RFP 2026-114 - Major Housing Rehabilitation and Emergency Repairs for Qualified Contractors Program Year 2026-FINAL.pdf

REQUEST FOR PROPOSALS

RFP NO. 2026-114

CLOSING DATE AND TIME

WEDNESDAY, OCTOBER 7, 2026 - 2:00 P.M.

MAJOR HOUSING REHABILITATION AND EMERGENCY REPAIRS FOR

QUALIFIED CONTRACTORS PROGRAM YEAR 2026

The City of Mesquite, Texas, invites sealed proposals from qualified vendors for the referenced proposal with the following specifications as listed herein.

Proposals submitted must be received before proposal closing on (WEDNESDAY, OCTOBER 7, 2026), at 2:00 p.m.

Faxed or emailed proposals will not be accepted.

All questions must be submitted via email at purchasing@cityofmesquite.com on Wednesday, September 30, 2026, by

12:00 p.m. Responses will be provided in the form of an addendum after the question deadline.

For Electronic Submissions visit: www.bidnetdirect.com/texas/cityofmesquite mailto:purchasing@cityofmesquite.com http://www.bidnetdirect.com/texas/cityofmesquite

CITY OF MESQUITE

GENERAL CLAUSES AND CONDITIONS

1. CITY OF MESQUITE GENERAL CLAUSES AND CONDITIONS APPLY TO ANY PROCUREMENT

OF PRODUCTS OR SERVICES BY THE CITY OF MESQUITE (CITY). TAKING EXCEPTION TO

THESE CLAUSES AND CONDITIONS MAY DEEM A RESPONSE AS NON-RESPONSIVE.

2. Questions: For questions regarding proposal preparation, please contact: purchasing@cityofmesquite.com.

3. Correspondence: The City assigned number of this proposal packet must appear on all correspondence, or inquiries, pertaining to this proposal.

4. Preparation Cost: The City will not be liable for any costs associated with the preparation, transmittal or presentation of any proposals or materials submitted in response to any proposal.

5. Proposal Packet Completion Required: City of Mesquite proposal packets have sections requiring completion.

The proposal form section of the proposal packet must be completed prior to the date and time set for proposal opening and included with the proposal packet or the proposal may be found non-responsive. Failure to complete all requirements in a timely manner, prior to award, may be used by the City in determining a proposer’s responsibility.

6. Laws and Ordinances: The Contractor shall at all times observe and comply with all Federal, State and local laws, ordinances and regulations which in any manner affect the Contract or the work and shall indemnify and save harmless the City against any claim arising from the violation of any such laws, ordinances and regulations whether by the Contractor or his employees.

7. Proposal Submission: Proposals must be received electronically via Bidnet Direct. Proposals must be submitted in sufficient time to be received on or before the published date and time shown on the RFP. For questions regarding your login, submittal problems or resetting your password, contact Bidnet Direct at support@bidnet.com or at 800-

835-4603, option 2.

8. Addenda: Any interpretations, corrections or changes to this proposal packet will be made by addenda issued by the City of Mesquite Purchasing Division. It is the proposer’s responsibility to check for any addendums that may have been issued before the proposal closing date and time.

9. Public Documents: All material submitted by the Contractor to the City shall become property of the City upon receipt. Any portions of such material claimed by the Contractor to be confidential, trademarked, copyrighted, or proprietary must be clearly and ambiguously marked as such. Determination of the public nature of the material is subject to the Texas Public Information Act, Chapter 552 of the Texas Government Code.

10. Proposal Opening: Proposals will be received and publicly acknowledged at the location, date and time stated above. Only the name of the proposers responding to this request for proposal shall be released at the proposal opening. Other information submitted by the proposer shall not be released by the City during the proposal evaluation process or prior to contract award. At no time will confidential information, as noted by the proposer, be released.

11. Award: The City reserves the right to award:

a. In whole or in part as determined to be in the best interest of the City; and/or

b. A separate contract to separate proposers for each item/group or to award one contract for the entire proposal.

The City reserves the right to take into consideration contract administration costs for multiple award contracts.

12. Estimated Quantities: Quantities are estimated and based on projected usage. It is specifically understood and agreed that these quantities are approximate, and any increased quantities will be paid at the regular quoted price.

The proposer shall not have any claim against the City of Mesquite for any quantities ordered that are less than the estimated proposal amount.

13. Ambiguities: Any ambiguity in the proposal because of omission, error, lack of clarity or non-compliance by the proposer with specifications, instructions and all conditions shall be construed in favor of the City.

mailto:support@bidnet.com

14. Best Advantage: The City of Mesquite reserves the right to reject any and all proposals, without cause, and to waive any defect, irregularity, or informality and to make award of the proposal as may be deemed to the best advantage of the City.

15. Variations: The City of Mesquite reserves the right to evaluate variations from the specifications. If variations are requested, proposer shall state exactly which specifications the proposer seeks a variation from and specifically how the variation shall apply. Failure to completely describe the merchandise being proposed may result in rejection of proposal.

16. Revised Proposals: The proposal that is submitted last will supersede any previous versions within the submission deadline.

17. Altering Proposal Prices: Proposal prices cannot be altered or amended after submission deadline. Any inter-lineation alteration, or erasure made before opening time must be initialed by the signer of the proposer, guaranteeing authenticity.

18. Pricing: Proposal price(s) quoted, must be held firm for ninety (90) days to allow for evaluation unless otherwise stated in this document.

19. Error-Quantity: Prices shall be filled in and extended on the proposal sheet. In case of discrepancy between the unit price and the extension, the unit price shall govern.

20. Withdrawal of Proposals: Proposer agrees that a proposal price may not be withdrawn or cancelled by the proposer for a period of ninety (90) days following the date designated for the receipt of proposals without written approval of the City.

21. Prices Prevail for Term: Prices quoted by proposer shall prevail for the entire term of the contract as stated herein or in the proposal packet.

22. Term of Contract: Unless otherwise stated in the proposal packet, the term of the contract shall be for one (1) year starting after proposal is awarded to the successful proposer.

23. Insurance: The insurance requirements are included in the proposal document. Proposers agree to provide and to maintain the required types of insurance for the term of the contract. An original certificate of insurance shall be submitted by the proposer to the City of Mesquite Purchasing Office within 10 business days of proposer receiving notice from the City that they are the apparent low proposer.

24. Entity Documentation: Proposer shall attach official documentation from the State of Texas or other qualified certification agency of M/WBE status of your company with proposal. This data is for informational purposes only and will not affect the proposal award.

25. Collusion: In submitting a proposal, the proposal certifies that they have not participated in, nor have they been party to any collusion, price fixing or any other illegal or unethical agreements with any company, firm or person concerning the pricing offered.

26. W-9: A completed W-9 form will be required and submitted with proposal.

27. Non-Exclusion Affidavit: The attached Non-Exclusion Affidavit for General Contractor form must be signed, notarized and submitted with proposal.

28. Authorized Signature: All proposals must be signed by an authorized representative of the company.

29. Assignment: The successful proposer’s rights and duties awarded by the contract may not be assigned to another without written consent of the City signed by the City’s authorized agent. Such consent shall not relieve the assigned of liability in the event of default by the assignee.

30. Cooperative Purchasing: As permitted under the Texas Local Government Code, Chapter 791.025, other government entities may wish to also participate under the same terms and conditions contained in this contract

(piggyback). Successful proposer agrees to extend prices to all entities that have entered into or will enter into joint purchasing interlocal cooperation agreements with the City of Mesquite.

31. F.O.B./Damage: Quotations shall be proposed F.O.B. delivered, designated location, and shall include all delivery and packaging costs. The City of Mesquite assumes no liability for goods delivered in damaged or unacceptable condition. The successful proposer shall handle all claims with carriers, and in case of damaged goods, shall ship replacement goods immediately upon notification by the City of damage.

32. Sample Contract Forms: Any sample contract forms in the proposal packet are included for informative purposes only, so that proposer may be familiar with their contents and requirements. Proposers shall not fill in or execute these sample contract forms at time of proposal submittal.

33. Taxes: The City is exempt from all sales and excise taxes.

34. Change Orders: No oral statement of any person shall modify or otherwise change, or affect the terms, conditions or specifications stated in the resulting contract. All change orders to the contract will be made in writing and shall not be effective unless signed by an authorized representative of the City.

35. Termination: This Contract may be terminated at any time with thirty (30) day’s written notice by either the City of Mesquite or successful proposer.

36. Non-Resident Proposers: Pursuant to Texas Government Code, Chapter 2252, Subchapter A: A proposer whose principal place of business, ultimate parent company or majority owner’s principal place of business is not in Texas, is considered a nonresident proposer. A nonresident proposer must under propose the lowest responsible resident proposer by an amount that is equal to, or less than, the amount by which a Texas resident would be required to under propose in the nonresident proposer’s state. This provision does not apply to a contract involving federal funds.

37. Ordering: Orders shall be placed on an “as-needed” basis at the discretion of the City of Mesquite. Proposers shall advise if there is a minimum dollar amount per order.

38. Invoices: Invoices must be submitted by the Contractor to the City of Mesquite, Accounting Department, P.O. Box

850137, Mesquite, TX, 75185-0137, accounting@cityofmesquite.com. The City Purchase Order must appear on all invoices, delivery memoranda, bills of lading, packing and correspondence.

39. Payment Terms: Payment terms are pursuant to the Texas Prompt Payment Act unless otherwise specified by the

City. Upon receipt of a properly executed invoice from the vendor, payment will be processed for items or services delivered.

40. Authorization: The City of Mesquite will not accept or pay for articles delivered or services performed without a specific written Purchase Order.

41. Conformity of Goods/Services: All goods to be delivered or services to be performed shall conform in every respect to the specifications issued by the City in conjunction with its solicitation of proposals. In the event no such specifications were issued, the goods or services shall conform to the proposal submitted by the vendor.

42. Patent Rights: The proposer agrees to indemnify and hold the City harmless from any claim involving patent right infringement or copyrights on goods supplied.

43. Evaluation Process: The proposal evaluation process will occur after the closing date. The City’s evaluation and clarification process will commence. An evaluation team will review the proposals. Financial terms will not be the sole determining factor in this award as other criteria as described in this RFP will be considered. A proposer’s submission of a proposal constitutes their acceptance of the evaluation technique.

mailto:accounting@cityofmesquite.com

SPECIAL PROVISIONS

1. Price escalation: The City of Mesquite favors fixed pricing. However, due to market conditions, which may result in an increase in the costs of materials awarded by this contract during the contract term, the City may consider, at its option, a request by the successful bidder for a price escalation equivalent to the percentage increase of materials.

Increases will apply only to the products(s) and/or service(s) affected by an increase in raw material, labor or another like cost factor. Price escalation will be made under the following conditions: 1) no request for a price escalation will be considered for the first year of the contract period; 2) Contractor will be required to provide written confirmation from his supplier indicating the exact percentage of increase as well as the effective date of the escalation; 3) The City reserves the right to accept or reject the price increase; and 4) If the price increase is rejected, the Contractor shall provide the materials at the contracted price or may cancel the contract for the remaining term.

2. Price reduction: If during the life of the contract, the successful bidder’s net prices to other customers for the same product(s) and/or service(s) are lower than the City of Mesquite’s contracted prices, an equitable adjustment shall be made in the contract price.

3. Unless otherwise stated in the proposal packet, proposer shall submit a total of five (5) references. The City may contact secondary vendors for references.

4. Proposers shall complete the required documents on the Proposal Checklist and submit with proposal. If the forms are not included, the proposal may be considered non-responsive.

5. The City reserves the right to require additional technical and pricing information and negotiate all elements, which comprise the Vendor’s proposal to ensure that the best possible consideration be afforded to all concerned. The City reserves the right to accept all or part of any proposal, to reject any or all proposals and to re-solicit for proposals.

6. The following RFP Schedule of Events represents the schedule the City will follow. The City plans to meet the dates described below. If a component of the schedule is delayed, it shall be anticipated that the remaining components will also be delayed by a similar number of days. Any significant change to the schedule will be published via RFP Addendum.

Event Estimated Date

Request for Proposals Published Thursday, September 17, 2026, and September 24, 2026

Deadline to Submit Vendor Questions Wednesday, September 30, 2026, by 12:00 p.m.

Addendum for Questions Published Friday, October 2 ,2026, by 5:00 p.m.

Deadline for Proposal Submissions Wednesday, October 7, 2026, by 2:00 p.m.

Council Award TBD

Effective Date of Contract TBD

RESPONDENT ACKNOWLEDGEMENT FORM

RFP No. 2026-114

PLEASE INCLUDE THIS COMPLETED PAGE AS THE FIRST PAGE OF YOUR SUBMITTAL.

The undersigned hereby certifies that he/she understands the specifications, has read the document in its entirety and that the prices contained in this submission have been carefully reviewed and are submitted as correct and final. Respondent further certifies and agrees to furnish any or all products/services upon which prices are extended at the price offered and upon conditions contained in the specifications of the submittal.

The following information should be completed in its entirety for the response to be considered.

Company Name:

Address of Principal Place of Business:

Phone of Principal Place of Business:

Email Address of Representative:

Authorized Representative:

Signature Date

Printed Name Title

PROPOSAL CHECKLIST

PLEASE INITIAL EACH ITEM BELOW AND INCLUDE THIS PAGE AS THE SECOND PAGE OF YOUR

SUBMITTAL.

Proposal Checklist

Please ensure to complete and return the following required documents and information to the City of Mesquite Purchasing Division before the deadline. Late submittals will not be accepted. If the following information is not included, the proposal may be considered non-responsive.

1. ____ Proposer’s Submission: via Bidnet Direct

2. ____ Respondent Acknowledgement Form

3. ____ Proposal Checklist (this page)

4. ____ Proposal Sheet

5. ____ Conflict of Interest Questionnaire (CIQ Form)

6. ____ Non-Exclusion Affidavit for General Contractors (must be notarized)

7. ____ Prohibition on Contracts with Companies Boycotting Israel

8. ____ References

9. ____ Certification Statement

10. ____ IRS W-9 (Proposer to provide)

11. ____ Texas Secretary of State Filing Certificate/Partnership Agreement (Proposer to provide)

12. ____ Addendum No. 1 – Acknowledgment of Receipt (initial, if applicable)

13. ____ Addendum No. 2 – Acknowledgment of Receipt (initial, if applicable)

14. ____ Contract Statement

FAILURE TO COMPLETE AND PROVIDE ANY OF THESE PROPOSAL REQUIREMENTS MAY RESULT IN

THE RESPONDENT’S PROPOSAL BEING DEEMED NON-RESPONSIVE AND THEREFORE

DISQUALIFIED FROM CONSIDERATION.

CONTRACTING WITH THE CITY OF MESQUITE

Updated: June 12, 2024

Conflict of Interest Questionnaire and Disclosure of Interested Parties (Form 1295)

The Respondent will be required to comply with the following:

Chapter 176 of the Texas Local Government Code is an ethics law that was initially enacted by the Texas Legislature with

HB 914 in 2005 that requires disclosure of employment and business relationships local government officers may have with contractors, consultants and vendors who conduct business with local government entities. The law applies to any written contract for the sale or purchase of real property, goods or services. Further information regarding Texas Conflict of Interest laws and the Conflict-of-Interest Questionnaire (FORM CIQ) can be found at the Texas Ethics Commission website at the following web address:

https://www.ethics.state.tx.us/forms/conflict/ A sample FORM CIQ has been provided in the following pages. It is recommended to utilize the form at the link above.

Please complete and submit with response.

Section 2252.908 of the Texas Government Code was enacted in 2015, by the Texas Legislature pursuant to HB 1295, which provides that a governmental entity may not enter into certain contracts with a business entity on or after January 1, 2016, unless the business entity submits a disclosure of interested parties (FORM 1295) to the governmental entity at the time the business entity submits the signed contract to the governmental entity. Further information regarding the disclosure of interested parties’ law and FORM 1295 can be found at the Texas Ethics Commission website at the following web address:

https://www.ethics.state.tx.us/whatsnew/elf_info_form1295.htm Please DO NOT complete Form 1295 until notified of contract award and requested by the Purchasing Division to electronically file Form 1295 with the Texas Ethics Commission.

https://www.ethics.state.tx.us/whatsnew/elf_info_form1295.htm

STANDARDS OF CONDUCT

The City of Mesquite conducts business with the public, business partners, vendors and contractors under a set of rules to ensure that all City officials and employees discharge their duties in a manner designed to promote public trust and confidence in our city. This code of ethics, titled Standards of Conduct, is taken from the Mesquite City Code, Chapter 2, Art. IV, Sec 2-123.

The City wants you to be aware of the rules that its employees are required to follow while performing their services to you.

A violation of state or federal statutes may occur if these rules are broken. It is hoped that by outlining these rules for you, your experience in dealing with the City of Mesquite will be both rewarding and satisfactory.

Acceptance of Gifts or Gratuities

Accepting gifts or gratuities by employees in consideration for the performance of their duties, or as an appreciation for their performance, is strictly prohibited.

• Please do not offer employees any gift, loans or any other thing of value.

• Employees may not receive any fee or compensation for their services from any source other than the City, so please don’t offer.

• Please do not offer to buy meals for employees.

• Employees may accept coffee, tea, soft drinks, snacks, etc. when attending meetings in your office.

• Letters to supervisors for exceptional service by employees are always welcome.

Conflicts of Interest

Employees are prohibited from engaging in any outside activities that conflict with, or have the appearance of conflicting with, the duties assigned to them in the employment of the City.

• Please do not ask employees for any special favor or consideration that is not available to every other citizen.

• Please do not ask an employee to disclose any information that is not available to every other citizen through normal public information channels.

• Please do not offer to compensate the employee by offering to hire or do business with any business entity of the employee or family member.

• Do not ask employees to represent you or your company or make any recommendations on your behalf other than those that are a part of their official duties with the City.

• Please do not ask employees to endorse the products or services of your company.

• Please do not ask employees to hand out or post advertising materials.

Solicitation by City Employees

Employees may not solicit gifts, loans, or any other items of value from people doing City business that will be used by them personally.

• If you are asked to pay a fee for services that you believe is improper or illegal, please contact the City’s ethic’s officer at 972-329-8723. (payments should only be made to designated cashiers or clerks)

• Employees are prohibited from taking retaliatory action against you for failing to comply with any request unless the request is within the scope of the employee’s official duties for the City.

Use of City Equipment, Facilities and Resources

Use of City equipment, facilities and resources is authorized only for City purposes and for those activities permitted by

City ordinance and policy.

• Please do not ask employees to use City equipment to run errands or perform tasks for your benefit.

• Employees may not perform tasks, nor conduct any business not related to their official duties while on City time.

Your Rights and Expectations

When dealing with employees of the City of Mesquite you have the right to honest, fair and impartial treatment. You may expect prompt, courteous and professional service from our employees who are expected to understand and practice good customer service skills. Employees are tasked to uphold the public trust through the ethical performance of their duties. We understand that the enforcement of regulatory guidelines and codes may sometimes be a cause for concern; however, you may rest assured that we are responsible to all the citizens of Mesquite and our goal is to serve them to the best of our ability.

Should you have any concerns or questions concerning this information or the conduct of any of our employees please contact the City’s ethics officer at 972-329-8723. All calls to the City’s ethics officer are confidential and your name (or any other identifying information) will not be disclosed.

Cliff Keheley

City Manager

NON-EXCLUSION AFFIDAVIT FOR GENERAL CONTRACTORS

Federal, state, and local government agencies, not-profits, and other organizations that use federal money to fund all or part of any program or project are required to follow specific requirements regarding the use of such federal funds. One of these requirements is that no contract, subcontract, grant, financial assistance, or other forms of assistance provided using federal funds may be awarded to individuals or entities that have been suspended, debarred, or otherwise excluded from participation in federally funded programs.

The U.S. federal government maintains a website known as the “System for Award Management” (SAM) at www.sam.gov.

One of the purposes of the SAM website is to provide a comprehensive list of all individuals, firms, and other entities that have been suspended, debarred, or otherwise excluded from participation in federally funded contracts, subcontracts, grants, etc. SAM provides a simple means of helping government, non-profit agencies, and other organizations ensure that they do not award federally funded grants, contracts, subcontracts, or other financial or non-financial benefits to any individual, firm, or other entity that has been excluded by any agency from participation in such federally funded activities.

I, ________________________________________________ (Contractor Representative), hereby certify that neither I nor

__________________________________________________ (Name of the company or organization I represent) nor any subcontractors that I or said company may employ to work on any federally funded activity have been suspended, debarred, or otherwise excluded by any federal agency from participation in any federally funded activity. I further acknowledge my understanding that, before entering into a contract with me or with the company or organization I represent, City of Mesquite staff will perform a search on www.sam.gov to verify whether I, the organization I represent, or any subcontractors I may employ to work on any federally funded activity, have been excluded from participation in any federally funded activity.

Signature of Contractor Representative Date

Sworn to and subscribed before me this day of , 20

Notary Public in and for ____________ County, _____________ (Insert State Name) http://www.sam.gov/ http://www.sam.gov/

PROHIBITION ON CONTRACTS WITH COMPANIES BOYCOTTING ISRAEL

Chapter 2271 of the Texas Government Code provides that the City may not enter into a contract* with a company for goods or services unless the contract contains a written verification from the company that it: (i) does not Boycott Israel;

and (ii) will not Boycott Israel during the term of the contract.

“Boycott Israel” is defined to mean refusing to deal with, terminating business activities with, or otherwise taking any action that is intended to penalize, inflict economic harm on, or limit commercial relations specifically with Israel, or with a person or entity doing business in Israel or in an Israeli-controlled territory, but does not include an action made for ordinary business purposes. “Company” is defined to mean a for-profit organization, association, corporation, partnership, joint venture, limited partnership, limited liability partnership, or limited liability company, including a wholly owned subsidiary, majority-owned subsidiary, parent company, or affiliate of those entities or business associations that exists to make a profit.

* The requirement applies only to a contract that: (1) is between the City and a company with 10 or more full-time employees; and (2) has a value of $100,000 or more that is to be paid wholly or partly from City funds.

I, , the

(Name of Certifying Official) (Title or Position of Certifying Official) of , does hereby verify on behalf of said company to the

(Name of Company)

City of Mesquite that said company does not Boycott Israel and will not Boycott Israel during the term of this contract.

Signature of Certifying Official

Title

Date of Certification

INSURANCE VERIFICATION PROGRAM

LETTER OF AUTHORITY

TO: All Awarded Vendors

RE: Insurance Verification

Dear Vendor:

The City of Mesquite has provided Insurance Certificate Administrators (ICA) authority to monitor certificates of insurance, endorsements and other policy information from our vendors and contractors. ICA will request, receive, evaluate, and order corrections from such companies.

ICA will provide the City of Mesquite with verification that any insurance document your agent or insurer certifies conforms to the contract requirements.

It is necessary that you have your agent or insurer promptly cooperate with ICA by having them provide the information ICA requests.

All correspondence regarding certificates of insurance and insurance policy information for the City of Mesquite should be sent to the following address. There is no need to provide copies to the City of Mesquite.

City of Mesquite c/o ICA input@icaprogram.com

P.O. Box 2566

Fort Worth, TX 76113-2566

Phone: 817-332-5313

Please forward the enclosed instructions to your agent/broker. Thank you for your cooperation.

INSURANCE

A. AMOUNTS OF INSURANCE

Contractor agrees to provide and to maintain the following types and amounts of insurance, for the term of this

Contract.

Type Amount

1. Worker’s Compensation Statutory Limits and $100,000

Employer’s Liability per occurrence

2. Commercial (Public Liability) Bodily Injury:

including but not limited to: $500,000 per person

$1,000,000 per occurrence and

A. Premises/Operations

B. Independent Contractors

C. Personal Injury Property Damage:

D. Products/Complete Operations $500,000 per occurrence

E. Contractual Liability (insuring above indemnity provisions) with general aggregate of

$1,000,000

3. Business (Commercial) Combined Single Limit/

Automobile Policy: $500,000

The preceding amounts notwithstanding, the City reserves the right to increase the minimum required insurance to be effective thirty (30) days after notice is sent to the address provided herein. The Contractor may pass through to the City all costs for obtaining the increase in the insurance coverage.

B. OTHER INSURANCE REQUIREMENTS

The Contractor understands that it is its sole responsibility to provide the required Certificate and that failure to comply within 10 business days after notice of award and according to the requirements of this article shall be a cause for termination of this Contract.

For any pesticide spraying performed, the City of Mesquite will require the successful bidder to carry Pollution

Liability Insurance and Environmental Impairment Liability Insurance.

Insurance required herein shall be issued by a company or companies of sound and adequate financial responsibility and authorized to do business in the State of Texas. All policies shall be subject to examination and approval by the

City Attorney’s office for their adequacy as to form, content, form of protection, and providing company.

Insurance required by this Contract for the City, as additional insured shall be primary insurance and not contributing with any other insurance available to City, under any third-party liability policy.

The Contractor further agrees that with respect to the above required insurances, the City shall:

1. Be named as additional insured/or an insured, on all required insurance except workers’ compensation.

Blanket Endorsements are acceptable in meeting this requirement if copies of the endorsements are provided along with the certificate. If using a form that has specific boxes labeled for additional insured, checking those specific boxes is acceptable in meeting this requirement as well.

2. Be provided with a waiver of subrogation, in favor of the City on all required insurance. Blanket Endorsements are acceptable in meeting this requirement if copies of the endorsements are provided along with the certificate. If using a form that has specific boxes labeled for waiver of subrogation, checking those specific boxes is acceptable in meeting this requirement as well.

3. Be provided with an unconditional 30 days’ advance written notice of cancellation or material change.

4. Prior to execution of this Agreement, proof of insurance shall be provided through the office of the City Secretary, or Designee, with either their original Certificate of Insurance or their insurance policy evidencing the above requirements. Thereafter, new certificates or copies of the policies shall be furnished prior to the expiration date of any prior certificate.

C. ADDITIONAL WORKER’S COMPENSATION INSURANCE REQUIREMENTS

1. Definitions:

Certificate of coverage (“certificate”) A copy of a certificate of insurance, a certificate of authority to self-insure issued by the commission, or a coverage agreement showing statutory Worker’s Compensation insurance coverage for the person’s or entity’s employees providing services on a project, for the duration of the project.

Duration of the project - includes the time from the beginning of the work on the project until the contractors’/person’s work on the project has been completed and accepted by the governmental entity.

Persons providing services on the project (subcontractor” in 406.096) - includes all persons or entitles performing all or part of the services the contractor has undertaken to perform on the project, regardless of whether that person contracted directly with the contractor and regardless of whether that person has employees. This includes, without limitation, independent contractors, subcontractors, leasing companies, motor carriers, owner-operators, employees of any such entity or employees of any entity, which furnishes persons to provide services on the project. “Services” include, without limitation, providing, hauling, or other service related to a project. “Services” does not include activities unrelated to the project, such as food/beverage vendors, office supply deliveries, and delivery of portable toilets.

2. The contractor shall provide coverage, based on proper reporting of classification codes and payroll amounts and filing of any coverage agreements. Which meets the statutory requirements of Texas Labor Code, Section 401.011 (44) for all employees of the contractor providing services on the project, for the duration of the project.

3. The Contractor must provide a certificate of coverage to the governmental entity prior to being awarded the contract.

4. If the coverage period shown on the contractor’s current certificate of coverage ends during the duration of the project, the contractor must, prior to the end of the coverage period, file a new certificate of coverage with the governmental entity showing that coverage has been extended.

5. The Contractor shall obtain from each person providing services on a project, and provide to the governmental entity:

(a) a certificate of coverage, prior to that person beginning work on the project, so the governmental entity will have on file certificates of coverage for all persons providing services on the project; and

(b) no later than seven days after receipt by the contractor, a new certificate of coverage showing extension of coverage, if the coverage period shown on the current certificate of coverage ends during the duration of the project.

6. The Contractor shall retain all required certificates of coverage for the duration of the project and for one year thereafter.

REFERENCES

Please list five (5) Work References.

1. Company Name:

Company Address:

Company Phone Number: Company Email:

Dates Held Contract: Contract Amount:

Work Description:

2. Company Name:

Company Phone Number: Company Email:

3. Company Name:

Company Phone Number: Company Email:

4. Company Name:

Company Phone Number: Company Email:

5. Company Name:

Company Phone Number: Company Email:

CERTIFICATION STATEMENT

I hereby certify that the information contained in this proposal and any attachments is true and correct and may be viewed as an accurate representation of proposed services to be provided by this organization. I certify that no employee or agent of the City of Mesquite has assisted in the preparation of this proposal. I acknowledge that I have read and understand the requirements and provisions of the solicitation and that (name of organization) will comply with the regulations and other applicable local, state and federal regulations and directives in the implementation of this contract.

I also certify that I have read and understood all sections of this solicitation and will comply with all the terms and conditions as stated; and furthermore that I (printed name) certify that I am the

(title) of the organization or other eligible entity named as offeror and respondent herein and that I am legally authorized to sign this offer and to submit it to the City of Mesquite, on behalf of said offeror by authority of its governing body.

Signature

Type/Print Name

Title

Date

PROPOSAL INFORMATION

PROPOSAL REQUIREMENTS

Please provide all information required in each of the following categories. Proposals that do not include all required information may be deemed non-responsive and disqualified from further consideration.

BACKGROUND

The City of Mesquite, Texas, has been identified by the U.S. Department of Housing and Urban Development (HUD) as an entitlement community and receives an annual Community Development Block Grant (CDBG) allocation to fund eligible community development activities. A portion of the City’s CDBG allocation is used to fund the City’s CDBG Housing

Rehabilitation Program.

The City of Mesquite Department of Housing and Community Services is seeking qualified contractors to participate in the

Community Development Block Grant (CDBG) Major Housing Rehabilitation and Emergency Repairs Programs.

The Major Housing Rehabilitation Program provides eligible low- to moderate-income homeowners in Mesquite with assistance to address multiple deficiencies that pose an imminent threat to the health and/or safety of the occupants. The maximum assistance available for a Major Housing Rehabilitation project is $35,000 per property, subject to program requirements and the approved scope of work.

The Emergency Repairs Program provides eligible low- to moderate-income homeowners in Mesquite with assistance for an individual repair that poses an imminent threat to the health and/or safety of the occupants. The maximum assistance available for an Emergency Repair is $10,000 per property, subject to program requirements and the approved scope of work.

INTENT OF SOLICITATION

The purpose of this solicitation is to establish an annual list of qualified contractors capable of performing residential rehabilitation and emergency repair work under the City of Mesquite’s CDBG Housing Rehabilitation Program.

This solicitation is intended to evaluate the qualifications, experience, capacity, licensing, certifications, and overall ability of contractors to successfully perform work funded through the City’s CDBG Housing Rehabilitation Program. Pricing or cost proposals are not requested as part of this annual contractor qualification process.

Contractors determined to be qualified may be included on the City’s list of eligible contractors for the applicable program and/or trade. Inclusion on the qualified contractor list does not guarantee the award of a project, work, or contract.

Major Housing Rehabilitation Program

The City will maintain a list of qualified contractors generated through this annual solicitation. Qualified contractors may receive notifications through the City’s CDBG Housing online platform, Neighborly, when Major Housing Rehabilitation projects become available for bidding throughout the program year.

For each Major Housing Rehabilitation project, contractors will be provided with the property-specific scope of work and will be required to submit a bid addressing all repairs identified in the scope of work.

Contractors must provide a response for every item included in the project scope. If a contractor leaves an item blank or fails to provide the required information for any listed repair, the bid may be considered incomplete and may be deemed non-responsive.

The contractor selected for a Major Housing Rehabilitation project will be responsible for completing the approved scope of work in its entirety and coordinating all required trades, subcontractors, materials, inspections, permits, and other activities necessary to successfully complete the project.

Emergency Repairs Program

The City will maintain separate lists of qualified contractors for the individual trades utilized through the Emergency Repairs

Program. These lists will be established through the annual solicitation process.

Upon conclusion of the solicitation period, each trade-specific list of qualified contractors will be randomized and maintained in that order for the applicable program year.

When an emergency repair is needed, qualified contractors will be selected from the applicable trade-specific list based on the type of repair required. Common emergency repair needs may include, but are not limited to:

HVAC repairs;

Plumbing repairs;

Electrical repairs;

Roofing repairs; and

Other eligible emergency repairs as determined by the City.

Contractors selected to perform Emergency Repairs must be capable of responding to the assigned repair, providing the necessary labor, materials, equipment, and supervision, and completing the repair in accordance with the approved scope of work and all applicable program requirements.

CONTRACTOR RESPONSIBILITY

By submitting a proposal, the contractor acknowledges and represents that it is capable of providing the personnel, supervision, equipment, materials, subcontractor coordination, licenses, certifications, and other resources necessary to complete an assigned housing rehabilitation project or emergency repair.

Contractors should demonstrate a clear understanding of the responsibilities associated with residential rehabilitation work and the ability to coordinate all necessary activities to deliver a completed project that meets applicable City, State, Federal, HUD, building code, inspection, permit, and program requirements.

Contractors are expected to have the capacity to manage and complete assigned work within established project timelines and to communicate effectively with City staff, homeowners, inspectors, subcontractors, suppliers, and other parties involved in the rehabilitation process.

NO PRICING REQUIRED WITH THIS PROPOSAL

No pricing or cost proposal is requested as part of this annual contractor qualification solicitation. Contractors should not submit general pricing, rate sheets, or project-specific costs with their qualification proposal.

The City will evaluate submitted proposals based on the contractor’s qualifications, relevant experience, demonstrated capacity, licensing and certifications, government contracting experience, trade capabilities, and ability to successfully complete CDBG-funded housing rehabilitation and/or emergency repair projects.

Contractors determined to be qualified may subsequently be invited to submit project-specific bids, proposals, or other required documentation when a project becomes available. Any project-specific pricing will be requested separately in accordance with the

City’s applicable procurement procedures and CDBG program requirements.

BID REQUIREMENTS

Please provide all information required in each of the following categories. Proposals that do not include all of the required information will be disqualified.

Provide the following information:

1. Name, address, telephone number, email address and the physical address of your business. If you are preparing a proposal on behalf of a firm, please provide the information for the individual authorized to negotiate contract terms and make binding commitments on behalf of the firm, including the Employer Identification Number (EIN).

2. Provide a list of Owners/Principals/Officers of the Company and person(s) authorized to execute/amend contracts or change orders; and conduct a site walk-through on behalf of the Company.

3. Provide a photocopy of your valid licenses/certificates of trade or trades to be reviewed.

4. State the number of years the organization has been in business.

5. Provide a list of trade or trades to be reviewed and included on the Emergency Contractors list.

Provide a narrative description of your work history and experience as a general contractor/contracting company, including the number of home repairs you have completed within the last 12 months.

6. Provide a narrative description of any experience you have had in working with local, state and/or federal government agencies or departments.

7. Provide the company’s SAM.gov UEI; if no UEI exists, one may be created at SAM.gov

8. Provide Proof of certification with Lead Safe Work Practices/Lead Abatement (if applicable)

9. Proof of certification as a Woman Owned/Minority Business Enterprise (if applicable)

10. Proof of certification as a Historically Underutilized Business, HUB, (if applicable)

11. Provide proposed list of Sub-Contractors/Material Suppliers; The City reserves the right to review and approve proposed subcontractors prior to their use on a City-funded project. If the contractor is approved for participation in the CDBG Housing Rehabilitation Program, the subcontractor and material supplier list may be updated as necessary, subject to City approval and applicable procurement requirements.

SELECTION CRITERIA

The purpose of this solicitation is to establish a prequalified list of contractors for the City of Mesquite’s CDBG Major

Housing Rehabilitation and Emergency Repairs Programs for Program Year 2026–2027. The Evaluation Committee will be comprised of individuals from the City of Mesquite. No pricing or fee schedule will be evaluated as part of this solicitation. Contractors will be considered for prequalification based on their qualifications and ability to perform the required work. Inclusion on the prequalified contractor list does not guarantee the award of any project, contract, or minimum amount of work. The proposals will be evaluated on the factors outlined below which shall be applied to all eligible, responsive proposals in selecting the successful offeror. Award of a contract may be made without discussion with proposers after responses are received. Proposals should, therefore, be submitted on the most favorable terms. The successful proposer shall be selected by the committee on the basis of demonstrated competence and qualifications under the following criteria:

Criteria for Evaluation – List in Order of Importance, update as necessary:

Qualifications and Experience 35 points

Capacity, Resources and Ability to Complete Projects 30 points

Trade Qualifications, Licensing, and Program Compliance 20 points

References and Past Performance 15 points

Proposers or their authorized representatives are expected to fully inform themselves as to the general terms and conditions, requirements, and specification of this proposal before submitting proposals. Failure to do so will be at the proposer’s own risk.

The point ratings will be as follows:

Qualifications and Experience - 35 points (percent) Capacity, Resources and Ability to Complete Projects - 30 points (percent) Trade Qualifications, Licensing, and Program Compliance - 20 points (percent)

References and Past Performance -15 points (percent)

Each proposer is responsible for submitting all relevant, factual and correct information with his or her proposal. The evaluation committee will assign a ranking score to each vendor based on the available data. If additional sheets are attached to the RFP specification package, the proposer shall clearly cross-reference the appropriate location in the solicitation

(i.e. page number, paragraph, subject, etc.).

Qualifications and Experience - (35 points) will be the maximum point value given to the proposer with the greatest amount of experience and qualifications in residential construction, rehabilitation, remodeling, repairs, and/or the specific trades for which the contractor is seeking consideration. Contractors seeking consideration for the Major Housing Rehabilitation

Program should demonstrate the ability to manage and complete a project involving multiple repairs and trades. Contractors seeking consideration for the Emergency Repairs Program should demonstrate experience and qualifications specific to the trade(s) identified in their proposal.

Capacity, Resources and Ability to Complete Projects – (30 points) – The proposer must demonstrate that they have the resources and capacity to provide the personnel, equipment, materials, supervision, subcontractors, and other resources necessary to successfully complete assigned projects. For Major Housing Rehabilitation contractors, particular consideration will be given to the contractor’s ability to assume responsibility for the complete project and coordinate all necessary trades, subcontractors, inspections, permits, and materials. For Emergency Repair contractors, particular consideration will be given to the contractor’s ability to respond promptly and complete individual repairs within the required timeframe.

Trade Qualifications, Licensing, and Program Compliance - (20 points) – The proposer must provide applicable licenses, certifications, registrations, and demonstrated ability to comply with requirements associated with City, State, Federal, and HUD-funded projects. Failure to provide required licenses, certifications, registrations, or other mandatory documentation may result in the proposal being deemed non-responsive and may disqualify the contractor from consideration.

References – (10 points) will be the maximum point value given to the proposer based on work references where proposer demonstrated record of successful performance on residential construction, rehabilitation, remodeling, emergency repair, government, or other comparable projects. The City may contact references provided by the proposer and may consider other relevant information available to the City regarding the proposer’s past performance.

QUESTIONS

Proposers are asked to examine this RFP upon request. All questions or clarifications shall only be directed in writing via e-mail to purchasing@cityofmesquite.com before the designated deadline for written questions. Questions received after the date specified above may not receive a response. Any contact or attempt to contact any other employee of the City regarding this RFP may result in the immediate disqualification of the Proposer. Oral and other interpretations or clarifications will be without legal effect.