RFO_6306_202609160849060.pdf
PDF 100 KB Posted
- Attached to
- Fire State # 3 Mini Split
- Solicitation number
- 6100019874
- Issued by
- Bexar County, Texas
About this file
This is a Formal Request for Offer (RFO) advertisement issued by the City of San Antonio, Texas, for the provision and installation of HVAC mini split systems at Fire Station #3. The solicitation (RFx 6100019874) requests two new 4-ton mini split systems with 48,000 BTU capacity condensers, new copper line runs to indoor air handlers in previously unserved rooms, exterior wall line set installation within line hide covers, electrical circuit runs to all indoor and outdoor components, condensate line runs to an indoor drain, and system start-up and functional verification. The scope also includes removal of the existing second-floor shop heater and safe capping of the associated gas line, with work designed to minimize structural modifications. The RFO was issued on September 16, 2026, with a response due date of September 30, 2026, at 10:00 a.m. Central Time. A pre-bid conference is scheduled for September 21, 2026, at 9:30 a.m. via WebEx, and a mandatory site visit is scheduled for September 22, 2026, at 10:00 a.m. at 1425 E. Commerce Street, San Antonio, Texas 78202.
The solicitation falls under product categories 910-17, Energy Computerized Control System, HVAC, Lighting, Utilities, and Installation, Maintenance and Repair Services. Prospective vendors must register through the City's SAePS (San Antonio eProcurement System) portal to view the complete solicitation and submit responses. The procurement specialist for this solicitation is Sofia Reyna, Procurement Specialist II, who can be contacted at Sofia.Reyna@sanantonio.gov. Vendor registration support is available through the City's Procurement Division at (210) 207-0118 or vendors@sanantonio.gov.
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Text version
ADVERTISEMENT INFORMATION ONLY
Solicitation Type and Name:
Formal Request for Offer for Fire Station #3 Mini Split
Solicitation Number: RFx 6100019874
Description: The City of San Antonio is soliciting an offer to provide and install two new 4-ton mini split systems to handle the load of the building. Work will include installing two new condensers with a capacity of 48,000 BTU, run new copper lines to the indoor air handlers that will be installed in the rooms where no mini split exists at this time. The line sets on the exterior wall is to be ran inside a line hide cover, run all electrical circuits to all the indoor air handler as well as the condensers, run all the condensate lines to an indoor drain, perform the start-up and to ensure the systems are fully functional.
Work will also include removing the shop heater on the second floor and safely cap off the gas line.
Work to be done will be done in a manner to minimize any structural work. If any structural work is needed, such as cutting holes in the ceilings or walls, vendor will perform the modifications and attempt to reattach the cut pieces back to their original place as best as possible.
Applicable Product Categories: 910-17, Energy Computerized Control System, HVAC, Lighting, Utilities, etc., Installation, Maintenance and Repair Services
Date Issued: September 16, 2026 Due Date & Time: September 30, 2026, 10:00 a.m. Central Time
Pre-Bid Conference: Pre-Bid Conference will be held at 9:30 a.m., Central Time, on September 21, 2026, via WebEx. Attendance at the Pre-Bid Conference is optional but highly encouraged.
Respondents may call the toll-free number listed below and enter access code to participate the day of the conference.
Dial-In Number: 1-415-655-0001 | Access Code: 2344 725 3593| Meeting Password: COSA
Join from the meeting link:
https://sanantonio.webex.com/sanantonio/j.php?MTID=m9d3db0880bcecd87a2014aba33dc02c
Site Visit: September 22, 2026, at 10:00 a.m. Central Time, at 1425 E. Commerce St., San Antonio, Texas 78202
Staff Contact Person: Sofia Reyna, Procurement Specialist II, Sofia.Reyna@sanantonio.gov
To view this solicitation, go to the SAePS portal; https://supplierservice.sanantonio.gov/irj/portal If you have not completed the City’s SAePS Vendor Registration, you must do so in order to view the solicitation and submit a response. Once you have logged on to the SAePS portal, click on “My Bids” (first), if not viewable then click “Other Bids” (to view all already published competitive bids). Vendor Guides & Support can be accessed from this link:
https://www.sa.gov/Directory/Departments/Finance/About/Divisions/Procurement/Resources/Guides- Support
TO REGISTER: You will need to complete the vendor registration by accessing the SAePS Vendor https://sanantonio.webex.com/sanantonio/j.php?MTID=m9d3db0880bcecd87a2014aba33dc02c9 https://sanantonio.webex.com/sanantonio/j.php?MTID=m9d3db0880bcecd87a2014aba33dc02c9 mailto:Sofia.Reyna@sanantonio.gov https://supplierservice.sanantonio.gov/irj/portal https://www.sa.gov/Directory/Departments/Finance/About/Divisions/Procurement/Resources/Guides-Support https://www.sa.gov/Directory/Departments/Finance/About/Divisions/Procurement/Resources/Guides-Support
Registration at https://www.sa.gov/Directory/Departments/Finance/About/Divisions/Procurement/Become-a-Vendor.
Questions regarding registration may be submitted to Vendor Support at (210) 207-0118 or by email at vendors@sanantonio.gov with “SAePS Portal” on the subject line so this can be expedited.
https://www.sa.gov/Directory/Departments/Finance/About/Divisions/Procurement/Become-a-Vendor mailto:vendors@sanantonio.gov
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