RFP 2027_4100_01 Project Management.docx

2027-

CITY OF MADISON, GA

CONTRACT CONSTRUCTION PROJECT MANAGER

RFP 2027-4100-01

The City of Madison (Owner) is requesting proposals for a contract Construction Project Manager responsible for planning, organizing, and overseeing a broad range of construction projects from initiation through completion. The Construction Project Manager will ensure projects are executed efficiently, on schedule, and in accordance with established procedures. The role requires strong knowledge of construction methods and practices, as well as the ability to coordinate and manage multidisciplinary teams to achieve successful project outcomes.

DUTIES

· Collaborate with engineers, architects etc. to determine the specifications of the project

· Negotiate contracts with external vendors to reach profitable agreements

· Obtain permits and licenses from appropriate authorities

· Determine needed resources (manpower, equipment and materials) from start to finish with attention to budgetary limitations

· Plan all construction operations and schedule intermediate phases to ensure deadlines will be met

· Acquire equipment and material and monitor stocks to timely handle inadequacies

· Hire contractors and other staff and allocate responsibilities

· Supervise the work of laborers, mechanics etc. and give them guidance when needed

· Evaluate progress and prepare detailed reports

· Ensure adherence to all health and safety standards and report issues

KNOWLEDGE REQUIRED BY THE POSITION

· Proven experience as construction project manager

· In-depth understanding of construction procedures and material and project management principles

· Familiarity with quality and health and safety standards

· Familiarity with construction/ project management software

· Outstanding communication and negotiation skills

· Excellent organizational and time-management skills

· A team player with leadership abilities

· Knowledge working with local governments

INSTRUCTIONS FOR SUBMISSION

· Cover Page (provided in RFP)

· Resume

· List up to five projects which demonstrate skills to be used on construction projects. Please note the project name, location, owner, year, contract amount, and nature of the firm’s responsibility.

· Fee proposal

EVALUATION CRITERIA

30% Relevant project experience and qualifications

30% Past performance including references about the quality of leadership, the overall services provided to previous customers, ability to meet established project goals, response to the Owner’s needs throughout the project, and the financial and technical success history of the of projects

30% Apparent suitability to provide services for Project, including apparent fit to the project type and/or needs of the Owner, any special or unique qualifications, current and projected workloads, proximity of office or lead staff to Project location, and experience working with the local government.

10% Fee Proposal

The Selection Committee may also choose to identify and interview finalist firms to complete its selection based on the above criteria. In this case, interview instructions will be provided to these firms.

All proposals and Statements of Qualifications must be received no later than (enter date/time) .

Proposals received after the above date and time may not be considered. The Owner reserves the right to accept or reject any and all proposals and to waive informalities in the proposal process. Questions, Statement of Qualifications form requests, and proposal packages should be submitted to the name and address listed below.

SCHEDULE OF EVENTS

Upon completion of the evaluation process, including any interviews conducted at the Owner’s discretion, the Selection Committee will rank the finalists in descending order of recommendation based on the criteria outlined herein. The highest-ranked firm will be recommended by the Selection Committee to the Mayor and Council for consideration of award. Selection by the Committee does not constitute a contract award or guarantee of selection, and the firm is not considered officially hired until formal approval and award of contract by the Mayor and Council.

The Owner may then initiate negotiations with the highest-ranked firm to finalize the contract terms and conditions. Such negotiations may include refinement of scope and confirmation of the proposed fees.

If a satisfactory agreement cannot be reached with the highest-ranked firm, the Owner may formally terminate negotiations in writing and proceed to negotiate with the next highest-ranked firm, continuing this process until a mutually acceptable agreement is reached and a Contract Construction Project Manager is awarded. The final form of contract shall be prepared by the Owner.

All questions, communications, and submissions of qualifications must be submitted to VendorLink, LLC at https://www.myvendorlink.com/.

ADDITIONAL TERMS AND CONDITIONS

Restriction of Communication

From the issue date of this (RFP) solicitation until a successful proposer is selected and the selection is announced, proposers are not allowed to communicate about this solicitation or this Project for any reason with any members of the Selection Committee, the Owner, except for submission of questions as instructed in the RFP, or during the proposer's conference (if applicable), or as provided by any existing work agreement(s). For violation of this provision, the Owner reserves the right to reject the proposal of the offending proposer.

Submittal Costs and Confidentiality

All expenses for preparing and submitting responses are the sole cost of the party submitting the response. The Owner is not obligated to any party to reimburse such expenses. All submittals upon receipt become the property of the Owner. Labeling information provided in submittals “proprietary” or “confidential”, or any other designation of restricted use will not protect the information from public view. Subject to the provisions of the Georgia Open Records Act, the details of the proposal documents will remain confidential until final award.

Award Conditions

This request is not an offer to contract or a solicitation of bids. This request and any statement of qualifications or proposal submitted in response, regardless of whether the proposal is determined to be the best proposal, is not binding upon the Owner and does not obligate the Owner to procure or contract for any services. Neither the Owner nor any party submitting a response will be bound unless and until a written contract mutually accepted by both parties is negotiated as to its terms and conditions and is signed by the Owner. The Owner reserves the right to waive non-compliance with any requirements of this Request for Proposal and to reject any or all proposals submitted in responses. Upon receipt and review of responses, the Owner will determine the party(s) and proposal that in the sole judgment of the Owner is in the best interest of the Owner (if any is so determined), with respect to the evaluation criteria stated herein. The Owner then intends to conduct negotiations with such party(s) to determine if a mutually acceptable contract may be reached. The selected firm shall be required to provide a current IRS Form W-9, a notarized E-Verify Affidavit in compliance with Georgia law, and a signed contract provided by the City within seven (7) calendar days of notification of award.

Statement of Agreement

With submission of a statement of qualifications or proposal, the Proposer agrees that he/she has carefully examined the solicitation, and the Proposer agrees that it is the Proposer’s responsibility to request clarification on any issues in any section of the solicitation with which the Proposer disagrees or needs clarified. The Proposer also understands that failure to mention these items in the proposal will be interpreted to mean that the Proposer is in full agreement with the terms, conditions, specifications and requirements in the therein. With submission of a proposal, the Proposer hereby certifies: (a) that this proposal is genuine and is not made in the interest or on behalf of any undisclosed person, firm, or corporation; (b) that Proposer has not directly or indirectly included or solicited any other Proposer to put in a false or insincere proposal; (c) that Proposer has not solicited or induced any person, firm, or corporation to refrain from sending a proposal.

Laurinda Mason Procurement Agent lmason@madison.com 132 N Mason St Madison, GA 30650 706-752-5596

RFP 2027-4100-01 Cover Page/Summary

NAME OF FIRM/COMPANY_____________________________________________________________

ADDRESS _____________________________________________________________________

CONTACT PERSON ____________________________________________________________________

TITLE _____________________________________________________________________

EMAIL ADDRESS ____________________________________ PHONE #__________________________

1) Years in Business: ______________________________________________________________

2) List applicable professional licenses and certifications held by the firm and key personnel relevant to construction project management services (e.g., PMP, CCM, PE licenses), and confirm the firm is authorized to do business in the State of Georgia.

3) Does your company carry Errors and Omissions Insurance? _____________________________ If so, please submit proof.

4) List three references for you/your company along with their contact information:

Mr./Mrs./MS_________________________________ certifies that he/she is qualified to answer the questions on this form and that answers and statements on this form are true and correct to the best of his/her knowledge.

Signature _____________________________________ Date__________________________ Title _________________________________________ Attested by: ____________________________________ Date__________________________ image1.jpeg