RFP 20261393297 Signage Repair and Maintenance.pdf

v. 01052026

TARRANT COUNTY

HOSPITAL DISTRICT d/b/a

JPS HEALTH NETWORK

REQUEST FOR PROPOSAL #20261393297

Signage Repairs

The Tarrant County Hospital District d/b/a JPS Health Network (the “District”) is seeking proposals for the provision of Signage Repairs.

The District will reject any proposal that fails to comply in all respects with the instructions set forth herein for responding to this Solicitation. NO EXCEPTIONS WILL BE MADE, even if you are a current or prior vendor for the District. The contract awarded, if any, under and pursuant to this

Solicitation shall supersede any previous contract, bid, or GPO agreement for the products or services described herein.

Release Date: 02-26-2026

Response Deadline: 03-24-2026, 2:00 p.m. CST

I. OVERVIEW

A. INTRODUCTION AND OVERVIEW

The District desires to award a contract or contracts based upon vendor proposals (“Solicitation

Response(s)”) to this Solicitation (“Solicitation”). The District is soliciting vendor proposals from vendors capable of supplying the District with Signage Repairs (the “Service(s)”), as set forth and specified herein

(See Section II below, BUSINESS REQUIREMENTS, attached hereto and incorporated herein for all purposes). All Solicitation Responses must be delivered to the District by the date and time, and in the manner specified in Section I.B hereof to be considered a Solicitation Response by the District.

A Solicitation Response does not commit the District to accept such Solicitation Response or to award a contract based on any Solicitation Response (“Contract Award”) merely because a Solicitation Response may propose the lowest price for the Services. The District expressly reserves the right to base any Contract

Award hereunder upon its evaluation of all relevant factors regarding the vendor, including, but not limited to, Service pricing and terms, management experience and expertise, industry reputation and profile, performance history, support services, location and accessibility, and any other information relevant to its evaluation. Qualifications and omissions will be considered when evaluating vendor solicitation responses.

A Solicitation Response that does not meet the minimum requirements set forth in Section II below, BUSINESS REQUIREMENTS, will be disqualified.

This Solicitation is not an order and does not commit the District to pay for any costs incurred by the prospective vendor in the preparation or submission of the Solicitation or in the procurement of the Service.

Service quantity estimates used herein may or may not reflect actual quantities needed or used by the

District in the future, and do not commit the District to order specific Service quantities. Any Solicitation

Response accompanied by terms and conditions that conflict with this Solicitation may be rejected by the

District.

The District reserves the right to reject any or all Solicitation Responses and to issue a Contract Award or not to issue a Contract Award based solely on the Solicitation Responses received by the District in response to this Solicitation. However, prior to making any award hereunder, the District also reserves the right to engage in additional discussions with one or more of the vendors responding to this Solicitation.

Any prospective Respondent may request an explanation or interpretation of any portion of this Solicitation by complying with the request procedure described in Section I.C.2 below. The responses, if any, of the

District to such requests are subject to and will be in the form of amendment to the Solicitation and will comply with the provisions of Section I.C.2 below. The District may elect not to respond to any or all such requests received from prospective Respondents.

SMALL OR HISTORICALLY UNDERUTILIZED BUSINESS PARTICIPATION

The District maintains a policy of encouraging and engaging in business transactions with vendors who are small or historically underutilized businesses. The District establishes a 25% good faith target goal. The

District also encourages its vendors to utilize subcontractors and vendors who qualify and are certified under applicable law as HUBs. HUB Respondents are also strongly encouraged to subcontract to other

HUBs to expand HUB participation beyond Respondent’s own self-performance. HUB Respondents should identify and list HUB subcontractors and other relevant information under the appropriate

Solicitation Response section(s) and on the Good Faith Form (Exhibit F). Prior to the Contract Award, a

Respondent’s good faith efforts to utilize HUB subcontractors and vendors in its business transactions shall be part of the criteria under which the vendor proposals will be considered. Each Respondent will be required to show in its Solicitation Response its efforts to utilize HUB subcontractors and vendors in its business transactions.

VENDOR PORTAL

Prior to the District’s consideration of a Respondent’s Solicitation Response each Respondent is required to register as a vendor in the District’s online vendor portal, B2Gnow, located on the District’s Website at:

https://jpshealth.gob2g.com.

The District will monitor contract compliance via B2GNow. The prime vendor and any subcontractors awarded contracts as a result of this Solicitation are required to use the secure web-based system to submit project information including, but not limited to, monthly progress payment reports and other information related to HUB participation. The District may require additional information related to the contract to be provided electronically through the system at any time before, during, or after contract award.

Noncompliance may result in exclusion of a vendor from future contract opportunities with the District.

COMPLIANCE WITH TEXAS GOVERNMENT CODE SECTION 2252.908

Please note that Texas Government Code Section 2252.908 does not require any action until after a vendor has been awarded and a contract is ready for the District’s Board of Managers approval. Form 1295s require the District’s contract tracking number, which does not exist until after a vendor has been awarded.

Texas Government Code Section 2252.908 (“Section 2252.908”) states that a governmental entity or state agency may not enter into certain contracts with a business entity unless the business entity submits Form

1295, a disclosure of interested parties, to the governmental entity or state agency at the time the business entity submits the signed contract to the governmental entity or state agency. Section 2252.908 applies to all contracts entered into from and after January 1, 2016 between business entities and Texas governmental entities and state agencies which meet either one of the following criteria:

1. the contract requires a vote of the governing body of the Texas governmental entity, or

2. the contract has a contractual value of at least $1 Million.

The Texas Ethics Commission has adopted a Certificate of Interested Parties form (“Form 1295”) and has made it available on the TEC website.

In 2017 Section 2252.908 was amended to provide that the requirements of Section 2252.908 do not apply to the following contracts entered into or amended after January 1, 2018:

1. a contract with a publicly traded business entity, including a wholly owned subsidiary of the business entity;

2. a contract with an electric utility, as that term is defined by Section 31.002, Texas Utilities Code; or

3. a contract with a gas utility, as that term is defined by Section 121.001, Texas Utilities Code.

In the event a Contract Award is issued pursuant to this Solicitation, the Respondent receiving the Contract

Award shall be required to comply with the provisions of Section 2252.908, Texas Government Code, and the Chapter 46 Rules of the TEC, prior to entry into a contract with the District. The TEC has posted a video tutorial to its website for business entity filings of Form 1295. The TEC video provides step-by-step tutorials for creating login accounts for the business entity for completing and filing Form 1295. The TEC video tutorials can be viewed on its website at:

https://www.ethics.state.tx.us/whatsnew/elf_info_form1295.htm

The TEC’s FAQs are posted on its website at:

https://www.ethics.state.tx.us/resources/FAQs/FAQ_Form1295.php

COMPLIANCE WITH TEXAS GOVERNMENT CODE CH. 2271 (Boycott of Israel Prohibited)

In 2017 Texas Government Code Section 2271.001 et seq. was enacted to provide that a Texas https://jpshealth.gob2g.com/ https://www.ethics.state.tx.us/whatsnew/elf_info_form1295.htm https://www.ethics.state.tx.us/resources/FAQs/FAQ_Form1295.php https://statutes.capitol.texas.gov/Docs/GV/htm/GV.2271.htm governmental entity is prohibited from entering into a contract with a company unless the contract contains a written verification by the company that (i) the company does not boycott Israel, and (ii) the company will not boycott Israel during the term of the contract. The requirement was modified in 2019 to apply only to contracts with a value of $100,000 or more that are made with a company (not including sole proprietorships) with 10 or more full-time employees. The term “boycott Israel” is defined in Section

808.001(1) of the Texas Government Code and means refusing to deal with, terminating business activities with, or otherwise taking any action that is intended to penalize, inflict harm on, or limit commercial relationships specifically with Israel, or with a person or entity doing business in Israel or in an Israel-controlled territory, but does not include an action made for ordinary business purposes. Any awarded contract must comply with the verification requirements in Texas Government Code Section 2271.001, and a Respondent’s failure or refusal to comply will result in the withdrawal of the Contract Award.

Respondents should ensure they and their affiliates do not appear on the Texas Comptroller’s List of

Companies that Boycott Israel.

COMPLIANCE WITH TEXAS GOVERNMENT CODE SECTIONS 2252.151 et seq. (Scrutinized

Business Operations in Sudan, Iran, or with Designated Foreign Terrorist Organizations Prohibited)

In 2017 Texas Government Code Chapter 2252 was amended by adding Sections 2252.151 et seq. to provide that a Texas governmental entity is prohibited from entering into a contract with a company that engages in certain scrutinized business operations in Sudan, Iran, or with foreign terrorist organizations. A

Texas government entity may not enter into a contract with a “scrutinized company” as defined in Section

2270.0001(9) of the Texas Government Code. Respondents should ensure that they and their affiliates do not appear on the Texas Comptroller’s Scrutinized Companies Lists. The District is prohibited by law from entering into a contract with a company on such a list (including a company with any affiliate on the list).

COMPLIANCE WITH TEXAS GOVERNMENT CODE CH. 2274 (Discrimination Against Firearm

Entities or Firearm Trade Associations Prohibited)

In 2021, Texas Government Code Chapter 2274 was enacted to provide that a Texas governmental entity is prohibited from entering into a contract with a company unless the contract contains a written verification by the company that (i) the company does not have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade association, and (ii) the company will not discriminate against a firearm entity or firearm trade association during the term of the contract. The requirement applies only to contracts with a value of $100,000 or more that are made with a company (not including sole proprietorships) with 10 or more full-time employees. The requirement does not apply to sole source contracts or competitive solicitations-related contracts where no respondent can provide the verification required. (See Sec. 2274.002(c)). The term “discriminate against a firearm entity or firearm trade association” is defined in Texas Government Code Section 2274.001(3) and means, with respect to the entity or association, to: (i) refuse to engage in the trade of any goods or services with the entity or association based solely on its status as a firearm entity or firearm trade association; (ii) refrain from continuing an existing business relationship with the entity or association based solely on its status as a firearm entity or firearm trade association; or (iii) terminate an existing business relationship with the entity or association based solely on its status as a firearm entity or firearm trade association; the term does not include: (i) the established policies of a merchant, retail seller, or platform that restrict or prohibit the listing or selling of ammunition, firearms, or firearm accessories; and (ii) a company’s refusal to engage in the trade of any goods or services, decision to refrain from continuing an existing business relationship, or decision to terminate an existing business relationship: (aa) to comply with federal, state, or local law, policy, or regulations or a directive by a regulatory agency; or (bb) for any traditional business reason that is specific to the customer or potential customer and not based solely on an entity’s or association’s status as a firearm entity or firearm trade association. Any awarded contract must comply with the verification requirements in Texas Government Code Section 2274.002, and a Respondent’s failure or refusal to comply https://statutes.capitol.texas.gov/Docs/GV/htm/GV.808.htm https://statutes.capitol.texas.gov/Docs/GV/htm/GV.2271.htm https://comptroller.texas.gov/purchasing/docs/anti-bds.pdf https://comptroller.texas.gov/purchasing/docs/anti-bds.pdf https://statutes.capitol.texas.gov/Docs/GV/htm/GV.2252.htm#2252.151 https://statutes.capitol.texas.gov/Docs/GV/htm/GV.2270.htm#2270.0001 https://comptroller.texas.gov/purchasing/publications/divestment.php https://statutes.capitol.texas.gov/Docs/GV/htm/GV.2252.htm#2252.152 https://statutes.capitol.texas.gov/Docs/GV/htm/GV.2252.htm#2252.152 https://statutes.capitol.texas.gov/Docs/GV/htm/GV.2274.htm https://statutes.capitol.texas.gov/Docs/GV/htm/GV.2274.htm#2274.002 https://statutes.capitol.texas.gov/Docs/GV/htm/GV.2274.htm#2274.001 https://statutes.capitol.texas.gov/Docs/GV/htm/GV.2274.htm#2274.002 will result in the withdrawal of the Contract Award.

COMPLIANCE WITH TEXAS GOVERNMENT CODE CH. 2276 (Boycott of Certain Energy

Companies Prohibited)

In 2021, Texas Government Code Chapter 2276 was enacted to provide that a Texas governmental entity is prohibited from entering into a contract with a company unless the contract contains a written verification by the company that (i) the company does not boycott energy companies, and (ii) the company will not boycott energy companies during the term of the contract. The requirement applies only to contracts with a value of $100,000 or more that are made with a company (not including sole proprietorships) with 10 or more full-time employees. The term “boycott energy company” is defined in Section 809.001(1) of the

Texas Government Code and means, without an ordinary business purpose, refusing to deal with, terminating business activities with, or otherwise taking any action that is intended to penalize, inflict economic harm on, or limit commercial relations with a company because the company: (A) engages in the exploration, production, utilization, transportation, sale, or manufacturing of fossil fuel-based energy and does not commit or pledge to meet environmental standards beyond applicable federal and state law; or (B) does business with a company described by subsection (A). Any awarded contract must comply with the verification requirements in Texas Government Code Section 2276.002, and a Respondent’s failure or refusal to comply will result in the withdrawal of the Contract Award.

TEXAS PUBLIC INFORMATION ACT

Each Respondent acknowledges that the District is a governmental body operating under and subject to the provisions of the Texas Public Information Act (“TPIA”) (Chapter 552 of the Texas Government Code) and thereby acknowledges that certain information collected, assembled, or maintained in connection with the transaction of official business by a governmental body is considered public information potentially subject to disclosure pursuant to a valid TPIA request. Respondent is responsible for challenging any requests for information it considers confidential under the TPIA. The requirements of Subchapter J, Chapter 552 of the Texas Government Code apply to this bid, and the contractor or vendor agrees that that the contract can be terminated if the contractor or vendor knowingly or intentionally fails to comply with a requirement of that subchapter. Respondents should consult the Attorney General’s website

(https://www.texasattorneygeneral.gov/open-government/office-attorney-general-and-public-information-act) for information concerning the application of the provisions of the TPIA to proposals and proprietary vendor information.

B. SOLICITATION RESPONSE REQUIREMENTS, CONDITIONS AND RELATED

INFORMATION

1. Preparation of Solicitation Response.

a. Each Respondent should carefully examine and familiarize itself with this Solicitation and all exhibits, drawings, specifications, and instructions included in this Solicitation. Each Respondent, by submitting a Solicitation Proposal, represents that Respondent has read and understands this

Solicitation and the drawings, exhibits attached to this Solicitation.

b. Each Solicitation Response shall be fully completed, shall contain all the information required from the Respondent by this Solicitation, including the Vendor Certification Form attached hereto as

Exhibit D (“Required Information”), and shall be signed and executed, on the Signature Form attached hereto as Exhibit B by an officer or other authorized representative of the Respondent.

Each page of a Solicitation Response shall contain the company name of the Respondent. A

Respondent’s failure to provide any of the Required Information in its Solicitation Response, or the failure of the Solicitation Response to contain the signature of Respondent’s officer or other duly authorized representative, may result in the District’s disqualification of such Solicitation https://statutes.capitol.texas.gov/Docs/GV/htm/GV.2276.htm https://statutes.capitol.texas.gov/Docs/GV/htm/GV.809.htm#809.001 https://statutes.capitol.texas.gov/Docs/GV/htm/GV.2276.htm#2276.002 https://www.texasattorneygeneral.gov/open-government/office-attorney-general-and-public-information-act https://www.texasattorneygeneral.gov/open-government/office-attorney-general-and-public-information-act

Response. The Required Information shall include detailed information regarding the Respondent’s historical efforts (for the last year) to utilize HUB subcontractors and vendors in its prior business transactions and shall include such detailed information in its Solicitation Response.

c. Each Respondent shall be responsible for and shall bear all costs for the preparation and presentation of its Solicitation Response. Unless otherwise designated by Respondent and agreed by the District, the Solicitation Response and all drawings, materials, supporting documentation, manuals, etc. submitted with any Solicitation Response (“Submitted Materials”) will, immediately upon submission, become the property of the District. After the date upon which the final vendor is selected (See Section I.C.1 below) Respondents may request the return of the Submitted

Materials. However, all costs associated with returning the Submitted Materials to a Respondent shall be born and paid in advance by the Respondent.

d. The District does not guarantee the confidentiality of any Submitted Materials. Each Respondent, by submitting a Solicitation Response, acknowledges and agrees that any Submitted Materials will be distributed or made available to appropriate District personnel and consultants involved in this

Solicitation process, and further understands that the Submitted Materials may be subject to disclosure pursuant to the TPIA. Information considered proprietary by a Respondent should be clearly marked “Proprietary” when submitted with a Solicitation Response.

e. The District reserves the right to modify and/or supplement this Solicitation by amendment issued by the District prior to the date and time of the Response Deadline (defined herein). Any such amendments will be posted online prior to the Response Deadline at the same District internet site where this Solicitation is kept available for solicitation of Solicitation Responses. It is the responsibility of each Respondent to check that internet site frequently to determine if any amendments have been issued.

f. The District reserves the right to withdraw this Solicitation, at its sole discretion, from any or all prospective vendors and Respondents at any time, before or after the Response Deadline. The withdrawal, if ever, of this Solicitation shall be effective upon the District’s issuance of written notice posted online at the same District internet site where this Solicitation is kept available for solicitation of Solicitation Responses, which notice may also be sent by the District to the prospective Respondents in any manner deemed reasonable by the District.

2. Form of Contract.

Any Respondent awarded a contract with the District for the purchase and sale of the products and/or services pursuant to this Solicitation shall be required to execute an agreement between the Respondent and the District which shall in all material respects contain the terms and conditions set forth in Exhibit C

(Contract Terms), which is attached hereto and incorporated herein for all purposes. The District will not agree to change the Contract Terms except under unusual circumstances approved in the sole discretion of the District and its legal counsel. The District will entertain changes to the Contract Terms to the limited extent required to conform the unique terms of the Solicitation Response to the Contract Terms (e.g., unique payment provisions, terms and conditions). The District reserves the right to approve or reject any proposed changes to the Contract Terms submitted by Respondents.

Respondents may not request additional changes to the Contract Terms after the Solicitation Response has been submitted to the District, nor will the District agree to negotiate any requested changes to the Contract

Terms which are not included with the Solicitation Response in the manner and form set forth above in this section I.B.2 and in Exhibit C.

3. Submission of Solicitation Responses.

a. All Solicitation Responses shall be submitted to the District as follows:

(i) All Solicitation Responses must be electronically submitted via file upload at this website: https://f1.jpshealth.org/form/RFPResponseForm. Please ensure this RFP# is entered in the “Bidding Opportunity Num” field on the Response Form, as well as in the file name(s) of each uploaded file. The proposal (except for any redline of the Contract

Terms) must be submitted in a format that preserves graphic appearance, such as portable document format (PDF) or other digital image format that is platform-independent and easily readable without purchased software. If you submit a redline in response to Exhibit C, you must provide an editable, unlocked/unsecured version of the redline with your Solicitation

Response (preferably in track changes).

(ii) An attempted award will be deemed invalid if the Respondent, upon award of a contract (if ever), is not registered with JPS Vendor Portal (https://jpshealth.gob2g.com/) or is not in compliance with the District’s requirements for vendor credentialing.

(iii) Respondents must submit the Solicitation Response as follows: the file name(s) of each file making up the Solicitation Response must begin with (i) the RFP# followed by (ii) the

Respondent’s name. Also, the cover page of the Solicitation Response must state the following: (i) the name and address of the Respondent, (ii) the Response Deadline, and (iii) the RFP#. Please put the RFP# in the “Bidding Opportunity Num” field on the Response

Form.

(iv) Unless otherwise expressly provided in this Solicitation or in any amendment to this

Solicitation, no Respondent shall modify or cancel the Solicitation Response or any part thereof for thirty (30) days after the Response Deadline. Respondents may withdraw

Solicitation Proposals at any time before the Solicitation Proposals are opened by the District, but may not resubmit them. No Solicitation Proposal may be withdrawn or modified after the

Solicitation Proposal deadline.

(v) Solicitation Proposals will not be considered if they show any omissions, alterations of required forms, additions or conditions not requested or irregularities of any kind. However, the District reserves the right to waive any irregularities and to make the award in the best interest of the District.

(vi) The Respondent acknowledges the right of the District to reject any or all Solicitation

Responses and to waive any informality or irregularity in any Solicitation Response received.

In addition, the District reserves the right to reject any Solicitation Response if the Respondent failed to submit the data, information or documents required by this Solicitation, or if the

Solicitation Proposal is in any way incomplete or irregular.

(vii) Failure to follow the instructions regarding the submission of Solicitation Responses may result in the District’s disqualification of such Solicitation Responses.

b. Solicitation Responses are due on or before 08/03-2026, 2:00 p.m. CST (“Response Deadline”).

The Response Deadline may be extended by the District upon amendment to this Solicitation issued prior to the then-existing Response Deadline. Solicitation Responses are not scheduled for public opening. No email, telephone, telephonic, or FAX Solicitation Responses will be accepted. The

District will not be responsible for missing, lost, or late deliveries. Solicitation Proposals https://f1.jpshealth.org/form/RFPResponseForm https://jpshealth.gob2g.com/ delivered after the Response Deadline will not be accepted or considered under any circumstances.

c. Each Solicitation Response shall contain the completed form entitled, “Vendor Certification Form” set forth on Exhibit D which is attached hereto and incorporated herein for all purposes.

C. SOLICITATION SCHEDULE AND RELATED INFORMATION

1. Estimated Schedule

Milestone Date

Solicitation Issued 07/13/2026

Deadline for Questions Submitted by Respondents 07/17-2026, 2:00 p.m. CST

Pre-Proposal Conference No Pre-proposal Conference

Response Deadline 08/03-2026, 2:00 p.m. CST

Solicitation Evaluation Period TBD

a. Pre-Proposal Conference. No Pre-Proposal Conference will be conducted.

b. Milestone Dates. Milestone Dates are estimated for planning purposes only and are subject to change.

2. District Solicitation Contact

Respondents may, in the manner prescribed herein, present requests (“Submission Questions”) for an explanation, clarification or interpretation of the BUSINESS REQUIREMENTS in this Solicitation and/or other requirements for submission of Solicitation Responses to the Solicitation Contact identified below during the proposal submission period. All Submission Questions must be submitted in a Questions

Submission Form (attached to the Bidding Opportunity). All Submission Questions must be electronically submitted via file upload at this website:

https://f1.jpshealth.org/form/RFPResponseForm, and must reference the appropriate pages and sections number of this Solicitation that are the subject of such Submission Questions. The file name of the

Questions Submission Form must begin with (i) the RFP# followed by (ii) the Respondent’s name.

The final date and time to submit Submission Questions is 07-17-2026, 2:00 p.m. Central Time. NO

PHONE CALLS PLEASE. Confirmation of the delivery of Submission Questions to the District is the sole responsibility of the Respondent. The District may, in its sole discretion, elect not to answer or respond to any or all Submission Questions it receives, and the failure of refusal of the District to answer or respond to any Submission Question will not affect, in any way, this Solicitation. Submission Questions may be informally addressed during the Pre-Proposal Conference; provided, however, that no answer or response to any Submission Question by any representative of the District shall be effective unless and until it is issued by the District in writing in the form of one or more addenda to the Solicitation, and has been posted to the District’s Solicitation website link prior to the Response Deadline. It is the responsibility of each

Respondent to check the website for all addenda to the Solicitation up to the Response Deadline.

Prospective vendors are advised that no District employee other than the Solicitation Contact is empowered to make binding statements regarding this Solicitation, and no statements, clarifications, or corrections regarding this Solicitation are valid or binding on the District except those issued in writing by the

Solicitation Contact as addenda to the Solicitation.

https://f1.jpshealth.org/form/RFPResponseForm

Contact between Respondents and the District, other than in the manner described and set forth in this Section I.C.2, during the Solicitation Response submission period or evaluation period is prohibited. Any attempt by a Respondent to engage in prohibited contact with the District or the

Solicitation Contact may result in disqualification of its Solicitation Response.

The Solicitation Contact is:

Cody Deeds, Sourcing & Contracts Specialist

Supply Chain Department

JPS Health Network

JPS Purchasing Office

1500 S. Main Street

Fort Worth, TX 76104

Email: Bid_Submissions@jpshealth.org

District’s Solicitation website link: https://www.jpshealthnet.org/vendors/open-rfpsrfbsrfqs

Solicitation Response submission website link: https://f1.jpshealth.org/form/RFPResponseForm

II. BUSINESS REQUIREMENTS

A. INTRODUCTION

The District is requesting proposals from qualified vendors to provide Signage Repairs.

B. BACKGROUND

The Tarrant County Hospital District, known as JPS Health Network (“District”), is a tax-supported organization serving the healthcare needs of families across Tarrant County. JPS provides adult inpatient care at John Peter Smith Hospital, a facility licensed for 582 beds and located in Fort Worth, Texas. JPS has served as a Level I Trauma Center for Tarrant County for over a decade and is currently the largest training institution in Fort Worth.

The health network offers comprehensive services including primary care, specialty care, and pharmacy at more than 25 community locations. JPS is dedicated to providing a full continuum of behavioral health services, including inpatient services at Trinity Springs Pavilion, emergency behavioral health services at our Psychiatric Emergency Center, outpatient services at our JPS clinics, and mental health services for children and adolescents through programs like TCHATT.

JPS is governed by an eleven (11) member Board of Managers, whose members are appointed by the

Tarrant County Commissioners Court.

C. PROJECT SCOPE

Scope of Work

Design, Fabrication, and Installation of Signage

1. Project Overview

• JPS is seeking qualified signage contractors to provide design, fabrication, delivery, installation, and coordination of signage. Signage shall support wayfinding, safety, branding, and regulatory compliance.

mailto:Bid_Submissions@jpshealth.org https://www.jpshealthnet.org/vendors/open-rfpsrfbsrfqs https://f1.jpshealth.org/form/RFPResponseForm https://jpshealthnet.org/ https://jpshealthnet.org/medical-professionals/tcmhcc

2. Scope of Services

2.1 Design and Coordination

• Review project requirements, drawings, and site conditions

• Verify sign locations, mounting conditions, and visibility

• Develop design concepts consistent with Owner branding standards

• Coordinate with Owner, Architect, and other trades as required

• Prepare sign message schedules and location plans

2.2 Permitting and Approvals

• Obtain required permits and approvals from authorities having jurisdiction (AHJ)

• Coordinate reviews and approvals with Owner prior to fabrication

2.3 Fabrication

• Fabricate signage in accordance with approved shop drawings

• Provide materials suitable for intended environment (interior/exterior)

• Ensure durability, legibility, and finish quality

• Provide ADA-compliant tactile and braille signage where required

2.4 Installation

• Deliver and install signage at approved locations

• Provide all mounting hardware, supports, and accessories

• Install signage plumb, level, and securely anchored

• Protect surrounding finishes during installation

• Patch and restore surfaces as required

2.5 Types of Signage

Signage may include, but is not limited to:

• Interior identification and room signage

• Wayfinding and directional signage

• Regulatory and code-required signage

• Safety and emergency signage

• ADA-compliant signage

• Exterior building, site, and parking signage

• Donor, recognition, or branding signage

3. Materials and Standards

• Materials shall be appropriate for location and exposure

• Finishes shall be UV-resistant for exterior applications

• Graphics shall be clear, durable, and fade-resistant

• ADA signage shall comply with current ADA and local code requirements

4. Submittals

• Shop drawings and sign schedules

• Material samples and finish selections

• Color proofs and mockups as required

• Installation details

• Warranty documentation

5. Quality Control

• Verify dimensions and messages prior to fabrication

• Replace or correct defective or damaged signage at no cost to Owner

• Perform final walkthrough with Owner upon completion

6. Schedule

• Provide a detailed fabrication and installation schedule.

• Coordinate installation activities with the Owner to minimize disruption to operations.

• Adjust schedules as required due to permitting, approvals, or site conditions, with timely notification to the Owner.

7. Repairs and Maintenance

• All signage shall be maintained in a safe, clean, and visually acceptable condition at all times.

• Conduct periodic inspections to identify damage, wear, fading, electrical issues, or other conditions affecting appearance, functionality, or safety.

• Routine maintenance may include, but is not limited to:

o Cleaning of sign faces and components o Tightening or adjustment of mounting hardware o Replacement of lamps, bulbs, or LED components o Repainting or refinishing o Minor structural or alignment adjustments

• Repairs resulting from normal wear and tear shall be addressed promptly upon discovery.

• Damage caused by vandalism, weather events, accidents, or misuse shall be repaired or replaced as soon as reasonably practicable following notification.

• Temporary measures may be implemented as necessary to maintain safety and visibility until permanent repairs are completed.

• All repairs and maintenance shall utilize materials and methods consistent with the original sign design unless otherwise approved by the Owner.

• Maintenance and repair records may be maintained to document conditions, corrective actions, and associated costs.

8. Warranty

• Provide a minimum one (1) year warranty on materials and workmanship.

• Provide applicable manufacturer warranties for specialty materials, finishes, or lighting components.

9. Safety and Protection

• Comply with OSHA regulations and all site-specific safety requirements.

• Maintain clean, organized, and safe work areas at all times.

10. Exclusions

• Any exclusions shall be clearly identified and stated in the contractor’s proposal.

D. PRICE QUOTES

Price quotes shall remain firm during Solicitation evaluation and for an additional 120 days after recommendation for award. Pricing must remain fixed for the initial term of the agreement. Respondents must include all costs associated with use of the items. Any costs not included in the Solicitation response cannot be charged to the District. Respondents may propose pricing increases for the optional renewal terms with set caps (e.g., no more than 1% to 3% annually). Use the spreadsheet attached as Exhibit A to this

Solicitation to provide line-item pricing in your Response.

E. CONTRACT TERM

The proposed term of the contract is three (3) years. The contract will be subject to cancellation by the

District for any reason, at any time, and without penalty of any kind upon furnishing thirty (30) days’ advance written notification to vendor. At the end of the term, the District reserves the right to extend the contract for up to 180 days to provide an opportunity to bring a new contract into place with another vendor.

F. SELECTION AND EVALUATION PROCESS

Selection Process

The Solicitation Contact shall designate an evaluation committee (“Evaluation Committee”) which will be composed of employees from the District. The District reserves the right to add, delete or substitute members of the Evaluation Committee as it deems necessary. The Evaluation Committee will narrow the field of submitted Solicitation responses to those which best meet the requirements of this Solicitation and which best meet the complete needs of the District. Each such Solicitation Response will then be evaluated according to the criteria set forth herein.

Evaluation Criteria Specific to This Solicitation

The Evaluation Committee will conduct a comprehensive, fair, and impartial evaluation of all proposals received in response to this Solicitation. The evaluation of Solicitation Responses will involve scoring each

Solicitation Response in the areas listed and set forth below in Section G (Evaluation Factors). The

District’s evaluation of the Solicitation Responses will be based upon each Respondent’s response to the evaluation factors stated in this Solicitation. Any Respondent’s failure to provide complete and full responses to the requested information may lead to disqualification of such Solicitation Response.

G. EVALUATION FACTORS

In determining how to award a contract or contracts in conjunction with the Solicitation, the District may consider the following:

1. Price

2. The reputation of the Respondent and of the Respondent’s goods and/or services.

3. The extent to which the goods and/or services meet the District’s needs.

4. Quality of Respondent’s goods and/or services.

5. Historically Underutilized or Small Business Participation – the utilization of historically underutilized or small businesses.

H. SOLICITATION RESPONSE CONTENT

The overall Solicitation Response should not exceed 25 pages total, excluding exhibits. The District’s security system will recognize most common filename extensions, including: .xlsx (Excel), .docx (Word), Adobe PDF, and image files including .jpg, .tiff, and .gif. Any message containing an unknown or prohibited file extension will be quarantined (e.g., .numbers, representative of Apple Numbers application).

Tab 1. Executive Summary

Provide a synopsis of the highlights of the proposal and overall benefits of the proposal to the

District. This synopsis should not exceed two pages in length and should be easily understood.

Tab 2. Company Background

Tab 3. How the Proposed Solution Meets the District’s Needs

[Describe how the proposed solution meets the minimum requirements in Section D above. Provide the information requested in Section E above. Provide specification sheets for each product bid.

Include service and warranty information. ]

Tab 4. Pricing

[Use the spreadsheet in Exhibit A to list line item pricing for all [products/services] you can provide. Add lines as needed for additional [products/services] not already included.]

Tab 5. References

Provide a minimum of three references. [Can include specific types of references needed, if applicable; e.g., other Texas customers, other hospital systems, etc.] Include name, telephone number, and email address. The District will contact the references provided to determine

Respondent’s performance record for products/services similar to that described in this request.

Tab 6. Historically Underutilized or Small Business Participation

Provide a discussion on how the Respondent intends to meet the District’s goal of 25% HUB participation for the scope/specifications of this Solicitation. Discuss any HUB management partners the Respondent plans to team with to provide the scope/specifications. (Maximum 1 page)

The District strongly encourages the utilization of historically underutilized or small businesses.

A. Submit certificate if Respondent is a certified HUB (do not submit an expired certificate).

OR

B. Communication Outreach – Attach the written notification of the subcontracting opportunity and list of three agencies and /or organizations notified regarding the interest in HUB participation in this contract; and

C. Plan of Action – List the subcontractors selected for participation, their certification, and approximate dollar value of the work to be subcontracted and the expected percentage of the total contract amount.

Tab 7. Required Forms

a. Exhibit B: Signature Form

b. Exhibit C: Contract Terms (include an editable, unlocked/unsecured redline in track changes if proposing changes to Exhibit C, Contract Terms)

c. Exhibit D: Vendor Certification Form

d. Exhibit E: Not Used

e. Exhibit F: Good Faith Form

I. EVALUATION CRITERIA SCORE SHEET

EVALUATION CRITERIA

Possible

Points

Vendor

Score

1. Price – Best Value

Pricing will be scored according to the pricing formula: (Lowest

Responsive Price / Price of Respondent Being Evaluated) x Possible

Points = Vendor Score

_25_

THIS SECTION WILL BE SCORED BY THE EVALUATION COMMITTEE

2. The extent to which the goods and/or services meet the

District’s needs. _25_

3. Quality of Respondent’s goods and/or services. _25_

4. The reputation of the Respondent and the Respondent’s goods and/or services. _25_

SMALL OR HISTORICALLY UNDERUTILIZED BUSINESS PARTICIPATION

This Section is evaluated but not weighted or scored:

Is the Respondent a certified small or historically underutilized business (HUB)? Y N

MAXIMUM TOTAL POSSIBLE POINTS 100

Company Name: __________________________________________

Evaluator ID: _____________________________________

RFP #20261393297 Signage Repairs

Exhibit A

Price Sheet

Exhibit A attached separately

Exhibit B

Signature Form

Respondent shall signify Respondent’s acceptance of and compliance with the requirements, terms, and conditions of this Solicitation by signing in the signature space set forth below.

Respondent warrants that Respondent has examined and is familiar with this Solicitation and its terms and conditions. Respondent warrants that Respondent does not engage in scrutinized business operations in Sudan, Iran or with foreign terrorist organizations, does not engage in any prohibited boycott, and that Respondent does not appear (nor does any affiliate appear) on any

Texas Comptroller Divestment Statute Lists.

Respondent warrants that it has the necessary experience, knowledge, abilities, skills, and resources to satisfactorily finance and complete the products and services in its Solicitation

Response.

Respondent certifies that the individual signing this Solicitation Response is authorized to sign such documents on behalf of the Respondent entity and to bind Respondent and is authorized to bind the Respondent in this Solicitation Response.

RESPONDENT AGREES TO DEFEND, INDEMNIFY, AND HOLD HARMLESS THE

DISTRICT AND ALL OF ITS OFFICERS, AGENTS AND EMPLOYEES FROM AND

AGAINST ALL CLAIMS, ACTIONS, SUITS, DEMANDS, PROCEEDINGS, COSTS,

DAMAGES, AND LIABILITIES, ARISING OUT OF CONNECTED WITH, OR RESULTING

FROM ANY ACTS OF OMISSIONS OF RESPONDENT OR ANY AGENT, EMPLOYEE,

SUBCONTRACTOR, OR SUPPLIER OF RESPONDENT IN THE EXECUTION OR

PERFORMANCE OF ANY AGREEMENTS OR OTHER CONTRACTUAL

ARRANGEMENTS WHICH MAY RESULT FROM THE SUBMISSION OF THE

SOLICITATION RESPONSE AND/OR THE AWARD OF A CONTRACT THEREON BY THE

DISTRICT.

Respondent (Company) Name:

By: _____________________________________

Date:

Printed Name: Title:

Telephone: Email:

https://comptroller.texas.gov/purchasing/publications/divestment.php

Exhibit C

Contract

JPS Required Terms & Conditions to be added to Vendor’s proposed contract form

1. Term and Termination. The parties agree that this Agreement shall be for a period of three (3) years, commencing on the Effective Date (“Initial Term”). Thereafter, Customer may renew the Agreement for up to two (2) additional one-year terms by providing Vendor with written notice (email notice will be acceptable) of renewal no less than thirty (30) days prior to the expiration of the then-current term (any such renewal, a “Renewal Term” and together with the Initial Term, the “Term”). At the end of the Term of the Agreement, Customer reserves the right to extend the Agreement for up to 120 days to provide an opportunity to bring a new contract into place with another vendor. Either party may terminate this

Agreement for cause upon a material breach by the other party of its obligations hereunder, which breach is not cured within fifteen (15) days after the breaching party is given a Notice of Material Breach (defined below). A “Notice of Material Breach” means written notice that includes in all capital letters “NOTICE

OF MATERIAL BREACH” and also includes: (i) specific details identifying the material breach; and, (ii) the notifying party’s specific recommendations of actions to be (or if appropriate, not to be) taken by the other party for it to cure the breach. Customer shall have the right to terminate this Agreement without cause at any time prior to such end of the Term of the Agreement by giving Vendor thirty (30) days prior written notice of such termination (hereinafter referred to as “Early Termination”). In the event of Early

Termination, Customer agrees that it will pay all amounts due and owing Vendor for all Products provided by Vendor up to and including the date of termination. Customer also shall reimburse Vendor for all expenses incurred by Vendor in the performance of its obligations hereunder and which are or would be due to Vendor if Early Termination had not occurred. Customer acknowledges and agrees that in the event of such Early Termination, Vendor will not provide or otherwise perform any unnecessary part of the

Products nor will it incur any unreasonable expenses, but it will perform only those obligations and incur only those expenses necessary to fulfill its obligations under this Agreement. Nothing set forth herein shall limit the Customer’s rights or remedies.

2. Indemnity.

(a) EXCEPT TO THE EXTENT OF ANY OTHER INDEMNITIES EXPRESSLY

PROVIDED ELSEWHERE IN THIS AGREEMENT WHICH SHALL TAKE PRECEDENCE AND

CONTROL OVER THIS INDEMNITY TO THE EXTENT OF THE MATTERS COVERED BY SUCH

OTHER EXPRESSLY PROVIDED INDEMNITY(IES), VENDOR SHALL INDEMNIFY AND HOLD

HARMLESS THE CUSTOMER, CUSTOMER’S MANAGERS, OFFICERS, AGENTS, EMPLOYEES,

STAFF, REPRESENTATIVES, AND DIRECTORS (COLLECTIVELY, THE “CUSTOMER

INDEMNITEES”) FROM ALL LOSSES (DEFINED BELOW) AND SHALL DEFEND THE

CUSTOMER AND CUSTOMER INDEMNITEES AGAINST ALL CLAIMS AND CAUSES OF

ACTION OF THIRD PARTIES ARISING OUT OF OR RELATED TO ANY OF THE FOLLOWING,

EXCEPT TO THE EXTENT CAUSED BY THE INTENTIONAL MISCONDUCT OF OR MISUSE OF

THE PRODUCTS AND/OR SERVICES BY CUSTOMER OR ANY OF THE CUSTOMER

INDEMNITEES OR A BREACH OF THIS AGREEMENT BY THE CUSTOMER: (1) A VIOLATION

OF ANY FEDERAL, STATE, LOCAL OR FOREIGN LAW, RULE, REGULATION OR ORDER

APPLICABLE TO VENDOR AND/OR ITS EMPLOYEES OR REPRESENTATIVES; (2) ANY

VIOLATION OR BREACH BY VENDOR OF ITS REPRESENTATIONS AND WARRANTIES TO

THE CUSTOMER IN THE AGREEMENT; OR, THE FACT THAT ANY OF SUCH

REPRESENTATIONS AND WARRANTIES CEASES TO BE TRUE DURING THE TERM; (3) THE

FAILURE OF VENDOR TO OBTAIN, OR CAUSE TO BE OBTAINED, ANY REQUIRED LICENSES,

PERMITS OR CONSENTS FOR THE CUSTOMER TO RECEIVE AND USE THE PRODUCTS

AND/OR SERVICES, OR ANY COMPONENT THEREOF, TO THE FULL EXTENT PROVIDED IN

THIS AGREEMENT, EXCLUDING ANY REQUIRED CONSENT THAT IS NOT OBTAINED DUE

TO THE CUSTOMER’S FAILURE TO PAY FOR SAME; AND (4) PERSONAL INJURIES, DEATH

OR DAMAGE TO TANGIBLE PERSONAL OR REAL PROPERTY TO THE EXTENT CAUSED BY

NEGLIGENT OR INTENTIONAL ACTS OR OMISSIONS OF VENDOR OR ANY VENDOR

EMPLOYEE OR VENDOR REPRESENTATIVE.

(b) VENDOR AGREES TO, AND SHALL, INDEMNIFY AND HOLD CUSTOMER

HARMLESS AGAINST ANY LOSSES TO THE EXTENT THE SAME ARISE OUT OF OR ARE

ASSERTED AGAINST CUSTOMER ALLEGING THAT THE PRODUCT AND/OR SERVICES

INFRINGE ANY UNITED STATES PATENT, TRADEMARK, COPYRIGHT OR OTHER

INTELLECTUAL PROPERTY RIGHT OF A THIRD-PARTY, PROVIDED THAT (1) CUSTOMER

GIVES VENDOR WRITTEN NOTICE WITHIN FIFTEEN (15) DAYS AFTER CUSTOMER’S

ACTUAL KNOWLEDGE OF THE EXISTENCE THEREOF, OF ANY SUCH CLAIMS, DAMAGES,

OR EXPENSES, (2) CUSTOMER AGREES TO COOPERATE REASONABLY WITH VENDOR AS

REASONABLY NECESSARY TO DEFEND, SETTLE, REIMBURSE, OR AVOID ANY SUCH

CLAIMS, DAMAGES AND EXPENSES, AND (3) THE PRODUCT AND/OR SERVICES AS OF THE

ALLEGED DATE OF INFRINGEMENT WAS IN THE SAME FORM AND CONFIGURATION AS

ORIGINALLY SUPPLIED BY VENDOR AND HAD NOT BEEN MODIFIED IN ANY WAY

WITHOUT THE PRIOR WRITTEN CONSENT OF VENDOR.

(c) FOR PURPOSES OF THIS SECTION, THE WORD “LOSSES” MEANS ALL

ASSESSMENTS, LOSSES, DAMAGES, COSTS, EXPENSES, LIABILITIES, JUDGMENTS,

AWARDS, FINES, SANCTIONS, PENALTIES, CHARGES, AND AMOUNTS RESULTING FROM,

OR AGREED TO BE PAID IN SETTLEMENT OF, ANY THIRD-PARTY CLAIM OR ALLEGATION

INCLUDING, BUT NOT LIMITED TO, REASONABLE ATTORNEY AND OTHER LEGAL FEES

AND COSTS AND EXPENSES OF INVESTIGATING OR DEFENDING AGAINST SUCH CLAIM OR

ALLEGATION.

(d) Upon timely receipt of Customer’s written notice, Vendor will assume the defense of any claims (as described above) against Customer. Customer agrees to cooperate with Vendor in the defense or settlement of all such claims.

(e) Vendor shall not be bound by the terms of any compromise or settlement agreement negotiated or concluded by Customer without the prior written consent of Vendor.

(f) The terms of this Section will not apply to the extent of any use of the Products and/or

Services in combination with products or devices not furnished by Vendor.

3. Confidentiality and HIPAA.

(a) Customer may disclose to Vendor in confidence or otherwise make available to Vendor certain material which is not generally known to the public (“Customer…