of this agreement,

(b) Termination Provision requires all contracts in excess of $10,000 to contain a provision for termination of the contract for cause or convenience and this provision is addressed in Section 8 of this agreement,

(c) For all contracts that meet the definition of “federally assisted construction contract” in 41 CFR Part 60-1.3, must include the equal opportunity clause provided under 41 C.F.R. § 60- 1.4(b), in accordance with Executive Order

11246, Equal Employment Opportunity, as amended by Executive Order 11375, which requires equal opportunity for all persons, without regard to race, color, religion, sex or national origin, employed or seeking employment with government contractors or with contractors performing under federally assisted construction contracts.

The regulation at 41 C.F.R. Part 60-1.4(b) requires the insertion of the following contract clause.

During the performance of this contract, the contractor agrees as follows:

(1) The contractor will not discriminate against any employee or applicant for employment because of race, color, religion, sex, sexual orientation, gender identity, or national origin. The contractor will take affirmative action to ensure that applicants are employed, and that employees are treated during employment without regard to their race, color, religion, sex, sexual orientation, gender identity, or national origin. Such action shall include, but not be limited to the following:

Employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination;

rates of pay or other forms of compensation; and selection for training, including apprenticeship. The contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided setting forth the provisions of this nondiscrimination clause.

(2) The contractor will, in all solicitations or advertisements for employees placed by or on behalf of the contractor, state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin.

(3) The contractor will not discharge or in any other manner discriminate against any employee or applicant for employment because such employee or applicant has inquired about, discussed, or disclosed the compensation of the employee or applicant or another employee or applicant. This provision shall not apply to instances in which an employee who has access to the compensation information of other employees or applicants as a part of such employee's essential job functions discloses the compensation of such other employees or applicants to individuals who do not otherwise have access to such information, unless such disclosure is in response to a formal complaint or charge, in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or is consistent with the contractor's legal duty to furnish information.

(4) The contractor will send to each labor union or representative of workers with which he has a collective bargaining agreement or other contract or understanding, a notice to be provided advising the said labor union or workers' representatives of the contractor's commitments under this section, and shall post copies of the notice in conspicuous places available to employees and applicants for employment.

(5) The contractor will comply with all provisions of Executive Order 11246 of September 24, 1965, and of the rules, regulations, and relevant orders of the Secretary of Labor.

(6) The contractor will furnish all information and reports required by Executive Order 11246 of September

24, 1965, and by rules, regulations, and orders of the Secretary of Labor, or pursuant thereto, and will permit access to his books, records, and accounts by the administering agency and the Secretary of Labor for purposes of investigation to ascertain compliance with such rules, regulations, and orders.

(7) In the event of the contractor's noncompliance with the nondiscrimination clauses of this contract or with any of the said rules, regulations, or orders, this contract may be canceled, terminated, or suspended in whole or in part and the contractor may be declared ineligible for further Government contracts or federally assisted construction contracts in accordance with procedures authorized in Executive Order 11246 of September 24, 1965, and such other sanctions may be imposed and remedies invoked as provided in Executive Order 11246 of

September 24, 1965, or by rule, regulation, or order of the Secretary of Labor, or as otherwise provided by law.

(8) The contractor will include the portion of the sentence immediately preceding paragraph (1) and the provisions of paragraphs (1) through (8) in every subcontract or purchase order unless exempted by rules, regulations, or orders of the Secretary of Labor issued pursuant to section 204 of Executive Order 11246 of

September 24, 1965, so that such provisions will be binding upon each subcontractor or vendor. The contractor will take such action with respect to any subcontract or purchase order as the administering agency may direct as a means of enforcing such provisions, including sanctions for noncompliance:

Provided, however, that in the event a contractor becomes involved in, or is threatened with, litigation with a subcontractor or vendor as a result of such direction by the administering agency, the contractor may request the United States to enter into such litigation to protect the interests of the United States.

The applicant further agrees that it will be bound by the above equal opportunity clause with respect to its own employment practices when it participates in federally assisted construction work: Provided, That if the applicant so participating is a State or local government, the above equal opportunity clause is not applicable to any agency, instrumentality or subdivision of such government which does not participate in work on or under the contract.

The applicant agrees that it will assist and cooperate actively with the administering agency and the

Secretary of Labor in obtaining the compliance of contractors and subcontractors with the equal opportunity clause and the rules, regulations, and relevant orders of the Secretary of Labor, that it will furnish the administering agency and the Secretary of Labor such information as they may require for the supervision of such compliance, and that it will otherwise assist the administering agency in the discharge of the agency's primary responsibility for securing compliance.

The applicant further agrees that it will refrain from entering into any contract or contract modification subject to Executive Order 11246 of September 24, 1965, with a contractor debarred from, or who has not demonstrated eligibility for, Government contracts and federally assisted construction contracts pursuant to the Executive Order and will carry out such sanctions and penalties for violation of the equal opportunity clause as may be imposed upon contractors and subcontractors by the administering agency or the Secretary of Labor pursuant to Part II, Subpart D of the Executive Order. In addition, the applicant agrees that if it fails or refuses to comply with these undertakings, the administering agency may take any or all of the following actions: Cancel, terminate, or suspend in whole or in part this grant (contract, loan, insurance, guarantee);

refrain from extending any further assistance to the applicant under the program with respect to which the failure or refund occurred until satisfactory assurance of future compliance has been received from such applicant; and refer the case to the Department of Justice for appropriate legal proceedings.

(d) For all construction or repair contracts, Copeland “Anti-Kickback” Act which requires all contracts and sub-grants for construction or repair to contain a provision that prohibits a contractor or sub-contractor from inducing, by any means, any person employed in the construction, completion or repairs of public work to give up any part of the compensation to which he is otherwise entitled,

(e) For all construction contracts in excess of $2,000 and required by federal grant regulations, Davis Bacon Act which requires payments of wages for laborers and mechanics at a rate not less than the minimum wages specified in a wage determination made by the Secretary of Labor and said wage payments will be made at least weekly,

(f) For all applicable contracts in excess of $100,000 that involve the employment of mechanics or laborers, Contract

Work Hours and Safety Standards Act which prohibits certain unsanitary, hazardous or dangerous working conditions and requires that wages of every mechanic and laborer to be on the basis of a standard work week of forty hours with any work in excess of forty hours per week to be compensated at a rate of not less than one and one-half times the basic rate of pay,

(g) For all contracts that meet the definition of “funding agreement” under 37 CFR Part 401.2(a) and involve a contract with a small business firm or nonprofit organization regarding the assignment or performance of experimental, developmental or research work must comply with the Rights to Inventions Made Under a Contract or

Agreement contained in 37 CFR Part 401,

(h) All contracts, subcontracts and sub-grants in excess of $150,000 must contain a provision which requires compliance with all applicable standards, orders or regulations issued pursuant to the Clean Air Act and the

Federal Water Pollution Control Act,

(i) Debarment and Suspension (Executive Orders 12549 and 12689 and 2 CFR Part 180) which prohibit the contracting with any party listed on the “System for Award Management” (www.sam.gov), formerly identified as the “Excluded Parties List System” (EPLS.gov), which identifies all parties that have active exclusions (i.e.

suspensions, debarments) imposed by a federal agency,

(j) Byrd Anti-Lobbying Prohibition (31 U.S.C. 1352) prohibits the use of federal funds to pay any person or organization for influencing or attempting in influence anyone with any federal contract, grant or other award covered by 31 U.S.C. 1352 and also requires that Contractors that apply or bid for an award exceeding $100,000 where federal funds are used must file the required certification stating that the parties will not and have not used federal funds to pay any person or organization for influencing or attempting to influence anyone with any federal contract, grant, or other award covered by 31 U.S.C. 1352.

If applicable, contractors must sign and submit to the non-federal entity the required Certification Regarding

Lobbying (Appendix A); and

(k) Procurement of Recovered Materials as required by 2 CFR Part 200.322 which requires procurements in excess of $10,000 to contain the highest percentage of recovered materials practicable while consistent with maintaining a satisfactory level of competition.

In the performance of this contract, the Contractor shall make maximum use of products containing recovered materials that are EPA-designated items unless the product cannot be acquired:

(1) Competitively within a timeframe providing for compliance with the contract performance schedule;

(2) Meeting contract performance requirements; or

(3) At a reasonable price.

Information about this requirement, along with the list of EPA- designated items, is available at EPA’s

Comprehensive Procurement Guidelines web site, https://www.epa.gov/smm/comprehensive-procurement-guideline-cpg-program

The Contractor also agrees to comply with all other applicable requirements of Section 6002 of the Solid Waste

Disposal Act.

(2) Additional Federal provisions, contract recommendations not currently required:

(a) Access to Records all recipients, sub-recipients, successors, transferees, and assignees must acknowledge and agree to comply with applicable provisions governing DHS access to records, accounts, documents, information, facilities, and staff. Recipients must give DHS/FEMA access to, and the right to examine and copy, records, accounts, and other documents and sources of information related to the federal financial assistance award and permit access to facilities, personnel, and other individuals and information as may be necessary, as required by

DHS regulations and other applicable laws or program guidance. Additionally, Section 1225 of the Disaster

Recovery Reform Act of 2018 prohibits FEMA from providing reimbursement to any state, local, tribal, or territorial government, or private non-profit for activities made pursuant to a contract that purports to prohibit audits or internal reviews by the FEMA administrator or Comptroller General.

(b) Changes are allowable, allocable, within the scope of its grant or cooperative agreement, and reasonable for the completion of project scope.

(c) The recipient and its contractors are required to comply with all Federal law, regulations, and executive orders.

(d) The Federal Government is not a party to this contract and is not subject to any obligations or liabilities to the non-Federal entity, contractor, or any other party pertaining to any matter resulting from the contract.

(e) Recipients must comply with the requirements of The False Claims Act (31 U.S.C. §§ 3729-3733) which prohibits the submission of false or fraudulent claims for payment to the federal government.

In compliance with section 5(a)(8) above, the CONTRACTOR also confirms that it is not a party listed

On the “System for Award Management” (SAM) formerly identified as the “Excluded Parties List System”

(EPLS.gov) for parties debarred, suspended or otherwise excluded from contracting on any projects

Involving federal funds. The CONTRACTOR also agrees to provide immediate notice, but in no case later

Than three (3) business days, after being notified that the CONTRACTOR, or any subcontractor, has been

Added to the “System for Award Management” or otherwise been disbarred from contracting on any

Projects involving federal funds. In no event shall CONTRACTOR utilize a subcontractor at any time during the duration of this agreement who has been disbarred from contracting on any projects involving federal funds. If the CONTRACTOR is prohibited in any way from contracting on any projects involving federal funds at any time during the duration of this agreement then the CPSO may, at its sole discretion, immediately implement the termination provisions discussed in Section 1.10 below.

1.10 Warranties, Termination and Dispute Resolution

The CONTRACTOR warrants the following: (a) that it has the experience and ability to perform the scope of

Work required in this agreement, (b) that it will perform said scope of work in a professional, competent, and

Timely manner, (c) that its services, reports and materials furnished hereunder will be as represented, (d) that

It has the power to enter into and perform this agreement, and (e) that its performance of this agreement shall

Not infringe upon or violate any third party’s rights or any federal, state or municipal laws that may result https://www.epa.gov/smm/comprehensive-procurement-guideline-cpg-program

From the services provided herein.

While both parties agree to negotiate all contractual disputes in good faith, the CPSO reserves the right to

Terminate this agreement at any time upon written notice of termination, in which event, the CONTRACTOR

Will be reimbursed for all services satisfactorily provided up until the date of termination. The

CONTRACTOR may terminate this agreement “for cause” with written notice to the CPSO within

Fifteen (15) days stating the cause for termination. Upon receipt, the CPSO shall have thirty (30) days to

Satisfactorily remedy, then the CPSO may withhold payment of any costs and fees related to , arising from

Or incidental to the stated cause or causes for termination. If the cause is related to the CONTRACTOR, or

Subcontractor, being disbarred from contracting on any projects involving federal funds then the CPSO is

Not liable for any work completed after the date of disbarment regardless of the notification date to the

CPSO.

If the parties are unable to independently and satisfactorily resolve any disagreements then both parties

Agree that any contractual disagreement will be resolved under the jurisdiction of the 14th Judicial District

Court for Calcasieu Parish, Louisiana. In addition, if it is necessary to enforce this agreement in any

Judicial forum, then the parties agree that whoever prevails in the litigation shall be entitled to reasonable

Attorney’s fees and costs as fixed by the Court.

1.11 Payment and Performance Bond

Payment and Performance bond will not be required by the awarded Proposer on any contracts estimated to be less than twenty-five thousand dollars ($25,000). Proposers who are awarded contracts, which are estimated to be over twenty-five thousand dollars ($25,000) will be required to provide both a Payment and

Performance bond equal to one hundred percent (100%) of the “not to exceed” amount or equal to two hundred fifty thousand dollars ($250,000), whichever amount is less.

1.12 Use of Subcontractors

While the Proposer will be responsible for all deliverables referenced in this RFP, regardless as to the use of subcontractors. The use of subcontractors is to be disclosed and approved by the CPSO. If the use of subcontractors is approved by the CPSO, any information required of the Proposer under the terms of the

RFP, is also required for each subcontractor and the subcontractors will agree to be bound by the terms of the contract. The Proposer will assume total responsibility for compliance.

1.13 Evaluation of Proposals

A Review Committee consisting of CPSO staff in accordance with the following criteria and corresponding point system will evaluate responses to this RFP. Responses should include information specifically addressing the selection criteria. Information furnished should reference the selection criteria number. In the event of a points tie, a recommendation may be made for the most qualified Proposer whose qualification statement is deemed most advantageous to the CPSO, with all factors considered.

Proposers or their agents are prohibited from lobbying members of the CPSO, review committee, or other staff on this project. Failure to comply with this clause will be grounds for rejection of their proposal as non-responsive.

As previously stated, the CPSO reserves the right to accept or reject any or all proposals received and reserves the right to make an award without further discussion of the proposals submitted. Therefore, the proposals should be submitted initially in the most favorable manner. It is understood that the proposal will become part of the CPSO’s official file without obligation to the CPSO. Upon opening, proposals become public record and may be subject to public disclosure. Proposers will address the questions or request for information listed under the “Proposal Evaluation Criteria” below and should address them in the order in which they are presented. Proposers are to indicate in their proposal which item number is being answered so that proposals can be evaluated accordingly. Proposals that are not in order, or that are difficult to understand may be rejected.

1.14 Contract Negotiations, Award and Execution

As previously stated, the CPSO reserves the right to enter into contract and/or contract negotiations without further discussion of the proposals submitted based on the initial offers received. The RFP, any addendums, and the proposal of the selected proposer will become part of any contract initiated by the CPSO. The

CPSO reserves the right to award a contract to more than one Proposer.

In no event is a Proposer to submit its own standard contract terms and conditions as a response to this

RFP. The Proposer needs to address the specific language in the sample contract and submit with their proposal any requested contract deviations that their firm wishes to negotiate. The terms for the sample contract may be negotiated as part of the negotiation process with the exception of contract provisions that are non-negotiable. The CPSO also reserves the right to negotiate a reasonable cost for these services based on all Proposers’ responses or historical prices for the CPSO or other larger governmental entities. Other negotiations may include revision of non-mandatory terms, conditions, and requirements.

Due to timing issues, the CPSO may take formal action to award the RFP to the Proposer that will be most advantageous to the CPSO, price and other factors considered pending final contractual negotiations.

Whether an award is made or not by the CPSO, if for any reason the Proposer, whose proposal is most responsive to the CPSO’s needs, does not agree to the terms of a contract, that proposal may be rejected and the CPSO may negotiate with the next responsive Proposer. The final contract form will be reviewed and approved by the CPSO and executed by both parties prior to the issuance of a purchase order, if applicable, to complete the process.

1.15 Insurance Requirements

The Proposer will comply with the insurance requirements specified in the attached document. Prior to the executing the contract, the Awarded Proposer will provide a Certificate of Insurance to the CPSO showing evidence of compliance with all insurance requirements. The CPSO reserves the right to require complete certified copies of all required policies, at any time. (Attachment G)

SECTION II. SCOPE OF SERVICES

2.1 Scope of Work

The awarded Proposer(s) will be responsible for the property mitigation and remediation of CPSO facilities that sustain damages during a specified disaster event. The CPSO will provide the awarded Proposer(s) with a specified location of each facility and the anticipated scope of work needing mitigation and remediation services. The awarded Proposer(s) will provide all materials, equipment and labor, and perform all work required to accomplish the designated scope of work in a thorough and workman-like manner to the satisfaction of the CPSO.

Specific tasks include, but are not limited to, the following:

1. Remove affected porous material (drywall, insulation, ceiling tile, carpet pad, etc.) and dispose of offsite.

2. Perform interior drying and dehumidification services.

3. Perform water extraction services.

4. Provide temporary roofs.

5. Provide air conditioning to facilities as necessary.

6. Where reasonable, return building/structure to safe conditions by addressing all hazards (gas, electrical, falling, etc.).

7. If necessary, provide onsite dry storage to relocate items that require moving to support mitigation activities.

8. Should the situation dictate, refrigerated trucks will be made available for CPSO personnel to relocate evidence/sensitive materials.

9. All non-utility debris relating to the event/incident shall be staged in a manner supporting offsite disposal.

10. Necessary safety measures shall be taken to ensure all mitigation and remediation activities continue should hazardous materials (asbestos, diesel, human waste, etc.) be encountered.

11. If electricity is not available, provide generators/fueling/maintenance support to facilitate mitigation requirements.

The CPSO, through its designated representative, will meet with the awarded Proposer(s) prior to the initiation of work in any facility and provide the awarded Proposer(s) with the Task Order(s) for specific work to be performed.

2.2 Vendor Billing

The winning vendor will be engaged in direct project work; therefore, indirect billing is not anticipated and must be preapproved by the CPSO. All direct project costs will be concisely billed to specific project codes established by the CPSO. Vendor invoices will be categorized by project code and must include:

a. Name

b. Position

c. Billing Rate

d. Total Hours

e. Costs

f. Project

g. Sub-task

SECTION III. PROPOSAL EVALUATION CRITERIA

Proposals will be evaluated and scored in accordance with the criteria detailed below. Proposers may score a total of one hundred (100) points based on responses to the questions/request for information listed below.

History-Background and Experience:………………………………………………………(0 – 40 Points)

Provide background information about the Proposing firm and its general knowledge and experience in providing similar products and services as requested herein, and its specific experience with any FEMA

Public Assistance Program. Describe your company’s number of years of experience.

Describe your management plan to include qualified staffing, flexibility, and commitment to fulfil the scope of work requirements. Describe the qualifications and experience of key personnel who will provide these services including demonstrated knowledge and understanding of the types of services to be performed;

previous experience in similar or related work; local codes, laws, and regulation governing the work.

Please include specific examples including dates, locations, and the nature of the incident for which you have provided goods and services.

Please respond to the questions/request for information below in the order in which they are asked:

1. Has the Proposer been terminated from a contract within the past five (5) years? If so, please include client information, contact number, and reason for termination.

2. Has the Proposer failed to complete any work awarded to them? If so, where, why, and when?

3. Has the Proposer, its principles, officers, or predecessor organization ever been disbarred or suspended from bidding federal, state, or local government agency projects during the past five (5) years? If yes, provide details.

4. List and describe all criminal, civil, and disciplinary hearing concerning business related offenses in which the Proposer, its principles, officers, or predecessor organization(s) were defendants within the last five (5) years.

5. The Proposer will provide at least three (3) current and three (3) past client references including point of contact and telephone numbers for any corporate customers or government agency.

6. Please list specific experience the Proposer has with working with the FEMA Public

Assistance Program. How was the business relationship with Federal Emergency

Management (FEMA) representatives?

Capacity to Perform:…………………………………………………………………………(0 – 35 Points)

The Proposer will submit satisfactory evidence that he has the ability and capacity to perform the services required by the RFP. Describe the methodologies to be used in meeting the requirements of this RFP, but not limited to,

1. How has your firm met these objectives with past performance?

2. What is the amount of time required by the Proposer in which to respond to this emergency and have equipment or services delivered?

3. How will the Proposer address deployment issues and incoming orders?

4. How have federally declared disasters been treated in the past?

5. What processes are in place to make sure the Proposer is in compliance with all FEMA regulations and requirements at all times?

Proposers should possess the assets, financial resources, and organizational structure necessary to perform the type, magnitude, and quality of work, as may be required in the RFP, along with his current and future workloads.

Demonstrate your company’s ability to offer quality and reliable products and services. Describe locations of products offered by your company, types, and quantities. Do you have preposition materials or equipment? Describe how your company plan to preposition commodities in or near Calcasieu Parish and/or Louisiana in order to respond quickly to this event.

All equipment used will meet current safety standards. The Awarded Proposer is responsible for its own equipment. The CPSO will not be responsible for replacement/repair of equipment/material that may sustain damage in the performance of services under this contract. The Awarded Proposer’s equipment used during the effective period of this contract is expected to adequately perform the duties at hand in a reasonable time and in a safe manner.

Should the CPSO at any time determine a Proposer is using equipment that is not effective and efficient in executing the duties of the contract; the Proposer will replace defective equipment when the CPSO makes such request in writing.

Price:…………………………………………………………………………………………(0 – 25 Points)

Proposers are to complete the Price Proposal Form included herein. The prices submitted are to be inclusive of all associated costs. No additional consumables or other costs outside of the labor and equipment rates will be accepted. Not all equipment or labor rates may be applicable for every project. The CPSO will only pay the rates for the labor and equipment actually used for each project.

Total Possible Points…………………………………………………………………………….100 Points

RFP Package Components:

All of the components outlined below must be included with each copy of the RFP Package and submitted as follows: one Pages, numbered, 1-inch margins, typewritten with Times New Roman style and 12size font, maximum 30 pages. Additionally, all headings, sections and sub-sections shall be identified appropriately.

All documentation shall be exact order and format as shown below. No exceptions to this format will be accepted. , In order to insure a uniform review process and to obtain the maximum degree of comparability, it is required that proposals be organized in the manner specified as follows:

Section 1: RFP Cover Page (Complete and Submit-Attachment A)

Section 2: Cover Letter Provide a cover letter. not exceeding two pages, which is signed by an officer of the firm who is responsible for committing the firm's resources.

The cover letter should provide the following:

• Respondent's name, primary contact name, business address, phone number, fax number and e-mail address;

• Name and title of the individual with responsibility for the response and who will receive correspondence regarding this RFP;

• A brief statement of the respondent's understanding of the services required and qualifications to provide disaster recovery consulting services;

• A brief company background statement to include, but not limited to, years in business, corporate structure, professional affiliations, and capability of meeting deadlines;

• Such other information as the respondent deems appropriate.

Section 3: Qualifications and Experience

In this section, respondents shall provide firm and staff qualifications and demonstrate the firm's prior experience in providing disaster recovery mitigation and remediation. Respondents shall clearly demonstrate an understanding of the scope of work and other technical or legal issues related to the project. Provide history of any litigation within the past five (5) years arising out of the firm's performance as it relates to the scope of services being solicited.

Provide copies of the following, if applicable:

• Proper and valid licensing to conduct business in the State of Louisiana

• Current Applicable Department of Professional Regulation License(s)

• Current Applicable Certification(s)

• A list of Sub-Contractors with credentials and related experience

Section 4: Proposed Strategy and Technical Approach

In this section, respondents shall provide the firm's proposed strategy in representing the CPSO in responding to declared disasters, and shall provide the firm's technical approach to perform the scope of services requested to include procedures, methodologies, resources, systems, etc.

Section 5: Proposed Pricing (Complete and Submit-Attachment B) In this section, respondent shall fill out and submit the proposed rates on the rate sheet Provided herein. Any and all positions that may perform any work required under the scope Of services should be included in this rate sheet. Proposed base rates, fringe & overhead, Profit, and proposed billing rates shall be provided by each respondent. Please provide the name And specific office location for the staff member holding each position. For evaluation purposes, The CPSO will calculate an average base rate for each respondent, using all the proposed base Rates submitted on the rate sheet. Respondents shall be scored based on a pro-rata distribution Of points according to the average base rate for each respondent. The respondent with the Lowest average proposed base rate shall receive the maximum points possible.

Section 6: Administrative Information Please include the following:

*Proof of Liability Insurance and its limits *Drug Free Work Place Form (Complete and submit-Attachment C) *RFP Affidavit (Complete and submit-Attachment D) *RFP Affidavit of Solvency (Complete and submit-Attachment E) *Conflict of Interest Disclosure Form

ATTACHMENT A

REQUEST FOR PROPOSAL FOR EMERGENCY STANDBY

DISASTER RECOVERY

MITIGATION & REMEDIATION SERVICES

COVER PAGE

CALCASIEU PARISH SHERIFF’S OFFICE

ATTN: KIM SHELTON; PURCHASING AGENT

COMPANY NAME __________________________

DATE_____________________________________

Attachment B

Attachment B Continued

Name of Firm

Attachment C

REQUEST FOR PROPOSAL EMERGENCY STANDBY

DISASTER RECOVERY MITIGATION AND

Company Name:

Calcasieu Parish Sheriff’s Office Drug-Free Workplace Form

The undersigned firm hereby certifies that does:

1. Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession or use of a controlled substance is prohibited in the workplace and specifying the actions that will be taken against employees for violations of such prohibition.

2. Inform employees about the danger of drug abuse in the workplace, the business' policy of maintaining a drug-free workplace, any available dmg counseling, rehabilitation, employee assistance programs and the penalties that may be imposed upon employees for drug abuse violations.

3. Give each employee engaged in providing the contractual services that are described in the CPSO's request for proposals to provide bond underwriter services a copy of the statement specified in paragraph 1.

4. In the statement specified in paragraph 1, not if the employees that, as a condition of working on the contractual services described in paragraph 3, the employee will abide by the terms of the statement and will notify the employer of any conviction of, or plea of guilty or nolo contendere to, any violation of the State of Louisiana or of any controlled substance law of the United States or any state, for a violation occurring in the workplace no later than five (5) days after such conviction or plea.

5. Impose a sanction on or require the satisfactory participation in a drug abuse assistance or rehabilitation program if such is available in the employee's community by, any employee who is so convicted.

6. Consistent with applicable provisions with State or Federal law, rule, or regulation, make a good faith effort to continue to maintain a drug-free workplace through implementation of paragraphs 1 through 5.

As the person authorized to sign this statement, I certify that this form complies fully with the above requirements.

Signature

Date

Attachment D

REQUEST FOR PROPOSAL EMERGENCY

STANDBY DISASTER RECOVERY

MITIGATON AND REMEDIATION

SERVICES

AFFIDAVIT

TO: CALCASIEU PARISH

SHERIFF’S OFFICE

At the time the proposal is submitted, the Respondent shall attach to his proposal a sworn statement.

The sworn statement shall be an affidavit in the following form, executed by an officer of the firm, association or corporation submitting the proposal and shall be sworn to before a person who is authorized by law to administer oaths.

STATE OF CITY OF Before me, the undersigned authority, personally appeared who, being duly sworn, deposes and says he is

(Title) of (Firm) the respondent submitting the attached proposal for the services covered by the RFP documents for DISASTER RECOVERY MITIGATION AND REMEDIATION

SERVICES.

The affiant further states that no more than one proposal for the above referenced project wi11 be submitted from the individual, his firm or corporation under the same or different name and that such respondent has no financial interest in the firm of another respondent for the same work, that neither he, his firm, association nor corporation has either directly or indirectly entered into any agreement, participated in any collusion, or otherwise taken any action in restraint of free competitive bidding in connection with this firm's proposal on the above described project. Furthermore, neither the firm nor any of its officers are debarred from participating in public contract lettings in any other state.

(Proposer)

By _

(Title)

STATE OF

COUNTY/PARISH OF _

Subscribed and sworn to before me this day of _, 20 , by__________________________________ who personally appeared before me at the time of notarization, and who is personally known to me or who has produced as identification.

Notary Public

My commission expires:

VENDOR ON ALL CPSO PROJECTS MUST EXECUTE AND ATTACH AFFIDAVIT TO EACH PROPOSAL.

Attachment E

REQUEST FOR PROPOSAL EMERGENCY STANDBY DISASTER

RECOVERY MITIGATION AND REMEDIATION SERVICES

AFFIDAVIT OF SOLVENCY

PERTAINING TO THE SOLVENCY OF , being of lawful age and being duly sworn I, , as (ex. CEO, officer, president, duly authorized representative, etc.)

hereby certify under penalty of perjury that:

1. I have reviewed and am familiar with the financial status of above stated entity.

2. The above stated entity possesses adequate capital in relation to its business operations or any contemplated or undertaken transaction to timely pay its debts and liabilities (including, but not limited to, unliquidated liabilities, unmatured liabilities and contingent liabilities) as they become absolute and due.

3. The above stated entity has not, nor intends to, incur any debts and/or liabilities beyond its ability to timely pay such debts and/or liabilities as they become due.

4. I fully understand failure to make truthful disclosure of any fact or item of information contained herein may result in denial of the application, revocation of the Certificate of Public Necessity if granted and/or other action authorized by law.

The undersigned has executed this Affidavit of Solvency, in his/her capacity as a duly authorized representative of the above stated entity, and not individually, as of this day of _2,0 .

Signature of Affiant

STATE OF ___________________

COUNTY/PARISH OF __________________

Subscribed and sworn to before me this _____ day of _____________________ 20__, by ___________________________

Who personally appeared before me at this time of notarization, and who is personally known to me or who has produced

_______________________________________ as identification.

Notary Public

My commission expires:

Attachment F

REQUEST FOR PROPOSAL EMERGENCY STANDBY

DISASTER RECOVERY MITIGATION AND REMEDIATION

SERVICES

Calcasieu Parish Sheriff’s Office Conflict of Interest Disclosure Form

Project (RFQ, RFP, BID) Number/Description: _

The term "conflict of interest" refers to situations in which financial or other considerations may adversely affect or have the appearance of adversely affecting a consultant's/contractor's professional judgment in completing work for the benefit of the

Calcasieu Parish Sheriff’s Office ("CPSO"). The bias such conflicts could conceivably impart may inappropriately affect the goals, processes, methods of analysis or outcomes desired by the CPSO.

Consultants/Contractors are expected to safeguard their ability to make objective, fair, and impartial decisions when performing work for the benefit of the CPSO. Consultants/Contractors, therefore, must there avoid situations in which financial or other considerations may adversely affect or have the appearance of adversely affecting the consultant's/contractor's professional judgement when completing work for the benefit of the CPSO.

The mere appearance of a conflict may…