RFB DOCUMENT.pdf

REQUEST FOR BID

Kitchen Appliances

RFB MA220957

Issued Date: 6/21/2022

Responses Due: 7/13/2022 by 1:00PM CST

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Table of Contents

1 INTRODUCTION AND PURPOSE

1.1 DEFINITIONS

1.2 PURPOSE AND SCOPE OF THE REQUEST FOR BID

1.3 CONTRACT TERM

1.4 MODIFICATIONS OF CONTRACT

1.5 ORDER OF PRECEDENCE

1.6 COOPERATIVE PURCHASING SERVICES

1.7 RESPONDING TO BID REQUIREMENTS

2 MANDATORY BIDDER QUALIFICATIONS

3 MANDATORY REQUIREMENTS OF BID

3.1 TECHNICAL REQUIREMENTS

3.2 PERFORMANCE AND SUPPORT REQUIREMENTS

4 SPECIAL TERMS AND CONDITIONS OF BID

4.1 ORDERS

4.2 DELIVERY REQUIREMENTS

4.3 DUPLICATES AND OVER SHIPMENTS

4.4 RETURN POLICY FOR DEFECTIVE OR DAMAGED GOODS

4.5 NEW AND DISCONTINUED ITEMS

4.6 BACKGROUND CHECKS

4.7 LIQUIDATED DAMAGES

4.8 FRATERNIZATION/AGENCY WORK RULES

4.9 PAYMENT TERMS

4.10 CERTIFICATES OF INSURANCE

4.11 CANCELLATION AND TERMINATION

5 COST STRUCTURE AND COST SHEET INSTRUCTIONS

5.1 METHOD OF BID

5.2 FOB DESTINATION, FREIGHT PREPAID AND ALLOWED/INSTALLED

5.3 COST SHEET INSTRUCTIONS

5.4 REQUESTING COST ADJUSTMENTS

6 BID PROCEDURE AND INSTRUCTIONS

6.1 CALENDAR OF EVENTS

6.2 CORRESPONDENCE, CLARIFICATIONS AND QUESTIONS

6.3 REASONABLE ACCOMMODATIONS

6.4 WISCONSIN eSUPPLIER PORTAL REGISTRATION

6.5 SUBMITTING A BID

6.5.1 WISCONSIN eSUPPLIER PORTAL Submittal (Strongly Preferred)

6.5.2 HARD COPY BID SUBMITTAL

6.6 FORMAT OF BID RESPONSE

6.7 INCURRING COSTS

7 BID OPENING, REVIEW AND ACCEPTANCE

7.1 METHOD OF AWARD

7.2 BIDDER REFERENCES/CLIENT LIST

7.3 SUPPLIER DIVERSITY

7.3.1 MINORITY-OWNED BUSINESS ENTERPRISE

7.3.2 VETERAN-OWNED BUSINESS

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7.3.3 DISABLED VETERAN-OWNED BUSINESS

7.3.4 WOMAN-OWNED BUSINESS ENTERPRISE

7.4 SERVICES PERFORMED WITHIN THE U.S

7.5 DEBARMENT

7.6 AWARD NOTIFICATION

8 REQUIRED FORMS AND SUPPORTING DOCUMENTS

1 INTRODUCTION AND PURPOSE

Review this section to gain a general understanding of what the State intends to purchase. Reviewing this section shall help determine the Bidder's ability to meet the Procuring Agency's needs.

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1.1 DEFINITIONS

For the purposes of this Request for Bid and resulting Contract(s), the following definitions of terms shall apply, unless otherwise indicated.

Agency:

an office, department, agency, institution of higher education, association, society or other body in state government created or authorized to be created by the constitution or any law, which is entitled to expend moneys appropriated by law, including the legislature and the courts, but not including an authority.

Approximate:

means no greater than 5 inches or less than 2 inches of the specified Height, Width, or Depth.

Authorized Users:

includes any State Agency, University of Wisconsin campus, or other state or local public body authorized to use Contracts, as established in §§ 16.70 (1b), (1e), (2), (4) and (8), 16.73 and 66.0301 of the Wisconsin Statutes and § PRO-D-30 of the State Procurement Manual.

Bid:

a price quotation specifically given to a prospective purchaser by a prospective seller;

a Bid is an offer to sell. For the purposes of this RFB, a Bid includes all requisite forms, response completed as instructed.

Bid Factor:

An element of the bid that does not appear in the RFB document, but the Bidder must respond to. Bid Factors can be seen and responded to in the Wisconsin eSupplier Portal if submitting a bid electronically. If submitting a paper bid, Bid Factors can be downloaded from the Supporting Documents and included with the paper bid submission.

Bidder:

a person or firm that responds to this Request for Bid.

CAPS Consolidated Agency Purchasing Services

CFC: Chlorofluorocarbon

Commodity:

a tangible article of trade or item of merchandise; goods, products, materials, supplies, or finished products. A Commodity is not a Service for purposes of this RFB, but a Commodity may include incidental or related Services.

Contract: the written agreement between the successful

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Bidder and the State covering the commodities and services to be performed pursuant to this RFB.

Contract Administrator:

the Agency employee responsible for oversight of the implementation, administration, and completion of the Contract.

Contract Manager:

the employee of an Agency responsible for 1) resolving contractual matters that cannot be resolved with the Contract Administrator; and

2) facilitating and/or completing all official actions under the Contract including but not limited to amendments, renewals and termination.

Contractor:

the person or entity that has been awarded the Contract as a result of this Bid, and who is required to provide equipment, materials, supplies, contractual services, or leasing real property to, the Procuring Agency.

Contractual Services or Services:

An intangible product, including actions, recommendations, plans, research, customizations, modifications, documentation, and maintenance and support, including all related material necessary to fulfill that which the successful Bidder is obligated to accomplish or to provide under this RFB.

Disabled Veteran Owned Business (DVB):

a business that has been certified by the Department of Administration under §16.283, Wis. Stats.

DMA: Department of Military Affairs

DOA Department of Administration

GPM: Gallons Per Minute

Minority Business Enterprise (MBE):

a business that has been certified by the Department of Administration under §16.287, Wis. Stats.

Municipality:

any Wisconsin county, city, village, town, school district, board of school directors, sewer district, drainage district, vocational, technical and adult education district, or any other public body having the authority to award public Contracts (s. 16.70(8), Wis.

Stats.).

Notice of (Intent to) Award: a writing issued by the Procurement Specialist notifying all Bidders of the Procuring Agency's

Page 5 MA220957 intent to award of a Commodity Contract to the successful Bidder(s), or in the case of Services, the Procuring Agency's intent to award a Contract to the successful Bidder(s).

Purchasing Card (p-card):

a charge card issued to an authorized state employee through the Department of Administration, State Bureau of Procurement's Purchasing Card Contract.

Procurement Specialist:

the individual responsible for overseeing and administering the procurement process for a Bid.

Procuring Agency:

The State Agency conducting the purchasing transactions

RFB: Request for Bid

Specification:

a descriptive statement of the physical, functional and performance characteristics of the commodity or service required by the Procuring Agency. A Specification may be a description of the physical or functional characteristics, or of the nature of a supply. It may include a description of any requirement for inspecting, testing or preparing a supply item for delivery, or the necessary performance criteria. When used throughout this RFx, this term is used interchangeably with the term "requirement".

1.2 PURPOSE AND SCOPE OF THE REQUEST FOR BID

The State of Wisconsin, Consolidated Agency Purchasing Services (CAPS) on behalf of the Department of Military (DMA), requests Bids for the purchase of Kitchen Equipment for Wisconsin Army national guard facilities throughout the State of Wisconsin and intends to use the results of this process to award two (2) Contracts. The DMA does not guarantee it shall purchase any specific quantity or dollar amount or pay any minimum contract price during the term of the Contract.

The DMA is requesting Bids for Kitchen Equipment and is seeking to purchase both Commercial and Residential grade equipment. The requirements for each type of equipment are listed in this document. Attachment A – Cost Sheet, will notate which grade will be necessary for each piece of equipment, If Bids are being asked for both a Commercial and a Residential grade for a piece of Equipment, the Attachment A – Cost Sheet, will notate as such.

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1.3 CONTRACT TERM

This Contract shall run for an initial ONE (1) - year period. The DMA and the Contractor(s), upon written mutual agreement, may renew the Contract for up to an additional four (4) one (1)- year periods. The Contract shall be effective on the date it is executed by the DMA. If no formal Contract is executed, the effective date of the Contract is the date of the purchase order.

The RFB documents, the awarded Bidder's response as accepted by the DMA and any purchase order related to this RFB shall become the Contract between the parties unless a separate Contract is executed.

1.4 MODIFICATIONS OF CONTRACT

The Contract shall not be used for purchasing commodities or services outside of the general scope and intent of the original Request for Bid. Any modifications made to the Contract shall fall within the scope of the Bid and be rendered in writing and signed by both parties or they shall be void.

1.5 ORDER OF PRECEDENCE

In the event of Contract award, the contents of this RFB (including all attachments), RFB addenda and revisions, the Bid response from the successful Bidder as accepted by the Procuring Agency, and any additional terms agreed to in writing by the parties shall be incorporated into the Contract. Failure of the successful Bidder to accept these elements into the Contract will result in the cancellation of the Contract award.

In the event of conflict with the incorporated elements of the Contract, the following order of precedence will prevail:

• Final Signed Contract with clarifications included

• Bid Response as accepted by the State of Wisconsin

• Request for Bid

If the Official Purchase Order serves as the final Contract, in the event of a conflict with the incorporated elements of the Contract, the following order of precedence will prevail:

• Official Purchase Order

• Bid Response as accepted by the State of Wisconsin

• Request for Bid

1.6 COOPERATIVE PURCHASING SERVICES

Commodities and services may be made available to Municipalities upon agreement of the Contractor. Where requested by the State, and agreed to by the Contractor(s), Municipalities shall be able to obtain the commodities and services procured under the Contract at the same rates agreed to by the DMA and the Contractor. The Contractor shall be responsible for confirming the status of potential Municipalities with the DMA and providing appropriate documentation and support and reporting Contract usage by Municipalities.

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1.7 RESPONDING TO BID REQUIREMENTS

Mandatory Bidder requirements, qualifications, and Specifications in this RFB document shall be minimally met without exception; failure to meet such shall disqualify your Bid. Before the award of any Contract, the DMA shall be satisfied the Bidder has sufficient qualified resources available for performing the work described in this Bid. It is the Bidder's responsibility to acquaint the DMA with these requirements, qualifications, and Specifications by submitting appropriate or supporting documentation.

Failure to meet a requirement, qualification or Specification shall disqualify the Bid. However, in the event that no single Bidder is able to meet an individual mandatory requirement, qualification or Specification, the State reserves the right to eliminate that individual mandatory requirement; in such case, the State shall continue the review of Bids and to select the Bid that most closely meets the requirements, qualification or Specification in this RFB. Each bidder shall notate their ability to satisfy a Mandatory Requirement in Attachment C - Bid Factor Matrix.

2 MANDATORY BIDDER QUALIFICATIONS

All Bidder qualifications in this section are mandatory and shall be met at no additional cost above the pricing provided in the Bid. Failure to meet a qualification will disqualify your Bid.

However, the Procuring Agency reserves the right to waive any qualification if no Bidder is able to satisfy that qualification.

Before the award of any Contract, the DMA shall be satisfied that the Bidder has sufficient qualified resources available for performing the work described in this Bid. It is the Bidder's responsibility to acquaint DMA with these qualifications by submitting appropriate or supporting documentation.

2.1 Bidder shall acknowledge and submit documentation with the bid response, of being the original equipment manufacturer, authorized distributor, or dealer authorized by the manufacturer for the requested Commercial Kitchen Equipment. Accepted documentation would include a certification or an official letter of authorization as a distributor, dealer or manufacturer.

2.2 The Bid shall include Bidder references by completing the Bidder Required form, DOA-3832, listing at least three (3) names or companies with whom the Bidder has done business similar in size and scope as required by this RFB within the last five (5) years. For each organization listed, the Bidder shall include the company name, address, contact person, email address and telephone number along with a brief description of the product or service that formed the basis of the business relationship.

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3 MANDATORY REQUIREMENTS OF BID

All requirements in this section are mandatory and shall be met at no additional cost above the pricing provided in the Bid. All Specifications are defined as minimum mandatory requirements unless otherwise stated. Failure to meet any mandatory requirement will result in rejection of the Bid. However, in the event that no Bidder is able to meet an individual mandatory requirement, the State reserves the right to continue the review of Bids and to select the Bid that most closely meets the requirements specified in this RFB.

Level of Equipment needed is represented for each piece of equipment. Commercial Grade, Residential Grade, or both (Commercial Grade OR Residential Grade). Some equipment listed below will have specifications that only apply to Commercial or Residential Grade appliances;

those specifications will notate which grade they apply to with a '- Commercial Grade Only' or '– Residential Grade Only'.

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3.1 TECHNICAL REQUIREMENTS

The following are items that will be represented on Attachment A – Cost Sheet.

3.1.1 Ice Machine and Bin Storage: Commercial Grade

• Air-cooled

• Approximate dimensions with bin storage:

Height = 59-1/2" Width = 22" Depth = 34"

• Ice production per hour = 350 lbs. minimum

• Bin Storage = 200 lbs. minimum

3.1.2 Water Filter for Ice Machine: Commercial Grade

• Inlet/Outlet = 3/8"

• Flow Rate = 0.75 GPM

• Carbon block inhibitor with scale inhibitor

• Works with 0-600 lbs. of ice per day

• Quick-change housing for filter cartridge change-out

3.1.3 Microwave Oven: Commercial Grade OR Residential Grade

• Countertop commercial, food service environment-type – Commercial Grade Only

• 1200 Watts – Commercial Grade Only

• 1.2 cubic foot capacity minimum – Commercial Grade Only

• Stainless steel interior and exterior – Commercial Grade Only

• Side-hinged door

• Touch controls

• Programmable timer

• Time-entry option

• Minimum five (5) power levels – Commercial Grade Only

• Removable air filter – Commercial Grade Only

3.1.4 Coffee Brewer: Commercial Grade OR Residential Grade

• 120 Voltage/15 amp

• 200 oz. tank minimum – Commercial Grade Only

• Three (3) warmers, either one (1) lower & two (2) upper – Commercial Grade Only

• Automatic warmer shut-off

• Hot water faucet – Commercial Grade Only

• Cold-brew lockout capability – Commercial Grade Only

• Splashguard funnel – Commercial Grade Only

3.1.5 Coffee Brewer Decanters - Two (2) for each Brewer ordered: Commercial Grade OR Residential Grade

• Fit with Coffee Brewer in Section 3.1.4 – Commercial Grade Only

• Metal bottom – Commercial Grade Only

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3.1.6 Refrigerator, One (1) Door: Commercial Grade OR Residential Grade

• Stainless steel interior & exterior

• Door extends full width of cabinet shell

• Self-closing door

• Three (3) shelves (minimum), adjustable

• Approximate dimensions of Refrigerator, not including casters:

Height = 78-3/8" Width = 27" Depth = 29-1/2"

• Exterior digital temperature display, maintains 33-38 degrees Fahrenheit – Commercial Grade Only

• Insulation: entire cabinet structure and door insulated using foamed-in-place polyurethane – Commercial Grade Only

• Bottom-mounted condensing unit, CFC free – Commercial Grade Only

• Lighting: light activated by rocker switch mounted above door

• Frame rail fitted with four (4) casters a minimum of four inches (4") in diameter, locks provided on front set of casters – Commercial Grade Only

3.1.7 Refrigerator/Freezer Combo: Commercial Grade OR Residential Grade

• Refrigerator on top; freezer on bottom

• Stainless steel exterior & aluminum interior liner

• Doors extend full width of cabinet shell

• Dual temperature models, equipped with two, self-contained, independent refrigeration systems – Commercial Grade Only

• Maintains refrigerator at 33-38 degrees Fahrenheit refrigerator; freezer at -10 degrees Fahrenheit

• Two (2) exterior electronic temperature displays, one (1) for refrigerator, one (1) for freezer – Commercial Grade Only

• Self-closing doors

• Three (3) shelves (minimum), adjustable in each refrigerator and freezer sections

• Automatic freezer defrost system

• Approximate dimensions of Refrigerator/Freezer Combo, not including casters:

Height = 78-3/8" Width = 27" Depth = 29-1/2"

• Insulation: entire cabinet structure and door insulated using foamed-in-place polyurethane

• Bottom-mounted condensing unit, CFC free – Commercial Grade Only

• Lighting: light activated by rocker switch mounted above door

• Frame rail fitted with four (4) casters a minimum of four inches (4") in diameter, locks provided on front set of casters – Commercial Grade Only

3.1.8 Freezer, One (1) Door: Commercial Grade OR Residential Grade

• Stainless steel exterior & aluminum interior liner

• Door extends full width of cabinet shell

• Exterior temperature display – Commercial Grade Only

• Maintains -10 degrees Fahrenheit

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• Door extends full width of cabinet shell

• Self-closing door

• Three (3) shelves (minimum), adjustable

• Automatic defrost system

• Approximate dimensions of Freezer, not including casters:

Height = 78-3/8" Width = 27" Depth = 29-1/2"

• Bottom-mounted condensing unit, CFC free – Commercial Grade Only

• Insulation: entire cabinet structure and door insulated using foamed-in-place polyurethane

• Lighting: light activated rocker switch mounted above door

• Frame rail fitted with four (4) casters a minimum of four inches (4") in diameter, locks provided on front set of casters – Commercial Grade Only

3.1.9 Refrigerator, Two (2) Doors: Commercial Grade

• Stainless steel interior & exterior

• Doors meet in center of cabinet shell

• Self-closing doors

• Six (6) shelves (minimum), adjustable

• Approximate dimensions of Refrigerator, not including casters:

Height = 78-3/8" Width = 39-1/2" Depth = 29-1/2"

• Exterior digital temperature display, maintains 33-38 degrees Fahrenheit

• Insulation: entire cabinet structure and door insulated using foamed-in-place polyurethane

• Bottom-mounted condensing unit, CFC free

• Lighting: light activated by rocker switch mounted above door

• Frame rail fitted with four (4) casters a minimum of four inches (4") in diameter, locks provided on front set of casters

3.1.10 Freezer, Two (2) Doors: Commercial Grade

• Stainless steel interior & exterior

• Doors meet in center of cabinet shell

• Self-closing doors

• Six (6) shelves (minimum), adjustable

• Automatic defrost system

• Approximate dimensions of Freezer, not including casters:

Height = 78 3/8" Width = 39 ½" Depth = 29 ½"

• Exterior digital temperature display, maintains -10 degrees Fahrenheit

• Insulation: entire cabinet structure and door insulated using foamed-in-place polyurethane

• Bottom-mounted condensing unit, CFC free

• Lighting: light activated by rocker switch mounted above door

• Frame rail fitted with four (4) casters a minimum of four inches (4") in diameter, locks provided on front set of casters

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3.1.11 Refrigerator, Two (2) Doors: Commercial Grade

• Stainless steel interior & exterior

• Doors meet in center of cabinet shell

• Self-closing doors

• Six (6) shelves (minimum), adjustable

• Approximate dimensions of Refrigerator, not including casters:

Height = 78-3/8" Width = 54-1/8" Depth = 29-1/2"

• Exterior digital temperature display, maintains 33-38 degrees Fahrenheit

• Insulation: entire cabinet structure and door insulated using foamed-in-place polyurethane

• Bottom-mounted condensing unit, CFC free

• Lighting: light activated by rocker switch mounted above door

• Frame rail fitted with four (4) casters a minimum of four inches (4") in diameter, locks provided on front set of casters

3.1.12 Freezer, Two (2) Doors: Commercial Grade

• Stainless steel interior & exterior

• Doors meet in center of cabinet shell

• Self-closing doors

• Six (6) shelves (minimum), adjustable

• Automatic defrost system

• Approximate dimensions of Freezer, not including casters:

Height = 78-3/8" Width = 54-1/8" Depth = 29-1/2"

• Exterior digital temperature display, maintains -10 degrees Fahrenheit

• Insulation: entire cabinet structure and door insulated using foamed-in-place polyurethane

• Bottom-mounted condensing unit, CFC free

• Lighting: light activated by rocker switch mounted above door

• Frame rail fitted with four (4) casters a minimum of four inches (4") in diameter, locks provided on front set of casters

3.1.13 Refrigerator, Three (3) Doors: Commercial Grade

• Stainless steel interior & exterior

• Two (2) Doors meet; 1 Door separate of total cabinet shell

• Self-closing doors

• Nine (9) shelves (minimum), adjustable

• Approximate dimensions of Refrigerator, not including casters:

Height = 78-3/8" Width = 78-1/8" Depth = 29-1/2"

• Exterior digital temperature display, maintains 33-38 degrees Fahrenheit

• Insulation: entire cabinet structure and door insulated using foamed-in-place polyurethane

• Bottom-mounted condensing unit, CFC free

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• Lighting: light activated by rocker switch mounted above door

• Frame rail fitted with four (4) casters a minimum of four inches (4") in diameter, locks provided on front set of casters

3.1.14 Cold Food Counter: Commercial Grade

• Approximate dimensions of Cold Food Counter, not including casters:

Height = 36" Length = 60" Depth = 27"

• Heavy-duty Stainless-steel cabinet, top and pan

• Pan is insulated on all four sides and bottom. Pan has drain and stopper

• Condensing unit is mounted in the enclosed section of cabinet, fully vented on at least the two (2) ends with removable panels for access to refrigeration. Unit shall use R134A Freon

• Mounted on four (4) rubber casters a minimum of four inches (4") in diameter, two (2) swivel and two (2) with brakes

• Tray Rail: Heavy-duty Stainless-Steel tubing, mounted on collapsible drop brackets

• Overhead breath guard; Plexiglas and stainless-steel construction

3.1.15 Hot Food Table: Commercial Grade

• Approximate dimensions of Hot Food Table, not including casters:

Height = 34" Length = 64" Depth = 34"

• Heavy-duty stainless-steel cabinet, top, protector case

• Heating wells: 1500-watt heater mounted under the well, removable for replacement. Each well is controlled by an automatic adjustable thermostat of the remote bulb type or similar equipment

• Each well has a pilot light which indicates when the heater is on or off

• Table is equipped with master on and off switch and pilot light. 208/60/1 phase or 208/60/3 phase

• Mounted on four (4) rubber casters a minimum of four inches (4") in diameter with brakes and locking ability

• Tray Rail: Heavy-duty Stainless-Steel tubing, mounted on collapsible drop brackets

• Protector Case, Plexiglas, and stainless-steel construction

3.1.16 Oven, Convection, Gas: Commercial Grade

• Convection Oven, gas, double-deck, bakery depth, solid state controls, electronic spark igniters

• 8" high legs, stainless steel front, top and sides, independent stainless-steel doors with windows, 50,000 BTU each section

• Each deck has 5 racks with 11 position

• Oven interior: 29 in. W x 261⁄8 in. D x 20 in. H

• Oven racks: 281⁄4 in. x 241⁄2 in.

• Overall: 401⁄4 in. W x 461⁄4 in. D x 70 in. H

• (2) 7.7 A, 1⁄2 HP

• (2) 120 V/60 Hz/1 ph, 6-ft. cord with plug

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• Powered by natural gas

• 3⁄4-in. rear gas connection

3.1.17 Steamer, Convection Countertop: Commercial Grade

• Convection Steamer, electric, countertop, (5) 12" x 20" x 2-1/2" pan capacity, manual controls,

• Auto boiler blowdown, 316 stainless steel interior with coved corners, stainless steel exterior,

• Includes two-probe warning system, auto-clean deliming, drain port, split water line, instant steam, cUL, NSF

• 24" W, 29.25" D, 19"H; 63 Amps, 60 Hertz, 240V, 15KW; 3/8" Water Inlet Size

3.1.18 Electric Warming/ Holding cabinet: Commercial Grade

• Eighteen level holding and transport cabinet, heavy duty 20-gauge polished stainless-steel cabinet.

• Top mounted, control panel includes power "on" and heater "on" indicator lights, dial thermostat adjusts from ambient to 190°F, and temperature read-out dial. 16.7Amps, 60 Hertz, 1 Phase, 120V, 2000W

• Two 1,000-watt metal sheathed heating elements. Exterior Dimensions: 251⁄4"w x 303⁄4"d x 71"h

• Four 5" casters, 2 swivel with brakes, 2 rigid. Clear glass door with heavy duty hinges, door latch mechanism, and gaskets

• Removable Interior pan supports which accept eighteen 18" x 26" pans or thirty-six 12" x 20" x 23⁄4" pans

3.1.19 Meat Slicer, Automatic Heavy Duty Slicer: Commercial Grade

• Motor: 1 ⁄2 HP knife drive motor, knife is belt driven by runs at 430 RPM. Electrical: 120/60/1;

5.6 amps.

• Controls: Moisture protected push button switch. Cord and Plug: 6 foot, three-wire power supply cord and plug

• Construction: One-piece, sanitary burnished aluminum base. Fewer places to harbor debris;

limits crevices or holes in which food can lodge. Product tray and gauge plate also anodized aluminum. Stainless steel top cover.

• Capacity: The carriage will take food up to 5.75" x 10.75" rectangle or 7.5" in diameter.

Gauge Plate: Gauge plate is a heavy aluminum extrusion with machined grooves for smooth feeding. Adjustable to cut any thickness of slice up to 1".

• Knife: The knife is approximately 13", constructed of 304L stainless steel and high-performance alloy. Knife cover is retained magnetically and is quickly removed by pulling straight back on the top cover knob.

• Removable Ring Guard Cover: Fits on top of ring guard to catch food debris. When removed, reveals a 0.12" space between knife and guard for easier flossing. Removable, washable ring guard

3.1.20 Electric Mixer, Heavy Duty: Commercial Grade

• Motor: 1 ⁄2 HP high torque, 3-phase motor. 100-120/50/60/1 – 8.0 Amps 200-240/50/60/1 –

5.0 Amps

• Electrical: 100-120/50/60/1, 200-240/50/60/1 – UL Listed.

• Controls: Magnetic contactor and thermal overload protection. Internally sealed "Start-Stop"

Page 15 MA220957 push buttons. A 15-minute timer.

• Transmission: Gear-driven. Gears are constant mesh heat-treated hardened alloy steel along with antifriction ball bearings. Grease lubricants furnished to all gears and shafts.

3.1.21 Stainless Steel Countertop Pizza Oven: Commercial Grade

• Exterior Dimensions 235/8" x 1911/16" x 77/8"

• Adjustable thermostatic control

• Tray Dimensions 17" x 181/2" x 3"

• Output Capacity 4 Pizzas/Hour

• Rack Capacity 1/8 and 1/4 Size Sheet Pan

• Voltage 120V

• Wattage 1700W

3.1.22 Additional Optional Kitchen Equipment Items – Not Listed Above: Commercial OR Residential Grade

• Contractor shall supply a product catalog of all items available for ordering, following the awarded Contract

• Catalog shall include a list price or MSRP for each catalog item

• Percentage discount pricing shall be provided on Attachment A – Cost Sheet

• Updated product catalogs shall be provided to DMA throughout the contract period

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3.2 PERFORMANCE AND SUPPORT REQUIREMENTS

Bidder shall use DOA-3832, Bidder Required Form, to respond to this section.

3.2.1 Contractor shall have a point of contact person to provide on-going communication, coordinate service, answer questions, resolve equipment issues and delivery issues. The DMA Contract Administrator shall be notified immediately of any change in the Contractor's point of contact person.

3.2.2 Contractor shall have customer service personnel available during the business hours of 7:30 a.

m. to 4:30 p.m., Monday through Friday. All phone calls or e-mails from DMA shall be responded to within eight (8) business hours.

3.2.3 Upon installation, all operating instructions, operating and maintenance manuals, and a copy of the warranty shall be furnished to the DMA contact person identified on the purchase order.

3.2.4 Contractor shall provide at the minimum, the manufacturer's warranty on all equipment provided in the RFB, against defects, materials, workmanship, and failure to perform.

Replacement of all contract items and/or those found to be defective within the warranty period shall be made without cost to the DMA. Contractor shall pay freight for replacement items and for any work done under warranty.

One (1) year warranty shall continue to apply to discontinued items purchased by DMA.

If a discontinued item that is under warranty fails, the Contractor shall replace the item at no additional cost to DMA.

4 SPECIAL TERMS AND CONDITIONS OF BID

The State reserves the right to negotiate special terms and conditions when it is in the best interest of the State to do so. The Bidder shall not submit its own contract document as a substitute for the State's Special Terms and Conditions.

Bidders shall accept all terms and conditions or submit point-by-point exceptions along with proposed alternative language for each point. The State may or may not consider any of the Bidder's suggested revisions. Any changes or amendment to any of the terms and conditions shall occur only if the change is in the best interest of the State.

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4.1 ORDERS

Orders shall be placed with an official state purchase order issued by DMA.

DMA shall place orders on an as needed basis during the contract period. Delivery is required within thirty (30) days after receipt of order. Failure to meet the delivery requirements may result in the termination of the contract.

Upon receipt of order, the Contractor shall provide an acknowledge receipt and confirmation of delivery date to the DMA Contract Administrator.

Contractor shall inform the DMA Contract Administrator of any backorders or other delays in shipping within two (2) business Days of receipt of order. DMA shall have the option of cancelling a backorder in the event it does not meet their needs.

No substitutions shall be permitted without the DMA Contract Administrator's prior written approval.

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4.2 DELIVERY REQUIREMENTS

Delivery requirements are as follows:

All delivered Kitchen Equipment shall be delivered defect-free, i.e., free of scratches, dirt and adhesive residue in all areas.

Contractor shall provide delivery to the statewide locations of WI Army National Guard facilities as listed in Appendix 1.

Items shall be delivered and not be shipped direct.

Delivery shall be made by common carrier or Contractor's vehicle, with unloading to be performed by the carrier or Contractor and carton(s) transported into each designated location.

Packing slips for each delivery indicating the contents of the shipment shall be included with each shipment.

All WI National Guard facilities have loading docks.

Equipment shall be delivered inside of the designated facility by the Contractor.

The majority of the WI National Guard facilities shall have delivery to the ground or first floor. A few facilities have second floor kitchens in which case DMA shall coordinate the delivery with the Contractor at that time.

Equipment shall be fully assembled at the delivery location by the Contractor.

DMA will have any existing equipment that is being replaced, removed prior to the delivery of any new equipment.

Packaging or waste shall be removed and disposed of by the Contractor.

Contractor shall not complete installations that require an electrician or plumber.

Delivery hours shall be between the hours of 7:30 a.m. and 2:30 p.m., Monday through Friday.

The WI National Guard facilities are secured locations and shall require that each of the vehicle occupants have a valid photo ID, vehicle registration and proof of vehicle insurance prior to entering. All occupants in the delivery vehicle are subject to search prior to entrance.

WI National Guard security shall have the right to inspect or search the delivery vehicle prior to entrance.

Failure to accept these delivery requirements may disqualify the Bid.

4.3 DUPLICATES AND OVER SHIPMENTS

Upon notification by the DMA of a duplicate or over shipment, goods shall be removed at the Contractor's expense. If such goods are not removed within 15 business days of receipt of written notification from the DMA, the DMA can dispose of them at its discretion and shall not be held liable for the cost.

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4.4 RETURN POLICY FOR DEFECTIVE OR DAMAGED GOODS

Defective and/or non-conforming Commercial Kitchen Equipment, as determined by the DMA, may be returned within thirty (30) Days of receipt. There shall be no charge to the DMA, including restocking fees and shipping. Contractor shall arrange for pickup of said Commercial Kitchen Equipment and shall coordinate with DMA.

DMA retains the option to request that the defective Commercial Kitchen Equipment be replaced or cancel the order. If the defective product order is cancelled, then the amount credited or refunded to the DMA shall be equal to the price of the defective product.

4.5 NEW AND DISCONTINUED ITEMS

DMA reserves the right to add modified existing Bid specified products to this contract based on changes to industry standards unknown at the time of this Bid. Contractor prices shall be at or less than current contract pricing when offering new products equivalents. Contractor shall promptly notify the DMA of new or discontinued products. DMA shall approve all substitutions and pricing of any discontinued products.

4.6 BACKGROUND CHECKS

Due to the nature of this solicitation, the DMA reserves the right to conduct background checks on the organization, its officers and employees, and subcontractors, if applicable to determine whether any conviction exists that is substantially related to the solicited commodity or service, or if such conviction may otherwise adversely affect the Bidder's ability to perform under the resulting Contract. The State is the sole determinant of whether the results of a background check(s) shall negatively impact the Contractor's ability to meet contractual obligations and requirements. If the State deems background checks necessary, the Contractor shall cover any cost associated with this.

4.7 LIQUIDATED DAMAGES

The DMA may suffer damages due to Bidder's lack of performance of certain terms and conditions of the resulting contract. Since it is impractical and extremely difficult to fix the actual damages sustained in the event of any such non- performance, the DMA shall impose the following liquidated damages for the performance failures listed below.

In the event that the Contractor fails to deliver in accordance with the terms and conditions of the Contract, the DMA shall have the option to either terminate the Contract or temporarily procure the commodities from another contractor. If the commodity is procured from another contractor, the Contractor shall pay to the DMA any difference between the Bid cost and the cost paid to the other contractor.

The Contractor agrees that the DMA shall have the right to liquidate such damages, through deduction from the Contractor's invoices, in the amount equal to the damages incurred, or by direct billing to the Contractor.

4.8 FRATERNIZATION/AGENCY WORK RULES

All Contractors and their subcontractors (if applicable) working on-site are subject to departmental rules. A copy of these rules may be obtained by written request to the DMA.

4.9 PAYMENT TERMS

Payment will not be made until the product is determined to meet all Specifications, requirements and deliverables and has been accepted by DMA.

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4.10 CERTIFICATES OF INSURANCE

Upon request by the State of Wisconsin, the Bidder shall provide copies of insurance policies and/or insurance certificates in effect during this Contract. The insurance policies shall be issued by an insurance company licensed to do business in the State of Wisconsin, with a minimum AM Best rating of A- unless otherwise approved in writing by the State's Contract Administrator and the signature of an authorized agent.

The policies and/or certificates shall be submitted to the State upon request, for annual review and/or when insurance coverage(s) or providers are changed. In the event the Contractor's required insurance policies in effect during this Contract are modified or cancelled, Contractor shall immediately provide notice to the State of Wisconsin.

The Certificates of Insurance listed in Section 4.17 (below) shall be provided as stated herein to

Department of Military Affairs WI State Budget & Finance Office Attn: Purchasing 2400 Wright Street PO Box 14587 Madison, WI 53708-0587

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4.11 CANCELLATION AND TERMINATION

TERMINATION FOR CAUSE

The State may terminate this Contract after providing the Contractor with thirty (30) calendar days written notice of the Contractor's right to cure a failure of the Contractor to perform under the terms of this Contract. The Contractor may terminate this Contract after providing the State one hundred and twenty (120) calendar days' notice of the State's right to cure a failure of the State to perform under the terms of this Contract.

Upon the termination of this Contract for any reason, or upon Contract expiration, each party shall be released from all obligations to the other party arising after the date of termination or expiration, except for those that by their terms survive such termination or expiration.

TERMINATION FOR CONVENIENCE

Either party may terminate this Contract at any time, without cause, by providing a written notice; the State of Wisconsin by providing at least thirty (30) calendar days' notice to the Contractor, and the Contractor providing at least one hundred and twenty (120) calendar days' notice to the State in advance of the intended date of termination.

In the event of termination for convenience, the Contractor shall be entitled to receive compensation for any fees owed under the Contract. The Contractor shall also be compensated for partially completed Services. In this event, compensation for such partially completed Services shall be no more than the percentage of completion of the Services requested, at the sole discretion of the State, multiplied by the corresponding payment for completion of such Services as set forth in the Contract. Alternatively, at the sole discretion of the State, the Contractor may be compensated for the actual Service hours provided. The State shall be entitled to a refund for goods or services paid for but not received or implemented, such refund to be paid within thirty (30) days of written notice to the Contractor requesting the refund.

CONTRACT CANCELLATION

The State reserves the right to cancel this Contract in whole or in part without penalty if the Contractor:

• Fails to perform any material obligation required under the Contract

• Files a petition in bankruptcy, becomes insolvent, or otherwise takes action to dissolve as a legal entity

• Allows any final judgment not to be satisfied or a lien not to be disputed after a legally imposed, 30-day notice.

• Makes an assignment for the benefit of creditors

• Fails to follow the sales and use tax certification requirements of s. 77.66 of the Wisconsin Statutes

• Incurs a delinquent Wisconsin tax liability

• Fails to submit a non-discrimination or affirmative action plan as required in the Standard Terms and Conditions (DOA-3054)

• Fails to follow the non-discrimination or affirmative action requirements of subch. II, Chapter 111 of the Wisconsin Statutes (Wisconsin's Fair Employment Law)

• Becomes a federally debarred Contractor

• Is excluded from federal procurement and non-procurement contracts

• Fails to maintain and keep in force all required insurance, permits and licenses as provided in this Contract

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• Fails to maintain the confidentiality of the State's information that is considered to be Confidential Information, proprietary, or containing Personally Identifiable Information

• Contractor performance threatens the health or safety of a State employee or State customer.

5 COST STRUCTURE AND COST SHEET INSTRUCTIONS

5.1 METHOD OF BID

The Bidder shall submit a net unit price and, if applicable, an extended net total for each item specified. Prices shall be in U.S. dollars unless otherwise indicated. In the event of errors in calculation, unit price shall prevail.

The Cost Sheet will be broken into two (2) Sections, Commercial Grade and Residential Grade.

Bidders shall provide a cost for each item in the appropriate Section of Attachment A – Cost Sheet. If bidders would like to bid on both Commercial and Residential Grade items, they shall provide a cost for each item in both Sections. Bids without pricing for all items in a Section will be considered incomplete and may be disqualified from the Bid.

5.2 FOB DESTINATION, FREIGHT PREPAID AND ALLOWED/INSTALLED

Bid costs shall include all packing, freight, insurance, set-up, operation manuals and instructional charges. Items shall be set in place in an area designated by the DMA, demonstrated to be in operating condition, and approved by the DMA. All debris shall be removed from the premises and properly disposed of by the Bidder. Bidder shall restore all installation sites to their original condition to the satisfaction of the Agency. Upon installation all operating instructions, operating and maintenance manuals shall be furnished to the DMA contact person identified on the purchase order.

Universal and Hazardous Waste shall be removed by Bidder in accordance with State and Federal regulations and guidelines. Failure to Bid FOB Destination Freight Prepaid Included and Installed in the Bid cost shall disqualify the Bid.

5.3 COST SHEET INSTRUCTIONS

Bidders shall complete the Cost Sheet - Attachment A. Bidders shall not alter the Cost Sheet in any manner. Alternate pricing formats shall not be accepted and may result in disqualification of the Bid.

The Cost Sheet will be broken into two (2) Sections, Commercial Grade and Residential Grade.

Bidders shall provide a cost for each item in the appropriate Section of Attachment A – Cost Sheet. If bidders would like to bid on both Commercial and Residential Grade items, they shall provide a cost for each item in both Sections. Bids without pricing for all items within a Section will provide that item at no cost.

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5.4 REQUESTING COST ADJUSTMENTS

Bids shall be firm for acceptance for sixty (60) days from date of bid opening, unless otherwise noted. Price increases will not be permitted during the entire initial Contract term. Any price increases proposed after the initial Contract term must be submitted in writing to the Contractor Administrator a minimum of 30 days before the proposed effective date of the increase. Notice of price increases must be fully documented. Documentation shall include copies of the supplier' s notification to the Bidder of the increase including the effective date. Increases shall not affect any orders written prior to the effective date of the increase. The Contract Administrator shall approve any and all price increases.

Any price decreases from the manufacturer or supplier that are passed through to the Bidder are required to be passed to the Agency within 30 days of the effective date of the price decrease.

6 BID PROCEDURE AND INSTRUCTIONS

6.1 CALENDAR OF EVENTS

Listed below are important dates and times by which actions related to this Request for Bid shall be completed. In the event that the DMA finds it necessary to change any of these dates and times (except estimated dates and times), it shall do so by posting an amendment to this RFB on the Wisconsin eSupplier Portal.

DATE EVENT

6/21/2022 Date of Issue of the RFB

6/28/2022 by 2:00pm CST Date Questions Due

6/30/2022 by 5:00pm CST Responses to Questions Posted

7/13/2022 by 1:00pm CST Bids Due from Bidders

7/13/2022 at 3:00pm CST Bid Opening via TEAMS Meeting

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6.2 CORRESPONDENCE, CLARIFICATIONS AND QUESTIONS

Bidders are expected to raise any questions or clarifications concerning the RFB document by 6/28/2022 by 2:00pm CST. If at any time prior to the Bid due date, a Bidder discovers any significant ambiguity, error, conflict, discrepancy, omission, or other deficiency in this RFB, the Bidder shall immediately notify the Procurement Specialist representative named below of the issue in writing.

The Wisconsin eSupplier Portal is the preferred method for submitting questions and/or clarifications.

Email is also accepted for the submission of questions and/or clarifications and shall refer to Request for Bid # MA220957 and be directed to Matthew Capaul at Matthew.

Capaul@Wisconsin.Gov.

Please note any Bidder questions received outside of the Wisconsin eSupplier Portal shall be documented and consolidated with questions received from within the Wisconsin eSupplier Portal. All questions and answers will be posted as an Amendment on the Wisconsin eSupplier Portal. It is the Bidder's responsibility to check the Wisconsin eSupplier Portal for any questions and answers pertaining to this RFB. In the event that it becomes necessary to provide additional clarifying data or information, or to revise any part of this RFB, amendments or addendums shall be posted on the Wisconsin eSupplier Portal.

All contact or communication with any employee or officer of the State of Wisconsin concerning this RFB, except Matthew Capaul, is strictly prohibited during the period from the date this RFB is released until the date the notice of intent to award is issued. Matthew Capaul may authorize in writing contact or communication with another state employee or officer as circumstances may dictate. Prospective Bidders who hold a current Contract with the DMA may continue to communicate with the DMA Contract Administrator regarding the performance of that current Contract only.

6.3 REASONABLE ACCOMMODATIONS

Upon request, the DMA shall provide reasonable accommodations, including the provision of informational material in an alternative format, for individuals with a disability. If accommodations are needed at a Bid opening or Bidders' Conference, please contact: Matthew Capaul at Matthew.Capaul@Wisconsin.Gov or via telephone at (608)-266-0312.

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6.4 WISCONSIN eSUPPLIER PORTAL REGISTRATION

Only Bidders currently registered on the State of Wisconsin's eSupplier Portal (the State's electronic purchasing information system) shall receive official notices throughout the procurement process for this RFB. Bidders that register on the Wisconsin eSupplier Portal after the posting of this RFB shall receive official notices of future procurement solicitation opportunities for the State of Wisconsin and University of Wisconsin System campuses. The State of Wisconsin purchasing information and Bidder notification service is available to all businesses and organizations that want to sell to the State. Anyone may access the Wisconsin eSupplier Portal on the Internet through the link below to get information on state purchasing practices and policies, goods and services that the State buys, and tips on selling to the State.

Bidders that register on the Wisconsin eSupplier Portal after the posting of this RFB shall receive official notices of future procurement solicitation opportunities for the State of Wisconsin and University of Wisconsin System campuses.

To register on the Wisconsin eSupplier Portal access the following website for instructions https://esupplier.wi.gov/psp/esupplier/SUPPLIER/ERP/h/?tab=WI_GUEST&wimsg=Logo

Bidders may obtain additional State of Wisconsin purchasing information at https://doa.wi.gov/Pages/DoingBusiness/BidsProposals.aspx

Bidders without internet access may request to receive a hard copy.

6.5 SUBMITTING A BID

Bidders shall respond to the RFB in either the Wisconsin eSupplier Portal or by providing a hard copy Bid. Faxed and emailed Bids shall not be accepted.

https://esupplier.wi.gov/psp/esupplier/SUPPLIER/ERP/h/?tab=WI_GUEST&wimsg=Logo https://doa.wi.gov/Pages/DoingBusiness/BidsProposals.aspx

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6.5.1 WISCONSIN eSUPPLIER PORTAL Submittal (Strongly Preferred) Respond as directed herein and in the pages presented in the Wisconsin eSupplier Portal for this RFB. The State has developed questions that provide online guidance for an electronic response to the RFB. If responding electronically, do not submit a hard copy of any materials unless directed to do so elsewhere in the Bid document.

Please note, Bidders must click "Submit" in the Wisconsin eSupplier Portal to have their Bid received. Only clicking "Save" does not submit the Bid response; therefore, it shall not be received or reviewed.

Certain requirements, qualifications and Specifications shall be presented as itemized questions that require an affirmative response from the Bidder that indicate these can be met (i.e. "yes/no" prompt; drop down menu; required attachment). Other requirements may be presented in a grouped manner (e.g. "Does your company meet requirements 2.1-2.8"). For any (itemized or grouped) requirements that cannot be met, a "no" shall be checked and a supplemental document shall be provided as an attachment to explain.

Bidders submitting bids via the Wisconsin eSupplier Portal shall follow the instructions given in the eSupplier Portal system, including any Frequently Asked Questions (FAQs).

Bidders shall allow time for entering a Bid Response in eSupplier. Keep in mind the following if an error occurs:

• File names must be no longer than 64 characters, including the file extension (e.g.,".docx").

• File names cannot contain any special characters (e.g., commas, percent signs, hash symbol).

• The maximum file size for any attachment is 80MB.

• The eSupplier system will not allow a file with macros included and enabled.

• Bidders may only upload a single file in response to a Bid Factor.