RFP 2026 PR 9239

For

Electrical Contractors for Chilled Water Services

Issue Date:

Pre-response Conference:

Pre-response Conference Date:

Monday, July 14, 2026

N/A

N/A

Questions/Comments Due Date:

Addendum Due Date:

Monday, July 20, 2026

Friday, July 24, 2026

Proposal Due Date: Wednesday, August 13, 2026, by 2:00 PM EST

Bid Bond: Not Required

Payment & Performance Bond: Not Required

Direct all inquiries to Buyer of Record:

Dom P. Sotero, CPPO, CPPB, Senior Buyer

407-619-4326 dsotero@ouc.com mailto:dsotero@ouc.com

Orlando Utilities Commission RFP 2026 PR 9239 – Electrical Contractors for Chilled Water

SCM-RFP-T-01 – Request for Proposal Template v5.0 – 5/22/25

Orlando Utilities Commission Orlando, Florida

RFP 2026 PR 9239 for Electrical Contractors for Chilled Water Services

Table of Contents 1 Introduction

1.1 Scope of Work Summary

1.2 Pre-Response Conference

1.3 Term of Contract

1.4 Minimum Bidder Qualifications

1.5 Price and Costs

1.6 Terms and Conditions

1.7 Contract Sample

1.8 Proposal Evaluation Criteria

2 Bidder Requirements and Qualifications

2.1 Detailed Scope, Requirements, & Drawings

2.2 Bidder Information & Required Bidder Qualifications

2.2.1 Bidder Information

2.2.2 Required Bidder Qualifications

3 Instructions to Bidders

3.1 Legal and Public Record Statement

3.2 Confidentiality Notice to Bidders

3.2.1 Exemptions

3.3 Acknowledgement

3.3.1 Statement of No Bid

3.4 General Information

3.4.1 Common Terms

3.4.2 Submittal

3.4.2.1 Alternate Proposals

3.4.3 Signatures

3.4.4 Withdrawal

3.5 Electronic Submittal of the Proposal

3.6 Compliance Forms

3.6.1 Public Entity Crimes

3.6.2 Dispute Disclosure

3.7 RESERVED

3.8 Proposal Preparation Costs

3.9 Exceptions

3.10 Clarifications

3.11 Local Conditions

3.12 Opening

3.13 Solicitation Selection Schedule

3.14 Proposal Acceptance and Rejection

3.15 Proposal Evaluation Criteria

3.16 Cancelation

3.17 Freight (If Applicable)

3.18 Bid Bond (If Applicable)

3.19 Payment and Performance Bond (If Applicable)

3.20 Contract Execution

3.21 Award

3.22 Taxes, Permits, and Licenses

3.23 Error and Omissions

3.24 Proposal Submittal Format

3.24.1 OUC Policies and Procedures for Bidders

3.25 Signatures

4 Proposal Submittal Format & Checklist

5 Attachments

Orlando Utilities Commission Orlando, Florida

RFP 2026 PR 9239 for Electrical Contractors for Chilled Water Services

Direct all inquiries to the Buyer of Record: Dom P. Sotero, CPPO, CPPB, Senior Buyer

407-619-4326 dsotero@ouc.com

Proposal Opening Location: Orlando Utilities Commission Reliable Plaza 100 West Anderson Street Orlando, Florida 32801

1. Instructions are located in the Instruction to Bidders section of this document; or, may be provided during a Pre-Conference Meeting.

2. Electronic Proposal submittals, described in the Electronic Submittal of the Proposal section of this document, will be accepted. Email or other means will not be accepted.

3. VendorLink help can be accessed by calling 407-222-1885, or by emailing support@evendorlink.com.

Re qu es t f or P ro po sa l (

RF

P) mailto:dsotero@ouc.com mailto:support@evendorlink.com

RFP 2026 PR 9239– Electrical Contractors for Chilled Water Orlando Utilities Commission

SCM-RFP-T-01 – Request for Proposal Template v5.0– 5/22/25

1 INTRODUCTION

The Orlando Utilities Commission (OUC) is an electric and water municipal utility serving Orlando, Florida and portions of surrounding Orange County. OUC also has an Inter-local agreement with the City of St.

Cloud, Florida for the management of its electric utility. Currently, OUC serves more than 380,000 customers. To obtain general information about OUC, access www.ouc.com.

1.1 SCOPE OF WORK SUMMARY

1. The purpose of this Request for Proposal (RFP) is to solicit responses from qualified firms to provide general electrical services on an as-needed basis in support of OUC District Cooling chilled water equipment, facilities, and distribution systems. Services may include inspection, troubleshooting, repair, maintenance, installation, testing, and related electrical support services necessary to maintain the reliable operation of OUC District Cooling’s chilled water infrastructure. OUC reserves the right to award one or more contracts, in whole or in part, as determined to be in the best interest of OUC.

Refer to Section 2.1, Scope of Work & Requirements for more information.

1.2 PRE-RESPONSE CONFERENCE

To comply with security requirements, email names of attendees and company affiliations to the Buyer of Record at least 48 hours in advance of the meeting. Please bring government issued photo identification the day of the Pre-Response Conference.

1.3 TERM OF CONTRACT

The resulting contract shall be for an initial term of five (5) years, with one (1) optional one-year renewal term, exercisable at OUC’s sole discretion.

1.4 MINIMUM BIDDER QUALIFICATIONS

To be considered for further evaluation under this RFP, the Proposer shall provide sufficient documentation demonstrating compliance with all minimum qualification requirements identified in this Solicitation. Minimum qualifications will be evaluated on a pass/fail basis. Proposer that fails to satisfy any minimum qualification requirement, or fails to provide the required supporting documentation, will be deemed non-responsive and be removed from further consideration.

Proposers shall:

1. Possess and maintain all licenses, certifications, registrations, and permits required by applicable federal, state, county, and local authorities to perform the services described in this Solicitation. At a minimum, Proposer shall possess one of the following:

a. A valid State of Florida Certified Electrical Contractor License; or

b. A valid Registered Electrical Contractor License authorized for the jurisdiction in which the work will be performed.

Proposer shall provide copies of all applicable licenses and registrations with their Proposal. OUC reserves the right to verify all licensing information with the applicable regulatory authorities prior to award and throughout the term of the Contract.

http://www.ouc.com/

Orlando Utilities Commission RFP 2026 PR 9239– Electrical Contractors for Chilled Water

SCM-RFP-T-01 – Request for Proposal Template v5.0– 5/22/25

2. Demonstrate a minimum of fifteen (15) years of experience performing electrical services of similar size, scope, and complexity as those described in this Solicitation. Proposer shall provide documentation demonstrating the firm’s years of experience, including relevant project history or corporate background information.

3. Maintain an office within sixty (60) miles of Reliable Plaza located at 100 West Anderson Street, Orlando, Florida 32801, or demonstrate the ability to provide the required response times throughout the Contract. Proposer shall provide the address of the office that will support OUC under the resulting contract.

4. Certify their ability to comply with the following response requirements:

a. Routine or general maintenance requests, response within twenty-four (24) hours of notification to coordinate and confirm service scheduling.

b. Emergency service requests, response within two (2) hours of notification by OUC.

Proposer shall include a written certification acknowledging compliance with these response requirements.

5. Provide copies of the following current programs or policies. If any document is too large to include with the Proposal, the Proposer may provide a website link identifying where the current version of the document is publicly available.

a. Safety Manual,

b. Quality Control or QA/QC Manual, and

c. Drug-Free Workplace Policy or Program.

Failure to provide the required documentation may result in the Proposal being deemed non-responsive.

1.5 PRICE AND COSTS

Prices documented in the submitted Proposal must remain firm throughout the contract period (including additional extensions, if applicable). Refer to Attachment B: Price Schedule.

1.6 TERMS AND CONDITIONS

The Terms and Conditions of this Agreement shall be governed by the General Conditions for Goods and Services.

1.7 CONTRACT SAMPLE

Click here to view an OUC contract sample.

1.8 PROPOSAL EVALUATION CRITERIA

Refer to the Instructions to Bidders section of this document.

1.6.a Federal Funding (FEMA and Other Federal Financial Assistance) OUC may issue Purchase Orders under the resulting Contract that are funded, in whole or in part, through the Federal Emergency Management Agency (FEMA) Public Assistance Program or other federal financial assistance programs. For any Purchase Order funded with federal financial assistance, the Supplier shall comply with all applicable federal laws, regulations, and contract provisions, including but not limited to 2 C.F.R. Part 200 and any agency-specific requirements applicable to the funding source. OUC will identify any federally funded Purchase Order and provide any additional contract provisions or requirements applicable to that Purchase Order.

https://www.ouc.com/wp-content/uploads/2024/12/Procurement_general_terms_cond_goods_services.pdf https://www.ouc.com/wp-content/uploads/2024/12/Procurement_general_terms_cond_goods_services.pdf http://www.ouc.com/docs/procurement/proc_contract_agreement.pdf?sfvrsn=2

2 BIDDER REQUIREMENTS AND QUALIFICATIONS

2.1 REQUIREMENTS

The following requirements are intended to evaluate each Proposer's qualifications, technical capability, resources, and overall ability to successfully perform the Scope of Work described in Attachment A. Proposers shall complete Attachment D, Qualification Form, and provide all requested information and supporting documentation within the Qualification Form or as attachments to the Qualification Form, as applicable. Attachment D constitutes OUC's required response format for the requirements contained in this Section unless otherwise specifically stated in this Solicitation. The completed Qualification Form shall be submitted as part of the Proposal.

Responses will be evaluated and scored based on the degree to which the Proposer’s qualifications, experience, staffing, operational capability, and technical expertise align with the requirements of this Solicitation and the Scope of Work. Each scored item will be evaluated using a scale of zero (0) to five (5) points.

Failure to provide the requested information for any scored item will result in a score of zero (0) for that item and may adversely impact the Proposer’s overall score, ranking, and competitiveness; however, omissions associated solely with scored evaluation items will not, by themselves, render a Proposal non-responsive unless the omitted information is specifically identified as a minimum qualification or mandatory submission requirement elsewhere in this Solicitation.

Proposers shall demonstrate qualifications and relevant experience performing electrical services involving systems, equipment, and infrastructure similar in size, scope, and complexity to those required under this Solicitation, including experience with the following:

1. 0–4160 volt electrical equipment

2. Breakers

3. Switchgear

4. Disconnects

5. Motor starters

6. Wiring and cabling

7. Terminal boxes

8. Sensors and instrumentation

9. Power monitoring equipment

10. Fiber optic systems

11. Conduit systems

12. Variable frequency drives (VFDs)

13. Electric motors

14. Communication wiring

15. Relays

16. Lighting ballasts and fixtures

17. Lighting controls

18. Mechanical controls

19. Electrical control panels

20. Associated electrical appurtenances and support systems

OUC may also consider the Proposer’s demonstrated ability to:

1. Perform services in accordance with manufacturer recommendations and requirements.

2. Comply with applicable federal, state, and local laws, codes, rules, regulations, and permitting requirements.

3. Comply with National Electrical Code (NEC), OSHA requirements, and applicable industry standards.

4. Perform work in accordance with applicable drawings, specifications, operational requirements, and OUC standards.

5. Maintain compliance with applicable safety requirements and site-specific procedures.

6. Provide adequate staffing, supervision, tools, equipment, and operational support necessary to perform the required services.

2.2 BIDDER INFORMATION & REQUIRED BIDDER QUALIFICATIONS

2.2.1 Bidder Information

On company letterhead Bidder to provide a response cover page with the following information:

1. Firm Name

2. Name of Parent Company if applicable

3. Complete Business Address

4. State of Incorporation

5. Number of years in business

6. Name(s) and contact information of key personnel

7. Dun & Bradstreet number

8. Business licenses required to perform the services

2.2.2 Required Bidder Qualifications

Refer to Section 1.4 Minimum Bidder Qualifications for more information.

1. List the number of projects (with similar scope and size) that the bidding organization has completed and are in progress.

2. Provide at least three (3) references with contact information related to completed projects of similar scope, size, and complexity.

a. If deemed pertinent, OUC will request to do site visits to customers provided as references by selected Bidder or Bidder’s affiliates.

3. Provide a complete list of all the subcontractors that may be part of the project, with the following information:

a. Company name

b. Contact information

c. Number of years in business

d. Copy of the necessary licenses for the job (if applicable)

e. List of projects in which the subcontractor performed work of similar scope, size, and complexity.

4. Should bidder be awarded the work in this RFP, please provide information on any Economic Development Opportunities that Bidder may bring, such as the creation of new jobs or purchasing or leasing of new building space, which could benefit the local Orlando Area or the State of Florida.

3 INSTRUCTIONS TO BIDDERS

3.1 LEGAL AND PUBLIC RECORD STATEMENT

As required by Florida’s Public Records Law, information provided to OUC in the course of business will be made available for public inspection and copying unless a specific statutory exemption applies.

3.2 CONFIDENTIALITY NOTICE TO BIDDERS

By submitting a Proposal to OUC, each Bidder acknowledges and understands that OUC is a public agency subject to Chapter 119 Florida Statutes (“Public Records Law”). Any Proposal document the Bidder submits will become a public record when OUC provides notice of an intended decision or 30 days after opening the bids, Proposals, or final replies, whichever is earlier. Trade Secrets, certain background financial information, and other items, may constitute exemptions to disclosure under the Public Records law.

3.2.1 Exemptions

If during the Proposal or Negotiation Phase a Bidder wishes to claim an exemption on any portion of its Proposal to OUC, the Bidder must identify the specific statutory exemption and do the following:

1. Submit a redacted version. Redact (black out) only those portions of the Proposal put forward for exemption.

2. Submit an un-redacted version of the same documents marked, “Confidential –Trade Secret/ Proprietary Information”. Both versions are to be submitted at the same time.

3.3 ACKNOWLEDGEMENT

1. From the issue date of this solicitation packet until a selection decision is made, no unauthorized contact related to this solicitation will be allowed between a Bidder, their employees or subcontractors and any OUC commissioner, officer, director, or staff, with the exception of the Buyer of Record. Any unauthorized contact will disqualify the Bidder from further consideration

2. The selected Bidder agrees to obtain, prior to award, Worker's Compensation, General Liability, Automotive, and other insurance requirements in accordance to the requirements in the terms and conditions specified in section 1.7.

3. All policies shall be subject to approval by OUC, and issued by companies authorized by the State of Florida’s Department of Insurance to conduct business in the State of Florida.

4. The selected Bidder agrees that it and its subcontractors have a Drug-Free Workplace Program that complies with Florida Statute §§ 287.087 and 440.101 et. seq., the Omnibus Employee Testing Act of 1991, 49 Code of Federal Regulation § 391 and 40 (operation of commercial motor vehicles).

a. In addition, all subcontractors must implement a controlled substance and alcohol testing policy for safety sensitive positions as defined by the Commission’s Alcohol and Controlled Substance Testing Policy for Safety Sensitive Positions.

5. The selected Bidder’s employees and its subcontractors’ employees are further prohibited from being under the influence or impairment of alcohol on OUC property or work sites or at any time or place while conducting business with or on behalf of OUC.

6. The selected Bidder shall submit only one Proposal/bid in response to this solicitation packet, and shall have no financial interest in other entities submitting Proposals/bid responses for the same solicitation packet.

7. Neither the selected Bidder, nor its affiliates, nor anyone associated with them shall have any potential conflict of interest due to any other clients, contracts, business relationships or property interests for this solicitation packet’s scope of work.

8. The selected Bidder shall disclose to OUC the name(s) of any OUC employee, contractor, or OUC Board Member who has a direct or indirect financial interest in the selected Bidder’s organization, or in the proposed transaction. A direct or indirect financial interest in the selected Bidder’s organization, or in the proposed transaction exists if the OUC employee, contractor, or Board Member:

a. Presently, or in the preceding twelve (12) months, has an ownership interest in the selected Bidder’s organization (other than as owner of less than 1% of the stock of a publicly traded corporation).

b. Works for, is a partner, officer, director, trustee, or consultant to the selected Bidder.

c. Has received grant, travel, honoraria, or other similar support from the selected Bidder

d. Has a right to receive royalties from the selected Bidder.

9. No member of the selected Bidder’s ownership, management, or staff shall have a vested interest in any aspect of OUC, nor any business or other relationship with any of OUC’s employees, officers, directors, or Board Members that creates a conflict of interest or the appearance of a conflict of interest.

10. No member of the selected Bidder’s ownership or management is presently applying for an employee position or actively seeking an appointment within OUC.

11. The selected Bidder, or authorized signatory, shall provide written notice to OUC in the event that a conflict of interest is identified at any time.

3.3.1 Statement of No Bid

The OUC Procurement Department is committed to continuously improving its processes to receive maximum participation from the industry/market. OUC is requesting that organizations, who do not wish to bid on this RFP, send the Buyer of Record an email briefly explaining their “no bid” decision. This response will help to improve the solicitation process and any future communications.

3.4 GENERAL INFORMATION

Bidders shall prepare Proposals in accordance with the requirements of these Instructions to Bidders. Not preparing a Proposal, in accordance with such instructions, implies that the Bidder does not intend to comply with all of the proposed contract conditions. Such Proposals will be considered irregular and may be rejected.

OUC will receive Proposals through the VendorLink system for goods, equipment, materials, and related services set forth in the included specifications and documents.

http://www.myvendorlink.com/

3.4.1 Common Terms

OUC and Bidders (the parties) agree that the following phrases each shall have the meaning provided here and may be used interchangeably:

1. “Bidder(s)”, “Supplier(s)”, and “Proposer(s)” shall mean the organization, party, person, firm, company, corporation, partnership, joint venture, or other type of entity responding to this solicitation.

2. “Solicitation” shall mean , “Request for Proposal(s)”, “RFP”, “Request for Quote”, “RFQ”, “Invitation to Bid”, “ITB”, “Solicitation Package” or, “Solicitation Packet”, to which the Bidder is responding.

3. “Bid(s)”, “Proposal(s)”, or “Quote(s)” shall mean the documents formally submitted to OUC by each of the Bidders responding to this solicitation packet.

3.4.2 Submittal

Bidders shall submit Proposals in accordance with the instructions and schedule included in the solicitation containing these specifications and documents. Refer to Section 4: Proposal Submittal Format & Checklist and submit Proposal with all applicable content.

3.4.2.1 Alternate Proposals

If the Bidder submits an alternate Proposal, they shall identify clearly the Proposal as an “Alternate Proposal”. OUC may consider alternate Proposals a blanket exception to the solicitation and reject the Proposal.

3.4.3 Signatures

An authorized representative of each Bidder shall:

1. Sign or e-sign the Proposal, give their full name and title, and provide the Bidder’s business name and address.

2. Enter the organization’s exact legal name on the Proposal.

3. Sign or e-sign compliance forms, if applicable.

3.4.4 Withdrawal

Bidders may withdraw, alter, and resubmit their Proposals through VendorLink at any time prior to the Proposal due date and time. Proposals may not be withdrawn, altered, or resubmitted after the Proposal due date and time. OUC may request clarifications and additional information after Proposal submission.

3.5 ELECTRONIC SUBMITTAL OF THE PROPOSAL

To ensure correct Proposal formatting, Bidders shall:

1. Submit Proposals electronically through VendorLink.

2. Upload files only in MS Word (.doc or .docx), Excel (.xls or .xlsx), and PowerPoint (.ppt or .pptx); Adobe Portable Document Format (.pdf); Compressed File (ZIP) formats.

3. Enable printing on files submitted.

4. Clearly identify the RFP Number, Name, Submission Date, and Bidder Name on the Response Cover Page on Bidder’s letterhead.

5. Separate and identify each part of the submission (i.e. document type, form type, content type) with a divider/separation page.

6. Contact VendorLink technical support at support@evendorlink.com, if technical difficulties arise during Proposal submission.

7. Follow all instructions outlined in this RFP and provide all requested information.

OUC may ask the selected Bidder to supply one hard copy set with original, written signatures and original compliance forms, prior to the contract execution. Do not submit following both methods unless otherwise instructed.

3.6 COMPLIANCE FORMS

3.6.1 Public Entity Crimes

Each Bidder shall submit copies of an executed and notarized Sworn Statement under Section

287.133 (3)(a) and 287.135, Florida Statutes, on Public Entity Crimes and Scrutinized Companies.

3.6.2 Dispute Disclosure

Each Bidder shall submit copies of an executed Dispute Disclosure form.

3.7 RESERVED

3.8 PROPOSAL PREPARATION COSTS

OUC shall provide, without charge, one set of the specifications and documents to prospective Bidders for preparation of Proposals. Addenda documents will be issued only to prospective Bidders registered in VendorLink.

This solicitation does not commit OUC to pay any costs incurred in the preparation and submission of the Proposal or to pay any other costs incurred prior to award.

3.9 EXCEPTIONS

OUC is seeking Proposals that meet all technical and commercial requirements as outlined in this solicitation. If a Bidder takes exception to any solicitation requirement or condition, the exception must be specifically stated on the Exception Form provided within the solicitation document. OUC shall consider only those exceptions written on the form at the time the Proposal is submitted. The Bidder acknowledges that any exception taken to the solicitation criteria (including submitting an alternate Proposal) may result in OUC determining the Proposal to be nonresponsive.

3.10 CLARIFICATIONS

If a prospective Bidder has doubt as to the true meaning of any part of the solicitation, they may submit a written request for clarification through email to the Buyer of Record; verbal requests will not be accepted. The Bidder must reference the Solicitation Package page number and section heading on any clarification requests

Failure of the Bidder to request information or make inquiries will not relieve them of any responsibility to perform under the terms of any contract awarded for the work in accordance with subsequent clarifications.

OUC shall issue an addendum to all Bidders, via VendorLink, once an inquiry is clarified and/or answered. Verbal responses will not be provided and are not binding on OUC.

mailto:support@evendorlink.com https://www.ouc.com/wp-content/uploads/2025/08/2025_08-Procurement-Public-Entitiy-Crimes-Form.pdf https://www.ouc.com/wp-content/uploads/2025/08/2025_08-Procurement-Public-Entitiy-Crimes-Form.pdf https://www.ouc.com/wp-content/uploads/2025/08/2025_08-ProcurementDispute-Disclosure-Form.pdf http://www.myvendorlink.com/ https://www.ouc.com/wp-content/uploads/2025/11/2025_11-Exceptions-for-Solicitation.pdf

3.11 LOCAL CONDITIONS

Each Bidder shall have thorough knowledge of conditions, factors, and scope of work, which would affect the execution and completion of the requested work. If required, site visits will be held the day of the Pre-Response Conference unless otherwise arranged.

Bidders shall investigate properly and consider all such factors in the preparation of every Proposal submitted. OUC shall not permit claims for financial adjustment based on the lack of prior information or its effect on the cost of the work.

3.12 OPENING

OUC shall open Proposals on the RFP Due Date at 2:30 p.m. EST at 100 West Anderson Street, Orlando, Florida. If required, at a public opening, OUC shall read only the Bidder name and if they have provided all the required information. OUC shall not share any other information at this time, with the exception of solicitations for construction or repairs on public works projects in which the price is submitted. Proposals not meeting the requirements may be rejected.

All questions concerning this solicitation must reference the document page number, and section heading. OUC shall answer questions and post them to VendorLink as an addenda to the solicitation.

3.13 SOLICITATION SELECTION SCHEDULE

OUC shall adhere to the stated schedule during the solicitation process, unless a change notice is issued to the Bidders via a written addendum. OUC reserves the right to postpone the date and time announced for the opening of Proposals at any time.

OUC expects Proposals to address all of the information requested in the solicitation and subsequent clarifications, and to reflect the capabilities of the Bidder.

Bidders shall submit any supplemental information, and list any variations on the Exceptions form, in accordance with Section 4, Proposal Submittal Format & Checklist.

3.14 PROPOSAL ACCEPTANCE AND REJECTION

OUC reserves the right to accept the Proposal which, in its judgment, is the most responsive and responsible Proposal and to reject any and all Proposals; as well as waive irregularities and formalities in any Proposal that is submitted.

Without limiting the generality of the foregoing, OUC may reject any Proposals which are incomplete or irregular; Proposals which omit any one or more items for which the solicitation requires, any Proposals which omit unit prices if unit prices are required, any Proposals from Bidders who have previously failed to satisfactorily complete contractual obligations.

1. The following shall cause an automatic rejection of the Proposal:

a. Proposals delivered/submitted after the 2:00 p.m. due date

b. Failure to submit a Bid Bond (if required)

c. Failure to attend a mandatory Pre-Response Conference and/or any mandatory presentation (if required)

d. Failure to submit a signed Payment and Performance Bond Compliance Form when (a) a Payment and Performance Bond is required or (b) alternate payment and performance security permissible under Section 255.05, Florida Statutes is required https://www.ouc.com/wp-content/uploads/2025/11/2025_11-FL-Statutes-on-Payment-and-Performance-Bond.pdf

2. The following items may cause a rejection of the Proposal:

a. Failure to submit copies of any of the signed & notarized (where required) forms:

i. Statement on Public Entity Crimes form

ii. Dispute Disclosure

3.15 PROPOSAL EVALUATION CRITERIA

OUC shall evaluate the Proposals based on the information provided by each of the Bidders. OUC’s review may include, but may not be limited to the following categories:

1. Qualifications and Experience, including past performance for OUC

2. Responsiveness to Requirements

3. Safety and Quality Programs

4. Financial Soundness of Organization

5. Price

OUC reserves the right to negotiate with Bidders who submitted responsive and responsible Proposals in the best interest of the OUC Commission. This negotiation process may occur prior to OUC Commission approval. Each Bidder acknowledges that OUC shall evaluate all Proposals and may initiate clarification discussions or seek additional information from all or some of the Bidders to fully understand any unclear elements of their Proposals. Following clarification, OUC may initiate negotiations with the Bidder considered to be the most responsive and responsible. If no agreement is reached with the highest ranked Bidder, OUC may reject all Proposals or continue negotiations with each subsequently ranked Bidder until an acceptable deal is reached. A final contract award may be contingent upon OUC Commission and legal approval.

OUC reserves the right to consider historic information and facts, whether gained from the Bidder’s Proposal, question and answer conferences, references, and/or other sources during the evaluation process. OUC may conduct such investigations to assist with the evaluation of any Proposal. The investigation also serves to establish the Bidders’, subcontractors’, and other related entities’ responsibility, qualifications, and financial ability to fulfill the Proposal requirements to the Commission’s satisfaction, within the prescribed time.

The Bidder solely is responsible to submit information related to the evaluation categories. OUC is under no obligation to solicit such information. Failure of the Bidder to submit information may cause an adverse impact on the Proposal’s evaluation.

3.16 CANCELATION

Prior to the final execution of a Contract or full Notice to Proceed, OUC reserves the right to rescind said award without prior notice to Bidders. In addition, OUC may reject all Proposals, reissue the solicitation packet, or re-award the contract.

3.17 FREIGHT (IF APPLICABLE)

The selected Bidder shall coordinate with OUC’s freight contractor for shipping unless OUC determines that the selected Bidder can obtain freight/shipping rates or methods that are more advantageous to OUC. The selected Bidder shall submit an alternate shipping Proposal based on delivery to OUC’s Free On Board (FOB) carrier at the designated OUC facility or location. The alternate Proposal must include the:

https://www.ouc.com/wp-content/uploads/2025/08/2025_08-Procurement-Public-Entitiy-Crimes-Form.pdf https://www.ouc.com/wp-content/uploads/2025/08/2025_08-ProcurementDispute-Disclosure-Form.pdf

1. Carrier name

2. Insurance coverage

3. Firm price freight quote

The Bidder must include any alternate Proposal in the bid response to this solicitation. OUC may accept or reject the proposed alternate shipping arrangement.

OUC’s freight/shipping supplier and contact information is:

Nexterus

1-888-867-5952 (Monday – Friday, 8:00 a.m. – 7:00 p.m. EST) dcs@nexterus.com

3.18 BID BOND (IF APPLICABLE)

Bidder may be required to submit a certified check or cashier’s check drawn on an acceptable bank, or an acceptable Bidder’s bond executed by the Bidder and a surety company authorized to do business in the State of Florida. The value of the bid bond shall be five percent (5%) of the Proposal price schedule. When submitting a Proposal through VendorLink, the Bidder shall provide a copy of the check and express mail the original check to the delivery location provided on the first page of the Solicitation Packet Form.

The bid bond guarantee shall be made payable without condition to OUC. The amount of the check or bond may be retained by and forfeited to OUC as liquidated damages if the Proposal results in a contract award and the Bidder fails to honor the accepted terms.

OUC shall return the selected Bidder’s bid bond when that Bidder executes the contract and files a satisfactory payment and/or performance bond, if required. OUC may retain the bid bond of the second highest ranked Bidder for a period not to exceed thirty (30) days, pending the execution of the contract by the selected Bidder. OUC shall return the bid bond of each unsuccessful Bidder upon request, after the contract is awarded or when the Proposal is rejected.

3.19 PAYMENT AND PERFORMANCE BOND (IF APPLICABLE)

The selected Bidder may be required to furnish a Payment and Performance Bond to OUC per Florida Statutes; Section 255.05 equal to 100 percent of the contract price. The cost of such bonds shall be stated as a separate line item in the Proposal.

A surety company, authorized to do business in the State of Florida and acceptable to OUC, shall sign the bond. The Performance Bond and Payment Bond shall be dated with the actual execution date. With these bonds, the responsible party shall file certified copies of the power of attorney of such attorney-in-fact signing the bond on behalf of the surety, and such certificates shall be certified to show that such power of attorney was in effect to and including the date of the actual execution of the bonds. Any bonds submitted by a surety or its agent shall be conclusively presumed to have been authorized by and binding upon the surety company irrespective of the date shown on the power of attorney.

If bonds are required, they shall remain in full force and effect until satisfactory completion of any specified performance guarantee tests, or satisfactory completion of all other contractual requirements, whichever shall occur last. Upon recording of the performance and payment bond (if applicable) Bidder shall provide OUC three (3) copies.

mailto:dcs@nexterus.com https://www.ouc.com/wp-content/uploads/2025/11/2025_11-FL-Statutes-on-Payment-and-Performance-Bond.pdf

OUC shall furnish a copy of the selected Bidder’s bond to any lienor demanding that bond under the provisions of Florida Statute 713.23.

3.20 CONTRACT EXECUTION

The selected Bidder shall execute the necessary contractual forms, and return the executed forms within ten (10) business days of receipt of forms for execution.

3.21 AWARD

OUC reserves the right to award a single or multiple contracts for all Proposal items, or to award separate contracts for single Proposal items or any combination of such items; or to make no contract award.

OUC shall be the sole judge of its own best interests, the Proposals, and the resulting contract. An award may be made to the most responsive and responsible organization whose Proposal is determined to be the most advantageous to OUC. The Commission’s decision shall be final and OUC’s rights include the ability to:

1. Reject any or all Proposals or parts thereof

2. Issue subsequent solicitations

3. Cancel the entire solicitation

4. Remedy technical errors on the solicitation

5. Negotiate with any, all or none of the Bidders

6. Award a contract to one or more Bidders or none at all

7. Accept other than the lowest price

8. Waive informalities and irregularities in Proposals

3.22 TAXES, PERMITS, AND LICENSES

The Bidder's attention is directed to the General Terms and Conditions and the Florida Statutes regarding taxes, permits, and licenses. It shall be the Bidder's responsibility to determine the applicable taxes, permits, and licenses. If the Bidder has doubt as to whether or not a tax, permit, or license is applicable, they shall state in their Proposal whether this item has been included in their Proposal price and the amount of the applicable tax, permit, or license in question.

3.23 ERROR AND OMISSIONS

Bidders or their authorized representatives are expected to be fully informed as to the conditions, requirements and specifications before submitting Proposals; failure to do so will be at the Bidder’s own risk. Neither law nor regulations make allowance for errors either of omission or commission on the part of Bidders. In case of error of extension of prices in the Proposal, the unit price shall govern.

3.24 PROPOSAL SUBMITTAL FORMAT

Bidders shall complete all required forms, and include them in the Proposal submittal package with any other required information. Refer to Section 4, Proposal Submittal Format & Checklist for more information.

3.24.1 OUC Policies and Procedures for Bidders

The Bidder shall read and comply with OUC’s policies and procedures before submitting this Proposal:

1. Contractor Security Policy

2. Bid Protest Guidance

3. Generic Contractor Orientation

4. Drug and Alcohol-Free Workplace and Testing Policy

5. OUC Travel and Expense Guidelines

6. All policies – OUC Procurement Services Department website

These policies and any supplemental policies provided at contractor orientation are hereby fully incorporated into this contract by reference and to the extent applicable to the supplier in the performance of their work. Supplier and its subcontractors, suppliers, agents, and employees shall fully comply with all such policies as amended from time to time.

3.25 SIGNATURES

By submitting this Proposal with the authorized electronic signature, the Bidder hereby declares that, in all respects for and in good faith, without collusion or fraud:

1. Only the individuals or organizations interested in this Proposal/bid response as principal or principals are named in this Proposal.

2. No other individuals or organizations than mentioned in this Proposal have any interest in this Proposal/Bid Response or in the subsequent contract.

3. This Proposal/Bid Response is made without connection with any other person, company, or parties likewise submitting a Proposal/Bid Response.

Bidders shall prepare Proposals in accordance with the Instructions to Bidder’s document. Failure to submit the necessary forms may cause a rejection of the Proposal. The Bidder hereby agrees to provide the services and/or items specified in the solicitation packet at the prices quoted pursuant to the requirements of this document.

https://www.ouc.com/wp-content/uploads/2024/12/Procurement_procure_contractor_sec_pol.pdf https://www.ouc.com/wp-content/uploads/2024/12/Procurement_bid_protest.pdf https://www.ouc.com/wp-content/uploads/2024/12/Procurement_procure_contractor_orientation_stanton.pdf https://www.ouc.com/wp-content/uploads/2024/12/Procurement_proc_alc_cont_subs_testing_pol.pdf https://www.ouc.com/wp-content/uploads/2024/12/Procurement_supplier_business_expense_guidelines.pdf https://www.ouc.com/doing-business-with-ouc/

4 PROPOSAL SUBMITTAL FORMAT & CHECKLIST

A checkmark (✓) on the items below indicates these are applicable items and the terms and conditions stated in earlier sections are applicable. Bidders shall complete all the forms checked (✓) below, and include them in the Proposal submittal package in order with any other information.

Provide a written signature on all original forms and, when required, a notary stamp. Scan & upload these forms with the Proposal.

Technical Response File (checked if applicable)

Tab 1 – Cover Page

Proposal Cover Page on Bidders Letterhead

Bidder Information as listed in Section 2.2.1

Tab 2 – Bidder Background and Qualifications

References and Qualifications listed in Section 2.2

Tab 3 – Response to Requirements

Response to all Requirements as listed in Section 2 and any applicable Attachments

Tab 4 – Compliance Forms

Submit at time of Proposal

Exceptions

Sworn Statement on Public Entity Crimes and Scrutinized Companies Under Florida Statutes, Section 287.133 (3) (a) and 287.135

Dispute Disclosure

Anti-Human Trafficking Affidavit

☐ Bid Bond as described in Section 3.18 (If Applicable)

Addenda (If Applicable)

Provided at time of award

Copy of Company’s Business License

Copy of Insurance Certificate

W-9 Form

☐ Payment & Performance Bond as described in Section 3.18 (If Applicable) https://www.ouc.com/wp-content/uploads/2025/11/2025_11-Exceptions-for-Solicitation.pdf https://www.ouc.com/wp-content/uploads/2025/08/2025_08-Procurement-Public-Entitiy-Crimes-Form.pdf https://www.ouc.com/wp-content/uploads/2025/08/2025_08-Procurement-Public-Entitiy-Crimes-Form.pdf https://www.ouc.com/wp-content/uploads/2025/08/2025_08-ProcurementDispute-Disclosure-Form.pdf https://www.ouc.com/wp-content/uploads/2025/11/Addendum.pdf https://www.ouc.com/wp-content/uploads/2025/11/w9.pdf https://www.ouc.com/wp-content/uploads/2025/11/2025_11-FL-Statutes-on-Payment-and-Performance-Bond.pdf

SCM-RFP-T-01 – Request for Proposal Template v5.0 - 5/22/25

5 ATTACHMENTS

Attachment A:

Attachment B:

Attachment C:

Attachment D:

Attachment E:

Scope of Work & Technical Requirements

Price Schedule

Section 18 Control of Hazardous Energy (Lockout/Tagout)

Qualification Form

Compliance Forms

Attachment F: Anti-Human Trafficking Affidavit

Attachment G: FEMA Supplemental General Conditions

SCOPE OF WORK & TECHNICAL REQUIREMENTS

Supplier shall provide general electrical services on an as-needed basis in support of OUC District Cooling chilled water equipment, facilities, plants, and distribution systems. Supplier shall provide all supervision, labor, tools, materials, equipment, transportation, consumables, permits, licenses, and incidentals necessary to perform the required services unless otherwise approved by OUC in writing.

The Supplier shall perform repair, replacement, installation, troubleshooting, testing, maintenance, startup assistance, commissioning support, emergency response services, and project-related electrical work associated with OUC District Cooling infrastructure. Services may include preventive maintenance, corrective maintenance, emergency repairs, system modifications, minor upgrades, diagnostics, field investigations, and related support services necessary to maintain system reliability, operational continuity, and safe operation of the facilities. OUC makes no representation regarding the quantity, frequency, or dollar value of work assigned under the resulting Contract.

The Scope of Work shall include services involving, but not limited to, the following systems and equipment:

1. 0–4160 volt electrical equipment,

2. Breakers,

3. Switchgear,

4. Disconnects,

5. Motor starters,

6. Wiring and cabling,

7. Terminal boxes,

8. Sensors and instrumentation,

9. Power monitoring equipment,

10. Fiber optic systems,

11. Conduit systems,

12. Variable frequency drives (VFDs),

13. Electric motors,

14. Communication wiring,

15. Relays

16. Lighting ballasts and fixtures,

17. Lighting controls,

18. Mechanical controls,

19. Electrical control panels, and

20. Associated electrical appurtenances and support systems.

OUC Responsibilities:

1. OUC shall designate a Maintenance Facilitator or authorized representative to coordinate and administer services under the resulting Contract.

2. OUC shall provide the Supplier with the name and contact information of the designated representative and shall notify the Supplier of any changes to such designation.

3. OUC shall:

a. Provide reasonable access to equipment and work areas.

b. Coordinate facility access requirements and site entry procedures.

c. Review completed work and communicate operational requirements as necessary.

4. OUC shall not:

a. Provide lifts, cranes, ladders, tools, or other equipment necessary for the Supplier to perform the work.

b. Pay trip charges, miscellaneous administrative fees, or unauthorized incidental charges unless specifically approved in writing.

Supplier Responsibilities and Performance Requirements:

1. The Supplier shall perform all work in accordance with:

a. Manufacturer recommendations and requirements.

b. Applicable federal, state, and local laws, regulations, codes, and permitting requirements.

c. National Electrical Code (NEC), OSHA requirements, and applicable industry standards.

d. Applicable drawings, specifications, operational requirements, and OUC standards.

e. Applicable safety requirements and site-specific procedures.

2. The Supplier shall maintain sufficient staffing, supervision, equipment, and operational support necessary to safely and effectively perform the required services.

3. The Supplier shall coordinate all scheduled outages, shutdowns, or interruptions of services with OUC in advance and shall not interrupt utilities or operations without prior written approval from OUC except during a bona fide emergency.

4. The Supplier shall protect all existing structures, utilities, equipment, roads, landscaping, and surrounding property from damage caused by the Supplier’s operations. The Supplier shall repair or replace any damage caused by its personnel, subcontractors, or operations at no additional cost to OUC.

5. The Supplier shall maintain the worksite in a clean and orderly condition at all times and shall remove and properly dispose of waste materials, oil, filters, chemicals, refrigerants, debris, and other generated materials in accordance with applicable regulations.

6. The Supplier shall not store equipment, tools, materials, or supplies on OUC property without prior written authorization from OUC.

7. The Supplier shall ensure all personnel are properly trained and qualified for the work being performed, including required OSHA, safety, environmental, and regulatory training. Training records shall be made available to OUC upon request.

8. The Supplier shall provide all required barricades, warning devices, traffic controls, and safety protections necessary to protect personnel, the public, and property during performance of the work.

9. The Supplier shall ensure all vehicles used in performance of the work display the company name or logo in a clearly visible manner.

10. The Supplier shall ensure all personnel wear company uniforms or other identifying attire while on OUC property.

11. The Supplier shall provide certificates of insurance and all required documentation prior to commencement of work.

Safety Requirements:

1. The Supplier shall comply with all applicable OSHA requirements and OUC safety procedures during performance of the work.

2. The Supplier shall comply with Attachment D, Section 18 Control of Hazardous Energy (Lockout/Tagout) procedures and all hazardous energy control requirements identified in OUC safety policies and procedures.

3. The Supplier shall comply with all applicable confined space entry requirements and regulations.

4. The Supplier shall obtain and maintain all permits and licenses required for performance of the work at the Supplier’s expense.

5. The Supplier shall be solely responsible for any fines, penalties, violations, or corrective actions resulting from the Supplier’s failure to comply with applicable laws, codes, regulations, or safety requirements.

Performance Deficiencies:

1. If the Supplier fails to perform services in accordance with the requirements of the Contract, OUC reserves the right to:

a. Require corrective action.

b. Reduce or adjust invoice amounts to reflect deficient performance.

c. Obtain replacement services from another source.

d. Terminate the Contract in accordance with the Contract terms and conditions.

e. Recover damages resulting from the Supplier’s failure to perform.

Additional Information:

1. Work shall be assigned to the Supplier on an as-needed basis. OUC does not guarantee any minimum quantity, dollar amount, or volume of work under the resulting Contract.

2. Supplier shall not receive exclusive rights to perform services under the resulting Contract.

OUC may request quotations or project-specific pricing from any awarded firm for services within the scope of work.

3. Supplier shall maintain the required licensure throughout the term of the resulting contract.

4. If subcontractors are utilized, Supplier shall ensure all subcontractors performing regulated work possess all required licenses and certifications applicable to their scope of work.

End of Scope of Work

PRICE SCHEDULE, ATTACHED HERETO

Proposer shall complete and return Attachment B1 to B5, Price Schedule in OUC’s Microsoft Excel Format.

Company Name:

Labor Classification # On-Site Employees

Hourly Labor Rate

Overtime Labor Rates

Holiday Labor Rates

0 -$ -$ -$ 0 -$ -$ -$ 0 -$ -$ -$ 0 -$ -$ -$ 0 -$ -$ -$ 0 -$ -$ -$ 0 -$ -$ -$ 0 -$ -$ -$ 0 -$ -$ -$ 0 -$ -$ -$ 0 -$ -$ -$ 0 -$ -$ -$ 0 -$ -$ -$ 0 -$ -$ -$ 0 -$ -$ -$ 0 -$ -$ -$ 0 -$ -$ -$ 0 -$ -$ -$ 0 -$ -$ -$ 0 -$ -$ -$

Material Mark-Up Percentage

Payment discounts: 1% 20 days, 30 days; 3% 10 days, net 30 days; non offered.

Authorized Signature: Date:

Pricing shall include all costs necessary to perform the services described in this scope of work, including, but not limited to, labor, supervision, tools, equipment, transportation, consumables, overhead, profit, permits, and incidentals unless otherwise specifically identified by OUC. Pricing submitted shall remain firm for the period specified in the resulting Contract unless otherwise authorized by OUC.OUC reserves the right to request clarification of pricing, verify mathematical accuracy, and evaluate pricing for completeness, reasonableness, and alignment with the proposed services.

RFP 2026 PR 9239 Electrical Contractors for Chilled Water Services Attachment B-1, 2026 Price Schedule

All proposals, quotations, estimates, and work authorizations submitted under the resulting Contract shall include separate and itemized pricing for labor, materials, equipment rentals, subcontractors, overhead, profit, and any other cost components requested by OUC.

Labor rates shall be submitted as fully burdened hourly rates unless otherwise specified by OUC. Fully burdened labor rates shall include all direct and indirect costs associated with the labor classification, including wages, payroll burden, supervision, insurance, taxes, benefits, administrative costs, overhead, tools customarily provided by the Supplier, transportation, and profit.

OUC reserves the right to request additional pricing detail, supporting documentation, cost breakdowns, supplier invoices, rental documentation, timesheets, or other substantiation necessary to…