RFB.pdf

Event Summary - Repair Estimate Review Type RFB - Request for Bids Number 005-RFB-2910-2027 Organization DASIowa Currency US Dollar

Event Status Draft Department Administrative Services -

DAS

Exported on 7/13/2026 Exported by Rick Tucker Estimated Value - Payment Terms -

Bid and Evaluation Respond by Proxy Disallow Use Panel Questionnaire No Sealed Bid Yes Auto Score No Cost Analysis No Alternate Items No

Visibility and Communication Visible to Public Yes Enter a short description for this public event Iowa Department of Administrative Services is seeking respondents to provide material damage review and photo estimating for fleet vehicles.

Commodity Codes Commodity Code Description 95330 Collision Insurance, Automotive

Event Dates Time Zone CDT/CST - Central Standard Time (US/Central) Released - Open 7/16/2026 12:00 PM CDT Close 7/26/2026 12:00 PM CDT Sealed Until 7/26/2026 12:00 PM Show Sealed Bid Open Date to Vendor Q&A Close 7/21/2026 12:00 PM CDT

Event Users Event Creator

Rick Tucker rick.tucker@das.iowa.gov

Phone +1 515-360-9912

Event Owners

Phone +1 515-360-9912

Lara Hicok lara.hicok@das.iowa.gov

Jocelyn Brincks jocelyn.brincks@das.iowa.gov

Phone +1 515-499-3659

Cassie Dewey cassie.dewey@das.iowa.gov

Tami Skadeland tami.skadeland@das.iowa.gov

Phone +1 515-281-4774

Michelle Muir michelle.muir@das.iowa.gov mailto:rick.tucker@das.iowa.gov mailto:rick.tucker@das.iowa.gov mailto:lara.hicok@das.iowa.gov mailto:jocelyn.brincks@das.iowa.gov mailto:cassie.dewey@das.iowa.gov mailto:tami.skadeland@das.iowa.gov mailto:michelle.muir@das.iowa.gov

Carrie Lindgren carrie.lindgren@das.iowa.gov

Michael Bradbury michael.bradbury@das.iowa.gov

Phone +1 515-823-9327 Linh Van Gundy linh.vangundy@das.iowa.gov

Kelsey Tiedje kelsey.tiedje@das.iowa.gov

Marie Agey marie.agey@das.iowa.gov

Phone +1 515-321-9529

Paul Manges paul.manges@das.iowa.gov

Phone +1 515-330-7325 Rachel Friedlander Rachel.Friedlander@das.iowa.gov

Phone +1 515-724-3700

Randy Bennett randy.bennett@das.iowa.gov

Phone +1 515-322-1210 Abigail Sills abigail.sills@iowa.gov

Phone +1 515-336-1140

Laura Shannon laura.shannon@dom.iowa.gov

Phone +1 515-672-4569 Evan Schatz evan.schatz1@iowa.gov

Phone +1 515-587-1313

Rick Tucker rick.tucker@das.iowa.gov

Phone +1 515-360-9912 Carlos Fuentes carlos.fuentes@das.iowa.gov

Kyle Wear kyle.wear@das.iowa.gov

Craig Trotter craig.trotter@das.iowa.gov

Phone +1 515-322-8593

Katelyn Howells katelyn.howells@das.iowa.gov

Phone +1 515-721-7856

Contacts

Phone +1 515-360-9912

Stakeholders

Rachel Friedlander Rachel.Friedlander@das.iowa.gov

Phone +1 515-724-3700

Marie Agey marie.agey@das.iowa.gov

Phone +1 515-321-9529

Cassie Dewey cassie.dewey@das.iowa.gov

Mariah Fucaloro mariah.fucaloro@das.iowa.gov

Phone +1 515-725-2243 Craig Trotter craig.trotter@das.iowa.gov

Phone +1 515-322-8593 mailto:carrie.lindgren@das.iowa.gov mailto:michael.bradbury@das.iowa.gov mailto:linh.vangundy@das.iowa.gov mailto:kelsey.tiedje@das.iowa.gov mailto:marie.agey@das.iowa.gov mailto:paul.manges@das.iowa.gov mailto:Rachel.Friedlander@das.iowa.gov mailto:randy.bennett@das.iowa.gov mailto:abigail.sills@iowa.gov mailto:laura.shannon@dom.iowa.gov mailto:evan.schatz1@iowa.gov mailto:rick.tucker@das.iowa.gov mailto:carlos.fuentes@das.iowa.gov mailto:kyle.wear@das.iowa.gov mailto:craig.trotter@das.iowa.gov mailto:katelyn.howells@das.iowa.gov mailto:rick.tucker@das.iowa.gov mailto:Rachel.Friedlander@das.iowa.gov mailto:marie.agey@das.iowa.gov mailto:cassie.dewey@das.iowa.gov mailto:mariah.fucaloro@das.iowa.gov mailto:craig.trotter@das.iowa.gov

Iowa Department of Administrative Services is seeking respondents to provide material damage review and photo estimating for fleet vehicles.

The purpose of this Request for Bids (RFB) is to solicit competitive bids from qualified Bidders to provide the goods, services, or both described in this RFB for the Lead Agency and any Participating Agencies.

The Lead Agency intends to award one or more contracts for the term identified in the solicitation. At its sole discretion, the Lead Agency may extend the contract(s) for up to the number of annual renewal periods specified in the solicitation. Any contract awarded as a result of this RFB shall be non-exclusive, and the Lead Agency and Participating Agencies reserve the right to procure similar goods or services through other contracts or procurement methods as permitted by law.

This RFB is intended to provide Bidders with the information necessary to prepare responsive and competitive bids. The solicitation process is conducted for the benefit of the Lead Agency and Participating Agencies to obtain the information needed to evaluate bids and select the Bidder(s) whose bid best meets the requirements of this RFB. This RFB is not intended to contain every detail or consideration that may be relevant to preparing a bid. Each Bidder is solely responsible for reviewing the solicitation and obtaining any additional information necessary to prepare a complete and responsive bid.

Bid Submission and Amendments

Bidders are encouraged to Save Progress frequently, particularly after uploading documents.

If a Bidder opens a bid after it has been certified and submitted, the bid must be certified and resubmitted.

Opening the bid does not remove previously entered information or uploaded documents.

If the Issuing Officer issues an amendment after a bid has been submitted, the Bidder must review and acknowledge the amendment, then certify and resubmit the bid. All previously submitted information and attachments will remain intact.

Instructions for Responding to an Amendment

1. Review the amendment in the solicitation.

2. Complete any newly added or revised questions in the Questions section, if applicable.

3. Acknowledge the amendment.

4. Certify and resubmit the bid before the solicitation closing date and time.

Contract Term

The term of the contract will begin upon award for period of one year.

The Contract may be renewed by mutual agreement of both parties for up to five (5) years.

The resulting Contract will be available for use by all State of Iowa Agencies and other eligible Political Subdivision.

Iowa Department of Administrative Services is seeking respondents to provide material damage review and photo estimating for fleet vehicles.

This service will be utlized by DAS Fleet Services Risk Management.

Description

Prerequisites Required to Enter Bid

1 Instructions To Vendor :

Bidder shall read and make certifications of the their Bid.

Certification Bidder certifies that they have read and agree to the terms.

Vendor Must Also Upload a File:

No Prerequisite Content:

Bidder certifies that the contents of this Bid submitted are true and accurate. Bidder also certifies that Bidder has not knowingly made any false statements in its Bid.

Certification of Independence

I certify that I am a representative of Bidder expressly authorized to make the following certifications on behalf of Bidder. By submitting a Bid in response to the RFB, I certify on behalf of the Bidder the following:

1. The Bid has been developed independently, without consultation, communication or agreement with any employee or consultant to the Agency or with any person serving as a member of the evaluation committee.

2. The Bid has been developed independently, without consultation, communication or agreement with any other Bidder or parties for the purpose of restricting competition.

3. Unless otherwise required by law, the information found in the Bid has not been and will not be knowingly disclosed, directly or indirectly prior to Agency’s issuance of the Notice of Intent to Award the contract.

4. No attempt has been made or will be made by Bidder to induce any other Bidder to submit or not to submit a Bid for the purpose of restricting competition.

5. No relationship exists or will exist during the contract period between Bidder and the Agency or any other State agency that interferes with fair competition or constitutes a conflict of interest.

Certification Regarding Debarment

I certify that, to the best of my knowledge, neither Bidder nor any of its principals: (a) are presently or have been debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by a Federal Agency or State Agency; (b) have within a five year period preceding this Bid been convicted of, or had a civil judgment rendered against them for commission of fraud, a criminal offense in connection with obtaining, attempting to obtain, or performing a public (federal, state, or local) transaction or contract under a public transaction, violation of antitrust statutes;

commission of embezzlement, theft, forgery, falsification or destruction of records, making false statements, or receiving stolen property; (c) are presently indicted for or criminally or civilly charged by a government entity (federal, state, or local) with the commission of any of the offenses enumerated in (b) of this certification; and (d) have not within a three year period preceding this Bid had one or more public transactions (federal, state, or local) terminated for cause.

This certification is a material representation of fact upon which the Agency has relied upon when this transaction was entered into. If it is later determined that Bidder knowingly rendered an erroneous certification, in addition to other remedies available, the Agency may pursue available remedies including suspension, debarment, or termination of the contract.

Certification Regarding Registration, Collection, and Remission of Sales and Use Tax

Pursuant to Iowa Code sections 423.2(10) and 423.5(8) (2013) a retailer in Iowa or a retailer maintaining a business in Iowa that enters into a contract with a state agency must register, collect, and remit Iowa sales tax and Iowa use tax levied under Iowa Code chapter 423 on all sales of tangible personal property and enumerated services. The Act also requires Bidders to certify their compliance with sales tax registration, collection, and remission requirements and provides potential consequences if the certification is false or fraudulent.

By submitting a Bid in response to the (RFB), the Bidder certifies the following:

• Bidder is registered with the Iowa Department of Revenue, collects, and remits Iowa sales and use taxes as required by Iowa Code chapter

423; OR

• Bidder is not a “retailer” or a “retailer maintaining a place of business in this state” as those terms are defined in Iowa Code subsections 423.1(47) and (48).

Bidder also acknowledges that the Agency may declare the Bidder’s Bid or resulting contract void if the above certification is false. The Bidder also understands that fraudulent certification may result in the Agency or its representative filing for damages for breach of contract in additional to other remedies available to Agency.

2 Instructions To Vendor :

Bidder shall read and authorize to release information for their Bid.

Certification Bidder certifies that they have read and agree to the Authorization to Release Information.

Vendor Must Also Upload a File:

No Prerequisite Content:

Bidder hereby authorizes the Iowa Department of Administrative Services ("Agency") or a member of the Evaluation Committee to obtain information regarding its performance on other contracts, agreements or other business arrangements, its business reputation, and any other matter pertinent to evaluation and the selection of a successful Bidder in response to this Request for Bids

(RFB).

The Bidder acknowledges that it may not agree with the information and opinions given by such person or entity in response to a reference request. The Bidder acknowledges that the information and opinions given by such person or entity may hurt its chances to receive contract awards from the State or may otherwise hurt its reputation or operations. The Bidder is willing to take that risk.

The Bidder hereby releases, acquits and forever discharges the State of Iowa, the Agency, their officers, directors, employees and agents from any and all liability whatsoever, including all claims, demands and causes of action of every nature and kind affecting the undersigned that it may have or ever claim to have relating to information, data, opinions, and references obtained by the Agency or the Evaluation Committee in the evaluation and selection of a successful Bidder in response to the RFB.

The Bidder authorizes representatives of the Agency to contact any and all of the persons, entities, and references which are, directly or indirectly, listed, submitted, or referenced in the Respondent's Bid submitted in response to RFB.

The Bidder further authorizes any and all persons, and entities to provide information, data, and opinions with regard to its performance under any contract, agreement, or other business arrangement, its ability to perform, business reputation, and any other matter pertinent to the evaluation of the Bidder’s Bid. The Bidder hereby releases, acquits and forever discharges any such person or entity and their officers, directors, employees and agents from any and all liability whatsoever, including all claims, demands and causes of action of every nature and kind affecting the Bidder that it may have or ever claim to have relating to information, data, opinions, and references supplied to the Agency in the evaluation and selection of a successful Bidder in response to RFB.

Buyer Attachments There are no Buyer Attachments added to this event.

Questions Vendor Response Is Required

Page1 Group 1: Form of Bid

1.1 Enter the Bidder's contact name, telephone number, email address, and shipping address for questions regarding this solicitation.

Text (Multi-Line)

1.2 Enter the Bidder's State or Foreign Country of Residence.

Text (Single Line)

1.3 Bidder shall enter the Resident Preference given by the State or Foreign Country of the Bidder’s residence. Enter the resident preference in the text box or indicate "no preference".

1.4 Enter the number of years the Bidder has been in business in the text box.

Numeric Text Box

1.5 Enter the number of years of experience the Bidder has with providing the types of goods and/or services sought by the solicitation.

1.6 Describe the level of technical experience in providing the types of goods and/or services sought by the solicitation. Enter the information in the the text box or upload a document to the Vendor Attachments Section and enter "see attached" in the text box.

Text (Multi-Line)

1.7 Bidder shall read, fill-out and upload the Terminations, Litigation and Debarment document.

File Upload Terminations, Litigation and Debarment Document -

1.8

Form 22 – Confidential Treatment of Information – All Bidders are required to submit a Form 22 indicating whether or not they are requesting confidential treatment of specific information within their response (see form attached). If Bidder DOES NOT request confidential treatment, Bidder must complete Part 1 of Form 22 and upload in response to this question.

If Bidder DOES requests confidential treatment of specific information, Bidder must: (1) fully complete and sign Part 2 of Form 22 and upload in response to this question; (2) prepare and upload a “Public Copy” of the Bid to the "Vendor Attachments" tab from which the confidential information has been redacted as described in Form 22.

File Upload Form 22 - ../Attachments/QuestionAttachments/FINAL - Updated Form 22 - RFB - 7-9-2026.pdf

1.9 The State of Iowa requires shipping to be FOB Destination, Freight Prepaid. Does the Bidder agree to the terms?

Dropdown List (Pick One)

Bidder agrees Bidder does NOT accept the Terms & Conditions (submit exceptions question)

Group 2: Terms and Conditions

2.1 Bidder shall read the RFB Definitions and enter a response.

Dropdown List (Pick One)

Bidder agrees Bidder does NOT agree to the Definitions (submit exceptions question)

Definitions - ../Attachments/QuestionAttachments/RFB+-+Definitions.pdf

2.2 Bidder shall read the Administrative Terms and enter a response.

Dropdown List (Pick One)

Bidder agrees Bidder does NOT accept the Terms & Conditions (submit Exceptions question)

Administrative Terms - ../Attachments/QuestionAttachments/Administrative Terms 7-9-26 - clean.pdf

2.3 Bidder shall read the Contract Terms & Conditions and enter a response.

Bidder agrees Bidder does NOT accept the Terms & Conditions (submit exceptions question)

Contract Terms and Conditions - ../Attachments/QuestionAttachments/Contract Terms and Conditions -

2.4 Bidder shall read the Specification Terms and enter a response.

Bidder agrees

Specifications - ../Attachments/QuestionAttachments/Specifications+11.22.pdf

2.5 Bidder shall read the Terms and Conditions for SERVICES and enter a response.

Bidder agrees

Terms and Conditions for SERVICES - ../Attachments/QuestionAttachments/070926 terms services.pdf

2.6 Bidder shall read the Federal Terms and Conditions and enter a response.

Bidder agrees

Federal Terms and Conditions - ../Attachments/QuestionAttachments/FEDERAL Terms and

2.7 Bidder shall read the Insurance Requirements and enter a response.

Bidder agrees Bidder does NOT accept the Insurance Requirements (submit exceptions question)

Insurance Requirements - ../Attachments/QuestionAttachments/Insurance Requirements RFB.pdf

2.8

Quarterly Sales Report - The Bidder shall submit a complete and accurate Quarterly Sales Report in Microsoft Excel for net sales made under the resulting Contract. Reports shall be submitted in the format and by the method prescribed by the State and shall be received by no later than thirty (30) calendar days following the end of each calendar quarter. Net sales means the total invoiced sales less credits, returns, refunds, and canceled orders. Bidder shall enter a response.

Dropdown List (Pick One)

2.9

Pursuant to Iowa Executive Order 18 (February 10, 2026), the State of Iowa may not purchase equipment, supplies, or services from a Prohibited Company. For purposes of this solicitation, "Prohibited Company" has the meaning set forth in Iowa Code section 12K.1(4) – please see a copy of Iowa Code section 12K.1 attached for your reference.

Bidder shall either hereby certify that “no” it is not a Prohibited Company as defined in Iowa Code section 12K.1(4), or “yes” it is a Prohibited Company as defined in Iowa Code section 12K.1(4). If the Bidder answers "yes," the Department of Administrative Services reserves the right to reject and not evaluate the Bidder's proposal.

Yes/No Chapter 12K - ../Attachments/QuestionAttachments/12K_ADA - as of 7-7-2026.pdf

2.10 Please indicate which list(s) identified in Iowa Code section 12K.1(4) that Bidder is included on and provide additional clarification or information about Bidder’s inclusion on this list.

File Upload Group 3: Payment Terms

3.1 Payment Terms - Per Iowa Code § 8A.514 the State of Iowa is allowed sixty (60) days to pay an invoice submitted by a Bidder. Does the Bidder agree to the terms?

3.2 What discount will the Bidder give for payment in 30 days? Enter the discount in the text box.

If none, enter zero.

Numeric Text Box

3.3 Terms of Pcard Acceptance - The State of Iowa prefers to pay Bidders using its Purchasing Card Program (Pcard) whenever possible. Bidders accepting Pcard payments shall comply with the Terms of Pcard Acceptance.

Dropdown List (Pick One)

Bidder agrees

P-Card Acceptance - ../Attachments/QuestionAttachments/Terms of Pcard Acceptance 11.22.pdf

3.4 Required Use of Pcard - All payments, by State of Iowa agencies, against the resulting Contract(s) will require use of the State of Iowa Pcard. Does the Bidder agree?

Dropdown List (Pick One)

Bidder agrees

P-Card Acceptance - ../Attachments/QuestionAttachments/Terms of Pcard Acceptance 11.22(1).pdf

Product Line Items Required Product Line Items

Group P1: Bid Specifications. Bidder must satisfy all the specifications to be deemed a Responsible Bidder

# Item Name, Commodity Code, Description Qty. UOM Target Price Allow

Alternates Requested Delivery

P1.1 Quality Desk Review:

Auto / Light Truck.

(Incl. supplements.)

- EA - Each - -

Reviewing a shop or Iowa damage estimate to make sure within profile and getting an agreed price of repairs with appraisal source.

P1.2 Quality Desk Review:

Heavy Equipment.

(Incl. supplements.)

- EA - Each - -

Reviewing a shop or Iowa damage estimate to make sure within profile and getting an agreed price of repairs with appraisal source. (on specialty or Heavy Equipment)

P1.3 Photos Express:

Photos from vehicle owner, appraisal. (Incl.

supplements.)

- EA - Each - -

Writing an appraisal from provided photos.

P1.4 Direct Repair Program Assign - EA - Each - -

Include a desk review. Dispatch an assignment electronically to a vendor direct repair facility to write an estimate of damages.

P1.5 Appraisal Assignment - EA - Each - - Dispatch an assignment electronically to an independent appraiser of carrier choice.

P1.6 Re-Inspection Assignment - EA - Each - -

Dispatch assignment electronically to independent appraiser to inspect loss or repair at a repair facility verifying correct repairs have taken place.

P1.7 Total Loss - Actual Cash Value - auto/light truck

- EA - Each - -

Provide actual cash vehicle from CCC on a vehicle that has “flagged” or is an obvious a total loss.

P1.8 Total Loss - Actual Cash Value - heavy equipment

- EA - Each - -

Provide actual cash vehicle from CCC on a vehicle that has “flagged” or is an obvious a total loss.

Service Line Items There are no Items added to this event.

Price Components There are no Price Components added to this event.

Vendors Quality Claims Solutions Progress Event Not Viewed jdtop@qcsdirect.com mailto:jdtop@qcsdirect.com