RFI 720-5189 - SVP Nursing Home Beds.pdf

1220 Bank Street Richmond, VA 23219

Request for Information (RFI) 720-5189 SVP Nursing Home Beds and Skilled In-Home Medical Care

NIGP Commodity Code(s):

94846 – Hospital Services, Inpatient and Outpatient 94847 – Health Care Center Services 91867 – Human Services Consulting (To Include Mental Health Consulting Services)

Note: This public body does not discriminate against faith-based organizations in accordance with the Code of Virginia, § 2.2-4343.1 or against a supplier because of race, religion, color, sex, national origin, age, disability, sexual orientation, gender identity, political affiliation, or veteran status or any other basis prohibited by state law relating to discrimination in employment.

Virginia Department of Behavioral Health and Developmental Services (DBHDS) is committed to increasing procurement opportunities for small, women-owned, and minority-owned (SWaM) businesses.

Issue Date: September 18, 2026 Due Date/Time: October 22, 2026, 2 PM

Prevailing Local Time Single Point of Contact: Nicholas Sloane

Telephone: N/A Email Address: nick.sloane@dbhds.virginia.gov mailto:rekaiya.mcbride@dbhds.virginia.gov

720-5189, Request for Information, SVP Nursing Home Beds and Skilled In-Home Medical Care

TABLE OF CONTENTS

SECTION PAGE

I. Introduction 3 II. Purpose 3 III. Present Situation 3 IV. Submission Process 5 V. Questions 5 VI. Contact Information 6 VII. Confidentiality/Freedom of

Information/Rights Reserved

VIII. General Instructions 7

DEFINITIONS / ACRONYMS

ACRONYM / KEY TERM MEANING / DEFINITION

Federally Qualified Health Centers (FQHC) Safety net providers that primarily provide services are typically furnished in an outpatient clinic. FQHCs include community health centers, migrant health centers, health care for the homeless health centers, public housing primary care centers, and health center program “lookalikes.” They also include outpatient health programs or facilities operated by a tribe or tribal organization or by an urban Indian organization.

(Federally Qualified Health Center

Healthcare Organizations Entities such as hospitals, private practice, mental health clinics, dental practices, etc. provide some form of mental health care, primary care, and/or specialized care.

School-Based Health Clinics (SBHC) Unique health care settings for school-aged children and adolescents.

School-Based Health Alliance (SBHA) Nonprofit organization that promotes and supports school-based health centers in the United States https://static1.squarespace.com/static/53023f77e4b0f0275ec6224a/t/5a29875a0d92972420c91437/1512671067129/fqhcfactsheet.pdf

I. Introduction

This Request for Information (RFI) is to gather information; it is not a solicitation for services. The information received will be informative and may assist in planning. Nothing in this RFI should be construed as intent, commitment or promise to solicit or procure a solution. DBHDS is not at this time seeking proposals and will not accept unsolicited proposals. Any response to this RFI shall not be considered a pre-requisite to submitting a proposal for any subsequent procurement.

DBHDS will not be liable for any costs incurred by responding to this RFI. Respondents should not provide any confidential or proprietary information. Information submitted in response to this RFI will become the property of the DBHDS.

Respondent is asked to provide estimated cost within their response for such services described in their RFI response. However, such cost will in no way be used for evaluation or considered as a proposal of a solicitation. Following receipt of responses to this RFI, DBHDS may contact some respondents to schedule clarification meetings to gain additional understanding.

II. Purpose

To gather information to assist the Commonwealth in effectively analyzing the available resources, cost, procedures and challenges to obtain nursing home services or in home skilled medical care for individuals found to meet the criteria as Sexually Violent Predators (SVPs) pursuant to Va. Code Section 37.2-900 et.

seq. who have been found suitable by the court of jurisdiction for conditional release and reside in the community.

The RFI should:

1. Discover community-based resources that may be able to meet the needs of this population.

2. Determine details of these resources including length of stay, level of treatment provided, location where treatment will be provided (home-based versus facility based) and physical adjustments to facilities that may be needed (i.e. locked doors).

3. Project cost (if any) to obtain those services as well as determine Medicaid eligibility.

III. Present Situation

The Commonwealth, led by the Department of Behavioral Health and Developmental Services in the Office of the Secretary of Health and Human Services, must assess the impact and cost of issuing a contract to provide skilled medical care to individuals found to meet SVP criteria and who have been placed by the court of jurisdiction on conditional release in the community or who are pending conditional release. The information received from RFI respondents will help in the development of the Commonwealth’s strategy for addressing these needs.

While some SVP individuals require intensive sex offender treatment in a secure facility operated by DBHDS called the Virginia Center for Behavioral Rehabilitation (VCBR), others whose risk of reoffending the courts determine can be managed in the community, are placed on conditional release with GPS and, through a contract between DBHDS and the DOC, are under the supervision of the Department of Corrections (DOC) supervising officers. SVP individuals on conditional release live and work in the community and comply with the requirements of the Virginia Sex Offender Registry. There are currently a number of SVP individuals both on conditional release and civilly committed who have severe, debilitating medical conditions. As the SVP census increases and the current population ages, we anticipate the number of individuals meeting these criteria will increase. These medical conditions are chronic, at times terminal, and often have rendered the individual so impaired that their risk of sexual re-offending is considered minimal. DBHDS is in need of skilled medical services to address the concerns of this population. Many of these individuals will be eligible for Medicare and Medicaid reimbursement. DBHDS is also interested in the potential for these services to be covered by Medicaid, thus minimizing or eliminating any costs to the Commonwealth.

Any vendor selected to provide skilled medical services to this population shall work closely with the VA DBHDS Office of Sexually Violent Predator Services. The actual number of individuals referred for treatment in any given year is dependent upon client populations, needs, and available funding.

Desired Criteria for Substance Abuse Treatment

1. The provider shall ensure staff provide services that follow applicable state and federal statutes and regulations as established by the Centers for Medicare and Medicaid Services (CMS) and Virginia Department of Health including but not limited to any requirements for licensure and/or certification.

2. The provider shall ensure that any facility where services are being provided maintains compliance with all federal, state and local regulations. The facility shall be located within the Commonwealth of Virginia.

3. The provider shall agree to work closely with DBHDS and DOC staff to ensure that the individual can adhere to the conditions of supervision and their SVP conditional release plan when applicable.

4. The provider shall maintain a system of data collection and management mechanisms for clear reporting to DBHDS.

IV. Submission Process

Issue Date: September 18, 2026

Due Date/Time: October 22, 2026, 2:00 PM Local Time

Questions and Answers About the Solicitation Due: October 20, 2025, 5:00 PM Local Time

Response Delivery Method: DBHDS will only accept responses electronically through eVA. Responses will be received until the closing date and time specified in the solicitation.

Single Point of Contact:

Nicholas Sloane, VCO Nick.sloane@dbhds.virginia.gov mailto:Rekaiya.mcbride@dbhds.virginia.gov

Responses: Information should be submitted and separated into 1) services, infrastructure and costs responses and 2) Section V.

Questions responses.

Document Format: Adobe PDF document.

Page Limits: Maximum of 30 pages.

V. Questions

1. Please describe your agency, its experience in relation to providing services to local and state governments, and its potential interest in relation to the RFI.

2. What is your agency’s experience in providing skilled medical treatment? Please include information about the size and scope of your current programs. If you operate a facility, please note if the units are licensed and by what entities.

3. Please explain the different types of treatment that your agency provides, including typical lengths of stay.

4. Please explain the plan to provide treatment to an SVP individual. What will their treatment look like? Where will it be provided?

5. If operating a facility, please list all facility and treatment modifications your agency deems necessary to accommodate an SVP individual and provide explanations for each. Please include an estimated cost for any renovations or modifications.

6. What is the average cost of treatment for the services you are proposing to provide?

7. What is your agency’s experience with billing Medicaid or private insurance for treatment services?

How might an individual having benefits that cover treatment impact the overall cost to DBHDS?

8. What are your program’s admission requirements and what is the average length of time between date of referral and date of admission?

9. What is your typical staffing structure? Include number of licensed and/or certified treatment providers including social workers, nurses, physicians, etc. Please include how staffing ratios may change based on number of individuals being served.

10. Has your agency been under any civil litigation, arbitration, proceedings, or judgements pending against you during the five (5) years preceding this RFI? If not, please include a statement that there are none.

11. Have there been any regulatory sanctions leveled against your program or any of its officers, directors or its licensed employees expected to provide services by any state or federal regulatory agencies within the past three years? If not, please include a statement that there are none. As used herein, the term “regulatory sanctions” includes the revocation or suspension of any license or certification, the levying of any monetary penalties or fines, and the issuance of any written warnings, licensing reports or corrective action plans.

12. Are there any concerns with any of the questions being asked or the information that has been provided in this RFI? Please explain any concerns and provide any questions, proposed solutions or mitigations to address those concerns.

13. Please describe any additional recommendations and considerations for the Commonwealth in consideration of managing this contract.

VI. Contact Information Please provide your company’s contact information in the table below.

Contact Information Company Name

Company Mailing Address

Company Website Address Name of Contact Person Contact Person E-mail Address Contact Person Telephone # List of primary service offerings (that might serve local or state governments)

Years company has been in existence Headquarters location

Thank you for responding to this Request for Information.

VII. Confidentiality/Freedom of Information/Rights Reserved

The Virginia Freedom of Information Act, § 2.2-3700 the Code of Virginia, guarantees citizens of the Commonwealth and representatives of the media access to public records held by public bodies, public officials, and public employees. All materials submitted by the respondent shall be handled in accordance with the Freedom of Information Act and any other laws and regulations applicable to the disclosure of documents submitted under this RFI. In no event shall DBHDS, the Commonwealth, or any of their agents, representatives, consultants, directors, officers or employees be liable to a respondent for the disclosure of any materials or information submitted in response to this RFI that is not properly marked Confidential, as specified below.

DBHDS may disclose the contents of all responses to this RFI, except the parts that may be treated as exempt or excluded in accordance with the Freedom of Information Act. Each respondent, by submitting a response to this RFI, consents to such disclosure and expressly waives any right to contest such disclosure under the Freedom of Information Act.

If a respondent has special concerns about information which it desires to make available to DBHDS but which it believes constitutes a trade secret, proprietary information, or other information exempted from disclosure, such respondent shall specifically and conspicuously designate that information by placing “CONFIDENTIAL” in the header or footer of each such page affected, and in a separate letter explain why that material should be exempt from public disclosure.

Blanket designations that do not identify the specific information shall not be acceptable and may be cause for DBHDS to treat the entire response as public information. DBHDS will not advise a submitting party as to the nature or content of documents entitled to protection from disclosure under the Freedom of Information Act or other applicable laws, as to the interpretation of such laws, or as to definition of trade secret. The provisions of the Freedom of Information Act or other laws shall control in the event of a conflict between the procedures described above and the applicable law.

VIII. General Instructions

SUPPLIER SUBMISSION REQUIREMENTS:

This solicitation is an RFI; DBHDS will only accept responses electronically through eVA.

Responses will be received until the closing date and time specified in the solicitation. It is the Supplier’s responsibility to ensure that responses are received timely. The eVA system allows for the secured and sealed electronic submission of responses. The Supplier shall make no other distribution of the response. Responses submitted elsewhere, including to other state or federal agencies, will not be accepted. Mailed, faxed or emailed responses will not be accepted.

Suppliers are solely responsible for reviewing, complying, and returning a complete and responsive response. Changes to the solicitation’s forms or formats are prohibited except where clearly instructed and permitted.

Suppliers must be registered in eVA to submit an electronic response. For more information on how to respond to a solicitation:

1. Go to eva.virginia.gov;

2. Click on “Supplier Training”,

3. Click on “Viewing and Responding to Solicitations Video” under Sourcing.

http://www.eva.virginia.gov/ https://eva.virginia.gov/supplier-training-materials.html https://www.youtube.com/watch?v=KSxcAkOekW0

If a Supplier needs assistance submitting an electronic response, the Supplier should contact eVA Customer Care prior to the closing date and time.

Prior to the due date, Suppliers should:

• Check the status of the solicitation on eVA’s Virginia Business Opportunities (VBO), search by the solicitation by number for any updates, changes, amendments, cancellations, etc.; and

• Complete all attachments, amendments, exhibits, product information, etc. and attach electronically to the Supplier’s electronic submission.

https://eva.virginia.gov/get-help-customer-care.html https://eva.virginia.gov/get-help-customer-care.html https://eva.virginia.gov/index.html https://mvendor.cgieva.com/Vendor/public/AllOpportunities.jsp