RFI - M-RA_G-1 Wall Design PWS FY25 v3 (DRAFT).pdf

PERFORMANCE WORK STATEMENT (PWS)

Headquarters, United States Department of the Army (HQDA)

Assistant Secretary of the Army (ASA)/Manpower and Reserve Affairs (M&RA)/ Deputy Chief of Staff (DCS), G-1

G-1 and M&RA Wall Displays

28 January 2025

PART 1

GENERAL INFORMATION

1. General: This is a non-personal service(s) contract under which the personnel rendering the service(s) are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees.

1.1 Description of Services/Introduction: This is a non-personal service(s) contract to provide design, fabrication, and installation of wall displays for the Headquarters of the United States Department of the Army (HQDA), Assistant Secretary of the Army (ASA)/Manpower and Reserve Affairs (M&RA)/Deputy Chief of Staff (DCS), G-1 organization, henceforth referred to as the G-1 and M&RA Wall Displays.

1.2 Background: M&RA and G-1 have various wall displays—regulated by Army Regulation AR 870-20—in the Pentagon’s Exterior E Ring which commemorate the history of the U.S Army.

The Exterior E Ring is a high-trafficked area, and the displays are designed to directly benefit morale, cohesion, and understanding amongst different audiences which includes current HQDA personnel soldiers and staff, aspiring and current functional area officers, Pentagon military and civilian personnel, and the general public. Some of these wall displays are outdated and/or no longer compliant with Army policy. The Army requires modernization of these walls displays in order to continue attracting and engaging audiences, and to ensure compliance with new Army directives.

1.3 Objectives: The objective of this requirement is to continue promoting the historical legacy within compliance of the Army through the modernization of the M&RA/G-1 Front Office and Pentagon 9/11 wall displays by replacing, updating, and adding to the current aesthetic with state-of-the-art interactive elements, which includes multimedia capabilities, and original US Army artifacts.

1.4 Scope: The contractor shall provide design, fabrication, and installation services, as well as the necessary documentation, equipment, and supplies, required for wall displays as outlined in ‘Part 5 - Specific Task’ of this PWS, and all other parts here within. The Contractor shall perform to the standards and acceptable quality levels identified in this PWS and associated contract documents.

1.5 General Information:

1.5.1 Quality Control Plan (QCP): The Contractor shall develop and maintain a QCP to ensure services are performed in accordance with (IAW) this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor's QCP is the means by which it assures that the work provided complies with the requirements of the contract.

The Contractor’s Proposed QCP shall be submitted to the Contracting Officer (KO) through the Contracting Officer’s Representative (COR) for review within ten (10) calendar days after date of contract award (Deliverable #1).

The Government will review and either notify the Contractor in writing of acceptance of the plan or return their comments to the Contractor within five (5) calendar days. If the Government has provided comments, the Contractor shall then have three (3) calendar days to submit a Final QCP. After receipt of the Final QCP, the Contractor may receive the Contracting Officer’s acceptance in writing. Any proposed changes to the accepted QCP are required to be resubmitted for acceptance by the Contracting Officer no later than one (1) calendar day prior to the anticipated change and before implementation by the Contractor. The timeline noted above will apply for review and acceptance for proposed changes. At a minimum, the QCP must include and answer the following to be acceptable:

(a) A chart showing the organizational structure and lines of authority, the names, qualifications, duties, responsibilities, and classification of each member of the Contractor's Quality Control Team;

(b) How the Contractor will monitor work to ensure performance complies with all deliverables (etc. timelines, deadlines, and goals);

(c) How the Contractor will monitor work to ensure performance complies with all specifications and requirements of the contract, including the contract’s clauses; and

(d) How the Contractor will identify, investigate, and correct any non-conforming performance and prevent similar deficiencies in the future.

1.5.1.1 Addendum to the QCP: RESERVED

1.5.1.2 The Contractor shall inform the COR of issues or potential issues that might affect performance within 24 hours of identifying those issues.

1.5.2 Quality Assurance: The Government will evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the acceptable quality levels (performance thresholds).

1.5.2.1 Inspections: The Contractor shall work closely with the COR during the design and build phases of the project to keep him/her informed of the work to be performed during the different phases. The COR will periodically inspect the quality of the work throughout the process and conduct a final inspection of each wall display once completed.

1.5.3 Recognized Holidays: The following provides information on recognized holidays for the purpose of the PWS. If submittal of any documentation (e.g. deliverables, submittals, etc.)

deadlines fall on a holiday, the closest work day prior to the holiday will apply as the deadline for submittal.

1.5.3.1 U.S. Holidays: Work shall not be performed on U.S. federally recognized holidays occurring during the normal workweek unless otherwise directed by the Contracting Officer.

When a U.S. holiday occurs on a Saturday or a Sunday, the holiday is observed on the preceding Friday or following Monday, respectively.

New Year’s Day January 1st M. L. King Memorial Day 3rd Monday in Jan Presidents’ Day 3rd Monday in February Memorial Day last Monday in May Juneteenth June 19th Independence Day July 4th Labor Day 1st Monday in September Columbus Day 2nd Monday in October Veteran’s Day November 11th Thanksgiving Day 4th Thursday in November Christmas Day December 25th

1.5.3.2 Host Nation Holidays: RESERVED

1.5.4 Operating Hours: The Government facility office hours, facility operating hours, and the Contractor support hour requirements often coincide, however, they may differ. Please refer to the following.

1.5.4.1 Government Facility Office Hours: The Government facility office hours are 0800 to 1630, Monday through Friday except U.S. Holidays identified in paragraph 1.5.3.1 above or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings.

1.5.4.1.1 Request for Change of Hours: Deviation from work hours set forth in paragraph

1.5.4.1 shall be sent to the Contracting Officer 48 hours before the requested change and must be approved before work can commence outside of regularly scheduled hours. Overtime costs are not allowed under this PWS.

1.5.4.2 Government Facility Operating Hours: Refer to paragraph 1.5.4.1

1.5.4.3 Contractor Support Hours: The Contractor shall provide support between the hours set forth in paragraph 1.5.4.1. The Contractor shall maintain an adequate workforce at all times, for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce is essential.

1.5.4.3.1 Contractor Work Plan: RESERVED

1.5.5 Training Holidays: RESERVED

1.5.6 Place of Performance: The work to be delivered under this contract shall be at US Army HQDA M&RA and G-1’s work space area located within the Pentagon’s E Ring on the 2nd floor.

1.6 Security Requirements: The following information is provided on security related matters:

1.6.1 Security Program: RESERVED

1.6.2 Personnel Security Clearance Requirements: RESERVED

1.6.3 Installation Access: Access to the Pentagon is limited to personnel who meet security criteria and are authorized. Personnel working under this contract will be required to complete a Pentagon Facilities Access Enrollment Form (DD 2249) in order to receive a Pentagon Facilities Access Card (PFAC). Failure to submit required information/data and obtain required documentation or clearances will be grounds for denying access to U.S. installations, buildings and controlled areas. The Contractor shall ensure that any subcontractors used in performance of this contract complies with these requirements and that all employees, of both the Contractor and any subcontractor utilized by the Contractor, are made aware of and comply with these requirements.

The Contractor shall be aware of and comply with the requirements associated with Installation Access Control. The Government is not liable for any costs associated with performance delays due solely to a firm’s failure to comply with Installation Access Control System (IACS) processing requirements.

1.6.3.1 Installation Pass Log: RESERVED

1.6.3.2 Individual Termination or Expiration of Employment: The Contractor shall collect the installation access passes the same day employment of an individual has expired or has been terminated and shall return them to the issuing office within three (3) business days.

1.6.3.3 Contract Termination or Cancellation: Upon termination or cancellation of this contract, the Contractor shall collect all outstanding installation access passes and return them to the issuing office within three (3) business days.

1.6.3.4 Common Access Cards (CAC) and CAC Log: RESERVED

1.6.4 Background Checks:

1.6.4.1 U.S. Citizen: RESERVED

1.6.4.2 Local Nationals and Third Country Nationals: RESERVED

1.6.5 Physical Security: RESERVED

1.6.6 Operations Security (OPSEC) Requirements: Contractor and all associated subcontractor employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204‐9, Personal Identity Verification of Contractor Personnel) as directed by DOD,HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

1.7 Key Control: RESERVED

1.8 Post Award Conference/Periodic Progress Meetings: The Contractor shall attend any post award conference convened by the contracting activity or contract administration office in accordance with FAR Subpart 42.5. The Contracting Officer, COR, and other Government personnel, as appropriate, will meet monthly with the Contractor to review the Contractor's performance. At these meetings the Contracting Officer will apprise the Contractor of how the Government views the Contractor's performance and the Contractor shall apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.8.1 The Contractor shall attend, participate in, and furnish input to scheduled and unscheduled meetings, conferences, and briefings that relate to the functions and services herein as required by the Government to provide effective communication and impart necessary information. The Contract Manager or designated representative shall attend meetings as requested by the Government. Meeting attendees shall at times include Contractor managerial, supervisory, and other personnel knowledgeable of the subject matter. Meetings may start or end outside of regular duty hours.

1.9 Contracting Officer’s Representative (COR): Refer to Part 2 of this PWS for the definition of a COR. As determined by the Contracting Officer, a COR will be appointed and identified by letter of designation, a copy of which will be provided to the Contractor by the Contracting Officer.

The designation letter states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates, or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is not authorized to obligate the Government. If the work is not written in the contract, the COR is not authorized to request new work. The COR is authorized to perform the following functions:

assure that the Contractor performs the technical requirements of the contract, perform inspections necessary in connection with contract performance, maintain written and oral communications with the Contractor concerning technical aspects of the contract, issue written interpretations of technical requirements, including Government drawings, designs, specifications, monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies, coordinate availability of Government property, and coordinate site entry of Contractor personnel.

1.10 Key Personnel: RESERVED

a. Contract Manager and Alternate Contract Manager: RESERVED

b. Quality Control Manager: RESERVED

c. Systems Administrator: RESERVED

d. Special Qualifications: RESERVED

1.11 Identification of Contractor Employees: All Contractor personnel attending meetings, answering Government telephones, and working in other situations where their Contractor status is not obvious to third parties must identify themselves, to include proper marking of signature blocks in correspondence, to avoid creating an impression in the minds of members of the public that they are Government officials. The Contractor shall ensure that all documents or reports, produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed.

1.12.1 Contractor Workspace: RESERVED

1.12.2 Contractor Identification Badges: Contractor personnel shall be easily identifiable through the display of badges IAW Contractor Identification (AE Reg. 27-715).

1.13 Contractor Travel: RESERVED

1.14 Other Direct Costs (ODCs): RESERVED

1.15 Data Rights: The Government has unlimited rights to all documents and materials produced under this contract. All documents and materials, to include the source codes of software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership and copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the Contractor without written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.16 Non-Disclosure Requirements: Performance under this contract may require the Contractor to access data and information proprietary to a Government agency, another Government Contractor, or of such nature that its dissemination or use other than as specified in this work statement would be adverse to the interests of the Government or others. The Contractor and its personnel, shall not divulge or release data or information developed, or obtained under performance of this PWS, except to authorized Government personnel or upon written approval of the Contracting Officer. The Contractor shall not use, disclose, or reproduce proprietary data, which bears a restrictive legend, other than as specified in this PWS. All documentation showing individual names or other personal information shall be controlled and protected under the provisions of the Privacy Act of 1974, Public Law 93-579, 5 United States

Code (U.S.C.) Section 552a.

1.17 Protection of Government and Contract Information: Per Public Use Notice of Limitations stated by Defense imagery Management operations Center and contained at www.dimoc.mil/resources/limitations/, the Contractor shall not cite any information (e.g., contract information, pictures, locations, etc.) obtained through this contract on any hard copy or digital marketing tools to include its company website.

1.18 Non-Disclosure Statements: RESERVED

1.19 Organizational Conflict of Interest (OCI): Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCI as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s OCI Mitigation Plan will be determined to be acceptable solely at the discretion of the Contracting Officer. In the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.20 Phase In /Phase Out Period: RESERVED

1.21 Safety: The following provides information pertaining to Safety and Accident Prevention:

1.21.1 Safety Laws and Regulations: The Contractor shall comply with FAR 52.236-13, Accident Prevention (November 1991) and the references contained therein (e.g. U.S. Army Corps of Engineers Safety and Health Requirements Manual (EM 385-1-1)).

The requirements under FAR 52.236-13 and specifically of the EM 385-1-1 include, but are not limited to the following:

(a) Before initiation of work at the job site, an Installation Safety Plan, written by the Contractor for the specific work and hazards of the contract will be reviewed for acceptance by Department of Defense’s (DoD’s) Washington Headquarters Services (WHS) (Deliverable #2A and 2B) for applicable wall displays (See Para. 5.2). The Contractor shall indicate its plan for compliance considering conditions of the work described by the design, technical proposal, operational activities of the Government or others in the area of the work, identification of the coordinator, and implementation of all other accident prevention provisions of this contract. The plan shall be submitted within 15 calendar days after design concept is approved.

http://www.dimoc.mil/resources/limitations/

(b) In all areas where construction, demolition, alteration, building, or similar related activities take place, the Contractor shall have the following minimum personal protective clothing and equipment requirements in place for any person working on or visiting the site:

(i) Short sleeve shirt;

(ii) Long trousers;

(iii) Steel-toed safety boots; and

(iv) Hard hat.

1.21.1.1 In addition to other requirements for accident prevention specified in this contract, the Contractor shall comply with all Federal and State requirements governing safety and health protection on construction sites and other applicable occupational safety codes.

1.21.1.2 Safety Notifications: RESERVED

1.21.2 The Contractor shall provide Fire Safety Drawings (Deliverable #3A and 3B) for each applicable wall display (See Para. 5.2) for approval by WHS within 15 calendar days after design concept is approved.

1.22 Environmental Compliance: The following provides information on Environmental Compliance:

1.22.1 Environmental Compliance Plan and Program: The Contractor shall provide Material Safety Data Sheets (MSDS) for each applicable wall display for all material to be used under this PWS for acceptance by WHS (Deliverable #4A and 4B). The MSDS shall be submitted within 15 calendar days after design concept is approved.

1.23 Required Training: The following provides information on training requirements:

1.23.1 Anti-Terrorism (AT) Level I Training: RESERVED

1.23.2 OPSEC Training: RESERVED

1.23.3 iWATCH Training: RESERVED

1.23.4 Information Assurance (IA) Training: RESERVED

1.23.4.1 DoD IA Cyber Awareness Training: RESERVED

1.23.4.2 Information Assurance Training Certification and Workforce Management DoD Directive (DoDD) 8570.01, Information Assurance Workforce Improvement Program DoD 8570.01-M, and Information Assurance AR 25-2: RESERVED

1.23.4.3 Army Training Certification Tracking System (ATCTS): RESERVED

1.23.5 Personally Identifiable Information (PII): RESERVED

1.24 Authorization to Perform Services in Germany: RESERVED

1.24.1 Compliance with German Law: RESERVED

1.24.2 Work and Residence Permits: RESERVED

1.24.3 Noncompliance with German Law: RESERVED

1.25 Notice to Proceed: RESERVED

1.26 Electromagnetic Compatibility Directive: RESERVED

1.27 Government Property and Services: Refer to Part 3 of this PWS for Government property (GP) for this contract.

1.28 Conventional Forces Europe (CFE) Treaty Verification Inspection: RESERVED

PART 2

DEFINITIONS & ACRONYMS

2. Definitions and Acronyms

2.1 Definitions: Although not inclusive of every term used within this PWS, the following provides a list of definitions used throughout this PWS and commonly used in the acquisition field.

Contracting Officer – means a person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings on behalf of the Government.

Note: The only individual who can legally bind the Government.

Contracting Officer's Representative (COR) – As defined in DFARS 202.101, means an individual designated and authorized in writing by the Contracting Officer to perform specific technical or administrative functions. DoD Instruction (DoDI) 5000.72, Part II Definitions states the following when defining a COR: “Defined in subpart 202.101 of Reference (f). Any individual delegated responsibilities pursuant to subpart 1.602-2 of Reference (e), regardless of local terminology, must be certified in accordance with this instruction. For example, local terminology can be COR, Contracting Officer’s technical representative, technical point of contact, technical representative, alternate COR, administrative COR, assistant COR, line-item manager, task order manager, quality assurance personnel, quality assurance evaluator, or COR management.” In addition, Army Regulation 70-13, Chapter 2, paragraph 2-2g, states, in part, the following when providing other surveillance support personnel to assist the COR when needed, “…These other surveillance support personnel may serve as on-site representatives of the COR in performance of actual contract surveillance if they meet all COR requirements and have been appointed by the Contracting Officer as alternate CORs.”

Contractor – means a supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

Contractor-acquired Property - means property acquired, fabricated, or otherwise provided by the Contractor for performing a contract and to which the Government has title.

Day – means, unless otherwise specified, a calendar day.

Defective Service – means a service output that does not meet the standard of performance associated with the Performance Work Statement.

Deliverable – means anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

Government-furnished Property – As reflected in FAR 52.245-1, Government-furnished Property “means property in the possession of, or directly acquired by, the Government and subsequently furnished to the Contractor for performance of a contract. Government-furnished property includes, but is not limited to, spares and property furnished for repair, maintenance, overhaul, or modification. Government-furnished property also includes contractor-acquired property if the contractor-acquired property is a deliverable under a cost contract when accepted by the Government for continued use under the contract.

Government Property - means all property owned or leased by the Government. Government property includes both Government-furnished and Contractor-acquired property. Government property includes material, equipment, special tooling, special test equipment, and real property.

Government property does not include intellectual property and software.

Property Administrator - means an authorized representative of the Contracting Officer appointed in accordance with agency procedures, responsible for administering the contract requirements and obligations relating to Government property in the possession of a Contractor.

Physical Security – means that part of security concerned with physical measures designed to safeguard personnel; to prevent unauthorized access to equipment, installations, material, and documents; and to safeguard against espionage, sabotage, damage, and theft.

Quality Assurance – (or Government contract quality assurance) means the various functions, including, inspection, performed by the Government to determine whether a Contractor has fulfilled the contract obligations pertaining to quality and quantity.

Quality Assurance Surveillance Plan (QASP) – means the key Government-developed surveillance process document, and is applied to Performance-Based Service Contracting (PBSC). The QASP is used for managing Contractor performance assessment by ensuring that systematic quality assurance methods validate that Contractor quality control efforts are timely, effective, and are delivering the results specified in the contract or task order. The QASP directly corresponds to the performance objectives and standards (i.e., quality, quantity, timeliness) specified in the Performance Work Statement (PWS). It provides specific details on how the Government will survey, observe, test, sample, evaluate, and document Contractor performance results to determine if the Contractor has met the required standards for each objective in the PWS. The QASP, with very few if any exceptions, is an internal to Government document.

Quality Control – means all necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

Subcontractor – means one that enters into a contract with a prime Contractor. The Government does not have privity of contract with the subcontractor.

Work Day - The number of hours per day the Contractor provides services in accordance with the contract.

Work Week - Monday through Friday, unless otherwise specified.

2.2 Acronyms: Although not inclusive of every term used within this PWS, or that may be included in an acquisition, the following provides a list of acronyms commonly used in the acquisition field.

ACOR Alternate Contracting Officer's Representative AE Army in Europe AFARS Army Federal Acquisition Regulation Supplement AHA Activity Hazard Analysis AOR Area of Responsibility AR Army Regulation AT Anti-terrorism ATCTS Army Training Certification Tracking System CAC Common Access Card CCE Contracting Center of Excellence CFE Conventional Forces Europe CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer’s Representative COTS Commercial-Off-the-Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DoD Department of Defense FAR Federal Acquisition Regulation FRG Federal Republic of Germany GFP Government Furnished Property IA Information Awareness IAC Installation Access Control IACO Installation Access Control Office ID Identification IGCE Independent Government Cost Estimate IT Information Technology JTR Joint Travel Regulation JPAS Joint Personnel Adjudication System KO Contracting Officer MSDS Material Safety Data Sheets OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs OPSEC Operations Security PA Property Administrator PII Personally Identifiable Information PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance

QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program RA Requiring Activity RCO Regional Contracting Office SIGE Safety and Health Protection Plan TE Technical Exhibit USAG United States Army Garrison USAREUR United States Army Europe UOM Unit of Measure

PART 3

GOVERNMENT FURNISHED PROPERTY (GFP) AND SERVICES

3. Government Property and Services

3.1 Services: RESERVED

3.2 Facilities: RESERVED

3.3 Utilities: RESERVED

3.4 Equipment: RESERVED

3.5 Special Tooling and Test Equipment: RESERVED

3.6 Materials: The following supplies and information will be provided to the Contractor by the Government:

3.6.1 Artifacts: The Government will provide various U.S. Army artifacts as apart of the wall display installation. The artifacts to be provided are: to be determined.

3.6.2 Design: The Government will provide a sketch design to the Contractor for each wall display to which the Contractor shall use to develop a design concept (Deliverable #5A, 5B, and 5C) for approval by the Government.

3.6.3 Permit: The Government will provide a copy of the approved permit from WHS for each applicable wall display (See Para. 5.2).

3.7 Training: RESERVED

3.8 Common Access Cards (CAC): RESERVED

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. Contractor Furnished Property and Services

4.1 General: The Contractor shall furnish all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items necessary to perform services as described in the PWS and associated contract documents, except for those items specified in Part 3 Government Property and Services.

4.2 Secret Facility Clearance: RESERVED

4.3 Materials: See Paragraph 4.1

4.4 Vehicles and Equipment: RESERVED

4.5 Background Checks): RESERVED

PART 5

SPECIFIC TASKS

5.1 Basic Services: The Contractor shall provide design, fabrication, and installation services in order to create a memorable audience experience through displays and graphics. The Contractor shall design, fabricate, and install the displays in such a manner that they are compliant with building codes, resistant to damage and fading from hallway traffic and lighting, and professionally rendered. The Contractor shall provide all the necessary equipment and supplies needed to complete the design, fabrication, and installation except for those items that will be provided by the Government as GFP.

Drawings, all display materials, colors, letter-type designs, etc., must be approved by the Government’s requiring activity and permitted by WHS (for applicable wall displays) before any construction begins. Manufacturing of displays prior to Government’s approval and permit shall be at the Contractor’s risk. Displays not given prior approval and permission shall be rejected. It shall be the responsibility of the Contractor to take accurate measurements of the display area and provide displays that will accommodate these measurements accordingly. The Government will not be held liable in the event that the vendor’s measurements are inaccurate. Errors in fabrication and installation shall be corrected at the Contractor’s expense.

The Contractor shall provide a one (1) year warranty, or comparable standard commercial warranty, from date of contract completion for the material and installation provided under this

PWS.

5.2 Tasks: The Contractor shall deliver the specific tasks for each wall display as outlined below:

5.2.1 G-1 Front Office Wall Display (Wall spaces located near doors 2E436 and 2E446, and 2E439 and 2E449) – (CLIN 0001) The Contractor shall use graphical content artwork, images, and artifacts to design, fabricate, and install 1) a replacement wall display for the existing three, four section display panels outside the main entrance to the G-1 Front office (wall space located near doors 2E436 and 2E446) located in the E Ring and design, fabricate, and install 2) a brand new wall display on the opposite wall (wall space located near doors 2E439 and 2E449) of the existing G-1 Front Office wall display in order to expand the overall G-1 Front Office wall display. The Government will provide a sketch design for the G-1 Front Office Wall Display to the Contractor which the Contractor shall use to develop a design concept for approval by the Government.

The contractor shall deliver the following in support of the G-1 Front Office Wall Display:

5.2.1.1 Project managements and site visits.

5.2.1.2 Provide Design Concept for approval within 15 calendar days of receipt of sketch design (See Paragraph 3.6.2) (Deliverable #5A)

5.2.1.3 Provide Fire Safety Drawings within 15 calendar days of approved design concept (See Paragraph 1.21.2) (Deliverable #3A)

5.2.1.4 Provide Install Safety Plan within 15 calendar days of approved design concept (See Paragraph 1.21.1) (Deliverable #2A)

5.2.1.5 Provide Material Safety Data Sheet (MSDS) for material to be used within 15 calendar days of approved design concept (See Paragraph 1.22.1) (Deliverable #4A)

5.2.1.6 Provide material, color, and text samples (Deliverable #6A)

5.2.1.7 Provide display monitor (contractor to propose specifications during site visit)

5.2.1.8 Fabricate new exhibit structures to fit areas between 2E436 and 2E446 (exterior side of the building) and 2E439 through 2E449 (interior side of the building) per the selected conceptual design for both sides of the designated E-ring wall

5.2.1.9 Produce graphics for the exhibit structure per the selected conceptual design from text and graphic imagery provided by G-1

5.2.1.10 Produce wallpaper, display cases, vitrines, and mounts for artifacts provided by G-1

5.2.1.11 Remove and dispose of the existing display structure and graphics from the Pentagon

5.2.1.12 Transport the new elements to the Pentagon and install during standard business hours

5.2.2 Pentagon 9/11 Memorial Wall Display (Wall spaces located near door 2E452) – (CLIN 0002)

The Contractor shall design, fabricate, and install a renovated wall display where the existing 9/11 wall display is located in the E Ring at the end of Corridor 4 on the 2nd Floor. The Government will provide a sketch design for the 9/11 Wall Display to the Contractor which the Contractor shall use to develop a design concept for approval by the Government.

The contractor shall deliver the following in support of the Pentagon 9/11 Memorial Wall Display:

5.2.2.1 Project management and site visits

5.2.2.2 Provide Design Concept for approval within 15 calendar days of receipt of sketch design (See Paragraph 3.6.2) (Deliverable #5B)

5.2.2.3 Provide Fire Safety Drawings within 15 calendar days of approved design concept (See Paragraph 1.21.2) (Deliverable #3B)

5.2.2.4 Provide Install Safety Plan within 15 calendar days of approved design concept (See Paragraph 1.21.1) (Deliverable #2B)

5.2.2.5 Provide Material Safety Data Sheet (MSDS) for material to be used within 15 calendar days of approved design concept (See Paragraph 1.22.1) (Deliverable #4B)

5.2.2.6 Provide material, color, and text samples (Deliverable #6B)

5.2.2.7 Fabricate side trim panels to conceal new lights

5.2.2.8 New LED lights top, bottom and sides

5.2.2.9 Housing to mask and conceal lighting

5.2.2.10 Receive, enhance imagery and produce new photos of 9/11 victims

5.2.2.11 3D brass letters titled “Pentagon 9/11 Memorial”

5.2.2.12 Remove existing elements that are being replaced

5.2.2.13 Transport and install new elements as listed above

5.2.3 M&RA Front Office Wall Display (Wall space located near doors 2E476 and 2E482)

– (CLIN 0003)

The Contractor shall use graphical content artwork, images, and artifacts to design, fabricate, and install a replacement wall display for the existing display panel outside of the main entrance to the M&RA Front Office (wall space located near doors 2E476 and 2E482) located in the E Ring.

The Government will provide a sketch design for the M&RA Front Office Wall Display to the Contractor which the Contractor shall use to develop a design concept for approval by the Government.

The contractor shall deliver the following in support of the M&RA Front Office Wall Display:

5.2.3.1 Project management and site visits

5.2.3.2 Provide Design Concept for approval within 15 calendar days of receipt of sketch design (See Paragraph 3.6.2) (Deliverable #5C)

5.2.3.3 Replace composite board on top of existing mounting board

5.2.3.4 Install fabricated display on top of existing mounting board

5.2.3.5 Install two Government-provided photos in existing screw mounts

5.2.3.6 Make minor repairs to other portions of existing display, reattaching story boards which have partially separated from existing mounting board

5.3 Service Contract Reporting

5.3.1 System for Award Management (SAM) Service Contract Report (SCR): The Contractor shall report ALL Contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Headquarters, United States Department of the Army (HQDA) Assistant Secretary of the Army (ASA)/Manpower and Reserve Affairs (M&RA)/Deputy Chief of Staff (DCS), G-1 via a secure data collection site.

The Contractor shall completely fill in all required data fields through the following web address:

www.sam.gov. Reporting inputs shall be for the labor executed during the period of performance during each Government FY, which runs from October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk by clicking “View Assistance for SAM.gov” which is located at the top of the SAM.gov website. From there, select “Contact Our Service Desk” to contact SAM.gov directly. If contract period of performance ends prior to September 30, the Contractor has 30 calendar days from end date of the contract to complete the SAM SCR requirement.

Steps for Submitting a Service Contract Report (SCR)

1. Go to www.sam.gov and log in.

2. Select Entity Registrations and then select Service Contract Reporting.

3. SAM displays your entities which have service contracts and meet the reporting criteria.

Select View by entity to see the service contracts for each entity.

http://www.sam.gov/ http://www.sam.gov/

4. Next, select Add for the service contract against which you want to create a Service Contract Report. Each service contract which meets the FAR Subpart 4.1703 reporting thresholds is displayed.

5. You will be taken to the Complete Service Contract Report page. SAM displays the contract details and allows you to report. You are required to enter the following information:

• Total Amount Invoiced: Total dollar amount invoiced for services performed during the previous Government fiscal year under the contract (this amount should include the prime and any subcontract amount).

• Prime Contractor Hours Expended: Prime contractor direct labor hours expended on the services performed during the previous Government fiscal year. The amount you enter is automatically divided by 2,080 hours to calculate a Full Time Employee (FTE) equivalent, displayed under the Prime Contractor Hours Expended as Prime Contractor FTEs.

6. Report any required Tier 1 subcontractor information by selecting the Add Tier 1 Subcontract Information button.

7. When you are ready to submit the report, select Submit. This saves your report and returns you to the Select Service Contract page where you can create other SCRs or edit an existing SCR.

Steps for Editing a Submitted Report

1. Follow steps 1-4 above. Any previously submitted SCR will have a View/Edit button instead of an Add button.

2. Select View/Edit. You will be able to view the current SCR, edit available fields, and resubmit the record. You can also delete previously entered information altogether.

PART 6

APPLICABLE PUBLICATIONS

6. Applicable Publications (Current Editions): The following publications, manuals, regulations, etc. are mentioned in this PWS and are listed below.

6.1.1 Army Museums, Historical Artifacts, and Art (AR 870-20)

6.1.2 Pentagon Facilities Access Enrollment Form (DD 2249)

6.1.3 Installation Access Control (AE Reg 190-16)

6.1.4 Contractor Identification (AE Reg 27-715)

6.1.5 U.S. Army Corps of Engineers Safety and Health Requirements Manual (EM 385-1-1)

6.1.6 Policies and Procedures for Property Accountability (AR 735-5)

PART 7

ATTACHMENT AND TECHNICAL EXHIBIT LISTING

7. Attachment and Technical Exhibit List

7.1 Technical Exhibit A – Deliverables Schedule

7.2 Attachment 1 – Design Sketch for G-1 Front Office Wall Display (2E436 and 2E446, and 2E439 and 2E449)

7.3 Attachment 2 – Permit for G-1 Front Office Wall Display (to be attached)

7.4 Attachment 3 – Permit for 9/11 Memorial Wall Display

7.5 Attachment 4 – Design Sketch for the M&RA Front Office Wall Display (2E476 and 2E482) ((to be attached)

TECHNICAL EXHIBIT A

DELIVERABLES SCHEDULE (CLIN 0003)

Deliverable Frequency # of Copies Medium/Format Submit To Para. 1.5.1 Quality Control Plan (QCP):

Submit proposed Quality Control Plan (Deliverable #1)

Within ten (10) calendar days after date of contract award

One copy to the

COR

Electronic delivery via email using Microsoft Office Word

COR

Para. 5.2.1.2 and 5.2.2.2 Provide Design Concept for approval.

(Deliverable #5A 5B, and 5C)

Within 15 calendar days of receipt of sketch design

One copy to the

COR

Electronic delivery via email using Microsoft Office Word or PDF

COR

Para. 5.2.1.3 and

5.2.2.3 Provide

Fire Safety Drawings (Deliverable #3A and 3B)

Within 15 calendar days of approved design concept

One copy to the

COR

Electronic delivery via email using Microsoft Office Word or PDF

COR

Para. 5.2.1.4 and

5.2.2.4 Provide

Install Safety Plan (Deliverable #2A and 2B)

Within 15 calendar days of approved design concept

One copy to the

COR

Electronic delivery via email using Microsoft Office Word or PDF

COR

Para. 5.2.1.5 and

5.2.2.5 Provide

Material Safety Data Sheet (MSDS) for material to be used (Deliverable #4A and 4B)

Within 15 calendar days of approved design concept

One copy to the

COR

Electronic delivery via email using Microsoft Office Word or PDF

COR

Para. 5.2.1.6 and

5.2.2.6 Provide

material, color, and text samples (Deliverable #6A and 6B)

Within 15 calendar days of approved design concept

One copy to the

COR

In-person or by mail

COR