RFB 26-033 - Demolition of a 4 Residential Structure.pdf

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PURCHASING DEPARTMENT

City of Bryan

300 S Texas Avenue Bryan, TX 77803

Phone: (979) 209-5500 ● Fax: (800) 296-4077

REQUEST FOR BID

No. 26-033

DEMOLITION OF A RESIDENTIAL 4 STRUCTURES

Date Issued: May 27, 2026

SEALED Bids Due: June 12, 2026

Bid Opening via Zoom:

Link Topic: RFB 26-033 DEMOLITION OF A RESIDENTIAL 4 STRUCTURES

Time: Jun 12, 2026 02:30 PM Central Time (US and Canada) Join Zoom Meeting https://us02web.zoom.us/j/84336841009?pwd=jqhvDbZnaGXSVzQB6gJSRs0jYEgT5Y.1 Meeting ID: 843 3684 1009

Passcode: 929995

Contractor: _________________________________ https://us02web.zoom.us/j/84336841009?pwd=jqhvDbZnaGXSVzQB6gJSRs0jYEgT5Y.1

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Disclosure Requirements

Chapter 176 of the Texas Local Government Code mandates the public disclosure of certain information concerning persons doing business or seeking to do business with the City of Bryan, including affiliations and business and financial relationships such persons may have with City of Bryan officers. An explanation of the requirements of Chapter 176, applicable forms and a complete text of the new law are available at:

http://www.bryantx.gov/purchasing-services/#vendorethics

If you are unable to obtain such information online, please contact the City of Bryan Purchasing Department, 300 S Texas Avenue, Bryan, Texas 77803 or call (979)209-5500.

BY DOING BUSINESS OR SEEKING TO DO BUSINESS WITH THE CITY OF BRYAN,

YOU ACKNOWLEDGE THAT YOU HAVE BEEN NOTIFIED OF THE REQUIREMENTS OF

CHAPTER 176 OF THE TEXAS LOCAL GOVERNMENT CODE AND THAT YOU ARE

SOLELY RESPONSIBLE FOR COMPLYING WITH THEM.

Disclosure of Interested Parties:

Section 2252.908 of the Government Code. The law states that a governmental entity or state agency may not enter into certain contracts with a business entity unless the business entity submits a disclosure of interested parties to the governmental entity or state agency at the time the business entity submits the signed contract to the governmental entity or state agency. The law applies only to a contract of a governmental entity or state agency that either (1) requires an action or vote by the governing body of the entity or agency before the contract may be signed or (2) has a value of at least $1 million. The disclosure requirement applies to a contract entered into on or after January 1, 2016. The process as implemented by the Texas Ethics Commission is as follows:

1. A business entity must use the application to enter the required information on Form 1295 and print a copy of the form and a separate certification of filing that will contain a unique certification number.

2. An authorized agent of the business entity must sign the printed copy of the form and have the form notarized. The completed Form 1295 and certification of filing must be filed with the city “at the time the business entity submits the signed contract” to the city.

3. The city must notify the Commission, using the Commission’s filing application, of the receipt of the filed Form 1295 and certification of filing not later than the 30th day after the date the contract binds all parties to the contract.

For more information regarding how to file Form 1295, please click on the following link:

https://www.ethics.state.tx.us/filinginfo/1295/.

http://www.bryantx.gov/purchasing-services/#vendorethics https://www.ethics.state.tx.us/filinginfo/1295/

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TABLE OF CONTENTS

INTRODUCTION ……………………………………………………………………………………...4

SCHEDULE OF EVENTS

TERMS AND CONDITIONS

SCOPE OF WORK

SPECIFICATIONS

2212 ECHOLS……………………………………………………………………………………16-23

703 N PRESTON AVE…………………………………………………………………………..24-33

801 A-B W 23RD…………………………………………………………………………………..34-41

507 S STERLING AVE…………………………………………………………………………..42-51

BID SHEET

PAYMENT TERMS………………………………………………………………………………

FELONY CONVICTION NOTIFICATION………………………………………………………….55

REFERENCES……………………………………………………………………………………….56

CERTIFICATION AND AUTHORIZATION OF BID………………………………………………57

NOTICE OF NON-PARTICIPATION……………………………………………………………….58

SAMPLE CONTRACT………………………………………………………………………… .. 59-75

EXHIBIT C - INSURANCE REQUIREMENTS

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INTRODUCTION

The City of Bryan is soliciting bids for the demolition of four (4) residential structures, located at 2212 Echols, 703 N Preston Ave., 801 A-B W 23rd, 507 S Sterling Ave, Bryan, Texas.

In order to ensure a fair and objective RFB process and evaluation, all questions and inquiries related to this Request for Bid shall be addressed in writing via the Brazos Valley e- Marketplace Online Bidding System (brazosbid.ionwave.net). The deadline for written questions and inquiries is Tuesday June 9, 2026 @ 5:00 PM CST. Contact with any City of Bryan employee or official is prohibited without prior written consent from the Purchasing Department or designee. Offerors contacting any other employee(s) or official(s) without prior written consent risk elimination of their Bid from further consideration.

Sealed bids will be accepted until 2:30 PM CST, June 12, 2026 and publicly opened and read aloud via Zoom.

If you choose to respond, one (1) unbound original, in the format prescribed herein, in a sealed envelope addressed and delivered as noted below.

RFB # 26-033

Ashley Foley, Buyer City of Bryan – Purchasing Department

2611 N Earl Rudder Fwy Bryan TX 77803

Bidders are required to submit one (1) original bid, sealed. Bids must be completed and submitted on the forms found within the Specifications. Incomplete bid forms will invalidate the bid and the bid will be rejected and returned to the bidder. The right to accept any bid, or to reject any or all bids and to waive all formalities is hereby reserved by the City of Bryan, Texas.

Plans, Specifications and Information for Bidders are online at https://brazosbid.ionwave.net or may be examined at the Purchasing Department Office at 2611 N Earl Rudder Fwy, Bryan, Texas, (979) 209-5505.

The City believes that the data contained in these specifications is sufficient for the preparation of bids. Requests for additional information will be considered depending on the bid time frame and the availability of the requested information. Such information will be submitted to all known bidders simultaneously on the website mentioned above.

The City of Bryan reserves the right to accept or reject any or all bids, to waive any informalities and technicalities, to accept the offer considered most advantageous and to award the bid to the vendor offering the best value to the City of Bryan. Additionally, all bidders are hereby notified that the City of Bryan shall consider all factors it believes to be relevant in the determination of the best value including, but not limited to, the proximity of the bidder as it relates to their ability to perform the contract for the City of Bryan.

http://brazosbid.cstx.gov/ https://brazosbid.ionwave.net/

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SCHEDULE OF EVENTS

• Wed., May 27, 2026 – Issue Bid

• Fri., June 5, 2026– PRE-BID MEETING (NON-MANDATORY) and SITE VISIT

(NON-MANDATORY) to be held onsite. Site visit/pre-bid will vary by 45 minutes. Will begin at 2212 Echols at 9:00am.

ORDER ADDRESS TIME

1 2212 ECHOLS BRYAN, TX 77801 9:00 AM

2 703 N PRESTON AVE BRYAN, TX 77083 9:45 AM

3 801 A-B W 23RD BRYAN, TX 77801 10:30 AM

4 507 S STERLING BRYAN, TX 77801 11:15 AM

• Tues., June 9, 2026 @ 5:00 pm CST – Deadline for questions

• Wed., June 12, 2026 @ 2:30 PM CST – Sealed Bids due to City of Bryan

Purchasing Department. Bids received after the time and date set for the opening of Bids will not be accepted and will be returned unopened. The Bid opening will be held virtually via Zoom (see Page 1 for information).

• Fri., June 19, 2026 – Anticipated date of Award

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TERMS AND CONDITIONS

Definitions In order to simplify the language throughout this request for Bids, the following definitions shall apply:

CITY - Same as City of Bryan.

CITY COUNCIL - The elected officials of the Cities of Bryan, Texas who have been given the authority to exercise such powers and jurisdiction of all City business as conferred by the State Constitution and laws.

CONTRACT - An agreement between the City and a Contractor to furnish products over a designated period of time during which repeated purchases are made of the commodities specified.

CONTRACTOR - The successful Bidder(s) of this Bid request.

RFB - Request for Bids.

Instructions The following instructions apply to all Bids and become a part of terms and conditions of any Bid submitted to the City of Bryan Purchasing Department, unless otherwise specified elsewhere in this Bid request.

Notification The City of Bryan uses multiple channels for the notification and dissemination of all invitations to Bid. Approved methods of dissemination include: City of Bryan website or the City of Bryan Purchasing office. The receipt of solicitations through any other means may result in the receipt of incomplete specifications or addenda which could ultimately render your Bid non-compliant. The City of Bryan accepts no responsibility for the receipt or notifications of solicitations through any other source.

Form SEALED Bids must be submitted on this form only. Bidders are required to submit one (1) original Bid. All Bids submitted must be itemized with prices extended when practical. ONLY

SEALED BIDS ARE ACCEPTABLE.

Felony Conviction Notification All Bidders must submit with their Bid the Felony Conviction Notification form if contained within this Bid package. Failure to acknowledge and submit the completed Felony Conviction Notification form is sufficient cause for the Bid to be rejected.

Bid Return Bid must be sealed, and to ensure proper recognition upon its arrival, list your Company Name, Bid Name on the outside of your envelope. Bids must be completed and submitted on the forms found within the Specifications.

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Late Bids Bids must be received by the Purchasing Department prior to 2:30 PM CST on the date indicated on this form. Late Bids will not be opened and will be returned to the bidder unopened.

Acceptance The City of Bryan reserves the right to accept or reject any or all Bids, to waive any informalities and technicalities, to accept the offer considered most advantageous in order to obtain the best value for the City. Causes for rejection of a Bid may include, but shall not be limited to, the bidder’s current violation of any City ordinance, the bidder’s current inability to satisfactorily perform the work or service, or the bidder’s previous failure to properly and timely perform its obligations under a contract with the City. Bidders may be disqualified and rejection of Bids may be recommended for any (but not limited to) of the following causes: 1) Failure to use the Bid form furnished by the City; 2) Lack of signature by an authorized representative on the Bid form; 3) Failure to properly complete the Bid; 4) Evidence of collusion among bidders; 5) Omission of uncertified personal or company check as a Bid guarantee (if Bid Bond required); or 6) Unauthorized alteration of Bid form. City reserves the right to waive any minor informality or irregularity.

All Bidders are hereby notified that the City of Bryan shall consider all factors it believes to be relevant in selecting the offer that provides the best value for the City including, but not limited to the purchase price, the proximity of the bidder as it relates to his ability to perform the contract for the City of Bryan, the delivery date, the reputation of the bidder and the bidder’s goods or services, the quality of the bidder’s goods or services, the bidder’s past performance under contracts with the City of Bryan and the bidder’s compliance with City ordinances.

The City of Bryan, Texas is committed to obtaining its goods, products and services at the lowest price possible which benefits all the citizens of Bryan. Therefore, in order to accomplish this objective/goal, it is not the intention of the City neither to exclude particular Contractors or manufacturers. Names, trade names, brand names, catalog numbers, technical data, etc. used in the specifications are there for the sole purpose of establishing and describing general performance, quality levels, type and dimensions and such references are not intended to be restrictive. Alternate Bids on similar or comparable products and services of any manufacturer or Contractor equal to the products and services described in the specifications are invited and will be given careful consideration provided the alternate will accomplish the same task. The City of Bryan shall be the sole judge on whether the alternate product and service is similar to, equal to and in compliance with that specified. The decision of the City shall be final.

"In literal compliance" in reference to standards and specifications shall mean the meeting or exceedance of all or nearly all of the said standards and specifications. If the City determines that standards and specifications are in literal compliance where not all standards and specifications have been met or exceeded, the City must base such a determination on its finding that any standards and specifications which have not been met or exceeded do not render the bidder’s product any less usable for the purpose for which it is intended.

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Collusion Advanced disclosures of any information to any particular bidder which gives that particular bidder any advantage over any other interested bidder in advance of the opening of Bids, whether in response to advertising or an informal request for Bids, made or permitted by a member of the governing body or an employee or representative thereof, will cause to void all Bids of that particular Bid solicitation or request.

Irregular Bid Submittals Bids will be considered irregular and may be rejected by the City of Bryan if they show any omissions, alterations of form, additions, or conditions not called for, unauthorized alternate Bids, or irregularities of any kind. However, the City reserves the right to waive any irregularities and to make the award providing the best value to the City.

Award of Contract The Bid award may be based on, but not necessarily limited to, the following factors:

a. Conformity to specifications:

b. the purchase price, including payment discount terms;

c. the reputation of the bidder and of the bidder’s goods or services;

d. the quality of the bidder’s goods or services;

e. the extent to which the goods or services meet the City’s needs;

f. the bidder’s past relationship with the City;

g. delivery terms;

h. payment terms;

i. availability of repair and maintenance parts;

j. financial condition;

k. the total long-term cost to the City to acquire the bidder’s goods or services; and

l. any relevant criteria specifically listed in this request for Bid.

The City prefers to award the entire contract to a single Contractor; although, the City reserves the right to award a primary contract and a secondary contract in an effort to secure a back-up Contractor to be used in emergency situations in the event the primary Contractor is unable to respond as needed.

Financial Condition This contract shall become effective from date of acceptance and approval by the City of Bryan. It shall remain in full force and effect with Contractor fixed Bid prices for a period of twelve (12) months. Contractor must provide audited financial statements, if requested, to the City.

Term of Contract This contract shall become effective from date of acceptance and approval by the City of Bryan. It shall remain in full force and effect with Contractor fixed Bid prices for a period of twelve (12) months.

Assignment of Contract This contract cannot be transferred or assigned to another party without the written consent of the City's Purchasing Agent and may be subject to cancellation if such consent is requested.

Contract Termination

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The City may terminate this Contract at any time upon thirty (30)-calendar days written notice. Upon the Contractor’s receipt of such notice, the Contractor shall cease work immediately. The Contractor shall be compensated for the services satisfactorily performed prior to the termination date.

If, through any cause, the Contractor fails to fulfill its obligations under this Contract, or if the Contractor violates any of the agreements of this Contract, the City has the right to terminate this Contract by giving the Contractor five (5) calendar days written notice. The Contractor will be compensated for the services satisfactorily performed before the termination date.

Termination of the contract for cause shall be deemed as sufficient evidence and cause to remove the Contractor’s name from the bidder’s list for receiving future Bids.

Reimbursements There is no expressed or implied obligation for The City of Bryan to reimburse responding Contractors for any expenses incurred in preparing Bids in response to this Request for Bids and City of Bryan will not reimburse responding Contractors for these expenses, nor will the City of Bryan pay any subsequent costs associated with the provision of any additional information or presentation, or to procure a contract for these services.

Certification RFBs must be completed and submitted as required in this document. Certification form must be fully completed. Failure to submit the certification form within the sealed RFB will result in the RFB being rejected as non-responsive.

Minority Owned Businesses Minority business enterprises will be afforded full opportunity to submit Bids in response to this invitation and will not be discriminated against on the grounds of race color, creed, sex, or national origin in consideration for an award.

City Ordinances The City of Bryan also reserves the right to reject the Bid of any bidder who is currently in violation of any City ordinance. The City may, at its option, choose to negotiate a settlement of the ordinance violation as a condition of the Bid award.

Error-Quantity Bids must be submitted on units of quantity specified. In the event of errors in extended prices, the unit price shall govern. Any suggested quantity to secure better prices is welcomed. When discrepancies occur between words and figures, the words shall govern.

Quantities Quantities indicated in the Bid are estimated based upon the best available information. The City reserves the right to increase or decrease the quantities by any amount deemed necessary to meet its needs without any adjustments in the unit Bid prices.

Variations Any variation from these specifications must be indicated on the Bid sheet(s).

F.O.B.-Damage

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Bids will not be considered unless Bid F.O.B. delivered Bryan, Texas. If shipping costs are not included in the unit Bid price, bidder must give exact delivery cost, which is to be prepaid or added to the invoice. The City of Bryan assumes no liability of goods delivered in a damaged or unacceptable condition.

Firm Prices Bidders must hold Bid prices Contractor for 90 days after the Bid opening date to allow the City sufficient time to award a contract. Once a Contract is awarded, the successful bidder must hold Bid prices Contractor for the duration of the Contract.

Cooperative Agreements Successful bidder agrees to extend prices and terms to all governmental entities that has entered into, or will enter into, joint purchasing inter-local cooperation agreements with the City of Bryan.

Authorized Signature Bids must show Contractor’s full name and mailing address of bidder and be manually signed by an authorized sales or quotation representative of the bidder. Contractor name and authorized signature should appear on each page of Bid where spaces are provided.

Submission of a signed

Withdrawal-Alteration of Bids Bids cannot be altered after receiving time or opening time. No Bid may be withdrawn after opening time without acceptable reason in writing and with the approval of the purchasing agent.

Lump Sum Bids Lump sum Bids will be considered only if unit prices are quoted also. However, the totals of such quoted unit prices and the lump sum Bids will not be considered if the price quoted also involves prices of commodities requested on an entirely separate Bid request.

All-or-None Bids All-or-none Bids will be considered only if bidder quoted prices on all items requested. If a bidder desires the City to consider an all-or-none Bid, it must be stated on the Bid sheet(s).

All-or-none Bids will not be considered if prices quoted involved prices of items and services requested on an entirely separate Bid request.

Payment of Invoices Invoices must be submitted by the successful bidder in duplicate to the City of Bryan, Finance Department, P.O. Box 1000, Bryan, Texas 77805, (979) 209-5080. All invoices to be paid in full within thirty (30) days after satisfactory delivery and billing, whichever is the later. All invoices shall be submitted in accordance with the Bid unit prices. Invoices shall not contain work that was not satisfactorily completed. Repeated failure on the part of the Contractor to submit accurate invoices shall be sufficient cause to cancel the contract. The City will not be liable for payment of invoices received more than sixty (60) days after delivery of order, or completion of services.

Cash Discounts

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Bidders may quote additional cash discount terms in the Cash Discount Column. If no discount is shown, prices are to be assumed net. Discount period to be started from the date of completion of entire order or date of receipt of invoice, whichever occurs last regardless of date of invoice.

Bidders offering discounts for prompt payment if invoice is paid within ten (10) days are encouraged.

Taxes The City of Bryan is exempt from Federal Excise, State Sales and Transportation Taxes. TAX MUST NOT BE INCLUDED IN BID. The City upon request will execute Tax Exemption Certificates. The City of Bryan is statutorily exempt from State and Local Sales tax and a permit number is not required.

Delivery Bids must show the number of consecutive calendar days required to deliver the materials, services or equipment under normal conditions. Failure to specify delivery time will be considered reason enough to cause the Bid to be disregarded. Delivery time quoted will be given consideration in awarding orders. If delivery is not made within ten (10) days after number of days specified on Bid, entire order may be canceled and bidder's name removed from mailing list.

Liability The successful bidder shall be liable for all damages incurred while in the performance of services pursuant to this request.

Safety Data Sheets SDS's must be provided prior to or with receipt of order, and when revised. Containers must be properly labeled and identified in accordance with the OSHA Hazard Communication Standard. Improperly labeled containers will result in refusal of the shipment and possible change in Contractors.

Patents, Franchises, etc.

The successful bidder agrees to protect the City from any claim involving patent right infringements, copyrights or sales franchises.

No Bids If bidder is unable to quote, the Bid form should be returned to the purchasing agent before opening time, and reason given for not proposing if bidder desires to propose on future purchases.

Addenda In the event of a needed change in the published Bid documents, it is understood that all the foregoing terms and conditions and all performance requirements will apply to any published addendum.

All published addenda shall be signed and included with your response package as acknowledgement of the addendum. Bidders are responsible for obtaining all published addenda from the City of Bryan Purchasing office or by downloading these documents from

12 | P a g e the City of Bryan website. The City assumes no responsibility for the Bidders failure to obtain or properly submit any addendum. Failure to acknowledge and submit any addendum may be cause for the Bid to be rejected. The City’s decision to accept or reject any particular Bid due to a failure to acknowledge and submit addenda shall be final.

Fiscal Funding All deliveries are to be made to the Purchasing Department located at 205 E. 28th Street, unless otherwise specified in the Bid Request or Purchase Order. Deliveries will be accepted only during normal working hours on normal working days. Unless otherwise indicated, items received must be new and in first-class condition. Types of materials normally packaged for protection and convenience in storage shall be in the proper containers.

The City of Bryan, Texas operates and is funded on a fiscal year basis; accordingly, the City reserves the right to terminate, without liability, any contract for which funding is not available.

Renewal of contract will be in accordance with Local Government Code 271.903 concerning non-appropriation of funds for multi-year contracts. The City reserves the right to rescind the contract at the end of each fiscal year if is determined that there are insufficient funds to extend the contract.

Court Jurisdiction The City of Bryan and the successful Contractor will agree that the contract awarded from this Request for Bid shall be governed by the laws of the State of Texas. The parties agree that performance and all matters related thereto shall be in a state court of competent jurisdiction in Brazos County, Texas and further that neither party will seek to remove such litigation to the federal court system by application of conflict of laws or any other removal process to any Federal Court or court not in Texas.

Legislative Acts Pursuant to Texas Government Code 2252.152, contracts with companies engaged in business with Iran, Sudan, or foreign terrorist organizations are prohibited; a governmental entity may not enter into a governmental contract with a company that is identified on a list prepared and maintained under Government Code Sections 806.051, 807.051, or 2252.153.

Pursuant to Government Code 2270.002, a governmental entity may not enter into a contract with a company for goods or services unless the contract contains written verification the company that it: (1) does not boycott Israel; and (2) will not boycott Israel during the term of the contract.

Basic Safeguarding of Contractor Information Systems

A. The Contractor shall apply basic safeguarding requirements and procedures to protect the Contractor’s information systems whenever the information systems store, process or transmit any information, not intended for public release, which is provided by or generated for the City. This requirement does not include information provided by the City to the public or simple transactional information, such as that necessary to process payments. These requirements and procedures shall include, at a minimum, the security control requirements “reflective of actions a prudent business person would employ” which are outlined in the Federal Acquisition Regulations FAR 52.204- 21(b) and codified in the Code of Federal Regulations at 48 C.F.R. § 52.204-21(b) (2016).

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B. Contractor shall include the substance of this clause in subcontracts under this contract (including subcontracts for the acquisition of commercial items other than commercially available off-the-shelf items) in which the sub-provider may have City contract information residing in or transiting through its information system.

In the event a new contract cannot be executed at the anniversary date of the original term or any renewal term, the contract may be renewed month-to-month until a new contract is executed.

Bond Requirements When the contract amount is $50,000 or more, a payment bond in an amount of not less than one hundred percent (100%) of the contract price, conditioned upon payment to all persons supplying labor and materials, shall be executed by the successful Bidder and shall accompany the signed contract.

When the contract amount is $100,000 or more, a performance and a payment bond in an amount of not less than one hundred percent (100%) of the contract price, conditioned upon faithful performance of the contract in accordance with the plans, specifications and contract documents and payment to all persons supplying labor and materials, shall be executed by the successful Bidder and shall accompany the signed contract.

Insurance Requirements Contractor agrees to have and maintain the policies set forth in Exhibit C, Insurance Requirements, which is attached hereto and incorporated herein. All policies, endorsements, certificates, and/or binders shall be subject to approval by the City as to form and content. These requirements are subject to amendment or waiver only if so approved in writing by the City. A lapse in any required coverage shall be a breach of this Contract.

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SCOPE OF WORK

General Information / Intent It is the intent of the City of Bryan to award this bid to a single Contractor who is qualified to provide demolition, disposal and other related services for the demolition of work at the designated site; to include and incorporate the demolition, removal and disposal of the main structure, any designated outbuildings, concrete footings, concrete slabs / pads / blocks, asphalt / concrete pavement and walkways, designated fences, debris and other undesirable objects as directed and indicated in the SPECIFICATIONS section below and indicated in the site location maps and/or photo images.

NO WORK SHALL BEGIN UNTIL THE SUCCESSFUL CONTRACTOR RECEIVES A

"NOTICE TO PROCEED" FROM THE COMMUNITY DEVELOPMENT DEPARTMENT

PROJECT MANAGER.

General Requirements The successful Contractor must be capable of performing all major contracted work without the use of subcontracting outside labor. Subcontracting may be considered with the pre-approval and written authorization of the Community Development Department Project Manager.

The successful Contractor shall provide all materials, permits, equipment and labor as required for demolition at the designated site; and provide a certified disposal site for disposal of demolition debris generated during the course of providing contracted services. The disposal site must be satisfactory to all municipal, state and federal agencies having jurisdiction. Such disposal site shall be specifically approved by the City of Bryan. Copies of all tip charge receipts shall evidence proper disposal of demolition materials and shall be required before payment will be remitted to the Contractor.

During the course of providing demolition, the Contractor may be required to provide any and all of the following services as needed, and shall be included in the bid price as if they do exist:

• Pump-out, removal, and backfill of septic tanks and/or grease traps

• Capping off all sanitary sewer lines connected to municipal sewer service lines as per City Ordinance 1950 identified above.

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GENERAL

1. Contractor shall obtain and display all permits required to perform work, and pay all fees required for utility services, described in this project bid packet. See item #4 in SPECIFICATIONS section below.

2. Inclement Weather Days – Days to complete the project may be added to the original Contract Time for only the bulleted reasons listed below and only if requested in writing from the Contractor within 5 business days of the inclement weather and only during the original or revised Contract Time period. It will be up to the Contractor to prove the inclement weather at the project site impeded the progress of the work. If inclement weather day extensions are added to the Contract Time, they will be provided in a written Change Order and executed by the Property Owner, Contractor and City Staff Representative. Any time delays over the Contract Time, as may be revised, will be assessed liquidated damages as per the contract.

• Rainfall in excess of ¼” per day. Project Manager, at his/her discretion, may allow additional days for drying of the ground or issues impeding demolition activities.

• Weather in which the low temperature is below 32o and the high temperature does not advance above 45o per day. Project Manager, at his/her discretion, may allow additional days for issues impeding demolition activities.

3. All parties involved with the contract agreement shall be in agreement with the contract documents and any other alterations before work commences.

4. All subcontractors must be cleared by the Project Manager through the federal System for Award Management BEFORE the General Contractor may enter into a subcontract relationship with them.

5. ****IMPORTANT INFORMATION**** - As per City Ordinance 1950, effective May 1, 2012 a plumbing permit must be obtained, and the sanitary sewer lined capped as per the instructions of the ordinance, prior to the commencement of demolition activities.

Demolition activities that commence prior to the capping of the sanitary sewer line may be subject to the fullest extent of penalties allowed by the ordinance.

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SPECIFICATIONS FOR

2212 ECHOLS STREET BRYAN, TX 77801

HILCREST (CAVITT’S), BLOCK C, LOT 14, City of Bryan, Brazos County Texas 77802, also known as 2212 Echols St.

The following is a list of general specifications in the Scope of Work, and comprise the requirements and specifications of the demolition contract. The successful Contractor shall be responsible to perform the following services and shall bear all cost and fees associated with them:

1. Equipment left on site shall be plainly marked with the company name and any additional information as required by city codes and applicable State laws. All work shall be performed as stated in the contract and related construction documents, and between the hours of 8:00AM and 6:00PM. CST.

2. Contact all required utility companies to disconnect their facilities and/or services from the structures to be demolished to include electric, gas, telephone, water and other facilities encountered. Project Manager will assist with this task.

3. Remove all concrete materials on site, including any RCP drainage culvert that may exist, and grade excavated area for proper drainage.

4. Obtain any and all permits and licenses that are lawfully required to perform work as detailed herein. Permit fees may be waived for this project. Contractor shall inquire with city’s Building Services Department regarding fee waivers prior to submitting bids, and price bids accordingly.

5. Sanitary sewer service lines at the structure shall be located and uncovered within 12” of its intersection with the property lot line where the city sewer main tap enters the lot.

Sewer line must be plugged and capped at the property line as per City Ordinance 1950, and as per the detail below. The Contractor will be required to have a utility line locator service locate all underground service utility lines prior to capping the sewer line.

Capping of sewer lines shall be inspected and approved by Project Manager, and any other required city staff, prior to covering the capped pipe(s).

2212 ECHOLS STREET BRYAN, TX 77801

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6. Pump out septic tanks and/or grease traps until empty, remove and dispose of tanks/ grease traps and fill in void with clean fill. Voids shall be tamped with a mechanical tamper in 8” lifts for compaction of all voids deeper than 4 feet. Those voids less than 4 feet deep shall be filled by bucket machinery and rolled to a stable soil compaction. Any voids that occur during the twelve months following demolition activities shall be filled and compacted by the Contractor at their own expense.

7. Structures to be demolished shall be completely walked through by Contractor prior to commencing with demolition activities, to ensure no human habitation is occurring inside the structure.

8. Coordinate work with any other Contractors or city departments that may be performing work at the site or adjacent areas.

9. Remove unmarked trees on the lot and any other organic or inorganic materials scattered throughout the work site. (1) Rose Bush will be marked by the owner and reviewed for feasibility by the Project Manager and Contractor prior to beginning work.

Leave grass areas intact if the current ground / yard elevation will not need to be altered for proper drainage of the lot. Upon removal of any trees and shrubs, the Contractor shall remove the root ball, fill in the excavated area with clean fill dirt, and roll compact the fill materials to a grade that is level with the surrounding grade elevation.

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10. Remove and dispose of all excess material, debris and trash developed during the course of providing the contracted services. No material may be burned or buried on site.

11. All inorganic and organic debris at the demolition location site shall be removed and hauled away from project site as per the provisions above.

12. Extreme care shall be taken to safeguard against damage to existing houses, facilities, site amenities, irrigation systems, windows, designated trees, and vehicles on or around the job site. Existing fences on the northeast and northwest sides of property to remain, damage to existing fence and damage to public and/or private properly shall be the responsibility of the Contractor and shall be repaired and/or replaced at no additional cost to the City or surrounding property owners.

13. Remove all tools and equipment immediately after the completion of the work.

14. Provide all clean fill dirt material required to grade demolition areas to a smooth, neat appearance, and leave site in a clean condition capable of being maintained and mowed by the City. Fill dirt shall be defined as clean sand, river sand or sandy loam materials.

No hard clay clods or rocks will be allowed in fill materials. Areas of lot where bare soil is exposed from demo, grading and site work being accomplished shall be hydro-seeded with a Bermuda and Rye grass seed slurry. Note that the City does not provide water for this purpose. Contractor is responsible for all slurry components.

15. Contractor shall not receive final compensation until final grading and hydro-seeding has been accomplished, and Project Manager approves the finished site work.

OWNERSHIP OF SALVAGABLE MATERIALS

All salvageable materials/items shall become the property of the Contractor upon award of bid. This shall include the value of all scrap materials developed during the demolition process and any such materials found on the property.

Items of personal property having title of ownership, such as automobiles, or items having significant exchange value, such as precious gems, currency, etc., as determined by the Community Development Department, are not considered as salvageable. Such items shall be protected from damage or loss when and if encountered during the progress of work and shall be turned over immediately to the Project Manager.

TRAFFIC CONTROL

When applicable, the Contractor shall adhere to the TxDOT's Uniform Manual on Traffic Control for Construction and Maintenance Work Zones. It will be the sole responsibility of the Contractor to make himself and his employees fully aware of these provisions, especially those applicable to the use of barricades, cones, signage, etc., to provide a safe working environment.

SAFETY REGULATIONS

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• The Contractor shall furnish, erect, and maintain barricades, steady burn light, flashing warning lights, and warning “KEEP OUT” signs at places and locations where the placing of such protective devices is warranted, or as directed by the Project Manager.

• Suitable and acceptable barriers shall be erected and maintained by the Contractor around all operations and all openings in the ground, so long as such operations and openings constitute a hazard or dangerous condition, or as directed by the Project Manager.

• Explosives shall not be used in the work.

• Do not proceed with demolition work when prevailing weather forecasts indicate, or weather conditions constitute a hazard to the workers and site.

• Temporarily suspended work that is without continuous supervision shall be closed to prevent entrance of unauthorized persons.

WORK SCHEDULE

The Community Development Department shall issue to the Contractor a Notice to Proceed, which shall be the authorization to commence work. The Contractor shall commence the demolition work within ten (10) calendar days of receipt of Notice to Proceed. The completion time for demolition of all structures shall not exceed twenty (20) calendar days from the commencement date indicated in the Notice to Proceed.

CONTRACTORS RESPONSIBILITY

Contractor shall provide sufficient manpower so as to perform work safely and expeditiously with all equipment plainly marked with the company name. All work shall be performed on the days, and during the hours stated in Scope of Work. Exceptions to this schedule can only be made with the prior approval of the Project Manager.

The Contractor shall provide a qualified foreman present on the site at all times, and as a fully authorized agent of the Contractor, the foreman must be capable of making on-site decisions.

The foreman shall be well versed in reading and understanding plans, specifications, contract documents and all technical aspects of the project. All equipment shall comply with and be used in accordance with all pertinent safety regulations including ladders, hoists, planks, and similar items. The Contractor shall at all times take all reasonable precautions for the safety of employees on the work site and of the public, and shall comply with all applicable provisions of Federal, State and Municipal safety laws. Do not proceed with installation until any unsatisfactory conditions are corrected. It will be the sole responsibility of the Contractor to make himself and his employees fully aware of these provisions. The Contractor will be responsible for removal and disposal of the types and quantities of materials from the structures as stated in the Scope of Work. The Contractor must therefore be prepared to provide certified and trained personnel, furnish all required or necessary equipment and supplies, and provide insurance and transportation as required.

It shall be the responsibility of the Contractor to remove from the job site and properly dispose of all residues at the end of each and every workday. Materials and equipment left on site overnight shall be well marked and identified as to ensure public safety. No materials or

20 | P a g e equipment are to be left on site over a weekend, unless arrangements have been made with and prior approval obtained from applicable City personnel. Any materials and/or equipment left on site shall be done with the Contractor, fully and totally responsible for security. Any loss of materials or equipment due to theft, vandalism, etc., shall be the total responsibility of the Contractor. Such losses shall be replaced or repaired by the Contractor with no additional charges to the City.

Upon completion, the Contractor shall be responsible for leaving the job site free of all debris and in an orderly state. Clean all walks, paving, and site features of dirt and other debris, its cost being included in the bid, before acceptance and final payment will be made. The Contractor shall act as independent Contractor and shall in no sense act as agent or servant of the City.

NOTE: Expose, disassemble and remove all plumbing service risers at house and in yard, ensuring all metal piping servicing the house on the lot has been removed to below ground level. Site location listed above shall be left in a condition that will allow ease of access to the property. Site grading shall be done in a manner that will allow smooth mowing and property maintenance without obstructions such as ponding of water, debris, rubbish, roots, ruts, holes, cavities, hills or berms when grading is complete. Progress payments will not be remitted until Contractor has received Project Manger’s written approval of site.

Front / Left Side Front Front / Right Side

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SITE MAP

PHOTO ABOVE: Aerial photo above indicates the site location of the property involved with this work. The main structural improvement will be receiving demolition activities required in the written Scope of Work, to include removal, disposal and site grading required in the successive photos. The blue colored callout above is the overall area of demolition activity within the property lines.

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(FRONT)

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(BACK)

PHOTOS ABOVE: Demolish this entire main structure on the lot, the supporting blocks, and concrete steps and supporting elements, as well as the walkways, driveways, and parking pad. Any surrounding debris is to be removed from the property as well, including the remains of a previously burned structure in the back yard. Remove house side of gas riser, and the gas company will terminate pressure side of gas riser below ground. Aerial electrical, telephone and cable utilities will need to be removed before commencement of demolition.

Leave water meter box intact that lie within the demolition area, but meter will need to be removed from box prior to demolition.

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703 N PRESTON AVE BRYAN, TX 77801

CITY OF BRYAN TOWNSITE, BLOCK 68, LOT 1 AND 2, City of Bryan, Brazos County Texas 77803, also known 703 N Preston Ave., (Secondary structure to primary-addressed home at 600 E Pruitt).

The following is a list of general specifications in the Scope of Work, and comprise the requirements and specifications of the demolition contract. The successful Contractor shall be responsible to perform the following services and shall bear all cost and fees associated with them:

16. Equipment left on site shall be plainly marked with the company name and any additional information as required by city codes and applicable State laws. All work shall be performed as stated in the contract and related construction documents, and between the hours of 8:00AM and 6:00PM. CST.

17. Contact all required utility companies to disconnect their facilities and/or services from the structures to be demolished to include electric, gas, telephone, water and other facilities encountered. Project Manager will assist with this task.

18. Remove all concrete materials on site, including any RCP drainage culvert that may exist, and grade excavated area for proper drainage.

19. Obtain any and all permits and licenses that are lawfully required to perform work as detailed herein. Permit fees may be waived for this project. Contractor shall inquire with city’s Building Services Department regarding fee waivers prior to submitting bids, and price bids accordingly.

20. Sanitary sewer service line also serves the adjacent structure at 600 E. Pruitt. DO NOT DISCONNECT SEWER SERVICE TO 600 E PRUITT. Sewer line serving 703 N Preston is to be cut and capped on the 703 N Preston side of the fence surrounding 600 E. Pruitt. The Contractor will be required to have a utility line locator service locate all underground service utility lines prior to capping the sewer line. Capping of sewer lines shall be inspected and approved by Project Manager, and any other required city staff, prior to covering the capped pipe(s).

21. Pump out septic tanks and/or grease traps until empty, remove and dispose of tanks/ grease traps and fill in void with clean fill. Voids shall be tamped with a mechanical tamper in 8” lifts for compaction of all voids deeper than 4 feet. Those voids less than 4 feet deep shall be filled by bucket machinery and rolled to a stable soil compaction. Any voids that occur during the twelve months following demolition activities shall be filled and compacted by the Contractor at their own expense.

22. Structures to be demolished shall be completely walked through by Contractor prior to commencing with demolition activities, to ensure no human habitation is occurring inside the structure.

703 N PRESTON AVE BRYAN, TX 77801

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23. Coordinate work with any other Contractors or city departments that may be performing work at the site or adjacent areas.

24. Remove unmarked trees on the lot and any other organic or inorganic materials scattered throughout the work site. Leave grass areas intact if the current ground / yard elevation will not need to be altered for proper drainage of the lot. Upon removal of any trees and shrubs, the Contractor shall remove the root ball, fill in the excavated area with clean fill dirt, and roll compact the fill materials to a grade that is level with the surrounding grade elevation.

25. Remove fencing adjacent to structure, including wood privacy at west side (front) and partial barbed wire fence and posts, EXCEPT that adjacent to the home at 600 E Pruitt on the south (right) side of the property.

26. Remove and dispose of all excess material, debris and trash developed during the course of providing the contracted services. No material may be burned or buried on site.

27. All inorganic and organic debris at the demolition location site shall be removed and hauled away from project site as per the provisions above.

28. Extreme care shall be taken to safeguard against damage to existing houses (adjacent home at 600 E Pruitt is occupied and will remain intact), facilities, site amenities, irrigation systems, windows, designated trees, and vehicles on or around the job site.

Damage to public and/or private properly shall be the responsibility of the Contractor and shall be repaired and/or replaced at no additional cost to the City or surrounding property owners.

29. Remove all tools and equipment immediately after the completion of the work.

30. Provide all clean fill dirt material required to grade demolition areas to a smooth, neat appearance, and leave site in a clean condition capable of being maintained and mowed by the City. Fill dirt shall be defined as clean sand, river sand or sandy loam materials.

No hard clay clods or rocks will be allowed in fill materials. Areas of lot where bare soil is exposed from demo, grading and site work being accomplished shall be hydro-seeded with a Bermuda and Rye grass seed slurry. Note that the City does not provide water for this purpose. Contractor is responsible for all slurry components.

31. Contractor shall not receive final compensation until final grading and hydro-seeding has been accomplished, and Project Manager approves the finished site work.

OWNERSHIP OF…