RFP_10888_Addendum1.pdf

REQUEST FOR PROPOSAL (RFP)

ADDENDUM #1

October 29, 2024

RFP Number: 10888

RFP Services: The Department of Juvenile Justice (Department or DJJ) and the Office of

Prevention Services are seeking a Respondent to conduct on-site monitoring visits and provide technical assistance to the Department concerning the Office of Juvenile Justice Delinquency Prevention (OJJDP) Act and compliance-related issues to include on-site visits of facilities that have authority to securely detain juveniles; data verification; review of monitoring forms and tools; updating policy and procedure manuals; and providing annual compliance reports, annual colocation reports, and violation reports.

The primary goal of the resulting contract is to implement an effective system of monitoring for compliance to be in line with the first three core requirements of the OJJDP Act: Deinstitutionalization of Status Offenders (DSO); Separation of Youth from Adults, and Jail Removal. The Department refers to facilities that have authority to securely detain juveniles as being within the Monitoring Universe. This Monitoring Universe includes, but is not limited to adult jails, adult lockups, detention centers, residential facilities, and correctional facilities.

UNSPSC Code: 93141507 Social work administrative services

Subject: This Addendum adds the Financial Viability Evaluation Criteria language and update the Calendar of Events. .

Deletions are indicated by “strikethrough”. Additions, updates or replacements are indicated by underscore.

All changes are highlighted yellow for quick reference.

REFERENCE: Pages 10-12, Attachment B, Section IV., A., Calendar of Events

DATE TIME ACTION WHERE

Thursday, October 24, Before or by

5:00 PM

EDT

Release of solicitation

MyFlorida.com website:

https://vendor.myfloridamarketplace.com/

Wednesday, November 6, Before or by

5:00 PM

EST

Deadline for Submission of Intent to Attend Solicitation Conference form (Attachment M)

Send to Tiffany.Baylor@djj.state.fl.us

Wednesday, November 6, Before or by

5:00 PM

EST

Solicitation Conference Question Deadline

– Last date and time written questions will be accepted for discussion at Solicitation Conference

Send to Tiffany.Baylor@djj.state.fl.us

Tuesday, 10:00

AM EST

Solicitation Conference Call

Bureau of Procurement and Contract Administration https://vendor.myfloridamarketplace.com/ mailto:Tiffany.Baylor@djj.state.fl.us

RFP# 10888

November 19, (This is a Public Meeting to be held via telephone only upon public interest)

Knight Building, DJJ Headquarters 2737 Centerview Drive Lobby (for directions) Tallahassee, FL 32399-3100, or telephone 1-888-585-9008 and enter code 760.231.540# when directed.

The agenda can be found on MyFlorida.com web site https://vendor.myfloridamarketplace.com/ under the solicitation #.

Thursday, November 21, Before or by

5:00 PM

EST

Deadline for Written Questions

Send to Tiffany.Baylor@djj.state.fl.us

Wednesday, December 11, Before or by

5:00 PM

EST

Anticipated date answers to written questions will be posted on the web site

MyFlorida.com web site:

https://vendor.myfloridamarketplace.com/

Monday, December 16, 2024

1:00 PM

EST

Technical Assistance (TA) Conference Call

(To be held before proposals due)

Bureau of Procurement and Contract Administration Knight Building, DJJ Headquarters 2737 Centerview Drive Lobby (for directions) Tallahassee, FL 32399-3100, or telephone 1-888-585-9008 and enter code 760.231.540# when directed.

A recording of the Conference Call will be available at:

http://www.djj.state.fl.us/partners/contracting/confere nce-calls within 48 hours of the Briefing being concluded, excluding weekends and holidays.

Monday, December 30, Before or by

5:00 PM

EST

Deadline for Respondents to request access to the Bid Library

Send to Tiffany.Baylor@djj.state.fl.us

See Section VI., C., 1., b. & c., below for Bid Library information.

Monday, December 30, Before or by

5:00 PM

EST

Deadline for Submission of Intent to Submit a Response (Attachment N)

Submit to the Bid Library.

Friday, January 3, Before or by

2:00 PM

EST

Proposals Due and Opened - Conference Call

Telephone 1-888-585-9008 and enter code 760.231.540# when directed.

https://vendor.myfloridamarketplace.com/ https://vendor.myfloridamarketplace.com/ http://www.djj.state.fl.us/partners/contracting/conference-calls http://www.djj.state.fl.us/partners/contracting/conference-calls

Tuesday, January 14, Monday, January 13, 1:00 PM

EST

Evaluation Team Briefing Conference Call

(This meeting is open for public attendance via telephone)

Bureau of Procurement and Contract Administration Knight Building, DJJ Headquarters 2737 Centerview Drive Lobby (for directions) Tallahassee, FL 32399-3100, or telephone 1-888-585-9008 and enter code 760.231.540# when directed.

A recording of the Conference Call will be available at:

http://www.djj.state.fl.us/partners/contracting/confere nce-calls within 48 hours of the Briefing being concluded, excluding weekends and holidays.

Friday, January 31, 1:00 PM

EST

Evaluation Team Debriefing Conference Call

(This meeting is open for public attendance via telephone)

Bureau of Procurement and Contract Administration Knight Building, DJJ Headquarters 2737 Centerview Drive Lobby (for directions) Tallahassee, FL 32399-3100, or telephone 1-888-585-9008 and enter code 760.231.540# when directed.

A recording of the Conference Call will be available at:

http://www.djj.state.fl.us/partners/contracting/confere nce-calls within 48 hours of the Debriefing being concluded, excluding weekends and holidays.

Tuesday, February 25, Before or by

5:00 PM

EST

Notice of Intended Award

MyFlorida.com web site:

https://vendor.myfloridamarketplace.com/

Tuesday, July 1, 2025

Anticipated Contract Start Date

REFERENCE: Pages 22-23, Attachment B, Section XX., G., Financial Proposal – Volume 2 ADD: 3. Financial Viability Evaluation Criteria - Tab 3

a. It is required that the Respondent submits financial documentation, as described in Attachment B, Section XX., G., 3., of this RFP, that is sufficient to demonstrate its financial viability to perform the contract(s) resulting from this RFP. Documentation is reviewed on a PASS/FAIL basis. If the Respondent fails to pass the option they selected, the proposal shall be rejected as non-responsive and not evaluated further.

b. The Department will utilize one of the following criteria to determine financial viability to perform a contract resulting from this RFP.

1) Option #1: D & B Supplier Evaluation Risk (SER)

Evaluation Criteria D&B SER score must be ≤ 5 (on a scale of 1-10). The SER score is provided by D & B on the Business Information Report (BIR) which must be requested by the Respondent.

2) Option #2: Financial Audit Documentation Criteria A Certified Public Accountant (CPA) employed by the Department will review the Respondent’s financial http://www.djj.state.fl.us/partners/contracting/conference-calls http://www.djj.state.fl.us/partners/contracting/conference-calls http://www.djj.state.fl.us/partners/contracting/conference-calls http://www.djj.state.fl.us/partners/contracting/conference-calls https://vendor.myfloridamarketplace.com/ documentation and assess all of the following criteria. At least two of the following four minimum acceptable standards shall be met. The Respondent shall have one from a) or b) and one from c) or d) below:

a) Current ratio: ≥ 1.0:1 or (1.0)

Computation: Total current assets ÷ total current liabilities

b) Debt to tangible net worth: ≤ 6:1 Computation: Total liabilities ÷ tangible net worth (net worth minus intangible assets)

c) Minimum existing sales: ≥ the Maximum Annual Contract Dollar Amount for services proposed under this RFP

d) Total equity: ≥ 10% of minimum sales or revenue as determined in c. above

REFERENCE: Page 34, Attachment F, Section II., E., Application of Points DELETE: To determine the highest scoring Respondent, the Procurement Manager will total the Respondent’s Technical Proposal Points (max of 800 points). The Respondent with the highest Grand Total will be ranked first, the Respondent with the second highest Grand Total will be ranked second, etc.

UPDATE: The Respondent with the highest total points (out of a maximum of 800) for the technical proposal and price sheet will be ranked first. The Respondent with the next highest total points will be ranked second, and so on.

REFERENCE: Pages 32-34, Attachment F., Section II., Evaluation Criteria ADD: F. Financial Viability Evaluation Criteria

a. It is required that the Respondent submits financial documentation, as described in Attachment B, Section XX., G., 3., of this RFP, that is sufficient to demonstrate its financial viability to perform the contract(s) resulting from this RFP. Documentation is reviewed on a PASS/FAIL basis. If the Respondent fails to pass the option they selected, the proposal shall be rejected as non-responsive and not evaluated further.

b. The Department will utilize one of the following criteria to determine financial viability to perform a contract resulting from this RFP.

1) Option #1: D & B Supplier Evaluation Risk (SER)

Evaluation Criteria D&B SER score must be ≤ 5 (on a scale of 1-10). The SER score is provided by D & B on the Business Information Report (BIR) which must be requested by the Respondent.

2) Option #2: Financial Audit Documentation Criteria A Certified Public Accountant (CPA) employed by the Department will review the Respondent’s financial documentation and assess all of the following criteria. At least two of the following four minimum acceptable standards shall be met. The Respondent shall have one from a) or b) and one from c) or d) below:

a) Current ratio: ≥ 1.0:1 or (1.0)

Computation: Total current assets ÷ total current liabilities

b) Debt to tangible net worth: ≤ 6:1 Computation: Total liabilities ÷ tangible net worth (net worth minus intangible assets)

c) Minimum existing sales: ≥ the Maximum Annual Contract Dollar Amount for services proposed under this RFP

d) Total equity: ≥ 10% of minimum sales or revenue as determined in c. above.

Return of this Addendum is not mandatory; however, the Respondent is responsible for its contents and is requested to sign and submit this Addendum with its response to the RFP. Protests must be filed with the General Counsel’s Office, Department of Juvenile Justice, 2737 Centerview Drive, Tallahassee, Florida 32399-3100, within the time prescribed in section 120.57(3), Florida Statutes (F.S.), and chapter 28-110, Florida Administrative Code (F.A.C.). Notices delivered by hand delivery or delivery service shall be to the Agency Clerk, Office of the General Counsel, Florida Department of Juvenile Justice, 2737 Centerview Drive, Tallahassee, Florida 32399-3100, with a copy to the Department’s Procurement Manager responsible for this solicitation. Failure to file a protest within the time prescribed in section 120.57 (3), F.S., or failure to post the bond or other security required by law within the time allowed for filing a bond, shall constitute a waiver of proceedings under chapter 120, F.S. Written notices, formal requests and proceedings must conform to the requirements set forth in chapter 28-110, F.A.C.

Any person who files an action protesting a decision or intended decision pertaining to contracts administered by the department or agency pursuant to section 120.57(3), F.S., shall post with the department or the agency at the time of filing the formal written protest a bond payable to the department or agency in an amount equal to 1 percent (1%) of the estimated contract amount. The estimated contract amount shall be based upon the contract price submitted by the protestor or, if no contract price was submitted, the department or agency shall estimate the contract amount based on factors including, but not limited to, the price of previous or existing contracts for similar commodities or contractual services, the amount appropriated by the Legislature for the contract, or the fair market value of similar commodities or contractual services. The agency shall provide the estimated contract amount to the Respondent within seventy-two (72) hours, excluding Saturdays, Sundays, and state holidays, after the filing of the notice of protest by the Respondent. The estimated contract amount is not subject to protest pursuant to section 120.57(3), F.S. The bond shall be conditioned upon the payment of all costs and charges that are adjudged against the protestor in the administrative hearing in which the action is brought and in any subsequent appellate court proceeding. In lieu of a bond, the department or agency may, in either case, accept a cashier's check, official bank check, or money order in the amount of the bond. If, after completion of the administrative hearing process and any appellate court proceedings, the department or agency prevails, it shall recover all costs and charges which shall be included in the final order or judgment, excluding attorney's fees. This section shall not apply to protests filed by the Office of Supplier Diversity. Upon payment of such costs and charges by the protestor, the bond, cashier's check, official bank check, or money order shall be returned to the protestor. If, after the completion of the administrative hearing process and any appellate court proceedings, the protestor prevails, it shall recover all costs and charges which shall be included in the final order or judgment, excluding attorney's fees.

SIGNED BY: _______________________________________________________________________

NAME: ____________________________________________________________________________

COMPANY: ________________________________________________________________________

TITLE: ____________________________________________________________________________

DATE:_____________________________________________________________________________