RFB-2925 Chemung County Youth Bureau Roof Replacement Final bid document.pdf

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PROJECT MANUAL

RFB-2925

ROOF REPLACEMENT

FOR

CHEMUNG COUNTY YOUTH BUREAU BUILDING

599 Harris Hill Road Elmira, New York

PROJECT MANUAL

RFB-2925

ROOF REPLACEMENT

FOR

CHEMUNG COUNTY YOUTH BUREAU BUILDING

Elmira, New York 14903

FOOR & ASSOCIATES

ARCHITECTS

111 NORTH MAIN STREET

ELMIRA, NEW YORK 14901-2921

TELEPHONE (607) 733-4613

FA JOB NO. 4087

September 2026

ROOF REPLACEMENT CHEMUNG COUNTY YOUTH BUREAU BLDG. FA JOB NO. 4087

TABLE OF CONTENTS TOC - 1

TABLE OF CONTENTS

Division Section Title Pages

DIVISION 00 BIDDING REQUIREMENTS AND CONTRACT FORMS

CC CHEMUNG COUNTY - LEGAL NOTICE – ADVERTISEMENT FOR BIDS 2

PDR PURCHASING DEPARTMENT RELOCATION 1

PWCSR NEW REQUIREMENT – PUBLIC WORK CONTRACTOR & SUBCONTRACTOR

REGISTRY

002113 INSTRUCTIONS TO BIDDERS 1

INSTRUCTIONS TO BIDDERS (AIA DOCUMENT A701-2018) 7

002213 SUPPLEMENTARY INSTRUCTIONS TO BIDDERS 3

CC CHEMUNG COUNTY – SECTION I – CONDITIONS OF THE WORK 12

004100 FORM OF SUBMISSION OF BID 2

004313 BID SECURITY FORM 1

BID BOND (AIA DOCUMENT A310 – 2010) 2

004393 BID SUBMISSION CHECKLIST 1

004500 REPRESENTATIONS AND CERTIFICATIONS 1

CORPORATE RESOLUTION 1

CHEMUNG COUNTY - NON-COLLUSIVE BIDDING CERTIFICATE 1

CHEMUNG COUNTY - WAIVER OF IMMUNITY 1

CHEMUNG COUNTY - EQUAL EMPLOYMENT OPPORTUNITY 1

CHEMUNG COUNTY - IRANIAN ENERGY DIVESTMENT CERTICATION

CHEMUNG COUNTY – BIDDER’S STATEMENT OF SEXUAL HARASSMENT

FORM W-9 REQUEST FOR TAXPAYER IDENTIFICATION NUMBER AND

CERTIFICATION

005100 NOTICE OF AWARD 1

CHEMUNG COUNTY - NOTICE OF AWARD 1

005200 FORM OF AGREEMENT 1

CHEMUNG COUNTY - AGREEMENT FORM 2

005400 AGREEMENT FORM SUPPLEMENTS 1

CHEMUNG COUNTY - SITE ENTRY AGREEMENT AND INDEMNITY 2

005500 NOTICE TO PROCEED 1

CHEMUNG COUNTY – NOTICE TO PROCEED 1

006100 PROJECT BOND FORMS 1

PERFORMANCE BOND (AIA DOCUMENT A312 – 2010) 4

PAYMENT BOND (AIA DOCUMENT A312 – 2010) 4

007200 GENERAL CONDITIONS 1

GENERAL CONDITIONS OF THE CONTRACT FOR CONSTRUCTION 38

(AIA DOCUMENT A201 – 2007)

007300 SUPPLEMENTARY GENERAL CONDITIONS 3

007346 WAGE DETERMINATION SCHEDULE 1

NYS DOL PRC# 2026026546 PREVAILING WAGE SCHEDULE 68

007373 STATUTORY REQUIREMENTS 2

CHEMUNG COUNTY – VENDOR REGRETS & CERTIFICATION

TABLE OF CONTENTS TOC - 1

SPECIFICATIONS GROUP

General Requirements Subgroup

DIVISION 01 - GENERAL REQUIREMENTS

011000 SUMMARY 4

012600 CONTRACT MODIFICATION PROCEDURES 2

013100 PROJECT MANAGEMENT AND COORDINATION 5

013300 SUBMITTAL PROCEDURES 6

015000 TEMPORARY FACILITIES AND CONTROLS 4

016000 PRODUCT REQUIREMENTS 6

017329 CUTTING AND PATCHING 4

017700 CLOSEOUT PROCEDURES 6

Facility Construction Subgroup

DIVISION 06 – WOOD, PLASTICS AND COMPOSITES

061053 MISCELLEANOUS ROUGH CARPENTRY 4

061600 SHEATHING 2

DIVISION 07 - THERMAL AND MOISTURE PROTECTION

070150.19 PREPARATION FOR REROOFING 5

073113 ASPHALT SHINGLES 5

0079200 JOINT SEALANTS 5

END OF TABLE OF CONTENTS

County of Chemung-City of Elmira Purchasing Department

150 Lake Street, PO Box 588

Elmira, NY 14902-0588

PH: 607-737-3577 FAX: 607-873-1352

NOTICE IS HEREBY GIVEN, that sealed bid proposals are sought and requested by the County of

Chemung for the following contract:

BID # RFB-2925

ROOF REPLACEMENT

FOR

CHEMUNG COUNTY YOUTH BUREAU BUILDING

Sealed bids will be received in the County of Chemung-City of Elmira Purchasing Department, Third Floor, Room 309, 150 Lake Street, Elmira, New York 14901, until 1:45 P.M. on October

29, 2026, where they will be publicly opened, read aloud, and broadcast via Teams at 2:00 P.M.

on the date due. Login information to the Teams meeting can be found on the Purchasing website at: https://chemungcountyny.gov/1387/10436/Purchasing-Calendar

Each bid shall be accompanied by a deposit in the amount of Five Percent (5%) of the total base bid in the form of a Certified Check, Bank Draft, or Bid Bond. Cash will not be acceptable as a deposit. If an awarded bidder fails to enter into a contract with the County following notice of bid acceptance, the bid security shall be forfeited to and become the property of the County of Chemung. No bidder may withdraw their bid within forty-five (45) days after the date of the bid opening.

Please take notice:

The Purchasing Office is closed between 12:00 Noon to 1:00 P.M. daily.

The Purchasing Office receives one daily US Mail delivery after 2:00 P.M.

Any bid received in the Purchasing Office after 1:45 P.M. on the due date will not be considered.

Bids received via facsimile or electronically will not be considered.

Bid proposals must be submitted in duplicate (one original and one exact copy).

The County of Chemung reserves the right to reject any and all bids submitted and to waive any informality.

Proposals must be made upon and in accordance with bid documents. Plans, Specifications, and

Proposal Forms may be viewed and downloaded on or after October 1, 2026 by registering with the Empire State Purchasing Group at www.EmpireStateBidSystem.com. No hard copies of the plans and specifications will be provided. Vendors / contractors can register for a free “search only” service, or for a matching service for a small annual fee. PLEASE NOTE THAT IT IS THE

BIDDER’S RESPONSIBILITY TO OBTAIN ALL BID DOCUMENTS (INCLUDING

ADDENDA) ON THE EMPIRE STATE PURCHASING GROUP WEBSITE. IF YOU CHOOSE

THE FREE SUBSCRIPTION, YOU MUST VISIT THE WEBSITE UP UNTIL THE RESPONSE

DEADLINE FOR ANY ADDENDA.

A pre-bid conference will be held at the CHEMUNG COUNTY YOUTH BUREAU

BUILDING, 599 Harris Hill Road, Elmira, New York 14903 at 9:00 A.M. October 8, 2026.

Representatives of Owner and Architect will be present to discuss the project. Bidders are strongly encouraged to attend and participate in the conference. The Architect will transmit to all https://chemungcountyny.gov/1387/10436/Purchasing-Calendar http://www.empirestatebidsystem.com/ prospective Bidders of record such addenda as the Architect considers necessary in response to questions arising at the conference. Oral statements may not be relied upon and will not be binding or legally effective.

Questions pertaining to the technical specifications of this project shall be directed to:

Larry Foor, AIA

Foor & Associates, Architects

111 North Main Street

Elmira, New York 14901

Ph: 607-733-4613 or Cell 607-426-0179 email-lfoor@foorassoc.com

By:

Tricia A. Wise, NIGP-CPP, CPPO, CPPB

Purchasing Director

Inserted in Star Gazette: October 1, 2026 Inserted in the The Morning Times: October 1, 2026

Inserted in NYSCR: October 1, 2026 mailto:email-lfoor@foorassoc.com

PURCHASING DEPT. RELOCATION PDR - 1

***ATTENTION***

*** PURCHASING DEPARTMENT RELOCATION ***

Please be advised that the Chemung County Purchasing Department has relocated to the following ad-dress:

150 Lake Street, Third Floor, Room 309, Elmira, NY

Instructions for Bid Drop-Offs and Bid Opening:

1. All physical bids must now be delivered to and bid openings will now be held on the 3rd floor at 150

Lake

Street.

2. Enter the building using the parking lot entrance.

3. Use the Ring Doorbell to request access to the building.

4. Upon entering, take the west double door elevators located around the corner to the right.

5. Go to third floor and take left off elevator, proceed to Purchasing Department, first door on your left.

6. Bid openings will be held on Third Floor, Room 308

Contact Information:

For any questions or additional information, please contact the Purchasing Department:

607-333-4205 or 607-737-3577

Thank you for updating your records and for your attention to this change.

PUBLIC WORK CONTRACTOR & SUBCONTRACTOR REGISTRY PWCSR- 1

“New Requirement” Public Work Contractor and Subcontractor Registry

(MUST BE SUBMITTED WITH BID DOCUMENTS)

Starting December 30, 2024, all contractors and subcontractors submitting bids or performing construction work on public work projects or private projects covered by Article 8 of the Labor Law are required to register with the New York State Department of Labor (NYSDOL) under Labor Law Section 220-i.

https://dol.ny.gov/contractor-and-subcontractor-landing

The law defines a “contractor” as any entity entering into a contract to perform construction, demolition, reconstruction, excavation, rehabilitation, repair, installation, renovation, alteration, or custom fabrication. The law defines “subcontractor” as any entity subcontracting with a con-tractor to perform construction, demolition, reconstruction, excavation, rehabilitation, repair, in-stallation, renovation, alteration, or custom fabrication, which is subject to Article 8 of the Labor Law. Contractors are responsible for verifying that any subcontractors they work with are regis-tered.

Contractors need to register before submitting any new bids or commencing new work on a covered project on or after December 30, 2024. Subcontractors need to register before commencing new work on a covered project on or after December 30, 2024. NYSDOL encour-ages all contractors and subcontractors to register as soon as possible to obtain a Certificate of Registration to avoid negatively impacting a bidding period or project schedule.

The Bureau of Public Work & Prevailing Wage Enforcement at the New York State Department of Labor is responsible for enforcing prevailing wage laws in New York State.

The Bureau of Public Work & Prevailing Wage Enforcement publishes the annual prevailing wage schedule every year on July 1. To find information about the prevailing wage rate for your area, or to find contact information for your local Public Works and Prevailing Wage Enforcement District Office, please visit Bureau of Public Work and Prevailing Wage Enforcement website or send an email to labor.sm.pwask@labor.ny.gov.

Electronic Certified Payroll Submissions in 2025

There is a new subsection 220-j in Article 8, which will require the Department of Labor to de-velop a publicly accessible online database of electronic certified payroll records, which will be available no later than December 31, 2025.

All submissions of certified payroll records will be collected electronically through this forth-coming database, starting when the system is completed in 2025.

Please watch the NYS Department of Labor website for additional information.

https://www.nysenate.gov/legislation/laws/LAB/A8 https://www.nysenate.gov/legislation/laws/LAB/A8 https://www.nysenate.gov/legislation/laws/LAB/220-I https://www.nysenate.gov/legislation/laws/LAB/220-I https://dol.ny.gov/contractor-and-subcontractor-landing mailto:labor.sm.pwask@labor.ny.gov

INSTRUCTIONS TO BIDDERS 002113 - 1

DOCUMENT 002113 – INSTRUCTIONS TO BIDDERS

1.1 SUMMARY

A. The Procurement Requirements for this Project Shall Incorporate AIA Document A701 – 2018

Instructions to Bidders, as Produced by the American Institute of Architects.

1. A Copy of this Document is Bound Herein.

END OF DOCUMENT 002113

Document A701® – 2018 Instructions to Bidders

AIA Document A701 – 2018. Copyright © 1970, 1974, 1978, 1987, 1997 and 2018. All rights reserved. “The American Institute of Architects,” “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are trademarks of The American Institute of Architects. This document was produced at 09:00:17 ET on 09/11/2026 under Order No.4104250622 which expires on 12/31/2026, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com.

User Notes: (1869104199)

ADDITIONS AND DELETIONS:

The author of this document has added information needed for its completion. The author may also have revised the text of the original AIA standard form. An Additions and Deletions Report that notes added information as well as revisions to the standard form text is available from the author and should be reviewed. A vertical line in the left margin of this document indicates where the author has added necessary information and where the author has added to or deleted from the original AIA text.

This document has important legal consequences. Consultation with an attorney is encouraged with respect to its completion or modification.

FEDERAL, STATE, AND LOCAL

LAWS MAY IMPOSE

REQUIREMENTS ON PUBLIC

PROCUREMENT CONTRACTS.

CONSULT LOCAL AUTHORITIES

OR AN ATTORNEY TO VERIFY

REQUIREMENTS APPLICABLE TO

THIS PROCUREMENT BEFORE

COMPLETING THIS FORM.

It is intended that AIA Document G612™–2017, Owner’s Instructions to the Architect, Parts A and B will be completed prior to using this document.

for the following Project:

(Name, location, and detailed description)

Roof Replacement Chemung County Youth Bureau

THE OWNER:

(Name, legal status, address, and other information)

County Of Chemung 203 Lake Street Elmira, New York 14901

THE ARCHITECT:

(Name, legal status, address, and other information)

Foor & Associates, Architects 111 North Main Street Elmira, New York 14901-2921

TABLE OF ARTICLES

1 DEFINITIONS

2 BIDDER’S REPRESENTATIONS

3 BIDDING DOCUMENTS

4 BIDDING PROCEDURES

5 CONSIDERATION OF BIDS

6 POST-BID INFORMATION

7 PERFORMANCE BOND AND PAYMENT BOND

8 ENUMERATION OF THE PROPOSED CONTRACT DOCUMENTS

AIA Document A701 – 2018. Copyright © 1970, 1974, 1978, 1987, 1997 and 2018. All rights reserved. “The American Institute of Architects,” “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are trademarks of The American Institute of Architects. This document was produced at 09:00:17 ET on 09/11/2026 under Order No.4104250622 which expires on 12/31/2026, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com.

User Notes: (1869104199)

ARTICLE 1 DEFINITIONS

§ 1.1 Bidding Documents include the Bidding Requirements and the Proposed Contract Documents. The Bidding Requirements consist of the advertisement or invitation to bid, Instructions to Bidders, supplementary instructions to bidders, the bid form, and any other bidding forms. The Proposed Contract Documents consist of the unexecuted form of Agreement between the Owner and Contractor and that Agreement’s Exhibits, Conditions of the Contract (General, Supplementary and other Conditions), Drawings, Specifications, all Addenda, and all other documents enumerated in Article 8 of these Instructions.

§ 1.2 Definitions set forth in the General Conditions of the Contract for Construction, or in other Proposed Contract Documents apply to the Bidding Documents.

§ 1.3 Addenda are written or graphic instruments issued by the Architect, which, by additions, deletions, clarifications, or corrections, modify or interpret the Bidding Documents.

§ 1.4 A Bid is a complete and properly executed proposal to do the Work for the sums stipulated therein, submitted in accordance with the Bidding Documents.

§ 1.5 The Base Bid is the sum stated in the Bid for which the Bidder offers to perform the Work described in the Bidding Documents, to which Work may be added or deleted by sums stated in Alternate Bids.

§ 1.6 An Alternate Bid (or Alternate) is an amount stated in the Bid to be added to or deducted from, or that does not change, the Base Bid if the corresponding change in the Work, as described in the Bidding Documents, is accepted.

§ 1.7 A Unit Price is an amount stated in the Bid as a price per unit of measurement for materials, equipment, or services, or a portion of the Work, as described in the Bidding Documents.

§ 1.8 A Bidder is a person or entity who submits a Bid and who meets the requirements set forth in the Bidding Documents.

§ 1.9 A Sub-bidder is a person or entity who submits a bid to a Bidder for materials, equipment, or labor for a portion of the Work.

ARTICLE 2 BIDDER’S REPRESENTATIONS

§ 2.1 By submitting a Bid, the Bidder represents that:

.1 the Bidder has read and understands the Bidding Documents;

.2 the Bidder understands how the Bidding Documents relate to other portions of the Project, if any, being bid concurrently or presently under construction;

.3 the Bid complies with the Bidding Documents;

.4 the Bidder has visited the site, become familiar with local conditions under which the Work is to be performed, and has correlated the Bidder’s observations with the requirements of the Proposed Contract Documents;

.5 the Bid is based upon the materials, equipment, and systems required by the Bidding Documents without exception; and

.6 the Bidder has read and understands the provisions for liquidated damages, if any, set forth in the form of Agreement between the Owner and Contractor.

ARTICLE 3 BIDDING DOCUMENTS

§ 3.1 Distribution § 3.1.1 Bidders shall obtain complete Bidding Documents, as indicated below, from the issuing office designated in the advertisement or invitation to bid, for the deposit sum, if any, stated therein.

(Indicate how, such as by email, website, host site/platform, paper copy, or other method Bidders shall obtain Bidding Documents.)

AIA Document A701 – 2018. Copyright © 1970, 1974, 1978, 1987, 1997 and 2018. All rights reserved. “The American Institute of Architects,” “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are trademarks of The American Institute of Architects. This document was produced at 09:00:17 ET on 09/11/2026 under Order No.4104250622 which expires on 12/31/2026, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com.

User Notes: (1869104199)

§ 3.1.2 Any required deposit shall be refunded to Bidders who submit a bona fide Bid and return the paper Bidding Documents in good condition within ten days after receipt of Bids. The cost to replace missing or damaged paper documents will be deducted from the deposit. A Bidder receiving a Contract award may retain the paper Bidding Documents, and the Bidder’s deposit will be refunded.

§ 3.1.3 Bidding Documents will not be issued directly to Sub-bidders unless specifically offered in the advertisement or invitation to bid, or in supplementary instructions to bidders.

§ 3.1.4 Bidders shall use complete Bidding Documents in preparing Bids. Neither the Owner nor Architect assumes responsibility for errors or misinterpretations resulting from the use of incomplete Bidding Documents.

§ 3.1.5 The Bidding Documents will be available for the sole purpose of obtaining Bids on the Work. No license or grant of use is conferred by distribution of the Bidding Documents.

§ 3.2 Modification or Interpretation of Bidding Documents § 3.2.1 The Bidder shall carefully study the Bidding Documents, shall examine the site and local conditions, and shall notify the Architect of errors, inconsistencies, or ambiguities discovered and request clarification or interpretation pursuant to Section 3.2.2.

§ 3.2.2 Requests for clarification or interpretation of the Bidding Documents shall be submitted by the Bidder in writing and shall be received by the Architect at least seven days prior to the date for receipt of Bids.

(Indicate how, such as by email, website, host site/platform, paper copy, or other method Bidders shall submit requests for clarification and interpretation.)

§ 3.2.3 Modifications and interpretations of the Bidding Documents shall be made by Addendum. Modifications and interpretations of the Bidding Documents made in any other manner shall not be binding, and Bidders shall not rely upon them.

§ 3.3 Substitutions § 3.3.1 The materials, products, and equipment described in the Bidding Documents establish a standard of required function, dimension, appearance, and quality to be met by any proposed substitution.

§ 3.3.2 Substitution Process § 3.3.2.1 Written requests for substitutions shall be received by the Architect at least ten days prior to the date for receipt of Bids. Requests shall be submitted in the same manner as that established for submitting clarifications and interpretations in Section 3.2.2.

§ 3.3.2.2 Bidders shall submit substitution requests on a Substitution Request Form if one is provided in the Bidding Documents.

§ 3.3.2.3 If a Substitution Request Form is not provided, requests shall include (1) the name of the material or equipment specified in the Bidding Documents; (2) the reason for the requested substitution; (3) a complete description of the proposed substitution including the name of the material or equipment proposed as the substitute, performance and test data, and relevant drawings; and (4) any other information necessary for an evaluation. The request shall include a statement setting forth changes in other materials, equipment, or other portions of the Work, including changes in the work of other contracts or the impact on any Project Certifications (such as LEED), that will result from incorporation of the proposed substitution.

§ 3.3.3 The burden of proof of the merit of the proposed substitution is upon the proposer. The Architect’s decision of approval or disapproval of a proposed substitution shall be final.

§ 3.3.4 If the Architect approves a proposed substitution prior to receipt of Bids, such approval shall be set forth in an Addendum. Approvals made in any other manner shall not be binding, and Bidders shall not rely upon them.

AIA Document A701 – 2018. Copyright © 1970, 1974, 1978, 1987, 1997 and 2018. All rights reserved. “The American Institute of Architects,” “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are trademarks of The American Institute of Architects. This document was produced at 09:00:17 ET on 09/11/2026 under Order No.4104250622 which expires on 12/31/2026, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com.

User Notes: (1869104199)

§ 3.3.5 No substitutions will be considered after the Contract award unless specifically provided for in the Contract Documents.

§ 3.4 Addenda § 3.4.1 Addenda will be transmitted to Bidders known by the issuing office to have received complete Bidding Documents.

(Indicate how, such as by email, website, host site/platform, paper copy, or other method Addenda will be transmitted.)

§ 3.4.2 Addenda will be available where Bidding Documents are on file.

§ 3.4.3 Addenda will be issued no later than four days prior to the date for receipt of Bids, except an Addendum withdrawing the request for Bids or one which includes postponement of the date for receipt of Bids.

§ 3.4.4 Prior to submitting a Bid, each Bidder shall ascertain that the Bidder has received all Addenda issued, and the Bidder shall acknowledge their receipt in the Bid.

ARTICLE 4 BIDDING PROCEDURES

§ 4.1 Preparation of Bids § 4.1.1 Bids shall be submitted on the forms included with or identified in the Bidding Documents.

§ 4.1.2 All blanks on the bid form shall be legibly executed. Paper bid forms shall be executed in a non-erasable medium.

§ 4.1.3 Sums shall be expressed in both words and numbers, unless noted otherwise on the bid form. In case of discrepancy, the amount entered in words shall govern.

§ 4.1.4 Edits to entries made on paper bid forms must be initialed by the signer of the Bid.

§ 4.1.5 All requested Alternates shall be bid. If no change in the Base Bid is required, enter "No Change" or as required by the bid form.

§ 4.1.6 Where two or more Bids for designated portions of the Work have been requested, the Bidder may, without forfeiture of the bid security, state the Bidder’s refusal to accept award of less than the combination of Bids stipulated by the Bidder. The Bidder shall neither make additional stipulations on the bid form nor qualify the Bid in any other manner.

§ 4.1.7 Each copy of the Bid shall state the legal name and legal status of the Bidder. As part of the documentation submitted with the Bid, the Bidder shall provide evidence of its legal authority to perform the Work in the jurisdiction where the Project is located. Each copy of the Bid shall be signed by the person or persons legally authorized to bind the Bidder to a contract. A Bid by a corporation shall further name the state of incorporation and have the corporate seal affixed. A Bid submitted by an agent shall have a current power of attorney attached, certifying the agent’s authority to bind the Bidder.

§ 4.1.8 A Bidder shall incur all costs associated with the preparation of its Bid.

§ 4.2 Bid Security § 4.2.1 Each Bid shall be accompanied by the following bid security:

(Insert the form and amount of bid security.)

§ 4.2.2 The Bidder pledges to enter into a Contract with the Owner on the terms stated in the Bid and shall, if required, furnish bonds covering the faithful performance of the Contract and payment of all obligations arising thereunder. Should the Bidder refuse to enter into such Contract or fail to furnish such bonds if required, the amount of the bid security shall be forfeited to the Owner as liquidated damages, not as a penalty. In the event the Owner fails to comply with Section 6.2, the amount of the bid security shall not be forfeited to the Owner.

AIA Document A701 – 2018. Copyright © 1970, 1974, 1978, 1987, 1997 and 2018. All rights reserved. “The American Institute of Architects,” “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are trademarks of The American Institute of Architects. This document was produced at 09:00:17 ET on 09/11/2026 under Order No.4104250622 which expires on 12/31/2026, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com.

User Notes: (1869104199)

§ 4.2.3 If a surety bond is required as bid security, it shall be written on AIA Document A310™, Bid Bond, unless otherwise provided in the Bidding Documents. The attorney-in-fact who executes the bond on behalf of the surety shall affix to the bond a certified and current copy of an acceptable power of attorney. The Bidder shall provide surety bonds from a company or companies lawfully authorized to issue surety bonds in the jurisdiction where the Project is located.

§ 4.2.4 The Owner will have the right to retain the bid security of Bidders to whom an award is being considered until (a) the Contract has been executed and bonds, if required, have been furnished; (b) the specified time has elapsed so that Bids may be withdrawn; or (c) all Bids have been rejected. However, if no Contract has been awarded or a Bidder has not been notified of the acceptance of its Bid, a Bidder may, beginning days after the opening of Bids, withdraw its Bid and request the return of its bid security.

§ 4.3 Submission of Bids § 4.3.1 A Bidder shall submit its Bid as indicated below:

(Indicate how, such as by website, host site/platform, paper copy, or other method Bidders shall submit their Bid.)

§ 4.3.2 Paper copies of the Bid, the bid security, and any other documents required to be submitted with the Bid shall be enclosed in a sealed opaque envelope. The envelope shall be addressed to the party receiving the Bids and shall be identified with the Project name, the Bidder’s name and address, and, if applicable, the designated portion of the Work for which the Bid is submitted. If the Bid is sent by mail, the sealed envelope shall be enclosed in a separate mailing envelope with the notation "SEALED BID ENCLOSED" on the face thereof.

§ 4.3.3 Bids shall be submitted by the date and time and at the place indicated in the invitation to bid. Bids submitted after the date and time for receipt of Bids, or at an incorrect place, will not be accepted.

§ 4.3.4 The Bidder shall assume full responsibility for timely delivery at the location designated for receipt of Bids.

§ 4.3.5 A Bid submitted by any method other than as provided in this Section 4.3 will not be accepted.

§ 4.4 Modification or Withdrawal of Bid § 4.4.1 Prior to the date and time designated for receipt of Bids, a Bidder may submit a new Bid to replace a Bid previously submitted, or withdraw its Bid entirely, by notice to the party designated to receive the Bids. Such notice shall be received and duly recorded by the receiving party on or before the date and time set for receipt of Bids. The receiving party shall verify that replaced or withdrawn Bids are removed from the other submitted Bids and not considered. Notice of submission of a replacement Bid or withdrawal of a Bid shall be worded so as not to reveal the amount of the original Bid.

§ 4.4.2 Withdrawn Bids may be resubmitted up to the date and time designated for the receipt of Bids in the same format as that established in Section 4.3, provided they fully conform with these Instructions to Bidders. Bid security shall be in an amount sufficient for the Bid as resubmitted.

§ 4.4.3 After the date and time designated for receipt of Bids, a Bidder who discovers that it made a clerical error in its Bid shall notify the Architect of such error within two days, or pursuant to a timeframe specified by the law of the jurisdiction where the Project is located, requesting withdrawal of its Bid. Upon providing evidence of such error to the reasonable satisfaction of the Architect, the Bid shall be withdrawn and not resubmitted. If a Bid is withdrawn pursuant to this Section 4.4.3, the bid security will be attended to as follows:

(State the terms and conditions, such as Bid rank, for returning or retaining the bid security.)

ARTICLE 5 CONSIDERATION OF BIDS

§ 5.1 Opening of Bids If stipulated in an advertisement or invitation to bid, or when otherwise required by law, Bids properly identified and received within the specified time limits will be publicly opened and read aloud. A summary of the Bids may be made available to Bidders.

AIA Document A701 – 2018. Copyright © 1970, 1974, 1978, 1987, 1997 and 2018. All rights reserved. “The American Institute of Architects,” “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are trademarks of The American Institute of Architects. This document was produced at 09:00:17 ET on 09/11/2026 under Order No.4104250622 which expires on 12/31/2026, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com.

User Notes: (1869104199)

§ 5.2 Rejection of Bids Unless otherwise prohibited by law, the Owner shall have the right to reject any or all Bids.

§ 5.3 Acceptance of Bid (Award) § 5.3.1 It is the intent of the Owner to award a Contract to the lowest responsive and responsible Bidder, provided the Bid has been submitted in accordance with the requirements of the Bidding Documents. Unless otherwise prohibited by law, the Owner shall have the right to waive informalities and irregularities in a Bid received and to accept the Bid which, in the Owner’s judgment, is in the Owner’s best interests.

§ 5.3.2 Unless otherwise prohibited by law, the Owner shall have the right to accept Alternates in any order or combination, unless otherwise specifically provided in the Bidding Documents, and to determine the lowest responsive and responsible Bidder on the basis of the sum of the Base Bid and Alternates accepted.

ARTICLE 6 POST-BID INFORMATION

§ 6.1 Contractor’s Qualification Statement Bidders to whom award of a Contract is under consideration shall submit to the Architect, upon request and within the timeframe specified by the Architect, a properly executed AIA Document A305™, Contractor’s Qualification Statement, unless such a Statement has been previously required and submitted for this Bid.

§ 6.2 Owner’s Financial Capability A Bidder to whom award of a Contract is under consideration may request in writing, fourteen days prior to the expiration of the time for withdrawal of Bids, that the Owner furnish to the Bidder reasonable evidence that financial arrangements have been made to fulfill the Owner’s obligations under the Contract. The Owner shall then furnish such reasonable evidence to the Bidder no later than seven days prior to the expiration of the time for withdrawal of Bids. Unless such reasonable evidence is furnished within the allotted time, the Bidder will not be required to execute the Agreement between the Owner and Contractor.

§ 6.3 Submittals § 6.3.1 After notification of selection for the award of the Contract, the Bidder shall, as soon as practicable or as stipulated in the Bidding Documents, submit in writing to the Owner through the Architect:

.1 a designation of the Work to be performed with the Bidder’s own forces;

.2 names of the principal products and systems proposed for the Work and the manufacturers and suppliers of each; and

.3 names of persons or entities (including those who are to furnish materials or equipment fabricated to a special design) proposed for the principal portions of the Work.

§ 6.3.2 The Bidder will be required to establish to the satisfaction of the Architect and Owner the reliability and responsibility of the persons or entities proposed to furnish and perform the Work described in the Bidding Documents.

§ 6.3.3 Prior to the execution of the Contract, the Architect will notify the Bidder if either the Owner or Architect, after due investigation, has reasonable objection to a person or entity proposed by the Bidder. If the Owner or Architect has reasonable objection to a proposed person or entity, the Bidder may, at the Bidder’s option, withdraw the Bid or submit an acceptable substitute person or entity. The Bidder may also submit any required adjustment in the Base Bid or Alternate Bid to account for the difference in cost occasioned by such substitution. The Owner may accept the adjusted bid price or disqualify the Bidder. In the event of either withdrawal or disqualification, bid security will not be forfeited.

§ 6.3.4 Persons and entities proposed by the Bidder and to whom the Owner and Architect have made no reasonable objection must be used on the Work for which they were proposed and shall not be changed except with the written consent of the Owner and Architect.

ARTICLE 7 PERFORMANCE BOND AND PAYMENT BOND

§ 7.1 Bond Requirements § 7.1.1 If stipulated in the Bidding Documents, the Bidder shall furnish bonds covering the faithful performance of the Contract and payment of all obligations arising thereunder.

AIA Document A701 – 2018. Copyright © 1970, 1974, 1978, 1987, 1997 and 2018. All rights reserved. “The American Institute of Architects,” “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are trademarks of The American Institute of Architects. This document was produced at 09:00:17 ET on 09/11/2026 under Order No.4104250622 which expires on 12/31/2026, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com.

User Notes: (1869104199)

§ 7.1.2 If the furnishing of such bonds is stipulated in the Bidding Documents, the cost shall be included in the Bid. If the furnishing of such bonds is required after receipt of bids and before execution of the Contract, the cost of such bonds shall be added to the Bid in determining the Contract Sum.

§ 7.1.3 The Bidder shall provide surety bonds from a company or companies lawfully authorized to issue surety bonds in the jurisdiction where the Project is located.

§ 7.1.4 Unless otherwise indicated below, the Penal Sum of the Payment and Performance Bonds shall be the amount of the Contract Sum.

(If Payment or Performance Bonds are to be in an amount other than 100% of the Contract Sum, indicate the dollar amount or percentage of the Contract Sum.)

§ 7.2 Time of Delivery and Form of Bonds § 7.2.1 The Bidder shall deliver the required bonds to the Owner not later than three days following the date of execution of the Contract. If the Work is to commence sooner in response to a letter of intent, the Bidder shall, prior to commencement of the Work, submit evidence satisfactory to the Owner that such bonds will be furnished and delivered in accordance with this Section 7.2.1.

§ 7.2.2 Unless otherwise provided, the bonds shall be written on AIA Document A312, Performance Bond and Payment Bond.

§ 7.2.3 The bonds shall be dated on or after the date of the Contract.

§ 7.2.4 The Bidder shall require the attorney-in-fact who executes the required bonds on behalf of the surety to affix to the bond a certified and current copy of the power of attorney.

ARTICLE 8 ENUMERATION OF THE PROPOSED CONTRACT DOCUMENTS

§ 8.1 Copies of the proposed Contract Documents have been made available to the Bidder and consist of the following documents:

.1 AIA Document A101™–2017, Standard Form of Agreement Between Owner and Contractor, unless otherwise stated below.

(Insert the complete AIA Document number, including year, and Document title.)

.2 AIA Document A101™–2017, Exhibit A, Insurance and Bonds, unless otherwise stated below.

.3 AIA Document A201™–2017, General Conditions of the Contract for Construction, unless otherwise stated below.

.4 Building Information Modeling Exhibit, if completed:

.5 Drawings

Number Title Date

AIA Document A701 – 2018. Copyright © 1970, 1974, 1978, 1987, 1997 and 2018. All rights reserved. “The American Institute of Architects,” “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are trademarks of The American Institute of Architects. This document was produced at 09:00:17 ET on 09/11/2026 under Order No.4104250622 which expires on 12/31/2026, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com.

User Notes: (1869104199)

.6 Specifications

Section Title Date Pages

.7 Addenda:

Number Date Pages

.8 Other Exhibits:

(Check all boxes that apply and include appropriate information identifying the exhibit where required.)

[ ] AIA Document E204™–2017, Sustainable Projects Exhibit, dated as indicated below:

(Insert the date of the E204-2017.)

[ ] The Sustainability Plan:

Title Date Pages

[ ] Supplementary and other Conditions of the Contract:

Document Title Date Pages

.9 Other documents listed below:

(List here any additional documents that are intended to form part of the Proposed Contract Documents.)

SUPPLEMENTARY INSTRUCTIONS TO BIDDERS 002213 - 1

DOCUMENT 002213 – SUPPLEMENTARY INSTRUCTIONS TO BIDDERS

1.1 SUMMARY

A. General: This Document modifies, adds to and otherwise supplements the Instructions to Bidders, AIA

Document A701 – 2018 Edition. In the event a conflict or inconsistency may exist between the

“Instructions to Bidders” and this Document, then the provisions of this Document shall govern. Where any part of the “Instructions to Bidders” is modified or voided by this Document, the unaltered provisions shall remain in effect.

1. All references in this Document are to Articles of the “Instructions to Bidders”, or are additions of supplemental articles.

B. Article 3 Bidding Documents:

1. DELETE Paragraph 3.1.1 and replace with the following:

2. “3.1.1 Plans, Specifications, and Proposal Forms may be viewed and downloaded on or after

October 1, 2026 by registering with the Empire State Purchasing Group at www.EmpireStateBidSystem.com. No hard copies of the plans and specifications will be provided. Vendors / contractors can register for a free “search only” service, or for a matching service for a small annual fee. PLEASE NOTE THAT IT IS THE BIDDER’S RESPONSIBILITY

TO OBTAIN ALL BID DOCUMENTS (INCLUDING ADDENDA) ON THE EMPIRE STATE

PURCHASING GROUP WEBSITE. IF YOU CHOOSE THE FREE SUBSCRIPTION, YOU

MUST VISIT THE WEBSITE UP UNTIL THE RESPONSE DEADLINE FOR ANY

ADDENDA.

3. MODIFY Paragraph 3.1.1 by adding the following sentence: “Final Acceptance of the Bidding

Documents is contingent upon Chemung County Attorney Approval.”

4. DELETE Paragraph 3.1.2.

C. Section 3.2 Modification or Interpretation of Bidding Documents:

1. ADD to Paragraph 3.2.2: Requests shall be received through the host site / platform.

2. MODIFY Paragraph 3.2.3 by adding the following sentence: “Neither the Owner or the Architect will be responsible for oral clarifications or interpretations.”

D. Section 3.3 Substitutions:

1. DELETE Paragraph 3.3.2 and replace with the following:

“3.3.2 Where, in these Specifications, certain kinds, types, brands or manufacturers of materials are named, they shall be regarded as the required standard of quality. Where two (2) or more are named, these are presumed to be equal, and the Bidder may select one of those items. If the Bidder desires to use any kind, type, brand or manufacturer of material other than those named in the

Specifications, the Bidder shall indicate in writing, when requested, and prior to Award of

Contract, what kind, type, brand or manufacturer is included in the Base Bid or applicable

Alternate as a proposed equivalent to the specified item(s). Further, the Bidder may be requested to submit information describing in specific detail, wherein the bid material differs from the quality and performance required by the Specifications, and such other information as may be http://www.empirestatebidsystem.com/

SUPPLEMENTARY INSTRUCTIONS TO BIDDERS 002213 - 2

required by the Architect. The burden of proof of the merit of the proposed equivalent is borne by the Bidder.”

2. MODIFY Paragraph 3.3.4 by adding the following sentence: “Substitutions after Award of

Contract may be considered in accordance with Section 016000 – Product Requirements.”

E. Section 3.4.1 Addenda

1. Addenda will be posted on the Empire Purchasing Group Website as noted in the Advertisement for Bids.

F. Section 3.4.3 Addenda

1. Addenda will be issued no later than seven days prior to the date for receipt of Bids.

G. Section 4.2.1 Bid Security

1. Bid Bond shall be Five percent (5%) of the bid amount.

H. Section 4.3.1 Submission of Bids

1. Submit a hard copy bid on the required forms to the address on the bid advertisement.

I. Section 4.4 Modification or Withdrawal of Bid

1. DELETE 4.4.1 & 4.4.2 ENTIRELY and ADD the following: “A bidder may withdraw its bid prior to the date and time set forth for receipt of bids. A bidder may not submit a new bid to replace a submitted bid.”

1. DELETE 4.4.3 ENTIRELY and ADD the following: “No Bidder may withdraw a Bid for forty-five (45) days after the actual date of the opening thereof. Refer to Chemung County General

Instructions to Bidders for other requirements for Withdrawal Of Bids.”

J. Section 5.3 Acceptance of Bid:

1. MODIFY Paragraph 5.3.1 by adding the following: “In determining the Qualifications of a

Bidder, the Owner will consider Bidder’s record in performance of any contracts for work into which Bidder may have heretofore entered. Owner expressly reserves the right to reject the Bid of such Bidder if such record discloses that such Bidder, in the opinion of Owner, has not properly performed said contracts or has habitually and without just cause neglected the payment of bills or has otherwise disregarded Bidder’s obligations to sub-contractors, material persons, or employees.

The Owner may make such investigation as deemed necessary to determine the ability of the

Bidder to perform the work: the Bidder shall furnish to the Owner such information and data for this purpose as the Owner may request. Owner reserves the right to reject any Bid if the evidence submitted by or investigation of such Bidder fails to satisfy the Owner that such Bidder is properly qualified to carry out the obligations of the contract and to complete the work contemplated therein. Conditional Bids will not be accepted.”

K. Section 6.3 (Post-Bid) Submittals:

1. DELETE Paragraphs 6.3.1 through 6.3.4 in their entirety and replace with the following:

“6.3.1 Within 72 hours after the Bids have been opened, the apparent three lowest Bidders for each prime contract shall complete and submit for the Owner’s review the following Post-Bid

Information:

SUPPLEMENTARY INSTRUCTIONS TO BIDDERS 002213 - 3

a. Names of Manufacturers, Products and Suppliers of principal items, systems, materials and equipment proposed by Bidder to be an equivalent to the specified item.”

L. Section 7.1.4 Performance & Payment Bonds

1. Shall be 100% of the Contract Sum.

M. Article 8:

1. Revise Form of Agreement to Chemung County’s Standard Form of Agreement.

2. DELETE Sub-Paragraph 8.1.2.

3. DELETE Sub-paragraph 8.1.4.

4. MODIFY Sub-paragraph 8.1.5: Drawings T1 Title Sheet, A2.0 Roof Demolition Plan, A3.0

Asbestos Abatement, A4.0 Roof Plan, and A4.1 Roof Details.

5. MODIFY Sub-paragraph 8.1.6: The Specifications are Listed on the Project Manual Table of

Contents.

6. DELETE Sub-paragraphs 8.1.7, 8.1.8, and 8.1.9.

N. ADD New Article 9.1 Examination of Existing Conditions:

1. It is the Contractors responsibility to visit the site and examine the existing conditions.

O. Chemung County Document “Section 1 – Conditions of Work”, shall be incorporated into Document

002213 – Supplementary Instructions to Bidders, and shall supplement and/or supersede provisions given above and in the Instructions to Bidders, AIA Document A701 – 2018 Edition. In the event of any discrepancy or inconsistency in the Contract Documents the terms and conditions of Document 002213 –

Supplementary Instructions to Bidders, Chemung County Section 1 Conditions of Work shall control.

1. A copy of this Document is bound herein.

END OF DOCUMENT 002213

PARTIAL ROOF REPLACEMENT CHEMUNG COUNTY OFFICE BLDG. 150 LAKE ST. FA JOB NO. 4068

CC SECTION 1 – CONDITIONS OF WORK CC SECTION 1 - 12

SECTION 1 - CONDITIONS OF WORK

1.01 Receipt and Opening of Proposals: The County of Chemung, New York (herein called the Owner) invites Bids on the form attached hereto. Each bidder shall submit their bid in a sealed envelope which shall bear thereon the following inscription:

BID # RFB-2925

ROOF REPLACEMENT

FOR

CHEMUNG COUNTY YOUTH BUREAU BUILDING

599 Harris Hill Road

Elmira, New York 14903

Mail or deliver the bid document in person to the address specified in the Notice to Bidders. The outside of the bid envelope must bear the name and address of the company submitting the bid. The bidder shall submit the following in the sealed bid envelope (one original and one exact copy):

The Bid Submission Form Vendor Certification Form Regret Letter (If No Bid) Non-Collusion Form Waiver of Immunity Certification Regarding Equal Employment Opportunity Iranian Energy Divestment Certification Certification on Sexual Harassment Documentation Required by Specifications Bid Bond W-9

All forms must be signed and witnessed according to the bid document instructions.

The original bid document shall be clearly marked “ORIGINAL.” If any discrepancy exists between the original document and the copy, the original document shall be binding.

The Owner may consider informal any bid not prepared and submitted in accordance with the provisions hereof and may waive any informality or reject any or all bids. Any bid may be withdrawn prior to the scheduled time for the opening of bids or authorized postponement thereof. Any bid received after the time and date specified will not be considered. No bid may be withdrawn within forty-five days after actual date of the opening thereof.

Bids delivered prior to the day the bids are actually opened will be deemed received upon the day of the actual opening of the bids and will be retained in the interim only as a courtesy to the Bidder.

1.02 Description of Service (Contract Work Specifications): See specifications section (1.02).

1.03 Commencement of Work: This pertains to bids for a construction or service Contract. Upon execution and delivery of the Contract and the delivery of the required insurance certificates, proof of insurance by the Contractor to the Owner and the approval thereof by the Owner’s legislative body and attorney, the Contractor will be notified to proceed with the work of the Contract. Upon receipt of the Notice to Proceed, the Contractor shall provide the contracting agency with the performance and payment bonds required by that agency.

CC SECTION 1 – CONDITIONS OF WORK CC SECTION 2 - 12

1.04 Taxes: The County of Chemung is a tax exempt entity.

1.05 Contractor’s Insurance: The Contractor and each subcontractor, at his own expense, shall procure and maintain, until final acceptance by the Owner of the work covered by the Contract, insurance for liability for damages imposed by law of the kinds and in the amounts hereinafter provided in insurance companies authorized to do such business in the State covering all operations under the Contract whether performed by the Contractor or by subcontractors.

Before commencing the work, the Contractor and each subcontractor shall furnish to the Owner one duplicate original policy together with two certificates of insurance for each of the kinds of insurance required satisfactory in form to the Owner showing that the Contractor and each subcontractor has complied with this Section. The policies and certificates shall provide that the policies shall not be changed or cancelled until 15 days after written notice to the Owner. Property damage insurance must in all instances include coverage for explosion, collapse, and underground operations (X C U hazards).

All insurance coverage required to be purchased and maintained by the Contractor under this Agreement shall be primary for the defense and indemnification of any action or claim asserted against the Owner and/or the Contractor for work performed under this agreement, regardless of any other collectible insurance or any language in the insurance policies that may be to the contrary.

Owner is to be named as an additional insured on a primary basis on all policies including completed operations with the exception of workers’ compensation and a certificate of insurance will be provided within 48 hours of request by Owner. All certificates of insurance will provide 30 days notice to Owner of cancellation or non-renewal. Contractor waives all rights of subrogation against Owner and will have all policies endorsed setting forth this waiver of subrogation.

The kinds and amounts of insurance are as follows:

A. Commercial General…