RFP 2026-11 SVFD RESCUE BOAT.final.pdf

SEABROOK VOLUNTEER FIRE DEPARTMENT RESCUE BOAT

REQUEST FOR PROPOSALS

RFP# 2026-11

DUE DATE: AUGUST 6, 2026 AT 2:00 P.M., CST

CITY OF SEABROOK

1700 First Street

Seabrook, Texas 77586 281-291-5600

2 City of Seabrook, Texas RFP 2026-11 Seabrook Volunteer Fire Department Rescue Boat

City of Seabrook Request for PROPOSALS

RFP# 2026-11

SEABROOK VOLUNTEER FIRE DEPARTMENT RESCUE BOAT

Notice is hereby given that the City of Seabrook is soliciting proposals from eligible and qualified institutions within the State of Texas for the following:

RFP# 2026-11 SEABROOK VOLUNTEER FIRE DEPARTMENT RESCUE BOAT

Sealed Request for PROPOSALS for the City of Seabrook’s Volunteer Fire Department Rescue Boat, Seabrook Project No. 2026-11 will be received until 2:00 PM on August 6, 2026 by the Purchasing Coordinator, Rebecca Howton, 1700 First St., Seabrook, Texas 77586. Proposals must be received and time stamped by the Purchasing Coordinator prior to the aforementioned time, when they will be publicly opened at Seabrook City Hall. No late proposals will be accepted. RFP documents may be obtained from the city website at www.seabrooktx.gov, through Public Purchase at www.publicpurchase.com, or through at www.civcastusa.com.

Proposals may also be submitted electronically through Public Purchase. To submit a proposal electronically, an account will need to be created in Public Purchase, and then RFP 2026-11 can be accessed for electronic submission. Electronic Proposals must be submitted before the 2:00 PM deadline on August 6, 2026. Please visit https://www.publicpurchase.com/gems/register/vendor/register to register/log in with Public Purchase.

PUBLISHED: Wednesday, July 15, 2026

Wednesday, July 22, 2026 http://www.seabrooktx.gov/ http://www.publicpurchase.com/ http://www.civcastusa.com/ https://www.publicpurchase.com/gems/register/vendor/register

3 City of Seabrook, Texas

Table of Contents

CITY OF SEABROOK RFP TIMELINE

I. INTRODUCTION

CITY OF SEABROOK PROFILE

II. PROPOSAL INSTRUCTIONS

PROPOSAL FORMAT

INSTRUCTIONS FOR RESPONDING

SELECTION CRITERIA

RECEIPT AND OPENING OF STATEMENTS

PRE-BID CONFERENCE

SCHEDULE CHANGES AND OTHER ADDENDUMS

RIGHT TO REJECT PROPOSALS

AUTHORIZED SIGNATORIES

WITHDRAWAL OF PROPOSALS

ERRORS AND OMISSIONS IN THE RFP

PROPOSAL MODIFICATIONS

ERRORS AND OMISSIONS IN PROPOSALS

TERM OF PROPOSAL

FINANCIAL RESPONSIBILITY

RESERVATION OF RIGHTS BY THE CITY OF SEABROOK

NO WAIVER

REQUIRED DISCLOSURES

LAWS AND REGULATIONS

DISCLOSURE OF INTEREST

PROHIBITION ON CONTRACTS WITH CERTAIN COMPANIES

PROHIBITION ON CONTRACTS WITH COMPANIES BOYCOTTING ISRAEL

DISCLOSURE OF INTERESTED PARTIES

NON-TRANSFERABLE AGREEMENT

INDEMNIFICATION

III. SCOPE OF SERVICES

A. INTENT

B. PROJECT SPECIFICS

4 City of Seabrook, Texas

General Vessel Requirements:

Hull and Tube Construction

Console

Fuel System:

Electrical System:

Navigation and Emergency Lighting

Propulsion System

Trailer

Delivery

Warranty

Sample Photo only. This is not an exact replica

IV. ATTACHMENTS

EXHIBIT A – Required Vendor Forms

CITY OF SEABROOK RFP TIMELINE

The City of Seabrook intends to follow the schedule described below to distribute the RFP and receive/evaluate responses from Respondents. The City reserves the right to alter the schedule at any time.

Event Target Date RFP Issued & First Publication July 15, 2026 Second Publication July 22, 2026 Deadline for Questions (1) July 30, 2026 Due Date for PROPOSAL Submission August 6, 2026 @ 2:00 p.m.

Selection Date – Council Award of Contract TBD Contract Commencement TBD

I. INTRODUCTION

The City of Seabrook is soliciting proposals for the design, construction, delivery, and support of a rapid-response rescue boat for the Seabrook Volunteer Fire Department.

5 City of Seabrook, Texas

CITY OF SEABROOK PROFILE

The City of Seabrook, Texas (the City) was incorporated in 1961, as a Home Rule City operating under the Council-Manager form of government. The City Council is composed of a Mayor and six City Council Members, elected at large and serve the entire City for four-year terms. The City is a nestled along Galveston Bay, approximately 30 miles north of Galveston and south of Houston on State Highway 146.

II. PROPOSAL INSTRUCTIONS

By submitting a proposal in response to this RFP, Respondents will be deemed to agree to execute the contract to be provided by the Owner at a later date, and abide by all mandatory terms and service provisions contained therein.

PROPOSAL FORMAT

Respondents’ Proposal packet must contain the materials listed below. Respondents may utilize this section as a “checklist” to assure completeness prior to submitting a sealed packet.

INSTRUCTIONS FOR RESPONDING

1. Required Contents. The most qualified respondent should have extensive experience in projects as detailed in the Scope of Work. Please provide the following in your proposal:

a. Cover letter and introduction including the name, phone number and email address of the person(s) authorized to represent the company regarding all matters related to the

RFP.

b. Table of Contents - clearly identify what part of the RFP is being addressed in each section of the submittal.

c. Statement of Project Understanding.

d. Acknowledgement that the selected company will enter into a Professional Services

Agreement with the City of Seabrook, subject to Council approval.

e. Location at which work will be performed.

f. List current and past projects similar to this completed by your company, with emphasis on municipal or other government projects. List should include a brief description of the project. Please include contact information for reference checks.

g. Information regarding the candidate company’s current and projected workload and its ability to meet project schedules and be available.

h. Describe any contracts for services awarded to your company that have been canceled or terminated for unsatisfactory performance in any respect and a phone number and contact person for that organization. Please also provide a description of any legal proceedings involving your company related any municipal client or municipal projects that were unresolved or active January 1, 2010, to present.

i. Complete and Return all required Vendor Forms found in Exhibit A.

6 City of Seabrook, Texas

SELECTION CRITERIA

One Respondent, who offers the overall “Best Value” to the City of Seabrook, as determined by the City in its sole discretion, will be selected for the complete construction and up fit of a new rapid response rescue boat. Following the receipt of proposals, the City will rank respondents’ proposals based on the criteria provided below.

Scoring Criteria Maximum Score Weight

Price 30 Quality of Materials Supplied 20 References 10 Quantity of Boats of This Type Produced Per Year 10 Warranty 20 Proximity of Respondent To The City of Seabrook 10 Total Points 100

RECEIPT AND OPENING OF STATEMENTS

Bids should be submitted to:

City of Seabrook Attn: Purchasing Coordinator 1700 First St.

Seabrook, TX 77586

Bids must be submitted in a sealed envelope marked:

RFP 2026-11 “Seabrook Volunteer Fire Department Rescue Boat”

Proposals may also be submitted electronically through Public Purchase. To submit a proposal electronically, an account will need to be created in Public Purchase, and then RFP 2026-11 can be accessed for electronic submission. Electronic proposals must be submitted before the 2:00 PM deadline on August 6, 2026. Please visit https://www.publicpurchase.com/gems/register/vendor/register to register or login with Public Purchase.

At the appointed time, Proposals will be publicly opened and read aloud.

Any RFP received after the time and date specified shall not be considered.

PRE-BID CONFERENCE

No pre-bid conference is scheduled for this project at this time.

https://www.publicpurchase.com/gems/register/vendor/register

7 City of Seabrook, Texas

SCHEDULE CHANGES AND OTHER ADDENDUMS

The City may modify the RFP prior to the Proposals due date by issuing written addendum(s). All addendum(s) will be issued via Public Purchase, Civcast, and on the City’s website, www.seabrooktx.gov, according to the schedule outlined the RFP Timeline. The City reserves the right to alter this schedule at any time as necessary. Notwithstanding this provision, Respondents shall be responsible for ensuring that their Proposals reflect any and all addendum(s) issued by the City prior to the proposal due date regardless of when the Proposal is submitted.

Therefore, the City recommends that Respondents review the addendum(s) issued by the City prior to submitting Proposals to determine if Respondents have received and responded to all addendum(s).

RIGHT TO REJECT PROPOSALS

The City of Seabrook reserves the right to select the Respondent whose Proposal, in the sole judgment of the City, best meets the needs of the City based upon the criteria enumerated in the Selection Criteria.

The City reserves the right to reject any and all Proposals, to waive any non-material irregularities or informalities in any Proposals and to accept or reject any proposed item or combination of items.

AUTHORIZED SIGNATORIES

Personnel who execute the cover letter to the Proposal or any other associated documents must be authorized signatories with the full and requisite authority to represent their company and to enter into a binding Agreement with the City of Seabrook.

WITHDRAWAL OF PROPOSALS

After the deadline for submission, all Proposals shall be firm offers and may not be withdrawn for one-hundred twenty (120) calendar days.

ERRORS AND OMISSIONS IN THE RFP

Respondents are responsible for carefully and thoroughly reviewing all portions of this RFP. Respondents are to promptly notify the City, in writing, if Respondents discover any ambiguity, discrepancy, omission or other error in the RFP. Any such notification should be directed by e-mail to the Purchasing Coordinator, at purchasing@seabrooktx.gov promptly after discovery but in no event later than ten (10) working days prior to the deadline for receipt of Proposals.

http://www.seabrooktx.gov/

8 City of Seabrook, Texas

PROPOSAL MODIFICATIONS

Any Respondent may modify their Proposal by sealed written communication or electronically through Public Purchase, at any time, provided such communication is received by the Purchasing Department at 1700 1st St., Seabrook, Texas 77586, prior to the bid due date, August 6, 2026 at 2:00 PM.

No changes or alterations to Proposals will be accepted after the due date, however, under certain circumstances, a Respondent may be able to withdraw an RFP if it contains a substantial mistake that would cause a great hardship if enforced against the Respondent.

ERRORS AND OMISSIONS IN PROPOSALS

Failure by the City to object to an error, omission or deviation in Respondents’ Proposals will in no way modify the RFP or excuse the Contractor from full compliance with the specifications of the RFP or any Agreement negotiated pursuant to the RFP.

TERM OF PROPOSAL

Submission of an SOQ signifies that the proposed services and prices (if applicable) are valid for one-hundred and twenty (120) calendar days from the SOQ due date and that the quoted prices (if applicable) are genuine and not the result of collusion or any other anti-competitive activity.

FINANCIAL RESPONSIBILITY

The City of Seabrook accepts no financial responsibility for any costs incurred by the business in responding to this RFP. Submitted Proposals will become the property of the City and may be used by the City in any manner deemed appropriate by the City of Seabrook.

RESERVATION OF RIGHTS BY THE CITY OF SEABROOK

The issuance of this RFP does not constitute an agreement by the City of Seabrook that any Agreement will be actually entered into by the City. The City of Seabrook expressly reserves the right at any time to:

1. Waive or correct any defect or informality in any response or Proposal.

2. Reissue a RFP;

3. Prior to submission deadline for Proposals, modify all or any portion of the RFP, including the requirements for contents or format of the Proposals;

4. Procure any materials, equipment or services specified in this RFP by any other means; or

5. Determine that no Agreement will be pursued.

9 City of Seabrook, Texas

NO WAIVER

No waiver by the City of Seabrook of any provision of this RFP shall be implied from any failure by the City to recognize or act on account of any failure by Respondents to observe any provision of this RFP.

REQUIRED DISCLOSURES

LAWS AND REGULATIONS

The Respondents’ attention is directed to the fact that all applicable state laws, federal laws, municipal ordinances, and the rules and regulations of all authorities having jurisdiction over such services shall apply to the contract throughout, and they will be deemed to be included in the contract the same as though therein written out in full.

DISCLOSURE OF INTEREST

Chapter 176 of the Texas Local Government Code requires that any person who enters or seeks to enter into a contract for the sale or purchase of property, goods or services with a local government entity and who has an employment or other business relationship with a local government officer or a family member of an officer, as described by Texas Local Government Code Section 176.006 shall file a complete Conflict of Interest Questionnaire with the Purchasing Coordinator within seven (7) days after the latter: 1) the date the person begins discussions or negotiations to enter into a contract, including submission of a bid or proposal, or 2) the date the person becomes aware of facts that require the statement to be filed. The Conflict of Interest Questionnaire (Form CIQ) is provided for you in this bid document. Completed Conflict of Interest Questionnaire's should be included in your bid submission.

Please consult your own legal advisor if you have questions regarding the statute or this form.

PROHIBITION ON CONTRACTS WITH CERTAIN COMPANIES

Pursuant to Section 2252.151 of the Texas Government Code, as of September 1, 2017, a governmental entity may not enter into a contract with companies that engage in business with Iran, Sudan, or known foreign terrorist organizations. These companies will be identified on a list prepared and maintained by the Texas State Comptroller.

PROHIBITION ON CONTRACTS WITH COMPANIES BOYCOTTING ISRAEL

Pursuant to Section 2270 if the Texas Government Code, as of September 1, 2017, a governmental entity may not enter into a contract for goods or services unless the contract contains a written verification from the company that it does not boycott Israel and will not boycott Israel during the term of the contract. A completed House Bill 89 Verification Form include will be required prior to award of bid.

DISCLOSURE OF INTERESTED PARTIES

Pursuant to Section 2252 of the Texas Local Government Code, as of January 1, 2016, any business entity entering into a contract with a local government that requires approval of the governing body must submit a Disclosure of Interested Parties to the local government prior to the execution of the contract. The Texas

10 City of Seabrook, Texas

Ethics Commission (TEC) has adopted a form for the Disclosure of Interested Parties, FORM 1295. The TEC has created a website SOQ for business entities to submit the required information.

The City of Seabrook requires Form 1295 to be filed electronically by the business entity and acknowledged electronically by the City of Seabrook before entering into any contract requiring the approval of the City Council. The business entity must go to the Texas Ethics Commission Website http://www.ethics.state.tx.us and follow the login directions. The following information is required:

A. Identification Number: 2026-11 B. Seabrook Volunteer Fire Department Rescue Boat

When the form has been completed, the system will generate a Certificate number and filed date. Please print the form, have it notarized and send it in with your bid response. NO HAND WRITTEN 1295 FORMS WILL BE ACCEPTED. The receipt of this form in no way guarantees an award of contract.

NON-TRANSFERABLE AGREEMENT

The Respondent shall not assign or transfer, whether by an assignment or novation, any of its rights, duties, benefits, obligations, liabilities, or responsibilities under this Contract without the prior written consent of the City Manager who is hereby authorized to give such consent by the City Council of the City;

provided, however, that assignments to banks or other financial institutions may be made without consent of the City. Furthermore, in the event of a merger, consolidation or transfer of all or substantially all of the assets of Contractor, the surviving or resulting corporation or transferee of Respondent’s assets shall be bound by and shall have the benefit of the provisions of this Contract only upon the prior written consent of the City Manager. No assignment or novation of this Contract shall be valid unless the assignment or novation expressly provides that the assignment of any of the Respondent’s rights or benefits under the Contract is subject to a prior lien for labor performed, services rendered, and materials, tools, and equipment supplied for the performance of the work under this Contract in favor of all persons, firms, or corporations rendering such labor or services or supplying such materials, tools, or equipment.

INDEMNIFICATION

THE CONTRACTOR HEREBY AGREES TO AND SHALL INDEMNIFY, HOLD HARMLESS, AND DEFEND THE CITY, ITS OFFICERS, AGENTS AND EMPLOYEES FROM AND AGAINST ANY AND ALL CLAIMS, LOSSES, DAMAGES, DEMANDS, CAUSES OF ACTION, SUITS AND LIABILITY OF EVERY KIND, INCLUDING ALL EXPENSES OF LITIGATION, COURT COSTS AND ATTORNEYS' FEES, FOR INJURY TO OR DEATH OF ANY PERSON, FOR LOSS OF USE OR REVENUE, OR FOR DAMAGE TO ANY PROPERTY ARISING OUT OF OR IN

CONNECTION WITH THE ACTUAL OR ALLEGED MALFUNCTION, DESIGN OR WORKMANSHIP IN THE

MANUFACTURE OF EQUIPMENT, THE FULFILLMENT OF CONTRACT, OR THE BREACH OF ANY EXPRESS

OR IMPLIED WARRANTIES UNDER THIS CONTRACT. SUCH INDEMNITY SHALL APPLY WHERE THE

CLAIMS, LOSSES, DAMAGES, CAUSES OF ACTION, SUITS OR LIABILITY ARISE IN PART FROM (I) THE JOINT NEGLIGENCE OF THE CITY AND THE CONTRACTOR, AND/OR THEIR RESPECTIVE OFFICERS, AGENTS AND/OR EMPLOYEES OR (II) THE SOLE NEGLIGENCE OF THE CONTRACTOR, ITS OFFICERS, AGENTS AND

11 City of Seabrook, Texas

EMPLOYEES. IT IS THE EXPRESSED INTENTION OF THE PARTIES HERETO, BOTH CONTRACTOR AND THE CITY, THAT THE INDEMNITY PROVIDED FOR IN THIS PARAGRAPH IS INDEMNITY BY CONTRACTOR TO INDEMNIFY AND PROTECT THE CITY FROM THE CONSEQUENCE OF (I) THE CITY'S OWN NEGLIGENCE WHERE THAT NEGLIGENCE IS A CONCURRING CAUSE WITH THAT OF THE CONTRACTOR OF THE INJURY, DEATH OR DAMAGE AND/OR (II) THE CONTRACTOR’S OWN NEGLIGENCE WHERE THAT NEGLIGENCE IS THE SOLE CAUSE OF THE INJURY, DEATH, OR DAMAGE. FURTHERMORE, THE INDEMNITY PROVIDED FOR IN THIS PARAGRAPH SHALL HAVE NO SOQ TO ANY CLAIM, LOSS, DAMAGE, AND CAUSE OF ACTION, SUIT AND LIABILITY WHERE IN INJURY, DEATH OR DAMAGE RESULTS FROM THE SOLE NEGLIGENCE OF THE CITY UNMIXED WITH THE FAULT OF ANY OTHER PERSON OR ENTITY. IN THE EVENT ANY ACTION OR PROCEEDING IS BROUGHT AGAINST THE CITY BY REASON OF ANY OF THE ABOVE, THE CONTRACTOR AGREES AND COVENANTS TO DEFEND THE ACTION OR PROCEEDING BY COUNSEL ACCEPTABLE TO THE CITY. THE INDEMNITY PROVIDED FOR HEREIN SHALL SURVIVE THE TERMINATION OR EXPIRATION OF

THIS AGREEMENT.

III. SCOPE OF SERVICES

A. INTENT

The City of Seabrook ("City") is soliciting sealed proposals from qualified manufacturers or authorized dealers for the design, manufacture, delivery, and warranty support of one

(1) rapid-response rescue boat for use by the Seabrook Volunteer Fire Department

(SVFD).

The vessel shall be specifically designed and equipped for emergency rescue operations, flood response, swift-water rescue, public safety missions, and other emergency operations occurring in coastal, inland, and shallow-water environments.

The City seeks a commercially proven vessel that has demonstrated reliability in public safety applications. Prototype or experimental designs are not acceptable.

The successful proposer shall furnish all labor, materials, equipment, engineering, manufacturing, testing, delivery, documentation, and warranty services necessary to provide a fully operational vessel meeting or exceeding the specifications contained herein.

The specifications contained in this RFP represent the City's minimum requirements.

Proposers may offer equipment exceeding these requirements provided the proposal clearly identifies all deviations and enhancements

12 City of Seabrook, Texas

B. PROJECT SPECIFICS

General Vessel Requirements:

The vessel shall be a rigid hull inflatable boat (RHIB) designed for emergency response and rescue operations.

Minimum Requirements:

• Overall length: 20 to 25 feet

• Fiberglass deep-V hull

• Payload capacity of no less than 4,000 pounds

• Designed to safely transport emergency personnel, rescue victims, and rescue equipment

• Capable of operation in shallow water and open bay conditions

• Hull shall be designed for stability during rescue operations

• Hull and tube design shall provide excellent maneuverability during emergency response

• Vessel shall meet or exceed all applicable United States Coast Guard (USCG) requirements.

• Vessel shall comply with applicable American Boat & Yacht Council (ABYC) standards.

• Vessel shall be delivered fully assembled, tested, and ready for service except for owner-installed emergency equipment specifically identified herein

Respondent Specify:

• Manufacturer

• Model

• Year

• Country of manufacture

• Hull design

• Overall length

• Beam

• Draft

• Dry weight

• Maximum loaded weight

• Payload capacity

• Passenger capacity

• Maximum recommended horsepower

• Maximum operating speed

• Cruise speed

• Estimated fuel consumption

Hull and Tube Construction Minimum Requirements:

• Fiberglass hull

• Heavy-duty inflatable tubes

• Tube fabric minimum 1670 dtx or greater

13 City of Seabrook, Texas

• UV-resistant material

• Abrasion-resistant construction

• Multiple independent air chambers

• Pressure relief valves

• Removable tubes for ease of repair or replacement

• Self-draining non-skid deck

• Heavy-duty bow eye

• Heavy-duty aft towing point

• Anchor sized appropriate for vessel

• Anchor locker

Respondent shall specify:

• Hull material

• Tube material

• Tube manufacturer

• Tube warranty

• Number of air chambers

• Recommended operating pressure

• Storage compartment configuration

• Anchor storage

• Rope storage

• Equipment storage

Console

Minimum Requirements:

• Center console

• Safety windshield

• Stainless steel grab rails surrounding console

• Leaning bolster

• Non-slip deck surface

• Lockable storage within console

Respondent shall specify:

• Console construction

• Console dimensions

• Storage capacity

• Instrument layout

• Access panels

14 City of Seabrook, Texas

Fuel System:

Minimum Requirements:

• Integrated marine fuel tank

• Minimum capacity of 60 gallons

• Marine-rated fuel fill

• Fuel vent

• Fuel gauge

Respondent shall specify:

• Fuel tank construction

• Fuel tank material

• Exact fuel capacity

• Estimated operating range

• Estimated run time at full throttle

• Estimated run time at cruise

• Water separator fuel filter

• Recommended maintenance intervals

Electrical System:

Minimum Requirements:

• 12-Volt DC electrical system

• Marine-grade tinned copper wiring

• All wiring permanently labeled

• Heat-shrink waterproof electrical connections

• Heavy-duty marine switches

• Circuit protection

• Waterproof fuse panel or breaker panel

• One (1) weatherproof 12V accessory outlet

• Dual battery selector switch

• Two (2) marine batteries

• Bilge pump

• Garmin GPSMAP 943xsv multifunction display

• Garmin compatible transducer

• Fixed-mount VHF Marine Radio

• Marine antenna

Respondent Specify:

• Battery manufacturer

• Battery size

• Battery rating

• Battery type

15 City of Seabrook, Texas

• Waterproof electrical control panel

• Bilge pump manufacturer

• Bilge pump capacity (GPH)

• Wiring protection methods

• Charging system output

Navigation and Emergency Lighting The following emergency equipment shall be supplied by the successful proposer but installed by the Seabrook Volunteer Fire Department after delivery unless otherwise proposed.

Minimum Requirements:

• Navigation lights meeting USCG requirements

• Whelen emergency warning lightbar

• Whelen siren/hailer package

• Deck lighting package

• Flood lighting package

Respondent shall specify:

• Manufacturer

• Model

• Mounting requirements

• Wiring requirements

Propulsion System Minimum Requirements:

• One (1) outboard engine

• Minimum 150 horsepower

• Appropriate shaft length for hull

• Stainless steel propeller

• Hydraulic steering

• Stainless steel steering wheel

• Complete engine instrumentation

• Engine alarms

• Manufacturer's warranty

Respondent shall specify:

• Manufacturer

• Model

• Horsepower

• Engine weight

• Fuel consumption

• Alternator output

16 City of Seabrook, Texas

• Recommended maintenance schedule

• Corrosion protection

• Engine warranty

• Motor protection cage

• Propeller specifications

Trailer The successful proposer shall furnish one (1) new aluminum trailer specifically designed for the proposed vessel.

Minimum Requirements:

• Aluminum frame

• Sized appropriately for vessel

• Trailer appropriately sized for the boat

• Marine-rated LED lighting

• Spare tire and wheel

• Tongue jack

• Winch

• Safety chains

• Tie-down straps

• Non-marking bunks

• Corrosion-resistant hardware

Respondent shall specify:

• Manufacturer

• Model

• GVWR

• Axle rating

• Tire size

• Brake type

• Frame construction

• Bunk material

Delivery The successful proposer shall deliver the completed vessel to:

The City of Seabrook Attn: Seabrook Volunteer Fire Department 1850 E. Meyer Ave Seabrook, TX 77586

Delivery shall include:

• Complete vessel

17 City of Seabrook, Texas

• Engine(s)

• Trailer

• Owner's manuals

• Parts manuals

• Maintenance manuals

• Wiring diagrams

• Warranty documentation

• Coast Guard compliant

• Factory inspection checklist

• Final acceptance inspection with City representatives

Warranty

Minimum Requirements:

The proposer shall provide written warranties covering, at a minimum:

• Hull

• Tubes

• Trailer

• Engine

• Electrical system

• Components

• Manufacturer-installed accessories

Respondent shall specify:

• Hull warranty

• Tube warranty

• Engine warranty

• Trailer warranty

• Electronics warranty

• Response time for warranty service

• Authorized Texas service locations

• Warranty exclusions

18 City of Seabrook, Texas

Sample Photo only. This is not an exact replica

19 City of Seabrook, Texas

IV. ATTACHMENTS

(PAGE INTENTIONALLY LEFT BLANK)

20 City of Seabrook, Texas

EXHIBIT A – Required Vendor Forms

21 City of Seabrook, Texas

CERTIFICATE OF INSURANCE

Insert Certificate of Insurance

1700 First Street, Seabrook TX 77586 281.291.5600 ph 281.291.5690 fax www.seabrooktx.gov

City of Seabrook 1700 First Street

Seabrook, TX 77586

Vendor Setup

This packet provides the necessary forms to be considered as a City of

Seabrook vendor. Below is a checklist of forms that must be completed and returned to the Purchasing Department.

Document List (Please make sure all are complete and signed)*

City of Seabrook Vendor Application Vendor Statement of Agreement IRS Form W-9 Texas State Form CIQ House Bill 89 Verification Form EFT/ACH Payment Authorization (Available Upon Request)

*If vendor employees will be on city property, please include a Certificate of Insurance.

kshannahan Typewritten Text Vendor Name: ______________________________ kshannahan Sticky Note Marked set by kshannahan kshannahan Typewritten Text

Vendor Application

Vendor Name: ____________________________________________

Primary Address: ______________________________

Remit to Address: ______________________________

Tax ID Number: _________________________________

Primary Contact Name: _________________________________

Primary Contact Title: __________________________________

Phone: _________________________ Email: ____________________

Website: ________________________________________

Types of Goods/Services:

Discount %: ________________

(IF AVAILABE FOR ALL PURCHASES)

Additional/Special Information:

Payment Terms - Vendor Statement of Agreement

The City of Seabrook requires all vendors who desire to conduct business with the City to complete the Vendor Setup Packet. In addition, the following City of Seabrook policy items must be agreed to by an authorized representative of the vendor.

1. All invoices, statements, and other correspondence must be sent via email to payables@seabrooktx.gov or by mail to the following address:

City of Seabrook Accounts Payable 1700 First Street

Seabrook, Texas 77586

2. All invoices are paid no later than 30 days past the later of the invoice received date or date of acceptance of the product or service by an authorized City representative, in compliance with the Prompt Payment Act, provided the invoice is mailed to the above address.

3. Invoices for product all purchases over $100 must include the Purchase Order Number.

Purchase Orders of any kind by phone are NOT permitted.

My signature below certifies that I am an authorized representative of the vendor named on the W-9, and that my company agrees to abide by the policy statements unless otherwise agreed to in writing.

Printed Name: _______________________ Title: _________________________

Signature: ___________________________ Date: _________________________ kshannahan Typewritten Text Vendor Name:

kshannahan Typewritten Text

Revised 11/30/2015Form provided by Texas Ethics Commission www.ethics.state.tx.us

FORM CIQ

OFFICE USE ONLYThis questionnaire reflects changes made to the law by H.B. 23, 84th Leg., Regular Session.

This questionnaire is being filed in accordance with Chapter 176, Local Government Code, by a vendor who has a business relationship as defined by Section 176.001(1-a) with a local governmental entity and the vendor meets requirements under Section 176.006(a).

By law this questionnaire must be filed with the records administrator of the local governmental entity not later than the 7th business day after the date the vendor becomes aware of facts that require the statement to be filed. See Section 176.006(a-1), Local Government Code.

A vendor commits an offense if the vendor knowingly violates Section 176.006, Local Government Code. An offense under this section is a misdemeanor.

CONFLICT OF INTEREST QUESTIONNAIRE

For vendor doing business with local governmental entity

Date Received

A. Is the local government officer or a family member of the officer receiving or likely to receive taxable income, other than investment income, from the vendor?

Yes No

B. Is the vendor receiving or likely to receive taxable income, other than investment income, from or at the direction of the local government officer or a family member of the officer AND the taxable income is not received from the local governmental entity?

Yes No

Check this box if the vendor has given the local government officer or a family member of the officer one or more gifts as described in Section 176.003(a)(2)(B), excluding gifts described in Section 176.003(a-1).

Signature of vendor doing business with the governmental entity Date

Name of vendor who has a business relationship with local governmental entity.1

Check this box if you are filing an update to a previously filed questionnaire. (The law requires that you file an updated completed questionnaire with the appropriate filing authority not later than the 7th business day after the date on which you became aware that the originally filed questionnaire was incomplete or inaccurate.)

3 Name of local government officer about whom the information is being disclosed.

Name of Officer

Describe each employment or other business relationship with the local government officer, or a family member of the officer, as described by Section 176.003(a)(2)(A). Also describe any family relationship with the local government officer.

Complete subparts A and B for each employment or business relationship described. Attach additional pages to this Form CIQ as necessary.

Describe each employment or business relationship that the vendor named in Section 1 maintains with a corporation or other business entity with respect to which the local government officer serves as an officer or director, or holds an ownership interest of one percent or more.

Revised 11/30/2015Form provided by Texas Ethics Commission www.ethics.state.tx.us

CONFLICT OF INTEREST QUESTIONNAIRE

For vendor doing business with local governmental entity

A complete copy of Chapter 176 of the Local Government Code may be found at http://www.statutes.legis.state.tx.us/ Docs/LG/htm/LG.176.htm. For easy reference, below are some of the sections cited on this form.

Local Government Code § 176.001(1-a): "Business relationship" means a connection between two or more parties based on commercial activity of one of the parties. The term does not include a connection based on:

(A) a transaction that is subject to rate or fee regulation by a federal, state, or local governmental entity or an agency of a federal, state, or local governmental entity;

(B) a transaction conducted at a price and subject to terms available to the public; or

(C) a purchase or lease of goods or services from a person that is chartered by a state or federal agency and that is subject to regular examination by, and reporting to, that agency.

Local Government Code § 176.003(a)(2)(A) and (B):

(a) A local government officer shall file a conflicts disclosure statement with respect to a vendor if:

(2) the vendor:

(A) has an employment or other business relationship with the local government officer or a family member of the officer that results in the officer or family member receiving taxable income, other than investment income, that exceeds $2,500 during the 12-month period preceding the date that the officer becomes aware that

(i) a contract between the local governmental entity and vendor has been executed;

or

(ii) the local governmental entity is considering entering into a contract with the vendor;

(B) has given to the local government officer or a family member of the officer one or more gifts that have an aggregate value of more than $100 in the 12-month period preceding the date the officer becomes aware that:

(i) a contract between the local governmental entity and vendor has been executed; or

(ii) the local governmental entity is considering entering into a contract with the vendor.

Local Government Code § 176.006(a) and (a-1)

(a) A vendor shall file a completed conflict of interest questionnaire if the vendor has a business relationship with a local governmental entity and:

(1) has an employment or other business relationship with a local government officer of that local governmental entity, or a family member of the officer, described by Section 176.003(a)(2)(A);

(2) has given a local government officer of that local governmental entity, or a family member of the officer, one or more gifts with the aggregate value specified by Section 176.003(a)(2)(B), excluding any gift described by Section 176.003(a-1); or

(3) has a family relationship with a local government officer of that local governmental entity.

(a-1) The completed conflict of interest questionnaire must be filed with the appropriate records administrator not later than the seventh business day after the later of:

(1) the date that the vendor:

(A) begins discussions or negotiations to enter into a contract with the local governmental entity; or

(B) submits to the local governmental entity an application, response to a request for proposals or bids, correspondence, or another writing related to a potential contract with the local governmental entity; or

(2) the date the vendor becomes aware:

(A) of an employment or other business relationship with a local government officer, or a family member of the officer, described by Subsection (a);

(B) that the vendor has given one or more gifts described by Subsection (a); or

(C) of a family relationship with a local government officer.

House Bill 89 VERIFICATION

I hereby affirm that I am an authorized agent of _____________________________________ hereafter referred to as company, do hereby affirm that the company named-above, under the provisions of Subtitle F, Title 10, Government Code Chapter 2270:

1. Does not boycott Israel currently; and

2. Will not boycott Israel during the term of the contract/agreement if awarded under this Request for Proposal.

Pursuant to Section 2270.001, Texas Government Code:

1. “Boycott Israel” means refusing to deal with, terminating business activities with, or otherwise taking any action that is intended to penalize, inflict economic harm on, or limit commercial relations specifically with Israel, or with a person or entity doing business in Israel or in an Israeli-controlled territory, but does not include an action made for ordinary business purposes; and

2. “Company” means a for-profit sole proprietorship, organization, association, corporation, partnership, joint venture, limited partnership, limited liability partnership, or any limited liability company, including a wholly owned subsidiary, majority-owned subsidiary, parent company or affiliate of those entities or business associations that exist to make a profit.

DATE SIGNATURE OF COMPANY REPRESENTATIVE

Form W•9 (Rev. March 2024)

Department of the Treasury Internal Revenue Service

Request for Taxpayer Identification Number and Certification

Go to www.irs.gov/FormW9 for instructions and the latest information.

Before you begin. For guidance related to the purpose of Form W-9, see Purpose of Form below

Give form to the requester. Do not send to the IRS.

1 Name of entity/individual. An entry is required. (For a sole proprietor or disregarded entity, enter the owner's name on line 1, and enter the business/disregarded entity's name on line 2.)

2 Business name/disregarded entity name, if different from above.

Q) 3a Check the appropriate box for federal tax classification of the entity/individual whose name is entered on line 1. Check 4 Exemptions (codes apply only to Ol only one of the following seven boxes. certain entities, not individuals; "' Q.

□ D C corporation see instructions on page 3):

C Individual/sole proprietor D S corporation □ Partnership D Trusl/estate

• Ill □ LLC. Enter the tax classification (C = C corporation, S = S corporation, P = Partnership) Exempt payee code (if any) Q) C:

.%~ Note: Check the "LLC" box above and, in the entry space, enter the appropriate code (C, S, or P) for the tax ___ 0 classification of the LLC, unless it is a disregarded entity. A disregarded entity should instead check the appropriate Exemption from Foreign Account Tax .. ::i

0 .. box for the tax classification of its owner. Compliance Act (FATCA) reporting C Ill □ Other (see instructions) code (if any) 'C: .s Q. 0

;;:: 3b If on line 3a you checked "Partnership" or "Trusl/estate," or checked "LLC" and entered "P" as its tax classification, ·c:; (Applies to accounts maintained and you are providing this form to a partnership, trust, or estate in which you have an ownership interest, check CD outside the United States.)

~ □ this box if you have any foreign partners, owners, or beneficiaries. See instructions Q)

5 Address (number, street, and apt. or suite no.). See instructions. Q) Requester's name and address (optional)

6 City, state, and ZIP code

7 List account number(s) here (optional)

• !i:1 •• Taxpayer Identification Number (TIN)

Enter your TIN in the appropriate box. The TIN provided must match the name given on line 1 to avoid I Social security number I

[Il]-ITJ-1 I I I I backup withholding. For individuals, this is generally your social security number (SSN). However, for a resident alien, sole proprietor, or disregarded entity, see the instructions for Part I, later. For other entities, it is your employer identification number (EIN). If you do not have a number, see How to get a TIN, later.

or j Employer identification number

Note: If the account is in more than one name, see the instructions for line 1. See also What Name and Number To Give the Requester for guidelines on whose number to enter.

Certification Under penalties of perjury, I certify that:

1. The number shown on this form is my correct taxpayer identification number (or I am waiting for a number to be issued to me); and

2. I am not subject to backup withholding because (a) I am exempt from backup withholding, or (b) I have not been notified by the Internal Revenue Service (IRS) that I am subject to backup withholding as a result of a failure to report all interest or dividends, or (c) the IRS has notified me that I am no longer subject to backup withholding; and

3. I am a U.S. citizen or other U.S. person (defined below); and

4. The FATCA code(s) entered on this form (if any) indicating that I am exempt from FATCA reporting is correct.

Certification instructions. You must cross out item 2 above if you have been notified by the IRS that you are currently subject to backup withholding because you have failed to report all interest and dividends on your tax return. For real estate transactions, item 2 does not apply. For mortgage interest paid, acquisition or abandonment of secured property, cancellation of debt, contributions to an individual retirement arrangement (IRA), and, generally, payments other than interest and dividends, you are not required to sign the certification, but you must provide your correct TIN. See the instructions for Part 11, later.

Sign I Signature of Here . U.S. person Date

General Instructions Section references are to the Internal Revenue Code unless otherwise noted.

Future developments. For the latest information about developments related to Form W-9 and its instructions, such as legislation enacted after they were published, go to www.irs.gov/FormW9.

What's New Line 3a has been modified to clarify how a disregarded entity completes this line. An LLC that is a disregarded entity should check the appropriate box for the tax classification of its owner. Otherwise, it should check the "LLC" box and enter its appropriate tax classification.

Cat. No. 10231X

New line 3b has been added to this form. A flow-through entity is required to complete this line to indicate that it has direct or indirect foreign partners, owners, or beneficiaries when it provides the Form W-9 to another flow-through entity in which it has an ownership interest. This change is intended to provide a flow-through entity with information regarding the status of its indirect foreign partners, owners, or beneficiaries, so that it can satisfy any applicable reporting requirements. For example, a partnership that has any indirect foreign partners may be required to complete Schedules K-2 and K-3. See the Partnership Instructions for Schedules K-2 and K-3 (Form 1065).

Purpose of Form An individual or entity (Form W-9 requester) who is required to file an information return with the IRS is giving you this form because they

Form W-9 (Rev. 3-2024)