16 July 2026

Repair Estimate Review Iowa Department of Administrative Services is seeking respondents to provide material damage review and photo estimating for fleet vehicles.

16 July 2026

Open 7/16/2026 12:00 PM CDT Type RFB - Request for Bids Close 7/26/2026 12:00 PM CDT Number 005-RFB-2910-2027 Currency US Dollar

Sealed Until 7/26/2026 12:00 PM CDT

Contacts Rick Tucker rick.tucker@das.iowa.gov

Phone +1 515-360-9912

Commodity Codes Commodity Code Description 95330 Collision Insurance, Automotive

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Iowa Department of Administrative Services is seeking respondents to provide material damage review and photo estimating for fleet vehicles. Reviews are required for a checks and balance on estimates written by repair facilities.

The purpose of this Request for Bids (RFB) is to solicit competitive bids from qualified Bidders to provide the goods, services, or both described in this RFB for the Lead Agency and any Participating Agencies.

The Lead Agency intends to award one or more contracts for the term identified in the solicitation. At its sole discretion, the Lead Agency may extend the contract(s) for up to the number of annual renewal periods specified in the solicitation. Any contract awarded as a result of this RFB shall be non-exclusive, and the Lead Agency and Participating Agencies reserve the right to procure similar goods or services through other contracts or procurement methods as permitted by law.

This RFB is intended to provide Bidders with the information necessary to prepare responsive and competitive bids. The solicitation process is conducted for the benefit of the Lead Agency and Participating Agencies to obtain the information needed to evaluate bids and select the Bidder(s) whose bid best meets the requirements of this RFB. This RFB is not intended to contain every detail or consideration that may be relevant to preparing a bid. Each Bidder is solely responsible for reviewing the solicitation and obtaining any additional information necessary to prepare a complete and responsive bid.

Bid Submission and Amendments

Bidders are encouraged to Save Progress frequently, particularly after uploading documents.

If a Bidder opens a bid after it has been certified and submitted, the bid must be certified and resubmitted.

Opening the bid does not remove previously entered information or uploaded documents.

If the Issuing Officer issues an amendment after a bid has been submitted, the Bidder must review and acknowledge the amendment, then certify and resubmit the bid. All previously submitted information and attachments will remain intact.

Instructions for Responding to an Amendment

1. Review the amendment in the solicitation.

2. Complete any newly added or revised questions in the Questions section, if applicable.

3. Acknowledge the amendment.

4. Certify and resubmit the bid before the solicitation closing date and time.

Contract Term

The term of the contract will begin upon award for period of one year.

The Contract may be renewed by mutual agreement of both parties for up to five (5) years.

The resulting Contract will be available for use by all State of Iowa Agencies and other eligible Political Subdivision.

Iowa Department of Administrative Services is seeking respondents to provide material damage review and photo estimating for fleet vehicles. Reviews are required for a checks and balance on estimates written by repair facilities.

This service will be utlized by DAS Fleet Services Risk Management.

Description

Required to View Event

Prerequisites Required to Enter Bid

16 July 2026

1. Bidder shall read and make certifications of the their Bid.

2. Bidder shall read and authorize to release information for their Bid.

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Buyer Attachments There are no Buyer Attachments added to this event.

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Questions Required Questions

Group 1: Form of Bid

Instructions: Bidder shall read and answer the following questions. If you have exceptions to the Terms and Conditions, submit an question(s) in the Question and Answer Section with your exception(s).

1.1 Enter the Bidder's contact name, telephone number, email address, and shipping address for questions regarding this solicitation.

1.2 Enter the Bidder's State or Foreign Country of Residence.

1.3 Bidder shall enter the Resident Preference given by the State or Foreign Country of the Bidder’s residence. Enter the resident preference in the text box or indicate "no preference".

1.4 Enter the number of years the Bidder has been in business in the text box.

1.5 Enter the number of years of experience the Bidder has with providing the types of goods and/or services sought by the solicitation.

1.6 Describe the level of technical experience in providing the types of goods and/or services sought by the solicitation. Enter the information in the the text box or upload a document to the Vendor Attachments Section and enter "see attached" in the text box.

1.7 Bidder shall read, fill-out and upload the Terminations, Litigation and Debarment document.

1.8

Form 22 – Confidential Treatment of Information – All Bidders are required to submit a Form 22 indicating whether or not they are requesting confidential treatment of specific information within their response (see form attached). If Bidder DOES NOT request confidential treatment, Bidder must complete Part 1 of Form 22 and upload in response to this question. If Bidder DOES requests confidential treatment of specific information, Bidder must: (1) fully complete and sign Part 2 of Form 22 and upload in response to this question; (2) prepare and upload a “Public Copy” of the Bid to the "Vendor Attachments" tab from which the confidential information has been redacted as described in Form 22.

1.9 The State of Iowa requires shipping to be FOB Destination, Freight Prepaid. Does the Bidder agree to the terms?

Group 2: Terms and Conditions

Instructions: Bidder shall read and answer the following questions. If you have exceptions to the Terms and Conditions, submit an question(s) in the Question and Answer Section with your exception(s).

2.1 Bidder shall read the RFB Definitions and enter a response.

2.2 Bidder shall read the Administrative Terms and enter a response.

2.3 Bidder shall read the Contract Terms & Conditions and enter a response.

2.4 Bidder shall read the Specification Terms and enter a response.

2.5 Bidder shall read the Terms and Conditions for SERVICES and enter a response.

2.6 Bidder shall read the Federal Terms and Conditions and enter a response.

2.7 Bidder shall read the Insurance Requirements and enter a response.

2.8

Quarterly Sales Report - The Bidder shall submit a complete and accurate Quarterly Sales Report in Microsoft Excel for net sales made under the resulting Contract.

Reports shall be submitted in the format and by the method prescribed by the State and shall be received by no later than thirty (30) calendar days following the end of each calendar quarter. Net sales means the total invoiced sales less credits, returns, refunds, and canceled orders. Bidder shall enter a response.

2.9

Pursuant to Iowa Executive Order 18 (February 10, 2026), the State of Iowa may not purchase equipment, supplies, or services from a Prohibited Company. For purposes of this solicitation, "Prohibited Company" has the meaning set forth in Iowa Code section 12K.1(4) – please see a copy of Iowa Code section 12K.1 attached for your reference.

Bidder shall either hereby certify that “no” it is not a Prohibited Company as defined in Iowa Code section 12K.1(4), or “yes” it is a Prohibited Company as defined in Iowa Code section 12K.1(4). If the Bidder answers "yes," the Department of Administrative Services reserves the right to reject and not evaluate the Bidder's proposal.

2.10 Please indicate which list(s) identified in Iowa Code section 12K.1(4) that Bidder is included on and provide additional clarification or information about Bidder’s inclusion on this list.

Group 3: Payment Terms

Instructions: Bidder shall read and answer the following questions. If you have exceptions to the Terms and Conditions, submit an question(s) in the Question and Answer Section with your exception(s).

3.1 Payment Terms - Per Iowa Code § 8A.514 the State of Iowa is allowed sixty (60) days to pay an invoice submitted by a Bidder. Does the Bidder agree to the terms?

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3.2 What discount will the Bidder give for payment in 30 days? Enter the discount in the text box. If none, enter zero.

3.3 Terms of Pcard Acceptance - The State of Iowa prefers to pay Bidders using its Purchasing Card Program (Pcard) whenever possible. Bidders accepting Pcard payments shall comply with the Terms of Pcard Acceptance.

3.4 Required Use of Pcard - All payments, by State of Iowa agencies, against the resulting Contract(s) will require use of the State of Iowa Pcard. Does the Bidder agree?

Group 4: Specifications

Instructions: Instructions: Bidder shall read and answer the following questions. If you have exceptions to the Specifications, submit a question in the Question and Answer Section with your exception.

4.1 Bidder shall ensure appraisers reviewing estimates of damages are licensed and experienced.

4.2 Bidder shall be based in the United States

4.3 Bidder shall must possess a minimum of twenty years experience in the appraisal industry.

4.4 Bidder shall utilize CCCOne (Auto), Adjustrite (Heavy equipment), Simbility (Property) when estimates are reviewed/re-written.

4.5 Bidder shall provide CCC Open Shop estimate/re-inspector reviews.

4.6 Bidder shall ensure audit summary information is measured and statistics are logged.

4.7

All invoicing will be submitted to the DAS Fleet Risk Manager via email (das.risk@das.iowa.gov). DAS Fleet will review the final invoice and submit to DAS Finance with approval to issue payment. The State shall pay the Contractor monthly, within the period of time provided for by applicable State statute, after receipt of the Contractor's invoice for the goods and/or services supplied by the Contractor in the prior calendar month. The invoice will be itemized with a description goods or services provided that corresponds directly to a line item on the Contractual Agreement or Master Agreement that results from this RFB. Each line should also list the quantity, unit of measure, price per unit of measure, line item totals and invoice total. The remit to address on the invoice must match the remit to address that was submitted with registration to do business with the State of Iowa. Payment terms on the invoice must match the payment terms agreed to in the RFB bid submission.

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Product Line Items Product Line Items

1. Bid Specifications. Bidder must satisfy all the specifications to be deemed a Responsible Bidder # Item Name, Commodity Code, Description Allow

Alternates Qty. UOM Requested Delivery

P1 Quality Desk Review: Auto / Light Truck. (Incl.

supplements.) 1 EA - Each

Reviewing a shop or Iowa damage estimate to make sure within profile and getting an agreed price of repairs with appraisal source.

P2 Quality Desk Review: Heavy Equipment. (Incl.

supplements.) 1 EA - Each

Reviewing a shop or Iowa damage estimate to make sure within profile and getting an agreed price of repairs with appraisal source. (on specialty or Heavy Equipment)

P3 Photos Express: Photos from vehicle owner, appraisal.

(Incl. supplements.) 1 EA - Each

Writing an appraisal from provided photos.

P4 Direct Repair Program Assign 1 EA - Each

Include a desk review. Dispatch an assignment electronically to a vendor direct repair facility to write an estimate of damages.

P5 Appraisal Assignment 1 EA - Each

Dispatch an assignment electronically to an independent appraiser of carrier choice.

P6 Re-Inspection Assignment 1 EA - Each

Dispatch assignment electronically to independent appraiser to inspect loss or repair at a repair facility verifying correct repairs have taken place.

P7 Total Loss - Actual Cash Value - auto/light truck 1 EA - Each

Provide actual cash vehicle from CCC on a vehicle that has “flagged” or is an obvious a total loss.

P8 Total Loss - Actual Cash Value - heavy equipment 1 EA - Each

Provide actual cash vehicle from CCC on a vehicle that has “flagged” or is an obvious a total loss.

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Service Line Items Service Line Items

There are no Items added to this event.

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