GRAYSON COUNTY

PURCHASING DEPARTMENT

REQUEST FOR BIDS

SOLICITATION NUMBER 2026-11

CULVERTS

PROPOSALS SHALL BE RECEIVED NO LATER THAN 10:00 A.M. CST,

WEDNESDAY, JUNE 16, 2026.

NOTE - Any prospective firm agrees that neither it nor its Representative will contact any

Grayson County elected or appointed official, director, or other employee regarding this proposal. All questions must be submitted through www.bidnetdirect.com//graysoncounty.

Any contact may be cause for disqualification.

TABLE OF CONTENTS

Invitation Page 3

General Information Pages 4-5

Terms and Conditions Pages 6-13

Evaluation Criteria Page 12-13

Introduction Page 13

Scope of Work Pages 14-18

Proposer Disclosure Pages 19-20

Signature Form Page 21

Addenda Checklist Page 22

Legal Notice Page 23

This Table of Contents is intended as an aid and not as a comprehensive listing of the bid package.

Respondents are responsible for reading this entire document and complying with all specifications.

BY ORDER OF Commissioners Court of Grayson County, Texas, sealed proposals will be received for

METAL CULVERTS

The enclosed REQUEST FOR BIDS and accompanying documents are for your convenience in submitting a sealed proposal for services for Grayson County.

Proposals shall be received no later than 10:00 a.m. CST, Wednesday, June 16, 2026.

Grayson County appreciates your time and effort in preparing a proposal. Please note that all proposals must be received at the designated location by the deadline shown. Proposals received after deadline will be returned unopened and shall be considered void and unacceptable. Opening of the submissions is scheduled to be held in the office of the Purchasing Agent, Grayson County

Courthouse, 100 W. Houston Street, Sherman, Texas, at the closing date and time. No pricing information will be announced.

PROPOSAL RESULTS WILL NOT BE GIVEN BY TELEPHONE.

IT IS UNDERSTOOD that Grayson County reserves the right to accept or reject any and/or all proposals for services covered in this request and to waive informalities or defects in proposals or to accept such proposals as it shall deem to be in the best interest of Grayson County.

NOTE - Any prospective firm agrees that neither it nor its Representative will contact any

Grayson County elected or appointed official, director, or other employee regarding this proposal. All questions must be submitted through www.bidnetdirect.com//graysoncounty.

Any contact may be cause for disqualification.

Questions about this solicitation will only be answered through the BidNet Direct website for Grayson County at www.bidnetdirect.com//graysoncounty.

GENERAL INFORMATION

It is the intent to award an annual contract for the purchase of steel culverts, commencing on the date of award and continuing for one (1) year. The Commissioners Court, by mutual consent of both parties, reserves the right to extend this contract for up to four (4) additional one-year periods, as deemed to be in the best interest of the County.

Each County precinct may, at its sole discretion, purchase under this solicitation, in such quantities as determined by that precinct based on responsive submissions received and in compliance with all applicable State of Texas procurement laws and the Texas Purchasing Act.

There is no express or implied obligation for Grayson County to reimburse any proposer for costs incurred in the preparation or submission of a proposal in response to this RFP.

SCHEDULE

The dates in the schedule are anticipated, but please note that they are subject to change. Your understanding is appreciated.

Milestone Date / Time

Release Date Tuesday, May 26, 2026

First Newspaper Advertisement Thursday, June 4, 2026

Second Newspaper Advertisement Thursday, June 11, 2026

Pre Proposal Site Meeting - Required Not Applicable

Deadline for Submitting Questions Friday, June 12, 2026, 5:00 p.m.

Posting of Answers to Questions Monday, June 15, 2026, 5:00 p.m.

Proposals Due (Closing / Public Opening) Wednesday, June 17, 2026, 10:00 a.m.

County Internal Review Process To Be Determined

Recommendation for award to Commissioners

Court

To Be Determined

Project Start Date Not Applicable

Project Completion Date Not Applicable

SUBMISSION OF BIDS

Proposals may be submitted in hard copy or electronically as described below. Only one submission method is required; proposers are not required to submit both a hard copy and an electronic proposal.

A. Hard Copy Submission

Proposers may submit a sealed hard copy proposal to:

Grayson County Purchasing Department

100 W. Houston St., Third Floor

Sherman, TX 75090

Hard copy proposals must be sealed, clearly marked on the outside of the envelope with the RFP number and title, and received at the above address on or before the due date and time stated in this RFP. The County is not responsible for proposals delivered to any location other than the address listed above.

B. Electronic Submission

Proposers may submit an electronic proposal through BidNet Direct at:

www.bidnetdirect.com//graysoncounty

Electronic proposals must be fully uploaded and submitted in the BidNet Direct system on or before the due date and time stated in the RFP. Late or incomplete electronic submissions, including those still in “draft” or “not submitted” status in BidNet Direct at the closing time, will not be considered.

C. Method of Submission

Proposers may choose on the submission methods above (hard copy or electronic).

If a proposer submits both a hard copy and an electronic proposal, the County will consider the last timely submission received as the official proposal.

It is the proposer’s sole responsibility to ensure that the chosen method results in timely receipt of the proposal. The County is not responsible for technical issues or delays encountered by the proposer in using BidNet Direct or any delivery service.

If both are submitted, the electronic shall govern.

http://www.bidnetdirect.com/graysoncounty

BID FORM

LINE ITEM DESCRIPTION Price (Each)

CIRCULAR CULVERTS, HELICAL ENDS - PAINTED & GROUND.

1 12" 2 2/3" X 1/2" 16 2,500' $

STANDARD ONE PIECE

ANNULAR BAND(S) FOR ABOVE

ONE PIECE DIMPLE BAND(S) FOR

ABOVE

2 15" 2 2/3" X 1/2" 16 800' $

3 18" 2 2/3" X 1/2" 16 2,000' $

4 24" 2 2/3" X 1/2" 16 800' $

5 30" 2 2/3" X 1/2" 16 250' $

6 36" 2 2/3" X 1/2" 16 800' $

7 48" 3" X 1" 12 800' $

54 " 3" X 1" 12 250' $

9 60" 3" X 1" 12 500' $

72 " 3" X 1" 12 50' $

11 84" 3" X 1" 12 25' $

12 96" 3" X 1" 12 25' $

108 " 3" X 1" 12 15' $

120 " 3" X 1" 12 15' $

PIPE ARCH CULVERTS

36" Dia. 42X29 2 2/3 X 1/2" 16

10'

TWO PIECE RIVETED ANNULAR

BAND(S) FOR ABOVE

42" Dia. 49X33 2 2/3" X 1/2" 16

36" Dia. 42X29 2 2/3" X 1/2" 14

42" Dia. 49X33 2 2/3" X 1/2" 14

48" Dia. 57X38 2 2/3" X 1/2" 14

20 54" Dia. 64X43 3" X 1" 14 10' $

36" Dia. 42X29 2 2/3" X 1/2" 12

42" Dia. 49X33 2 2/3" X 1/2" 12

48" Dia. 57X38 2 2/3" X 1/2" 12

24 54" Dia. 64X43 3" X 1" 12 10' $

25 60" Dia. 71X47 3" X 1" 12 10' $

CIRCULAR CULVERTS, HELICAL ENDS, ALUMINIZED ASTM A 929

PIPE ARCH CULVERTS

36" Dia. 42X29 2 2/3 X 1/2" 16

42" Dia. 49X33 2 2/3" X 1/2" 16

36" Dia. 42X29 2 2/3" X 1/2" 14

42" Dia. 49X33 2 2/3" X 1/2" 14

48" Dia. 57X38 2 2/3" X 1/2" 14

31 54" Dia. 64X43 3" X 1" 14 10' $

36" Dia. 42X29 2 2/3" X 1/2" 12

42" Dia. 49X33 2 2/3" X 1/2" 12

CIRCULAR CULVERTS, HELICAL ENDS, ALUMINIZED

34 48"Dia.57X38 2 2/3" X 1/2" 12 10' $

35 54" Dia. 64X43 3" X 1" 12 10' $

36 60" Dia. 71X47 3" X 1" 12 10' $

37 84" 3" X 1" 10 25' $

38 96" 3" X 1" 10 25' $

ADDITIONAL PRICING INFORMATION

Catalog pricing discount if item is not listed above? ___________________%______

COMMENTS / EXECPTIONS:

TERMS AND CONDITIONS

FUNDING

Funds for payment is anticipated to be provided through the Grayson County budget approved by the Commissioners Court for the FY26 fiscal year only. State of Texas statutes prohibit the obligation and expenditure of public funds beyond the fiscal year for which a budget has been approved. Therefore, anticipated orders or other obligations that may arise past the end of the

FY26 Grayson County fiscal year shall be subject to budget approval.

CONTRACT TERM

The Agreement for the elevator modernization project shall remain in effect for the duration of the project and shall terminate upon completion and acceptance of all required work and deliverables. Any additional or follow-on elevator work may be authorized only by mutual written agreement between Grayson County and Proposer, and any such additions shall be set forth in writing. Completion or termination of the project by Grayson County does not release

Proposer from obligations arising during the project, and Proposer shall continue to honor all such obligations owed to Grayson County.

NOTICE

Any notice provided or required by Law to be given to the successful Proposer by Grayson

County shall be conclusively deemed to have been given and received on the next day after such written notice has been deposited in the mail in Sherman, Texas, by Registered or Certified Mail with sufficient postage affixed thereto, addressed to the successful Proposer at the address so provided; provided this shall not prevent the giving of actual notice in any other manner.

COMMUNICATION

All communications, questions, and requests for clarification regarding this solicitation must be submitted through BidNet Direct at http://www.bidnetdirect.com//graysoncounty. Responses will be issued only by formal written addendum. Oral statements, interpretations, or clarifications are not binding and shall have no legal effect. Non-compliance may result in disqualification.

CONTRACT ADMINISTRATOR

Under this contract, Grayson County may appoint a contract administrator with designated responsibility to ensure compliance with contract requirements, such as but not limited to, acceptance, inspection and delivery. The contract administrator will serve as liaison between

Grayson County Purchasing Department (which has the overall contract administration responsibilities) and the successful Proposer.

ALTERING PROPOSALS

Proposals cannot be altered or amended after submission deadline. Any inter-lineation, alteration, or erasure made before opening time must be initialed by the signer of the proposal, guaranteeing authenticity.

ADDENDA/AMENDMENTS

Grayson County will issue replies and any other changes by addendum (amendment) and post them to www.bidnetdirect.com//graysoncounty

Only responses by formal written addenda shall be binding. Oral and other interpretations or clarifications will be without legal effect. The Proposer must acknowledge receipt of all addenda by completing and attaching Addendum Response Form with the submission package.

Grayson County reserves the right to withdraw the RFP at any time for any reason and to issue clarifications, modifications, and /or addenda, as it may deem appropriate.

WITHDRAWAL OF PROPOSAL

A proposal may not be withdrawn or cancelled by the Proposer without the permission of the

County Purchasing Agent for a period of ninety (90) days following the date designated for the receipt of proposals, and Proposer so agrees upon submittal.

SALES TAX

Grayson County is exempt from federal excise and sales taxes, ad valorem taxes and personal property taxes; therefore, tax must not be included in proposals tendered. Proposed prices offered must be complete and all inclusive. Grayson County will not pay additional taxes, surcharges or other fees not included in proposed prices.

CHANGE ORDERS AFTER CONTRACT AWARD

No oral statement of any person shall modify or otherwise change, or affect the terms, conditions or specifications stated in the resulting contract. All change orders to the contract must be made in writing, approved by the Grayson County Commissioners Court, and signed by both parties.

PURCHASE ORDER/CONTRACT

A contract shall be generated by Grayson County to the successful Proposer. The contract number must appear on all invoices. Grayson County will not be held responsible for any orders placed/delivered without a valid current purchase order number or contract number.

INVOICES shall show all information as stated above and shall be mailed directly to the

Grayson County Auditor’s Office, P.O. Box 876, Sherman, Texas 75091 or emailed to brysont@co.grayson.tx.us.

PAYMENT will be made upon receipt and acceptance by the County of the item(s) ordered and receipt of a valid invoice, in accordance with the Texas Prompt Payment Act, Texas Government

Code Chapter 2251.

CONFLICT OF INTEREST

No local public official shall have a financial interest in this Contract, in accordance with Texas

Local Government Code, Title 5, Subtitle C, Chapter 171. Proposer represents and warrants that its provision of goods and services, and all other performance under this Contract, will not constitute an actual or potential conflict of interest and will not reasonably create an appearance of impropriety, including compliance with applicable provisions of the Texas Government Code, such as Chapters 2262, 2252, 2254, and 2261 (including but not limited to §§ 2262.051(d)(1), 2252.908, 2254.032, and 2261.252(b)).

GOVERNING LAW AND VENUE

The contract shall be governed by and construed in accordance with the laws of the State of

Texas, without regard to the conflicts of law provisions. The venue of any suit arising under the contract is fixed in any court of competent jurisdiction of Grayson County, Texas, unless the specific venue is otherwise identified in a statute, which directly names or otherwise identifies its applicability to the contracting Grayson County.

ETHICS

Proposer has not given, offered to give, nor intends to give at any time hereafter any economic opportunity, future employment, gift, loan, gratuity, special discount, trip, favor, or service to a public servant in connection with the submitted Response. Grayson County employees shall not offer or accept gifts, meals, or anything of value nor enter into any business arrangement with the

Proposer.

ASSIGNMENT

Proposer shall not assign any of its rights under the contract, nor delegate or subcontract any of its duties or obligations, without the prior written consent of Grayson County. Any attempted assignment or subcontracting without such consent shall be void and without effect and shall not relieve the Proposer of any responsibility or liability for full performance of its obligations under the contract.

ANTI-TRUST

Proposer affirms under penalty of perjury of the laws of the State of Texas that (1) in connection with this Response, neither I nor any representative of the Proposer have violated any provision of the Texas Free Enterprise and Antitrust Act, Tex. Bus. & Comm. Code Chapter 15; (2) in connection with this Response, neither I nor any representative of the Proposer have violated any federal antitrust law; and (3) neither Proposer nor any representative of the Proposer have directly or indirectly communicated any of the contents of this Response to a competitor of the

Proposer or any other company, corporation, firm, partnership or individual engaged in the same line of business as the Proposer.

INDEMNIFICATION

To the extent permitted by Texas law, Proposer shall indemnify, defend, and hold harmless Grayson County and its officers, agents, and employees from and against claims, damages, losses, and expenses, including reasonable attorney’s fees, to the extent caused by the negligent acts, errors, omissions, or willful misconduct of Proposer, its employees, subcontractors, or anyone directly or indirectly employed by them in the performance of the work.

INSURANCE

Before commencing work, the successful Proposer shall be required, at his own expense, to furnish the Grayson County Purchasing Agent, within ten (10) days of notification of award, certified copies of all insurance policies showing the following insurance coverage to be in force throughout the term of the contract.

(a) Commercial General Liability insurance at minimum combined single limits of $1,000,000 per-occurrence and $2,000,000 general aggregate for bodily injury and property damage, which coverage shall include products/completed operations, ($1,000,000 products/completed operations aggregate). Policy shall cover liability for bodily injury, personal injury, and property damage and products/completed operations arising out of the business operations of the policyholder. Coverage must be written on an occurrence form. Contractual liability must be maintained with respect to the Proposer's obligations contained in the contract. The general aggregate limit must be at least two (2) times the per-occurrence limit. A per-project aggregate endorsement must be included.

(b) Workers’ Compensation insurance at statutory limits, including employer’s liability coverage at minimum limits of $500,000 per-occurrence each accident/$500,000 by disease per-occurrence/$500,000 by disease aggregate. Substitutes to genuine Workers’ Compensation

Insurance will not be allowed.

(c) Commercial Automobile Liability insurance at minimum combined single limits of

$1,000,000 per-occurrence for bodily injury and property damage, including owned, non-owned, and hired vehicle coverage. The required limits may be satisfied by any combination of primary, excess or umbrella liability insurances, provided the primary policy complies with the above requirements and the excess umbrella is following form. The successful Proposer may maintain reasonable and customary deductibles, subject to approval by Grayson County.

A comprehensive general liability insurance form may be used in lieu of a commercial general liability insurance form. In this event, coverage must be written on an occurrence basis, at limits of $1,000,000 per-occurrence, combined single limit; and coverage must include a broad form comprehensive general liability endorsement, coverage for products/completed operations, and broad form contractual liability covering the obligations included in the contract.

With reference to the foregoing insurance requirement, the successful Proposer shall specifically endorse applicable insurance policies as follows:

1) Grayson County shall be named as an additional insured with respect to general liability.

2) All liability policies shall contain cross liability and severability of interest clauses.

3) A waiver of subrogation in favor of Grayson County shall be contained in the worker’s compensation, general liability, and automobile liability coverage.

4) All insurance policies shall be endorsed to require the insurer to immediately notify

Grayson County of any material change in the insurance coverage.

5) All insurance policies shall be endorsed to the effect that Grayson County will receive at least sixty (60) days’ notice prior to cancellation, non-renewal or termination of the insurance.

6) All copies of Certificates of Insurance shall reference the project/contract number for which the insurance is being supplied.

All insurance shall be issued by insurers authorized to do business in Texas and rated A-: VII or better by A.M. Best, or otherwise acceptable to Grayson County. All insurance must be written on forms filed with and approved by the Texas Department of Insurance.

Certificates of Insurance shall be prepared and executed by the insurance company or its authorized agent, and shall contain provisions representing and warranting the following:

1) The company is licensed and admitted to do business in the State of Texas, and is a subscriber to the State Guaranty Fund if applicable.

2) The insurances set forth by the insurance company are underwritten on forms which have been approved by the Texas State Board of Insurance.

3) The company sets forth all endorsements and insurance coverages according to requirements and instructions contained herein.

4) The company shall specifically set forth the notice of cancellation or termination provisions to Grayson County.

FORCE MAJEURE

Neither Respondent nor Grayson County shall be liable to the other for any delay in, nor failure of performance, of any requirement included in the contract caused by force majeure. The existence of such causes of delay or failure shall extend the period of performance until after the causes of delay or failure have been removed provided the non-performing party exercises all reasonable due diligence to perform. Force majeure is defined as acts of God, war, fires, explosions, hurricanes, floods, failure of transportation, or other causes that are beyond the reasonable control of either party and that by exercise of due foresight such party could not reasonably have been expected to avoid, and which, by the exercise of all reasonable due diligence, such party is unable to overcome.

PUBLIC INFORMATION ACT

Respondent understands that Grayson County is subject to the Texas Public Information Act, Chapter 552, Texas Government Code. Information submitted in response to this solicitation or in connection with any resulting contract may be subject to disclosure unless excepted from disclosure by law. If Respondent contends that any portion of its submission is confidential or proprietary, it must clearly identify the information claimed to be excepted from disclosure;

however, the County makes no representation that such information will be withheld from disclosure, and any request for withholding may be referred to the Office of the Attorney General as required by law. Contracting information subject to Section 552.371 must be provided in the form required by law.

SUSPENSION AND DEBARMENT

Respondent certifies that neither it nor its principals are debarred, suspended, proposed for debarment, declared ineligible, or otherwise excluded from participation in the contract by any state or federal Grayson County. TEX GOVT CODE § 2155.077

INTELLECTUAL PROPERTIES

Grayson County reserves the right to retain all physical and intellectual properties associated with this contract. The Proposer may not make, sell, or loan copies of any portion of or completed documents and/or reports including data collected, maps, or other visuals without the written consent of Grayson County.

ERRORS AND OMISSIONS

Proposer is not allowed to take advantage of any errors or omissions in the specification.

Proposers shall notify Grayson County of error or omissions via email immediately after discovery.

AUDITED FINANCIAL STATEMENT

Grayson County may at any given time ask for audited financial statement. Requested financial statements shall be interpreted by Grayson County as one which includes the fiscal year ended nearest to the proposal due date.

EQUAL EMPLOYMENT OPPORTUNITY

The independent Proposer will not discriminate against any employee or applicant for employment because of race, creed, color, sex, sexual orientation, national origin, physical handicap, age, height, weight, marital status, veteran status, religious or political belief (except as it relates to a bona fide occupational qualification reasonably necessary to the normal operation of the business). The independent Proposer agrees to post notices containing this policy against discrimination in conspicuous places available to applicants for employment and employees. All solicitations or advertisements for employees, placed by or on behalf of the independent

Proposer, shall state that all qualified applicants shall receive consideration for employment without regard to race, color, creed, sex, sexual orientation, national origin, physical handicap, age, height, weight, marital status, veteran status, religious or political belief.

EQUAL ACCESS

The independent Proposer shall provide the services without discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, marital status, physical handicap or age.

EVALUATION CRITERIA

Grayson County may award a contract to the proposer that, in the County’s judgment, offers the best value to the County, including the most complete response and full compliance with all specifications in this RFP, and is most suitable to the County’s present and future needs, as determined by the evaluation criteria set forth herein.

PERMITS, CERTIFICATIONS, AND LICENSES

Respondent represents and warrants that it has determined what licenses, certifications and permits are required under the contract and has acquired all applicable licenses, certifications, and permits.

PREFERENTIAL REQUIREMENT

The County of Grayson, as a governmental Grayson County of the State of Texas, may not award a contract for general construction, improvements, services or public works projects, purchases of supplies, materials, or equipment to a nonresident bidder unless the nonresident's bid is lower than the lowest bid submitted by a responsible Texas resident bidder by the same amount that a Texas resident bidder would be required to underbid a nonresident bidder to obtain a comparable contract in the state in which the nonresident's principal place of business is located TEX GOVT CODE § 2252.002.

Bidder shall answer the following questions by encircling the appropriate response or completing the blank provided.

1. Is your principal place of business in the State of Texas? Yes ___ No ___

2. If the answer to question 1 is “yes”, no further information is necessary; if “no”, please indicate the following:

a. In which state is your principal place of business located? _________________

b. If that state favors resident bidders(bidders in your state) by some dollar increment or percentage: Yes ___ No ___

c. If yes, what is that dollar increment or percentage? ____________________

PROPOSAL CONSIDERATION/TABULATION

Until final award of the contract, the County reserves the right to reject any or all bids, to waive informalities, and to re-advertise for new bids, or proposals to do the work otherwise in the best value for the County.

PROVISIONAL CLAUSES

In the event of any omission or ambiguity in the specifications, the work shall be performed in accordance with all applicable federal, state, and local codes, manufacturer specifications, and current industry standards and practices for elevator modernization.

PROJECT DELAYS

Whenever the Proposer encounters any difficulty which delays or threatens to delay timely performance (including actual or potential labor disputes), the Proposer shall immediately give notice thereof in writing to the County, stating all relevant information with respect thereto. Such notice shall not in any way constitute a basis for an extension of the delivery or performance schedule or be construed as a waiver by the County of any rights, remedies to which it is entitled by law or pursuant to provisions herein. Failure to give such notice, however, may be grounds for denial of any request for an extension of the delivery or performance schedule because of such delivery.

REMEDIES

The successful bidder and Grayson County agree that their rights, duties, and remedies with respect to this contract shall be governed by the common law of the State of Texas, except as otherwise provided by applicable statute.

REJECTION OF BIDS

The County reserves the right to reject any or all bids and to waive technicalities at its option when in the best interest of the County. Bids will be considered irregular if they show any omissions, alteration of form, additions, or conditions not called for, unauthorized alternate bids or irregularities of any kind.

Bidders may be disqualified and their bids not considered, among other reasons, for any of the following specific reasons:

Reason for believing collusion exists among bidders.

Reason for believing collusion exists between Grayson County employees and bidder.

Reasonable grounds for believing that any bidder is interested in more than one proposal for the work contemplated.

The bidder being interested or involved in any litigation against the County.

The bidder being in arrears on any existing contract or having defaulted on a previous contract.

Bidder being in arrears on any taxes due to the Grayson County Tax Assessor and

Collector’s Office.

Lack of competency as revealed by a financial statement, experience and equipment, questionnaires, etc.

Uncompleted work, which in the judgement of the County will prevent or hinder the prompt completion of additional work if awarded.

REQUEST FOR NON-CONSIDERATION

Bids deposited with the County cannot be withdrawn prior to the time set for opening bids.

Request for non-consideration of bids must be made in writing to the Purchasing Department and received by the County prior to the time set for opening bids. After other bids are opened and publicly read, the Proposal for which non-consideration is properly requested may be returned unopened.

SEVERABILITY

If any provision of this Agreement is held to be invalid, illegal, or unenforceable under Texas law by a court of competent jurisdiction, such invalidity, illegality, or unenforceability shall not affect any other provision of this Agreement, and the remaining provisions shall remain in full force and effect. If any invalid, illegal, or unenforceable provision is essential to the purpose of this Agreement, the parties shall negotiate in good faith to replace it with a valid provision that most closely reflects their original intent.

SOVEREIGN IMMUNITY

The Parties expressly agree that no provision of the contract is in any way intended to constitute a waiver by the Grayson County or the State of Texas of any immunities from suit or from liability that the Grayson County or the State of Texas may have by operation of law.

TERMINATION BY COUNTY FOR CONVENIENCE

County may terminate this Agreement in whole or in part upon thirty (30) days written notice.

During the thirty (30) day period, Proposer shall, as directed by County, wind down and cease its services as quickly and efficiently as reasonably possible, without performing unnecessary services or activities and by minimizing negative effects on County from such winding down and cessation of services.

TERMINATION FOR NON-APPROPRIATION OF FUNDS

Notwithstanding any other provision of this Agreement, in the event that no funds or insufficient funds are appropriated or budgeted by federal, state or County governments, or funds are not otherwise available for payments in the fiscal year(s) covered by the term of this Agreement, then

County will notify Proposer of such occurrence and County may terminate or suspend this

Agreement in whole or in part, with or without a prior notice period. Subsequent to termination of this Agreement under this provision, County shall have no obligation to make payments with regard to the remainder of the term.

TERMINATION FOR CAUSE

Should Proposer default in the performance of this Agreement or materially breach any of its provisions, County may, at County's sole option, terminate or suspend this Agreement in whole or in part by written notice. Upon receipt of notice, Proposer shall immediately discontinue all services affected (unless the notice directs otherwise) and notify County as to the status of its performance. The date of termination shall be the date the notice is received by Proposer, unless the notice directs otherwise.

Grayson County reserves the right to enforce the performance of this contract in any manner prescribed by law or deemed to be in the best interest of the County in the event of breach or default of this contract. Grayson County reserves the right to terminate the contract immediately in the event the successful Proposer fails to perform in accordance with these specifications.

In the event the successful Proposer shall fail to perform, keep or observe any of the terms and conditions to be performed, kept or observed, Grayson County shall give the successful Proposer written notice of such default; and in the event said default is not remedied to the satisfaction and approval of the County within two (2) working days of receipt of such notice by the successful

Proposer, default will be declared and all the successful Proposer’s rights shall terminate.

Proposer, in submitting this bid, agrees that Grayson County shall not be liable to prosecution for damages in the event that the County declares the Proposer in default.

TEXAS PROPOSER AFFIRMATION

Respondent certifies that if a Texas address is shown as the address of the Respondent on this

Response, Respondent qualifies as a Texas PROPOSER as defined in Section 2155.444(c) of the

Texas Government Code.

VENUE

This agreement will be governed and construed according to the laws of the State of Texas. This agreement is performable in Grayson County, Texas.

COMPLIANCE WITH FEDERAL AND STATE LAWS

A. Certification of Eligibility (Federal Debarment/Suspension) By submitting a response to this solicitation, the Respondent certifies that it is not on the

Federal Government’s list of suspended, ineligible, or debarred entities at the time of submission.

In the event Respondent is placed on such a list between the time of submission and the time of award, Respondent will promptly notify the Grayson County Purchasing Agent. Failure to do so may result in termination of any resulting contract for default.

B. Verification – No Boycott of Israel (Texas Government Code Chapter 2271 – If

Applicable) To the extent required by Texas Government Code Chapter 2271, Respondent verifies that:

1. It does not boycott Israel, as that term is defined in Texas law; and

2. It will not boycott Israel during the term of any contract resulting from this solicitation.

This verification is required only if the contract and Respondent meet the applicability criteria and thresholds set forth in Section 2271.002, as may be amended.

C. Foreign Terrorist Organizations (Texas Government Code Chapter 2252, Subchapter F) Pursuant to Texas Government Code Section 2252.152, a governmental entity may not enter into a governmental contract with a company identified on a list prepared and maintained by the

Texas Comptroller of Public Accounts as a company known to have contracts with or provide supplies or services to Iran, Sudan, or a foreign terrorist organization. Respondent affirms that it is not listed on any such comptroller list and that it has no contracts or other transactions with Iran, Sudan, or a foreign terrorist organization, as defined by Texas law.

D. Disclosure of Interested Parties (Texas Government Code Section 2252.908 – Form

1295) By submitting a response to this solicitation, Respondent agrees to comply with Texas

Government Code Section 2252.908 (HB 1295). If required by law, Respondent will submit a completed Certificate of Interested Parties (Form 1295) to the Texas Ethics Commission and provide a copy to the Grayson County Purchasing Agent and/or requesting department within ten (10) business days of notification of pending award, renewal, amendment, or extension of a contract.

E. Verification – No Boycott of Energy Companies (Texas Government Code Chapter 2276

– If Applicable) To the extent required by Texas Government Code Chapter 2276, Respondent verifies that:

1. It does not boycott energy companies, as that term is defined in Section 2276.001; and

2. It will not boycott energy companies during the term of any contract resulting from this solicitation.

This verification is required only if the contract and Respondent meet the applicability criteria and thresholds set forth in Section 2276.002, as may be amended.

F. Firearm Entities and Trade Associations (Texas Government Code Chapter 2274 – If

Applicable) Pursuant to Texas Government Code Section 2274.002, and only if this contract has a value of

$100,000 or more and Respondent employs at least 10 full-time employees, Respondent verifies that:

1. It does not have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade association; and

2. It will not discriminate against a firearm entity or firearm trade association for the duration of any contract resulting from this solicitation.

If circumstances relevant to this provision change during the contract term, Respondent shall promptly notify Grayson County in writing.

G. No Transactions with Abortion Provider or Affiliate (Texas Government Code Chapter

2273 – If Applicable) Pursuant to Texas Government Code Section 2273.003, a governmental entity may not enter into a taxpayer resource transaction with an abortion provider or an affiliate of an abortion provider, as those terms are defined by Texas law. Respondent affirms that it does not provide abortions, is not an abortion provider, and is not an affiliate of an abortion provider, and further affirms it will not become such during the term of any contract resulting from this solicitation.

H. Critical Infrastructure and Certain Foreign-Owned Companies (Texas Government

Code Chapter 2275 – If Applicable) Pursuant to Texas Government Code Chapter 2275, a governmental entity may not enter into a contract or other agreement relating to critical infrastructure in this state with a company if:

1. The company would be granted direct or remote access to or control of critical infrastructure in this state; and

2. The governmental entity knows that the company is:

o Owned by or the majority of its ownership interest is held or controlled by individuals who are citizens of China, Iran, North Korea, Russia, or any other designated country; or o A company or other entity, including a governmental entity, that is owned or controlled by citizens of, directly controlled by the government of, or headquartered in China, Iran, North Korea, Russia, or any designated country.

Respondent affirms that it is not owned or controlled by individuals who are citizens of China, Iran, North Korea, Russia, or any designated country, and is not owned, controlled, or headquartered in any such country, nor owned or controlled by any entity headquartered in such a country. Respondent further affirms it will not enter into any subcontract in violation of

Chapter 2275.

ACKNOWLEGEMENT SIGNATURE

Signature: _________________________________ Date: ____________________

Name and Title (Please Print): ________________________________________________

Business Name: __________________________ Contract/Bid No.: __________

Contact Email Address: _____________________________________________________

Contact Phone Number: _____________________________________________________

REFERENCES

Experience in providing the specified level and type of service outlined in the proposal for at least five (5) years, excluding Grayson County and its employees.

1. Company Name

Address

Contact Name

Contact Phone

Contact Email

2. Company Name

Contact Name

3. Company Name

Contact Name

SIGNATURE FORM

The undersigned, on behalf of and as the authorized representative of Bidder, agrees this proposal becomes the property of Grayson County after the official opening.

The undersigned affirms that the Bidder has read the terms of this agreement and familiarized itself with the local conditions under which the work is to be performed; satisfied itself of the conditions of delivery, handling, and storage of equipment and all other matters that may be incidental to the work, before submitting a proposal.

On behalf of the Bidder, the undersigned agrees that if this proposal is accepted, the Bidder will provide all materials and services at the prices stated and in accordance with the terms and conditions outlined in the specifications. This proposal is valid for acceptance for a period of ninety (90) calendar days.

The undersigned affirms that they are duly authorized to execute this document as the contract, that this proposal has not been prepared in collusion with any other Bidder, nor any employee of

Grayson County, and that the contents of this proposal have not been communicated to any other

Bidder or to any employee of Grayson County prior to the official opening of this proposal.

By submitting a proposal in response to this solicitation, the Proposer certifies that at the time of submission, they are not on the Federal Government’s list of suspended, ineligible, or debarred entities. In the event of placement on the list between the time of proposal submission and time of award, the Bidder will notify the Grayson County Purchasing Agent. Failure to do so may result in terminating this contract for default.

Proposer hereby assigns to Grayson County all claims for overcharges associated with this contract which arise under the antitrust laws of the United States, 15 USCA Section 1 et seq., and which arise under the antitrust laws of the State of Texas, Tex. Bus. & Com. Code, Section

15.01, et seq.

The undersigned affirms that they have read and understand the document requirements and any attachments contained in this solicitation. Failure to sign and return this form will result in the rejection of the entire proposal.

Signature Grayson County Judge

Printed Name Printed – Bruce Dawsey

Date Date

ADDENDA CHECKLIST

PROPOSAL OF: ______________________________________

Name of Company

The undersigned Proposer hereby acknowledges receipt of the following Addenda to the 2026-11

Bid Packet. (Blanks are provided for any Addenda issued, if applicable)

Number 1 ________

Number 2 ________

Number 3 ________

Proposer Signature:

Printed Name:

Title:

Date:

Contact Number:

Contact Email:

Website:

Location Address:

NOTICE OF REQUEST FOR BIDS

By order of Commissioners Court, Grayson County, Texas, the Purchasing Agent is authorized to advertise to receive SEALED BIDS for the FOLLOWING:

2026-11 CULVERTS

Proposals shall be received no later than 10:00 a.m. CST, Wednesday, June 17, 2026.

at which time the submissions will be publicly opened and acknowledged.

Return Submissions To:

www.bidnetdirect.com//graysoncounty or

Grayson County Purchasing

100 W Houston St, Third Floor

Sherman, TX 75090

Grayson County reserves the right to accept or reject any or all bids, to waive informalities, and to award the contract in the best interest of the County, based on best value.

Jodi Platt

Purchasing Agent

Please Publish: ONE (1) TIME, THURSDAY, JUNE 4, 2026 AND ONE (1) TIME, THURSDAY, JUNE 11, 2026