RFP 012-2026 Insurance Broker and Captive Manager-NuHealth - Q&A.pdf
PDF 66 KB Posted
- Solicitation number
- 2137938
- Issued by
- Nassau County, New York
About this file
This is a Questions and Answers document for RFP 012-2026 issued by Nassau Health Care Corporation (NuHealth) regarding Insurance Broker and Captive Manager services. The RFP solicits comprehensive insurance brokerage, risk management consulting, and captive management services, including medical malpractice liability reserve management and actuarial evaluation. The scope encompasses placement of complex healthcare insurance lines including aviation, excess medical malpractice, cyber liability, and directors and officers liability. Proposals were due August 31, 2026 at 4:00 p.m., with questions required by August 19, 2026. Electronic submissions were directed to RFPSubmissions@numc.edu. The selected contractor must deliver a comprehensive 60-90 day transition plan to assume all responsibilities from the incumbent. The contract term is not specified in the documents provided.
The evaluation criteria allocates 40 points to cost effectiveness and financial value and 60 points to vendor expertise and quality of proposed solution. A fee proposal per function is preferred but not required; however, there must be an arms-length transaction between any brokerage and captive management entities if submitted jointly. The incumbent contractor is Marsh. Service-Disabled Veteran-Owned Business (SDVOB) goal is 6% and Minority/Women Business Enterprise (MWBE) goal is 20%. Respondents must hold SOC 2 Type II or equivalent security certification, HIPAA compliance with Business Associate Agreement coverage, and demonstrated expertise in healthcare and captive insurance placement. Only the parent firm is required to complete forms and certifications for initial response; if awarded, both parent and subsidiary entities must complete all required documentation. Carrier meetings are expected to be conducted more than annually and cover all lines of insurance coverage.
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| File | Type | Posted |
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| RFP_012-2026_Insurance Broker and Captive Manager.pdf |
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NuHealth Q&A
RFP 012-2026 – Insurance Broker and Captive Manager
8/26/2026
• May respondents use the NHCC/NuHealth logo and branding in proposal submissions and presentation materials? Yes
• Will the insurance brokerage and captive management services be evaluated and awarded separately? Our firm serves as our brokerage entity, while our subsidiary serves as our captive management company. We work together frequently on large complex accounts and this close collaboration works well for our clients, there are however other instances where clients break up the roles between different providers – our firm and our subsidiary can work under both models. NHCC is open to an efficient and generally accepted relationship between the entities. However, it is a requirement that there be an arms-length transaction between the entities.
• As RFP 012-2026 combines a number of different competencies and professional service skillsets (e.g. broker placement, captive management, actuarial support) does NHCC require a fee proposal that clearly delineates the proposed fee per function or a combined total fee proposal? A fee proposal per function is preferred but not required.
• From an actuarial perspective can you confirm that the remit incorporates both support on the annual reserving exercise and also support in projecting premiums going forward? Yes.
• Through publicly available information we understand that some restructuring of captive policies has recently occurred. As a result of those changes is there any underwriting risk remaining in the Cayman captive so it serves as a clean balance sheet to build a new risk financing solution? Publicly available information is all we can disclose right now.
• In the prior program structure that incorporated the captive, did the captive contract with reinsurance markets for excess layers or were those excess layers placed by your appointed broker? Those excess layers were placed by our broker.
• If the parent and it’s subsidiary captive participate jointly in the response, should each entity complete the forms and certifications included in the appendices, or may a single submission satisfy these requirements on behalf of all participating parent-affiliated entities? For the initial response, only the parent firm is required to complete the forms and certifications. If awarded, both the parent and subsidiary are required to complete the forms and certifications.
• How are the other consolidated and affiliate entities covered for D&O/EPL? Are they included in your insurance coverages or do they have separate policies? All NuHealth entities are covered. Affiliates are not covered.
• Annual carrier meetings are likely conducted. What lines of coverage are typically represented in these meetings, and are they conducted annually or more/less frequently.
The expectation is that meetings regarding all lines of coverage will be conducted more than annually.
• Our firm is separate from any brokerage because we believe it constitutes a conflict of interest with captive management. Does this RFP anticipate that the respondent must be able to do both in-house, or could independent captive managers and independent brokers respond with a combined proposal or even separately? Ordinarily, captive management would include the role of helping the client select a broker. The purpose of this RFP is to align our insurance needs in the most cost-effective, best-in-class, and compliant manner.
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