RFI# 02-101-27 Auto Comp & Date Integration CDL.pdf

Request for Information Revised February 2024

AUTOMATED COMPLIANCE & DATA INTEGRATION SYSTEM CDL

Introduction:

The State of Alaska, Department of Administration (DOA), Division of Motor Vehicles (DMV) is seeking information from qualified vendors who could provide products, services, technical approaches, and industry best practices related to automated compliance and data integration systems supporting DMV's commercial driver's license (CDL) program.

This request for information (RFI) does not guarantee future work. The information gathered will aid DMV in conducting market research to ascertain the availability and applicability of resources in the marketplace.

Background Information:

DMV has identified compliance and operational challenges related to the timely disqualification of commercial drivers in accordance with applicable federal regulations. This RFI seeks information on solutions to remedy these deficiencies through two modernization efforts aligned with Federal Motor Carrier Safety Administration’s (FMCSA) Commercial Driver’s License Program Implementation (CDLPI) program priorities:

• Full integration with the Drug and Alcohol Clearinghouse (DACH) to support automated electronic queries, notifications, and disqualification workflows.

• Compliance with National Registry of Certified Medical Examiners (National Registry II / NRII) final rule requirements, including automated receipt and processing of medical examiner certification data.

Vendors must be familiar with both federal regulatory frameworks identified above that apply to this request in order to provide a response.

DMV is seeking information for products, platforms, and professional services that support one or more of the capabilities below. Vendors are not required to address all capabilities listed and may respond with any subset relevant to their products or services:

State of Alaska

Department of Administration Division of Motor Vehicles

Date Issued: July 30, 2026

• Automated, real-time (or near-real-time) electronic query and retrieval of driver-specific data from the FMCSA DACH system, consistent with 49 CFR Part 382, Subpart G.

• Automated ingestion and processing of medical certification data from the NRII, including certificate issuance, renewal, and expiration information.

• System logic and workflow automation to trigger CDL disqualification, cancellation, or notice actions based on DACH prohibition status or expired/missing medical certification, with appropriate audit trails.

• Integration with, or enhancement of, DMV's existing Commercial Driver’s License Information System (CDLIS)-integrated Driver History Record (DHR) system to improve data accuracy and reduce manual reconciliation.

• Driver and staff notification functionality (e.g., system-generated correspondence or letters) related to prohibition, disqualification, or certification status.

• Reporting and dashboard tools to support internal monitoring of backlog reduction, processing timeliness (e.g., disqualification actions completed within 10 business days), and other performance metrics.

• Data conversion, migration, or reconciliation services to address an existing backlog of unresolved DACH prohibition and expired medical certification records.

• Ongoing hosting system, maintenance, security, and support services, including any subscription, licensing, or professional services fee structures.

• Relevant experience integrating with FMCSA systems (DACH, NRII, CDLIS) or comparable state DMV/CDL systems in other jurisdictions.

Response Information:

Please provide detailed responses to all questions. Respondents may provide relevant documentation, brochures, or specification sheets as attachments to their response.

Response must include the following information:

1. Organization name, contact name, mailing address, phone number, and email of designated point of contact;

2. Description of existing capability and competence related to the services identified above to include answers to the RFI Questionnaire; and

3. Responses provided in both Word and PDF formats.

RFI Questionnaire:

The division is interested in the following information as well as any value-added options that your solution offers:

1. A description of relevant experience, including prior work integrating with FMCSA systems

(DACH, NRII, CDLIS) or similar state DMV/CDL compliance systems.

2. A clear description of the specific products, platforms, or services identified to address the capabilities described in the background information section, including whether the solution is a commercial off-the-shelf product, a configurable platform, a custom-developed solution, or a combination; the general technical approach to integration with DACH and NRII; data security, privacy, and audit-trail capabilities; and any relevant certifications, accreditations, or compliance with applicable state and federal data security standards.

3. A narrative describing the vendor's identified products, platforms, or services and how they could support DMV's stated needs, including considerations related to timeliness, accuracy, and enforcement objectives.

4. Please provide the general and benchmark cost associated with your program.

This RFI does not extend any rights to prospective vendors or obligate the state to conduct a solicitation or purchase of any goods or services. DOA will not award a contract from this RFI, nor will DOA be financially responsible for the preparation, or administration costs incurred to respond to this RFI. All costs associated with responding will be solely at the interested party’s expense.

Procurement Officer contact information:

Interested parties must submit a written response by August 20, 2026, at 2:00 p.m. AKST. Responses must be emailed to doa.oppm.procurement@alaska.gov.

All questions must be in writing and emailed to: doa.oppm.procurement@alaska.gov.

Attention: Taylor Ladner, Procurement Specialist Department of Administration, Office of Procurement and Property Management

Notice to Vendors:

Pursuant to Administrative Order 352, (a) any person or business determined to support or participate in a boycott of the State of Israel will be disqualified from any procurement related to this Request for Information; and (b) the support of or participation in a boycott of the State of Israel by a person or business contracting with the State of Alaska under AS 36.30 constitutes grounds for termination of the contract.

Administrative Order 352 does not apply to a contract if the person or business has fewer than 10 employees; or the amount to be paid under the contract, excluding renewals and options available under the contract, is less than $100,000.

Disclosure of Submission Contents:

This section governs the ownership, return, and disclosure of any response or other record a Respondent submits in response to this request for information. (Herein, any reference to “Record” includes all such records and the submission response; any reference to “Law” includes any federal or State of Alaska (State) law, including any court or administrative order or rule.)

1. All Records belong to the State.

2. The State has sole discretion regarding whether to return any Record. In exercising this discretion, the State will comply with all Laws.

3. Unless a notice of intent to award is issued pursuant to a subsequent and related solicitation, the

State will, to the extent permitted by Law, consider all Records confidential and not subject to the Alaska Public Records Act (APRA).

4. If and when a notice of intent to award is issued, the State will consider nonconfidential any Record unless, at the time of submission, the Respondent undertook the following protective mailto:doa.oppm.procurement@alaska.gov mailto:doa.oppm.procurement@alaska.gov https://gov.alaska.gov/admin-orders/administrative-order-no-352/ https://gov.alaska.gov/admin-orders/administrative-order-no-352/ measures:

a. marked information confidential;

b. for any information marked confidential, identified the authority that makes that specific information confidential; and

c. committed, in writing, to explain in detail, including with affidavits and briefs, why each authority applies in any court or administrative proceeding in which any nondisclosure is challenged.

5. If the Respondent did not undertake each protective measure, the State will not consider any information in a Record confidential: the State will disclose the entire Record without any redaction in response to an APRA or other request or, if it chooses, in the absence of a request and the State will disclose the entire Record without notifying the Respondent.

6. If the Respondent undertook each protective measure, the State will withhold the information marked confidential to the following extent:

a. The State agrees that the Law protects the information; and

a. If the nondisclosure is challenged, the Respondent fulfills its commitment to explain, including with affidavits and briefs, how each authority applies to the information marked confidential.

The State will only notify a Respondent of a request for the Record and of a planned release if the Respondent undertook each protective measure, but the State disagrees that the marked information is protected. If there is such a disagreement, then before releasing the Record, the State will, to the extent permitted by Law and practicable, notify the Respondent that it will disclose the information unless the Respondent convinces the State not to or obtains an order prohibiting disclosure.

Automated Compliance & Data Integration System CDL