IFAK RFI 02012024_Amendment 3.pdf

FEDERAL BUREAU OF INVESTIGATION

FINANCE AND FACILITIES DIVISION | PROCUREMENT SECTION

REQUEST FOR INFORMATION (RFI)

REQUEST FOR INFORMATION (RFI 02012024)

Compact IFAK Medical Kits

02/01/2024

Amendment 1, 02/13/2024

*ONLY change for Amendment 1 is on page 7 and is highlighted in green

Amendment 2, 02/21/2024

*Changes for Amendment 2 are highlighted in yellow on pages 5,7, &8 as follows:

1. Page 5- Each vendor will be allotted a time of 30 minutes for their demonstration/ presentation.

2. Page 7 & 8 – Questions and Answers are provided in a chart on page 8

Amendment 3, 02/29/2024

*Changes for Amendment 3 are highlighted in turquoise on pages:

1. Page 4 – Name Brand Only Specifications for kit contents only have been updated to Name Brand or

Equal

2. Page 6- The closing time / response time for this RFI is now Thursday, March 7th at 6:00pm CST

3. Pages 7&8- The Question-and-Answer section has been updated to reflect the name brand or equal to specification

Compact IFAK Medical Kits RFI 02012024- Amendment 1, February 13,2024

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DISCLAIMER:

THIS NOTICE IS FOR INFORMATIONAL PURPOSES ONLY. THIS IS NOT A REQUEST FOR PROPOSAL

OR QUOTE. IT DOES NOT CONSTITUTE A SOLICITATION AND SHALL NOT BE CONSTRUED AS A

COMMITMENT BY THE GOVERNMENT. RESPONSES IN ANY FORM ARE NOT OFFERS AND THE

GOVERNMENT IS UNDER NO OBLIGATION TO AWARD A CONTRACT AS A RESULT OF THIS

ANNOUNCEMENT. NO FUNDS ARE AVAILABLE TO PAY FOR PREPARATION OF RESPONSES TO

THIS ANNOUNCEMENT. ANY INFORMATION SUBMITTED BY RESPONDENTS TO THIS TECHNICAL

DESCRIPTION IS STRICTLY VOLUNTARY.

INTRODUCTION

Responses to this RFI may be used to formulate final requirements and/or to identify qualified vendors capable of meeting those requirements. The description below outlines preliminary requirements envisioned for the Compact IFAK Medical Kits. The information gathered may be used to formulate acquisition strategies for competitive solicitations.

BACKGROUND

The Federal Bureau of Investigation (FBI) requires specific Individual First Aid Kits (IFAK) to support continuation of the Deputy Director’s Active Shooter initiative, New Agent training and ongoing training. In response to a number of Active Shooter incidents, the FBI has been involved in an on-going effort as part of a task force to lead all law enforcement training and ensure coordination among agencies. This effort, which is multi-faceted, includes improving law enforcement response to active shooter events, specifically with an eye toward improving survival for the victims.

CONTRACTOR QUALIFICATIONS

This RFI is open to small and large businesses for market research only to request input from potential providers of compact IFAK medical kits (see specifications below on the following page

3).

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The Government would like to know which firms can provide the compact IFAK medical kits for this contemplated requirement by identifying themselves and responding to this RFI. The Government requests the following information:

1. Company name and business size.

2. Provide evidence to show that your company can provide the requested products required (i.e. technical ability, personnel, and experience). Information provided shall be succinct and related to the requested information in this RFI. All submissions shall be unclassified.

3. Address whether your company has a GSA Schedule and if they are capable of providing these services on schedule. If able to provide the services on schedule, provide the schedule and SIN.

4. Any other assumptions, comments, concerns, and/or questions relating to the contemplated services.

5. This RFI is for Original Equipment Manufacturers (OEM) only.

Required Information:

Contractor Legal/DBA Name:

Address:

Point of Contact:

Telephone:

Email Address:

DUNS Number:

Cage Code:

Facility Clearance (if applicable):

Applicable NAICS Codes:

Standard Business Size:

GSA Schedule:

NASA SEWP Contract:

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CONTEMPLATED REQUIREMENT

We are looking for a vendor to supply compact pre-assembled compact IFAK kits that contain the following items. The compact IFAK bag is to be worn directly on the Agent, likely for long periods of time while seated in a vehicle. Estimated potential quantity would be an estimated 2k to 4k + bags annually.

*Note Brand Name Only Requirements for kit contents have been changed to Brand Name or Equal

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DISCLAIMER and RESPONSES

THERE IS NO COMMITMENT BY THE GOVERNMENT TO ISSUE A SOLICITATION AS A RESULT OF

THIS RFI. THIS IS BEING ISSUED SOLEY FOR INFORMATIONAL AND PLANNING PURPOSES AND

DOES NOT CONSTITUTE A SOLICTIATION. IN ACCORDANCE WITH FAR 15.201(e), RESPONSES

TO THIS NOTICE ARE NOT OFFERS AND CANNOT BE ACCEPTED BY THE GOVERNMENT TO

FORM A BINDING CONTRACT. THIS IS NOT A REQUEST FOR PROPOSAL OR QUOTE. IT DOES

NOT CONSTITUTE A SOLICITATION AND SHALL NOT BE CONSTRUED AS A COMMITMENT BY

THE GOVERNMENT. RESPONSES IN ANY FORM ARE NOT OFFERS AND THE GOVERNMENT IS

UNDER NO OBLIGATION TO AWARD A CONTRACT AS A RESULT OF THIS ANNOUNCEMENT. NO

FUNDS ARE AVAILABLE TO PAY FOR PREPARATION OF RESPONSES TO THIS ANNOUNCEMENT.

ANY INFORMATION SUBMITTED BY RESPONDENTS TO THIS TECHNICAL DESCRIPTION IS

STRICTLY VOLUNTARY.

VENDOR DAY INFORMATION

Interested vendors are invited to provide an overview and demonstration to the Government of their products and ideas. The Government plans to schedule individual vendor demonstrations over a period of two (2) days, April 3rd, and April 4th, 2024. Each company will only be allowed one presentation time. Each vendor will be allotted a time of 30 minutes for their demonstration/ presentation.

LOGISTICS

DATES: April 3rd & April 4th, 2024

Location: Marine Corps Base Quantico, Federal Bureau of Investigation

Provide and resources you require to demonstrate your product on the vendor day.

WHAT SHOULD BE INCLUDED IN YOUR RESPONSE

1. All interested parties shall submit capability packages in response to this notice.

2. Do submit succinct, thoughtful responses to the requirements/questions listed in this

RFI.

3. Do submit comments that address the FBI's requirements, assumptions, conditions or contemplated approaches to this future acquisition.

4. Do submit information and suggestions that may encourage new, different, or innovative approaches that would result in products, solutions, and direct savings to the

FBI.

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WHAT SHOULD NOT BE INCLUDED IN YOUR RESPONSE

1. Do not submit proposals or offers.

2. Do not submit past performance information or general descriptions of corporate experience.

3. Do not submit requests to be considered for award or to be notified of a future solicitation.

4. Do not submit requests to be added to a mailing list or distribution list.

5. Do not submit questions or comments not related to this RFI.

6. Do not respond via telephone.

RFI SUBMITTAL INSTRUCTIONS:

1. Interested parties are requested to respond to this Sources Sought / RFI with a capability statement.

2. Each company will be allowed to bring three (3) people to meet with the FBI. All visitors, prior to their visit, to the FBI Academy and the Marine Corps Base (MCB) Quantico are required to provide their full name to include middle name, date of birth, social security number, country of birth and current citizenship. Please provide this information with the submission.

3. Please provide preference of what day, April 3rd or April 4th would work best for your needs. Accommodations will try to be met with no guarantees made.

4. Capability statements will be in PDF, Microsoft Word, or Microsoft Excel format and are due 6:00pm CDT, March 7th, 2024. Responses shall be limited to 15 pages and submitted to the Contracting Specialist at hcloud@fbi.gov . Proprietary information, if any, should be minimized and MUST BE CLEARLY MARKED. All information should be UNCLASSIFIED material only. To aid the Government, please segregate proprietary information. Please be advised that all submissions become Government property and will not be returned.

a. The capability statement shall provide administrative information, and shall include the following as a minimum:

i. Name, mailing address, overnight delivery address (if different from mailing address), phone number, fax number, and email of designated point of contact.

ii. Company DUNS number, UEI, and CAGE Code.

mailto:hcloud@fbi.gov

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iii. Business type (large business, small business, small, disadvantaged business, 8(a) certified small-disadvantaged business, HUBZone small business, woman-owned small business, very small business, veteran-owned small business, service-disabled veteran-owned small business etc.).

iv. System for Award Management (SAM) registered NAICS codes.

5. Capability statements and personal information for the visit must be received by the deadline to be considered. Companies providing the necessary information will be contacted with their presentation date and time for the meeting on MCB Quantico.

Note the number of pages does not include the page with the administrative information requested above.

Questions

Questions regarding this announcement shall be submitted in writing by e-mail to the Contract Specialist, hcloud@fbi.gov no later than 1:00pm CDT, February 20th, 2024.

Questions will be formatted with subject line identifying the RFI Title. Verbal questions will NOT be accepted. Questions will be answered by posting answers to the SAM.gov website;

accordingly, questions shall NOT contain proprietary or classified information. The Government does not guarantee that all questions will be answered.

Amendment 2: Please see Questions and Answers in the chart on the following page (8):

(note the question period ended on February 20,2024)

*Note the Answers for Questions regarding the name brand specifications have been revised below. “If the vendor’s IFAK bag meets the requirements but not the name brand specifications listed for the contents….”please see updated answers in RED on the following page (8):

mailto:hcloud@fbi.gov

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Questions for IFAK RFI 02012024 Answers

Are you open to a Berry compliant manufacturer/distributor demonstrating (April 3rd or April 4 th at Quantico) our IFAK that meets the requirements, but not the brand name specifications listed within the RFI?

Amendment 3 UPDATED answer- Yes, the FBI is open to TAA compliant vendors demostrating their IFAK that meets the IFAK bag requirements. The kits contents maybe brand name or equal to the specicficaitons listed in the RFI.

Previous answer- This RFI is for Original Equipment

Manufacturers (OEM) only for the IFAK bag. The manufacturer of the IFAK bag must be capable of meeting the Brand Name Specifications of the kit's contents stated in the RFI.

Per RFI This RFI is for Original Equipment Manufacturers (OEM) only.. Vendor X is a distributor for Manufacturer X, the OEM, so we were planning on submitting on behalf of Manufacturer X and attending the demo day with them as we usually do. Is the FBI requiring the Manufacturer to submit directly, and only OEM (Manufacturer X) employees attend the demo day?

This RFI is for Original Equipment Manufacturers

(OEM) only therefore only OEM should be in attendance for the vendor day to meet with the FBI.

Per the RFI under Submittal Instructions: Each company will be allowed to bring three (3) people to meet with the FBI. All visitors, prior to their visit, to the FBI Academy and the Marine Corps Base (MCB)

Quantico are required to provide their full name to include middle name, date of birth, social security number, country of birth and current citizenship.

Please provide this information with the submission.

which is more important, the TAA compliance of the medical gear inside the IFAK or the by name choice of internals for the IFAK?

Amendment 3 UPDATED ANSWER: All of the kit contents MUST be TAA Compliant

Previous Answer: All the Brand Name Only

Specifications listed in the RFI are TAA compliant

It is noted that page 3 of the RFI states that the RFI is for Original Equipment Manufacturers (OEM) only. Can the Government clarify on whether only OEMs of the listed brand name equipment can respond to the RFI?

Amendment 3 UPDATED ANSWER- This RFI is for

Original Equipment Manufacturers (OEM) only for the

IFAK bag. The manufacturer of the IFAK bag must be capable of meeting the Brand Name or Equal To

Specifications of the kit's contents stated in the RFI.

Previous Answer: This RFI is for Original Equipment

Manufacturers (OEM) only for the IFAK bag. The manufacturer of the IFAK bag must be capable of meeting the Brand Name Specifications of the kit's contents stated in the RFI.

I am wondering if you would be willing to accept RFI's with any other brands that NAR for this RFI#02012024?

Amendment 3 UPDATED ANSWER- This RFI is for

Original Equipment Manufacturers (OEM) only for the

IFAK bag. The manufacturer of the IFAK bag must be capable of meeting the Brand Name or Equal To

Specifications of the kit's contents stated in the RFI.

Previous Answer: This RFI is for Original Equipment

Manufacturers (OEM) only for the IFAK bag. The manufacturer of the IFAK bag must be capable of meeting the Brand Name Specifications of the kit's contents stated in the RFI.

Under RFI Submission Instructions statement 4 “Responses shall be limited to 15 pages.” Is the Bureau wanting more of Capability Brief vs Statement? Does Bureau want technical details of the proposed kit to be disclosed prior to the Vendor Day?

Please follow the guidelines for submittal stated in the RFI requesting a Capability Statement.

Regarding the overview and demonstration, what is the allotted presentation time available to each vendor? 15 minutes, 30 minutes, etc.

The alloted presentation time for each vendor will be

30 minutes.

Are presenters able to demonstrate more than one proposal within the allotted time?

Note the vendor day is for Capability Statement presentations only. No proposals will be allowed.

Presentations should be about the information provided in the Capability Statement keeping in mind the 15 page limit, it is at the vendor's discretation if they would like to provide more than one capability/ idea. Any information past page 15 will not be reviewed / allowed. The presentation should not last any longer than 30 minutes.

Any additional information you can provide regarding the individual vendor demonstrations would be greatly appreciated.

Note the vendor day is for Capability Statement presentations only. No proposals will be allowed.

Presentations should be about the information provided in the Capability Statement keeping in mind the 15 page limit, it is at the vendor's discretation if they would like to provide more than one capability/ idea. Any information past page 15 will not be reviewed / allowed. The presentation should not last any longer than 30 minutes.

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Summary

THIS IS A REQUEST FOR INFORMATION (RFI) ONLY to identify sources that can provide products for this effort. The information provided in the RFI and all attachments are subject to change and is not binding on the Government. The FBI has not made a commitment to procure any of the items discussed, and release of this RFI, to include all attachments, should not be construed as such a commitment or as authorization to incur cost for which reimbursement would be required or sought. All submissions become Government property and will not be returned.