RFB _ 26-016 STREET MAINTENANCE REPAIRS ASPHALT.pdf

CONTRACT DOCUMENTS AND

SPECIFICATIONS FOR

2026 STREET MAINTENANCE REPAIRS ASPHALT

CITY JOB NO. 332-D3-2522

RFB # 26-016

Issue Date: May 20, 2026

Bid Due Date & Opening via Zoom:

June 5, 2026 @ 2:00 PM

Link:https://us02web.zoom.us/j/83467189106?pwd=stAZb36JfT5CTtQzh2dMrI5MpsFoHP.1 MMeetingg ID:: 834 678 9106 Passcode:: 413664 Dial In: 11 346-248-77999 (US)

PREPARED BY:

CITY OF BRYAN

ENGINEERING DEPARTMENT

May 2026

5/19/2026

CONTRACT DOCUMENTS AND SPECIFICATIONS

FOR

2026 STREET MAINTENANCE ASPHALT REPAIR

CITY JOB NO. 332-D3-2522

RFB # 26-016

TABLE OF CONTENTS

Section

Disclosure Requirements

Additional Certifications

Request for Competitive Sealed Bids

Anticipated Schedule of Events

Project Scope, Budget and Completion Date

BID PAGES (RETURN THIS SECTION WITH BID)

Special Provisions

Technical Specifications

Drawings-Separate Attachment

CITY OF BRYAN STANDARD SPECIFICATIONS

(not included but made part of this contract) http://www.bcsunited.net/

City of Bryan Record of Excavation

Policy Utility Installation Notifications

Wage Scale

Sales Tax Exemption Permit

General Provisions and Requirements

Sample Certificate of Insurance

Contract

Performance Bond

Payment Bond

Contractor’s Affidavit of Bills Paid http://www.bcsunited.net/

APPENDIX A - City of Bryan Contractor Registration Program Instructions

APPENDIX B - Location Maps for Asphalt Base Bid Items

APPENDIX C - Pavement Markings Maps

APPENDIX D – Tree Pruning and Arborist Details

DISCLOSURE REQUIREMENTS

Chapter 176 of the Texas Local Government Code mandates the public disclosure of certain information concerning persons doing business or seeking to do business with the City of Bryan, including affiliations and business and financial relationships such persons may have with City of Bryan officers. An explanation of the requirements of Chapter 176, applicable forms and a complete text of the new law are available at:

http://www.bryantx.gov/purchasing-services/#vendorethics

If you are unable to obtain such information online, please contact the City of Bryan Purchasing Department, 2611 N Earl Rudder Fwy, Bryan, Texas 77803 or call (979) 209- 5505.

BY DOING BUSINESS OR SEEKING TO DO BUSINESS WITH THE CITY OF BRYAN,

YOU ACKNOWLEDGE THAT YOU HAVE BEEN NOTIFIED OF THE REQUIREMENTS

OF CHAPTER 176 OF THE TEXAS LOCAL GOVERNMENT CODE AND THAT YOU ARE

SOLELY RESPONSIBLE FOR COMPLYING WITH THEM.

DISCLOSURE OF INTERESTED PARTIES

In 2015, the Texas Legislature adopted House Bill 1295, which added section 2252.908 of the Government Code. The law states that a governmental entity or state agency may not enter into certain contracts with a business entity unless the business entity submits a disclosure of interested parties to the governmental entity or state agency at the time the business entity submits the signed contract to the governmental entity or state agency. The law applies only to a contract of a governmental entity or state agency that either (1) requires an action or vote by the governing body of the entity or agency before the contract may be signed or

(2) has a value of at least $1 million. The disclosure requirement applies to a contract entered into on or after January 1, 2016. The process as implemented by the Commission is as follows:

1. A business entity must use the application to enter the required information on Form 1295 and print a copy of the form and a separate certification of filing that will contain a unique certification number.

2. An authorized agent of the business entity must sign the printed copy of the form and have the form notarized. The completed Form 1295 and certification of filing must be filed with the city “at the time the business entity submits the signed contract” to the city.

3. The city must notify the Commission, using the Commission’s filing application, of the receipt of the filed Form 1295 and certification of filing not later than the 30th day after the date the contract binds all parties to the contract.

For more information regarding how to file Form 1295, please click on the following link: https://www.ethics.state.tx.us/whatsnew/elf_info_form1295.htm .

http://www.bryantx.gov/purchasing-services/#vendorethics http://www.legis.state.tx.us/tlodocs/84R/billtext/html/HB01295F.htm https://www.ethics.state.tx.us/whatsnew/elf_info_form1295.htm

Additional Certifications

Pursuant to Texas Government Code 2252.152, contracts with companies engaged in business with Iran, Sudan, or foreign terrorist organizations are prohibited; a governmental entity may not enter into a governmental contract with a company that is identified on a list prepared and maintained under Government Code Sections 806.051, 807.051, or 2252.153.

Pursuant to Government Code 2270.002, a governmental entity may not enter into a contract with a company for goods or services unless the contract contains written verification the company that it: (1) does not boycott Israel; and (2) will not boycott Israel during the term of the contract.

Confidential Information

Any information deemed to be confidential or proprietary by Bidder should be clearly annotated on the pages where confidential or proprietary information is contained. The City cannot guarantee that it will not be required to disclose all or part of any public record under Texas Public Information Act, since information deemed to be confidential or proprietary by Bidder may not be confidential or proprietary under Texas Law, or pursuant to a Court order.

Pursuant to Government Code, Chapter 552, the City must disclose certain contracting information and the law presumes that most contracting information is public. Certain types of contracting information must generally be released under the Public Information Act:

overall price; price and description of items or services to be delivered; delivery and service deadlines; remedies for breach of contract; identity of the parties to the Contract; execution and effective dates; and information connected to a vendor or contractor’s performance on the Contract. Additionally, information regarding performance under the Contract, including breaches of the Contract, Contract variances, amendments, liquidated damages, and other penalties for non- performance, must generally be released under the Public Information Act.

The requirements of Subchapter J, Chapter 552, Government Code, may apply to this RFB and the contractor or vendor agrees that the Contract can be terminated if the contractor or vendor knowingly or intentionally fails to comply with a requirement of that subchapter.

http://www.statutes.legis.state.tx.us/GetStatute.aspx?Code=GV&Value=552

REQUEST FOR COMPETITIVE SEALED BIDS

Pursuant to Chapter 2269 of the Texas Government Code and other applicable law, The City of Bryan (the “City”) is soliciting Competitive Sealed Bids for the 2026 Street Maintenance Asphalt Repair Contract. This project consists of all work associated with street and pavement improvements specified within this document.

Pre-Bid Meeting to be held in person:

May 27, 2026 @ 11:00 am CST

Public Works Municipal Service Center 1111 Waco Street Bryan TX 77803

In order to ensure a fair and public process, all questions related to this Request for Bids shall be addressed in writing, via the Brazos Valley Online Bidding System (https://brazosbid.ionwave.net) to the individual identified above prior to 5:00 pm CST on May 29, 2026. Contact with any City of Bryan employee or official is prohibited without prior written consent from the City Purchasing Supervisor.

Failure to observe this requirement may be grounds for rejection of the Bid.

SEALED Bid packages will be accepted until 2:00 pm CST, June 5, 2026 and publicly opened and read aloud at the location indicated below and online. The outside of the envelope must clearly be labeled with the Bidder’s name, the RFP name/number and the due date. Any Bid received after the aforementioned closing time will be returned unopened.

Deliver the sealed envelope to:

RFP #26-016

Ashley Foley, Buyer

City of Bryan – Purchasing Department 2611 N Earl Rudder Fwy

Bryan TX 77803

Bid Due Date & Opening via Zoom:

June 5, 2026 @ 2:00 PM

Link:

https://us02web.zoom.us/j/83467189106?pwd=stAZb36JfT5CTtQzh2dMrI5MpsFoHP.1

Meeting ID: 834 6718 9106 Passcode: 413664 Dial In: 1 346-248-7799 (US)

Plans, Specifications and Information for Bidders are online at https://brazosbid.ionwave.net or may be examined at the Purchasing Department Office at 2611 N Earl Rudder Fwy, Bryan, Texas, (979) 209-5505. No Bid may in any way qualify, modify, substitute or change any part of the specifications or contract documents.

The City believes that the data contained in these specifications is sufficient for the preparation of Competitive Sealed Bids. Requests for additional information will be https://us02web.zoom.us/j/83467189106?pwd=stAZb36JfT5CTtQzh2dMrI5MpsFoHP.1 https://brazosbid.ionwave.net/ considered depending on the bid time frame and the availability of the requested information.

Such information will be submitted to all known Bidders simultaneously on the website mentioned above.

Pursuant to Government Code Chapter 2269, subchapter D, the City of Bryan may enter into a contract with the Offeror meeting all the qualifications and specifications that submits the Competitive Sealed Bid that offers the best value to the City. The City will evaluate and rank Bids considering the selection criteria and weighted value set forth in the request for bids. The City of Bryan reserves the right to accept or reject any or all Bids, to waive any informalities and technicalities, to accept the offer considered most advantageous and to award the Bid to the vendor offering the best value to the City of Bryan. Additionally, all Bidders are hereby notified that the City of Bryan shall consider all factors it believes to be relevant in the determination of the best value including, but not limited to, the proximity of the Bidder as it relates to their ability to perform the contract for the City of Bryan.

• May 20, 2026 – Web site post date

• May 27, 2026 @ 10:00 am CST – PRE-BID MEETING to be held at the Public Works Municipal Service Center at 1111 Waco Street, Bryan, TX.

• May 29 2026 @ 5:00 pm CST – Deadline for written requests for clarifications to the

RFB

• June 2, 2026 – Deadline to Issue Final Addendum

• June 5, 2026 @ 2:00 pm CST – Sealed bids delivered to the Office of the Purchasing Department, City of Bryan, 2611 N Earl Rudder Fwy, Bryan, TX. Bids received after the time and date set for the opening of the bid will not be accepted and will be returned unopened. The bid opening will be held virtually via Zoom. Below is the meeting link, ID number, and passcode.

Link:

https://us02web.zoom.us/j/83467189106?pwd=stAZb36JfT5CTtQzh2dMrI5MpsFoHP.1

Meeting ID: 834 6718 9106 Passcode: 413664 Dial In: 1 346-248-7799 (US)

• June 12, 2026 - Anticipated date of Notice of Intent to Award

• June 22, 2026 - Anticipated date of Executed Contract

• July 14, 2026 - Anticipated date of Contract Award by City Council

• July 21, 2026 - Performance and Payment Bonds due within 7 business days of Executed Contract

• July 24, 2026 – Anticipated Pre-Construction Meeting (Date TBD)

• August 3, 2026 - Anticipated date of Notice to Proceed

• February 3, 2027 – Targeted Completion Date

ANTICIPATED SCHEDULE OF EVENTS

https://us02web.zoom.us/j/83467189106?pwd=stAZb36JfT5CTtQzh2dMrI5MpsFoHP.1

2026 STREET MAINTENANCE ASPHALT CONTRACT

CITY JOB NO. 332-D3-2522

RFB #26-016

Architect/Engineer: The Project has been designed by Jayson E. Barfknecht, PhD, P.E.

Location: Various street locations around the city.

Project Scope: Asphalt maintenance on targeted roadways, which may include base failure repairs, milling, wedge grinding, mix-in-place, overlaying streets, and replacing street markings. Along some of these treated roadways, flat work, such as C&G, sidewalk, and driveway repairs may be required.

It is preferred that roadways are functional and carrying traffic the same day of the performed work. (Overnight street closures are not recommended, except for construction of the concrete roadways. Other roadway which may require street closures, shall be discussed with the Project Manager.)

Remaining funds under the contract may be redirected by the Street & Drainage Department.

Current bidding quantities include, but not limited to:

• Approximately 27,000 tons of Type D HMAC

• Planning and milling

• Wedge grinding (7ft minimum, each side)

• 6” base failure repairs

• 3% mix in place at 6” depth, with RC250 Grade 5 aggregate (0.25 Gal/SY & 1

CY/135 SY), applied prior to overlay

• C&G, sidewalks, driveways

• Pavement markings (including the installation of Type 1 Thermoplastic)

The Project will be designed and constructed so as to meet all applicable federal, state, and local accessibility standards.

The selected Offeror will be also responsible for: obtaining all applicable permits and inspections; providing all necessary performance and payment bonds and insurance certificates; and providing the Owner with all manufacturers’ warranties and all operations and maintenance (O & M) manuals for all equipment installed.

The selected Offeror may be required to perform some or all of the following pre-construction and construction services. Preconstruction Services may include, but not necessarily be limited to, planning and value engineering the Work. Construction Services may include, but

PROJECT SCOPE, BUDGET AND COMPLETION DATE

not necessarily be limited to, all work associated with construction, occupancy and warranty of the facilities.

Project Estimated Budget: The proposed estimated budget for construction costs for this Project is $5,700,000.00 inclusive of all incidental and contingent expenses associated with the construction of the entire scope of the Project.

Project Estimated Completion Date: The projected completion date is estimated to be 120 working days. The City reserves the right to modify the commencement date, subject to Owner and Contractor availability, phase the construction of the Project, or modify the schedule as needed and determined by the City due to modifications in scope.

TO THE CITY OF BRYAN

BRYAN, TEXAS

COMPETITIVE SEALED BID

DATE:

Bid of a corporation organized and existing under the laws of the State of ;

or a partnership consisting of ;

or an individual trading as :

The undersigned hereby proposes to furnish all labor and material, tools, and necessary equipment, for the construction of the project, and to perform the work required for the construction of the said project, at the locations set out by the plans and specifications, in strict accordance with the contract documents.

TO THE CITY OF BRYAN

BRYAN, TEXAS

The undersigned further agree to execute the Standard City of Bryan Construction Contract, of which this proposal, the general conditions, the plans, specifications, special provisions, payment and performance bonds, and advertisements are a part, within 5 business days from the date of Notice of Intent to Award this proposal. The undersigned further agree to provide the City all submittals required by this contract within ten (10) business days from Notice of Intent to Award, and agree to provide to the City executed Performance and Payment bonds within seven (7) business days after City Council Award of Contract. In case the undersigned fails to meet the above obligations within the specified times, the undersigned will be considered as having abandoned it, and the Cashier's Check or Bidder’s Bond in the amount of five percent (5%) of the total amount Bid of:

($ ) Dollars accompanying this Bid will be forfeited to the City of Bryan, Texas, by reason of such failure on the part of the undersigned. All Bid shall be accompanied by a Bid bond in the amount of five percent (5%) of the total Bid amount payable to the City of Bryan, from a surety company authorized to do business in Texas as a guarantee that the Bidder will fulfill the above-mentioned obligations. The bond must bear the impressed seal of the surety company and the name of the Bidder, and be signed by the Bidder and an authorized representative of the surety company. Powers of attorney must be attached to the Bid bond.

The undersigned further agree that the Bid guaranty may be retained by the City of Bryan, Texas provided the undersigned is one of the three highest ranked Bidders, and that said Bid guaranty shall remain with the City of Bryan until the contract has been signed by the successful Bidder; otherwise, Bid guaranty may be obtained from the City Purchasing Department after forty-eight hours from the time of opening the CSPs.

The undersigned certify that they are duly authorized to submit this Bid and that this Bid is made in good faith without collusion or connection with any other person, persons, partnership, company, firm, association or corporation offering Bid on this work, and to do the work for the following Bid item unit prices, their associated extended totals and sum of extended totals as listed on the following tabulation forms:

STREET LIST

ROAD NAME FROM TO LENGTH (FT) WIDTH (FT) AREA (SY)

HMAC

Thickness Street Application 22nd N. Texas Ursuline 1,279 23 3,269 1.5 Overlay (1.5") 22nd Hall N. Bryan 3,416 30 11,387 1.5 Wedge Grind (1.5") 29th Memorial Briarcrest 2,670 52 15,427 2.0 Full Depth Mill (2") 33rd Gordon Coulter 276 21 644 1.5 Overlay (1.5") Academy E WJB Ursuline 851 28 2,648 1.5 Wedge Grind (1.5") Balsam Ct Blue Belle Dr Balsam Ct 577 23 1,473 1.5 Wedge Grind (1.5") Batts Crenshaw N. Coulter 983 30 3,277 1.5 Wedge Grind (1.5") Blue Belle Balsam Ct S. Traditions 1,439 24 3,837 1.5 Wedge Grind (1.5") Blue Belle Cr Blue Belle Dr Blue Belle Dr 362 30 1,205 1.5 Wedge Grind (1.5") Bluegrass Beck Bryant 721 21 1,682 1.5 Overlay (1.5") Boulevard W 17th N. Sims 3,019 32 10,733 1.5 Wedge Grind (1.5") Briar Oaks Old Oaks 29th 3,204 29 10,323 1.5 Wedge Grind (1.5") Bryant Bend S Sims 804 25 2,188 1.5 Wedge Grind (1.5") Campus Oak Ridge Briarcrest 943 24 2,515 1.5 Wedge Grind (1.5") Cavitt North Ave E. Brookside 708 27 2,125 1.5 Wedge Grind (1.5") Clark End Hwy 21 2,520 18 5,040 1.5 Wedge Grind (1.5") Clay Street Aspen Oaklawn 223 30 730 1.5 Wedge Grind (1.5") Clear Leaf Harvey Mitchell Huntwood 2,008 32 7,141 1.5 Wedge Grind (1.5") College View S. Texas Ave S. College Ave 2,065 29 6,653 1.5 Wedge Grind (1.5") Columbus Boulevard Walnut 304 20 676 2.5 MIP (2.5" Hotmix) Copper Falls Clear Leaf Ivory Ridge 1,226 30 4,085 1.5 Wedge Grind (1.5") Copperfield FM 1179 Pavement Change 2,957 38 12,483 1.5 Wedge Grind (1.5") Crenshaw WJB Ursuline 833 18 1,666 1.5 Overlay (1.5") Crystal Brook Imperial Valley Silkwood 965 30 3,217 1.5 Wedge Grind (1.5") Dellwood Wayside Pavement Change 616 29 1,985 1.5 Wedge Grind (1.5") Diamondleaf Trace Cul De Sac N. Traditions 374 22 915 1.5 Wedge Grind (1.5") Fifth Street Concrete @ E. Brookside E. North Ave 1,066 30 3,554 1.5 Wedge Grind (1.5") Fourth Hensel @ concrete Day Ave 1,281 25 3,557 1.5 Overlay (1.5") Fourth E. Brookside Crescent 443 25 1,232 1.5 Wedge Grind (1.5") Imperial Valley Dead End Clear Leaf 400 30 1,333 1.5 Wedge Grind (1.5") Ivory Ridge Copper Falls Silkwood 292 30 974 1.5 Wedge Grind (1.5") Jenkins End of Street Austin 174 19 368 1.5 Overlay (1.5") Joseph Dr E Villa Maria 1600 Joseph Dr 718 33 2,633 1.5 Wedge Grind (1.5") Kasserman Wayside Morris 452 26 1,281 1.5 Wedge Grind (1.5") Laurel Trace Roundabout N. Traditions 415 24 1,107 1.5 Wedge Grind (1.5") Lucky Dead End Hwy 21 933 22 2,281 1.5 Overlay (1.5") McAshan St Johnson St Una 915 24 2,441 1.5 Overlay (1.5") Mitchell Wayside Pavement Change 729 29 2,348 1.5 Wedge Grind (1.5") Monterrey Dead End W. 24th 265 30 885 1.5 Wedge Grind (1.5") N Traditions Traditions Blvd Road Split 5,160 28 16,054 1.5 Wedge Grind (1.5") Native Tree Natural Pond Yaupon Trails 198 28 617 1.5 Wedge Grind (1.5") Native Tree Cul de Sac Yaupon Trails 812 28 2,527 1.5 Wedge Grind (1.5") Neel Dead End W 24th 302 19 638 1.5 Overlay (1.5") Neel Dead End W. 24th 292 19 616 1.5 Overlay (1.5") New Castle Cul De Sac Westminster 270 23 689 1.5 Wedge Grind (1.5") Oak Ridge Barak Briarcrest 2,492 33 8,998 1.5 Wedge Grind (1.5") Oaklawn Foch Woodson 1,878 30 6,157 1.5 Wedge Grind (1.5") Park Hampton Cul De Sac E Oak Hill 533 24 1,421 1.5 Wedge Grind (1.5") Pierce E 22nd E. Pruitt 598 32 2,125 1.5 Wedge Grind (1.5") Pierce WJB E 22 955 32 3,395 1.5 Wedge Grind (1.5") Pine End of Street Austin 513 19 1,084 1.5 Overlay (1.5") Preston MLK E 22nd 931 20 2,069 1.5 Overlay (1.5") Reynolds Cole Allen 714 19 1,508 1.5 Overlay (1.5") Robertson WJB E 23 657 37 2,700 1.5 Wedge Grind (1.5") Rochester Tatum Hwy 21 1,251 24 3,337 2.5 MIP (2.5" Hotmix) Saunders Dean Bruin Trace 1,634 24 4,357 2.5 MIP (2.5" Hotmix) Saunders HWY 21 Dean 393 24 1,048 1.5 Wedge Grind (1.5")

Shadowood Silkwood Dead End 226 34 854 1.5 Wedge Grind (1.5") Short W. 24th WJB 271 22 662 1.5 Wedge Grind (1.5") Silkwood Dead End Beck 2,768 38 11,688 1.5 Wedge Grind (1.5") Turkey End of Street Walnut 626 22 1,529 1.5 Overlay (1.5") Villa Maria E. 29th William J Bryant 5,032 52 29,075 2.0 Full Depth Mill (2") W. 28th Palasota Harvey Mitchell Ramp 5,449 24 14,530 1.5 Overlay (1.5") Weaver MLK Cole 1,663 24 4,435 1.5 Wedge Grind (1.5") Westminster Cul De Sac Copperfield 720 23 1,841 1.5 Wedge Grind (1.5") Woodson College Main Cul De Sac 609 34 2,303 1.5 Wedge Grind (1.5") Yaupon Trails Underbrush Crossing Hardy Weedon 1,321 53 7,780 1.5 Wedge Grind (1.5") Bamboo Palasota Cedar 1,182 30 3,940 1.5 Wedge Grind (1.5")

BID TAB

Any person and/or business entity that enters into a contract with the City of Bryan must give advance notice to the City if any employee or an owner or operator of the business entity has been convicted of a felony. The notice must include a general description of the conduct resulting in the conviction of a felony. The notice must also describe the role that the employee, owner, or operator will perform in executing the contract. The City may require substitution of employees in the performance of the contract.

The City may terminate a contract with a person or business entity if the City determines that the person or business entity failed to give notice as required by this clause, misrepresented the conduct resulting in the conviction, or failed to substitute personnel at City’s request.

I, the undersigned agent for the firm named below, certify that the information concerning notification of felony convictions has been reviewed by me and the following information furnished is true to the best of my knowledge.

Vendor’s Name:

Authorized Company Official’s Name (Printed) Date

A. My firm is not owned or operated by anyone who has been convicted of a felony nor does it have any employees who have been convicted of a felony:

Signature of Company Official:

B. My firm has employee(s) or is owned or operated by the following individual(s) who has/have been convicted of a felony:

C. Provide a general description of the conduct resulting in the conviction of a felony.

D. Describe the role that the person(s) convicted of a felony will play in the performance of the contract.

FELONY CONVICTION NOTIFICATON

CERTIFICATION and AUTHORIZATION

RFB #26-016

The undersigned certifies that he has fully read and understands this "Request for Proposal" and has full knowledge of the scope, quantity, and quality of the services and materials to be furnished and intends to adhere to the provisions described herein. The undersigned also affirms that they are duly authorized to submit this CSP, that this CSP has not been prepared in collusion with any other Vendor, and that the contents of this CSP have not been communicated to any other Vendor prior to the official opening of this CSP. Additionally, the undersigned affirms that the firm is willing to sign the enclosed Standard Form of Contract if awarded.

By signing below, the Bidder certifies that neither the signatory, nor any co-owner of the Bidder, is related to a member of the City Council of the City of Bryan within third degree of consanguinity (blood) or within the second degree of affinity (marriage).

Signed By: Title:

Typed Name: Company Name:

Phone No.: Fax No.:

Email:

Bidder Address:

P.O. Box or Street City State Zip

Order Address:

Remit Address:

Federal Tax ID No.:

Date:

CERTIFICATION OF COMPETITIVE SEALED BID

The undersigned hereby declares that he has visited the sites and has carefully examined the plans, specifications and contract documents relating to the work covered by their CSP, that he agrees to do the work, and that no representations made by the City are in any sense a warranty, but are mere estimates for the guidance of the Contractor.

TIME OF COMPLETION: The undersigned agrees to complete the work within 90 working days from the date designated by the Notice to Proceed.

The undersigned further declares that he will provide all necessary tools, and apparatus, do all the work, and furnish all materials, and do everything required to carry out the above-mentioned work covered by this proposal, in strict accordance with the contract documents, and the requirements pertaining thereto, for the sum or sums above set forth. Additionally, the undersigned affirms that the Bidder is willing to sign the City’s Standard Form of Contract as reflected in the specifications, if awarded the contract.

Acknowledgement for Receipt of Addendums:

Addendum Number Initial

Respectfully submitted, (Signature)

(Address) NOTE: Fill in with ink and submit complete with attached Proposal.

(City, State, Zip)

METHOD OF PAYMENT:

1) PAYMENT TERMS: Net 30 (Vendor paid within 30 days of invoice or receipt of goods accepted in good order.)

2) PROMPT PAYMENT DISCOUNT: % within 10 days (e. g. 1%, 2%, 5%)

AND/OR (check one)

3) ELECTRONIC FUNDS TRANSFER DISCOUNT yes no

--If “yes” discount offered: % (e.g., 1%, 2%, 5%)

Company Name:

(Include with your Bid even if you are not giving a discount.)

PROMPT PAYMENT METHOD

SPECIAL PROVISIONS

2026 STREET MAINTENANCE ASPHALT REPAIR

RFB # 26-016

TABLE OF CONTENTS

SECTION

NUMBER DESCRIPTION

SP1 CITY PROJECT MANAGER

SP2 DESIGN ENGINEER

SP3 CONTRACT DOCUMENTS

SP4 MOBILIZATION AND PROJECT OVERHEAD

SP5 CONSTRUCTION PHASING / TRAFFIC CONTROL

SP6 SCHEDULE

SP7 DEMOLITION

SP8 SUBMITTALS

SP9 IDENTIFICATION OF EXISTING UTILITY CONFLICTS

SP10 RESIDENTIAL NOTIFICATION

SP11 CONTENT OF PROJECT

SP12 WORK DESCRIPTION

SP13 TOTAL RECONSTRUCT (MIX-IN-PLACE HMAC)

SP14 ADDITIONAL CONSTRUCTION DETAILS (SITE SPECIFIC)

SP15 STREET PREPARATION

SP16 TACK OIL

SP17 RAISE MANHOLES AND VALVE BOXES TO GRADE

SP18 CONCRETE CURB AND GUTTER PLACEMENT

SP19 STRIPING AND PAVEMENT MARKINGS

SP20 RESTORATION OF SITE IMPROVEMENTS

SP21 SOLID WASTE COORDINATION

SP22 FINAL CLEANUP AND GRADING

SP23 REMAINING FUNDS

SP24 DIGITAL PHOTO DOCUMENTATION OF PROJECT

SP25 CONTINUOUS WORKING DAYS

SP26 CONFLICT RESOLUTION

SP27 TREE PRUNING AND ARBORIST DETAILS

SP1 CITY PROJECT MANAGER:

The City of Bryan’s official representative shall be Zachary Kennard, he can be reached at P.O. Box 1000, Bryan, TX 77805, 979-209-5015.

SP2 DESIGN ENGINEER:

The design engineer for this project is Jayson E. Barfknecht of City of Bryan, Public Works Department. He may be reached at jbarfknecht@bryantx.gov or 979-209- 5900.

SP3 CONTRACT DOCUMENTS:

The Contract Documents are set forth in the Contract. This Project shall use the standard City of Bryan Construction Contract, Uniform General Conditions of Construction Contracts, Plans, Specifications, payment and performance bonds, and Special Conditions, if any. The Special Conditions are shown in the Project Manual and on the Construction Drawings. Should a conflict occur, the Special Conditions in the Project Manual shall be considered superior. All construction shall be in accordance with the current City of Bryan 2020 B/CS Unified Technical Specifications. Where the specifications conflict, the more stringent shall apply.

SP4 MOBILIZATION AND PROJECT OVERHEAD:

The Bid item “Mobilization and Project Overhead” shall include and not be limited to the following: cost to mobilize and demobilize equipment to the project site, construction surveying and staking, the cost of bonds and insurance, and all other incidental costs associated with the project.

SP5 CONSTRUCTION PHASING/TRAFFIC CONTROL:

Contractor shall provide and adhere to an approved traffic control plan based on the Texas Manual on Uniform Traffic control Devices (TMUTCD). The contractor is solely responsible for traffic control including all signs, barricades, markings, flagmen, pilot cars, patrol officers, and/or any other traffic control devices that will be appropriate for the construction or maintenance of the roadway or other associated work, including any temporary ramps (with pipes if needed) to safely accommodate residents access to their driveways, all work is subsidiary to this project. The contractor’s traffic control plan and schedule shall be completed for review during the pre-construction meeting. Contractor will be required to provide and maintain detours for street segments that are closed for construction. Any closures or detour routes MUST BE PRE-APPROVED by the Project Manager and/or his designee. The contractor shall update the traffic control plan as required during construction. All traffic control shall comply with the Texas Manual of Uniform Traffic Control Devices.

The contractor’s plan must be approved by the City Representative prior to beginning work.

mailto:jbarfknecht@bryantx.gov

SP6 SCHEDULING:

In order to provide consistent progress throughout the contract the following completion schedule must be maintained or exceeded. Administrative charges per the contract amount will be charged per working day until these requirements are met.

50% of work item quantities completed within 45 working days 100% of work item quantities completed within 90 working days

Work item quantities will be defined as the percentage of major work item quantities in accordance with a schedule submitted at beginning of the project.

Contractor shall submit a planned schedule of work prior to the issuance of the notice to proceed. Once work begins on any street, there must be continuous progress on that street until completion, including final clean up. The Contractor may not open or move to another street without the approval of the Project Manager or his designee.

In the event of work stalling (two working days’ lapse without job progress), the Contractor will be required to provide additional notification to residents, unless the stalling is due to inclement weather. Notification will include, but is not limited to, the duration of the delay, the return-to-work date and a contact number of the contractor.

Normal construction operations shall be conducted Monday through Friday between the hours of 8:00 am and 5:00 pm. Work occurring around schools shall be scheduled so that it does not interfere with school zone traffic during drop-off and pick-up times. There will be no work allowed on Saturday unless approved by the City 48 hours in advance and the contractor shall pay the required inspection fee. No work is allowed on Sunday.

SP7 DEMOLITION:

The Contractor shall excavate and properly dispose of all material required in constructing this work. When a trench is created during the demolition of an item and the trench falls under the proposed pavement, the trench shall be backfilled with cement stabilized sand.

SP8 SUBMITTALS:

The Contractor shall submit to the City’s Project Manager for review and approval all items required in the specifications and the following items prior to beginning work:

a. Organizational chart showing the Project Superintendent and all subcontractors planned for the project.

b. Work Plan indicating sequence and schedule

c. Material Storage Location(s)

d. Subcontractors to be used if applicable

e. Storm Water Pollution Control Plan

f. Concrete and Cement Stabilized Sand Mix Design

g. Pipe materials, valves, manholes, fittings, grates, precast boxes

Each submittal shall include a cover sheet with the following identifying information:

1. Submittal Number and Revision (beginning with Submittal No. 1 and Revision 0)

2. Project Name and COB Project Number

3. Contractor Name

4. Nature of Submittal: product, materials, traffic control plan, schedule, etc.

5. Supplier or Manufacturer of materials submitted (if applicable)

6. Pertinent Drawing Number (if applicable)

7. Pertinent Detail (if applicable)

8. Specification Number

9. Deviations (identify any deviations from the contract documents)

10. Contractor shall submit each submittal certifying that it has been reviewed for conformance to plans and specification. The contractor shall sign each submittal for this conformance. Submit drawings, data and samples to the City at least 14 calendar days prior to date the Contractor needs the reviewed submittals returned. Contractor shall revise and resubmit as required, identifying changes made since previous submittal.

Submittals delivered electronically may include this information in the content of the transmittal e-mail.

SP9 IDENTIFICATION OF EXISTING UTILITY CONFLICTS:

The contractor shall excavate and identify conflicts with existing utilities at least 7 calendar days in advance of the scheduled work at the conflict location. The engineer will provide revisions in a timely fashion to keep the project on schedule. No change orders will be considered based on additional time required for utility adjustment.

The Contractor shall locate all existing utilities prior to commencing work which could impact them. In the event an existing utility line conflict with any proposed items of work or improvements including utilities and pavement, the Contractor shall notify the City Inspector of the conflict and shall allow ample time for the adjustment(s) necessary. Any delays caused by utility conflicts shall be at the Contractor’s expense.

SP10 RESIDENTIAL NOTIFICATION:

Prior to beginning construction, the residents and business owners within the work zone shall be notified by the Contractor; at least 48 hours in advance. Notification shall be written and hand delivered to each residence. Notices are not to be placed in mailboxes. All written notices shall be approved by the City prior to distribution.

Residents shall be similarly notified if access to their drives will be blocked. The Contractor shall accommodate special needs that residents may have such as access for handicap, etc.

SP11 CONTENT OF PROJECT:

Contractor is to furnish project complete as required in the Contract Documents, including the plans and specifications. Items not specifically covered in these documents which comprise a part of the project shall be considered incidental to the project. Contractor is to consider all incidental work necessary for a satisfactory and completed project and is to include any related costs in the original prices bid.

SP12 WORK DESCRIPTION:

Reclaimed Asphalt Pavement (RAP) is allowed in hot mix asphaltic concrete pavement (HMAC) up to a maximum of 10% provided all standard specifications for HMAC are met. The RAP shall not contain clay balls, vegetable matter, or other deleterious substances. There are no specifications for the binder type and aggregate within the RAP itself as long as the combined HMAC mix design meets all requirements of the technical specifications for HMAC. The contractor must supply their own source of RAP material if used.

All asphalt millings removed from the listed streets shall be kept and properly recycled by the contractor.

SP13 TOTAL RECONSTRUCT (MIX-IN-PLACE HMAC):

Koenig, Darling, Hawks, New York, Owens, Cedarwood, Pinewood, Rockwood, Streamside Way, and Adams will be reconstructed, with a Mix-In-Place application.

The bid item for “3% cement mix in place @ 6-inch depth” includes the in-place reconstruction of existing streets by mixing the existing street (asphalt and base) to a depth of approximately 6-inches and adding 3% cement by weight. The mixed road base shall be reshaped and compacted in place using 25-ton pneumatic roller or equivalent. The excess material can be used to build the street crown up to a maximum of 3 percent cross-slope. Any material in excess of this must be hauled off at no additional cost to the city. If the engineer or project manager changes the percentage of cement that additional material will be paid by the per ton bid item.

Once the mixed road base has set a seal coat with RC250 Asphalt Oil with Grade 5 (or standard aggregate) at 0.25 Gal/SY & 1CY/135SY will be placed and overlaid with 2.5-inches of Type D HMAC with PG64-22 Binder. The HMAC shall tie in at grade to the existing (or newly replaced) gutter.

SP14 ADDITIONAL CONSTRUCTION DETAILS (SITE SPECIFIC):

The listed streets below will be reconstructed with the following details.

• Campus Dr: Work must be performed during summer break.

• Cavitt Ave: Repair concrete aprons at North Ave and Brookside Dr.

• Clark St: Overlay and wedge grind at driveways along roadway length.

• Clay St: Replace concrete aprons at Aspen St and Oaklawn St.

• Clear Leaf Dr: Remove and replace delineators adjacent to Jane Long

Intermediate.

• College View Dr: Remove and replace 3 speed humps. Open ditch sections are to be 22’ wide. Curb and gutter sections are to be 29’ wide.

• Copperfield Dr: Street trees to be preserved and protected according to approved arborist plan. See SP27 for tree pruning and arborist details.

• Neel St: Add additional foot of width on either side of existing pavement footprint.

• Oak Ridge Dr: Work must be performed during summer break.

• Saunders St: Multiple locations will require 10” mix in place treatment.

Locations to be marked in the field.

• Turkey St: Concrete apron at Turkey St and Boulevard St to be replaced.

SP15 STREET PREPARATION:

Contractor shall remove the minimum pavement, curb and gutter, and other structures as required to perform the work. When removal of concrete and asphaltic concrete material is required, provide neat sawed joints.

All grass and vegetation shall be removed from pavement prior to asphalt being placed. Grass, vegetation, soil, etc. shall be removed from inside edge of curb and gutter prior to overlay operations. This work is subsidiary to the various bid items.

Wherever vegetation (overhanging trees, etc.) interferes with the contractor’s work, the contractor shall be responsible for trimming the vegetation to the minimum clearance required to proceed with construction. The contractor is responsible for removal and disposal of all trimmings. This work is subsidiary to the various bid items.

SP16 TACK OIL:

Unless otherwise approved, furnish CSS-1H, SS-1H, or a PG binder with a minimum high temperature grade of PG 58 for tack coat binder, in accordance with TxDot Standard Specification, Item 300, “Asphalts, Oils, and Emulsions”.

Do not dilute emulsified asphalts at the terminal, in the field, or at any other location before use. If required, verify that emulsified asphalt proposed for use meets the minimum residual asphalt percentage specified in Item 300, “Asphalts, Oils, and Emulsions.”

The Project Manager may obtain at least one sample of the tack coat binder per road and test to verify compliance. The Project manager will obtain the sample from the asphalt distributor immediately before use.

SP17 RAISE MANHOLES AND VALVE BOXES TO GRADE:

The Contractor shall raise to grade City owned facilities located within asphalt concrete overlay areas so that they are flush with the final pavement surface. Under no circumstances will asphalt be placed over manholes, valves, etc. It is the contractor’s responsibility to determine that correct size risers are available prior to ordering asphalt to arrive on site. If failure to do this causes a delay or halt in production the contractor will be responsible for any costs incurred.

Manholes are to be raised prior to asphalt placement. Existing covers may be reused if they fit into a standard riser ring size (24” or 32”). Existing irregular manhole sizes that cannot be raised with standard risers size will need the top reconstructed to fit a standard ring and cover.

Raise Standard 24” Manhole to Grade: This work shall consist of raising to grade City owned facilities such as storm drain manholes, and sanitary sewer manholes.

This bid item is for standard 24” manholes and all additional work to raise to grade is subsidiary to this bid item. This work may include adding donuts, sealant, rings, and cover.

Raise Standard 32” Manhole to Grade: This work shall consist of raising to grade City owned facilities such as storm drain manholes, and sanitary sewer manholes.

This bid item is for standard 32” manholes and all additional work to raise to grade is subsidiary to this bid item. This work may include adding donuts, sealant, rings, and cover.

Raise Non Standard (Approx. 23½ to 25½ inch) Manhole to Grade: Various size manholes may exist within the project limits. Where an irregular size manhole lid is encountered the contractor shall order an appropriate size riser that will fit the existing manhole lid and adjust to final grade. If the lid cannot be raised the contractor shall replace the manhole ring and cover with 24” standard size and adjust to final grade of asphalt overlay. All additional work needed to adequately replace ring and cover is subsidiary to this bid item.

Raise Non Standard (Approx. 31 to 33 inch) Manhole to Grade: Various size manholes may exist within the project limits. Where an irregular size manhole lid is encountered the contractor shall order an appropriate size riser that will fit the existing manhole lid and adjust to final grade. If the lid cannot be raised the contractor shall replace the manhole ring and cover with 32” standard size and adjust to final grade of asphalt overlay. All additional work needed to adequately replace ring and cover is subsidiary to this bid item.

Raise Standard Valve Box to Grade: This work shall consist of raising to grade standard extendable City owned facilities such as sanitary sewer cleanouts, water valve covers, detector loop handholes, etc.

Replace Valve Box with Standard at Grade: If valve box cannot be adjusted by standard extensions, and the City of Bryan water department does not choose to do the work, then replace valve box with standard adjustable kind and adjust to same grade as final asphalt overlay.

Additional Information: The final adjustment to finished grade shall be made by adjusting and/or reconstructing the existing concrete riser rings within the throat area.

The rings shall be replaced, if damaged. The reconstructed sections shall be at least equal in quality to the existing structure. In no case shall the precast barrel section be disturbed. Cast iron extension or adjustment rings will not be allowed in the adjusted structure. Water valve covers, detector loop handholds, sanitary sewer cleanouts, and survey monuments shall be raised by removing the existing concrete collar, raising the frame and cover to finished grade, and constructing a new concrete collar. For all adjustments, the top surface of the adjusted facility shall be within 1/8 inch of the adjacent finished grade. Adjustment to final grade shall not be made until the top layer of paving has been completed immediately surrounding it. The Contractor shall preserve the survey point of all monuments in its undisturbed location and condition.

When the existing pavement surface adjacent to any frames, covers, grates, or manholes is removed by cold planning or wedge grinding, and the top layer/final overlay of asphalt concrete is not placed during the same working period, the Contractor shall place temporary tapers around each frame, cover, grate or manhole prior to opening the area to any public traffic. Temporary asphalt concrete tapers shall be ramped on a slope of 30:1 or flatter from the level of the planed or excavated roadway surface to the top of the cover of manhole. A commercial grade roofing paper or other suitable material shall be placed beneath the temporary ramps and tapers. Temporary asphalt concrete tapers shall be completely removed before placing the permanent surfacing.

The contract prices paid per each bid item for raise to grade of manholes or valve boxes shall include full compensation for furnishing all labor, materials, tools, equipment and incidentals necessary to adjust the covers. No additional compensation will be allowed.

The comment section of the spreadsheet lists some approximate number/location of manholes/valves is provided only as a courtesy to the contractor, it is the contractor’s responsibility to ensure that all manholes, valve boxes, etc. are located and raised to final asphalt grade. No manholes, valve boxes etc. shall be paved over.

SP18 CONCRETE CURB AND GUTTER PLACEMENT:

Where curb or curb and gutter placement is called for, the subgrade beneath the existing curb shall be excavated and at least 6-in. cement stabilized sand shall be placed and compacted to provide a stable foundation. The cement stabilized sand shall extend 1-ft back of curb and 6 inches in front of curb. Cement stabilized sand and topsoil backfill replacement shall be subsidiary to the curb placement line item.

Salvaged topsoil from excavation may be used as backfill when placed as to support growth. Where curb is placed it is the contractor’s responsibility to ensure positive grade of the curb line and to notify the engineer if additional footage of curb is required to ensure the positive drainage.

Ribbon curb shall be either standard 24” x 6” (ST1-03) or 18” x 8” as directed by engineer. Valley curb (gutter) shall follow ribbon curb detail with a V-shaped drain in the top of curb. The V shall start at each edge of the curb and taper in a straight grade to the center of the curb. The center of the V drain shall be 1 ½” depth from top of curb.

SP19 STRIPING AND PAVEMENT MARKINGS:

The Contractor shall remove and dispose of all raised markers encountered on streets listed within bid.

Prior to removing, the Contractor must provide an inventory of the pavement markings to be removed and must be submitted and approved by the Project Manager. Removal of markings and/or raised markers is subsidiary to the various bid items. The new pavement markings must be installed no later than two weeks after the roadways have been paved, except for any called out within the special provisions.

The Contractor shall install temporary pavement markings (tabs) after roadway is paved. Temporary markings shall be applied to replace markings that were removed.

Markings must be in place before opening the street to public traffic. Temporary Pavement Delineation shall be considered subsidiary to the various bid items.

Type I Heat-Applied Thermoplastic Markings shall meet TXDOT Specification 666.

Markings installed to concrete surfaces shall be primed before thermal is applied. In addition, as directed by the Project Manager, all markings shall follow requirements listed in Part III of the 2011 Manual on Uniform Traffic Control Devices (MUTCD).

SP20 RESTORATION OF SITE IMPROVEMENTS:

Contractor shall be responsible for the restoration of the work site in public rights-of-way and adjacent public or private property affected by construction operations, including pavement, curb, gutter, driveways, fences, mailboxes, lawns and landscaping. No separate payment shall be made for restoration of site improvements other than that which is shown in the bid items, including quantities.

Document conditions on and adjacent to the construction site with construction photographs.

Remove the minimum pavement, curb and gutter, and other structures as required to perform the work. Remove concrete and asphaltic concrete material using sawed joints.

Contractor shall hire at no additional cost to the City, irrigation subcontractor as approved by the City Engineer and property owner, to repair or make adjustments to any damaged irrigation system.

All surplus material shall be removed from the right-of-way and the excavation finished flush with surrounding natural ground.

SP21 SOLID WASTE CORDINATION:

Construction is not to impede weekly waste collection. Residential waste and brush & bulky service each occur once per week (not typically on the same day). The schedules are available at the City of Bryan’s website www.bryantx.gov or can be reached directly at the following link http://ims.bryantx.gov/waste/viewer.htm or obtained through the City of Bryan’s Environment Services Department.

The contractor is to work with the City of Bryan Solid Waste Division to make certain the impact to citizens is minimized. The city may be able to schedule pickup early on particular streets so that construction delay is minimized. The contractor is to work with the city as needed including scheduling, assisting in relocating garbage cans, etc.

Whenever city garbage collection trucks are denied vehicular access to residential curb side pickup the contractor must collect the filled cans from each property and locate them in an area accessible to the collection truck prior to scheduled pickup.

The contractor must also return the empty cans that day. Cans that are not addressed are interchangeable amongst properties. The contractor may want to note on the door hanger notifications that residential waste and brush and bulky pickup will occur on regularly scheduled days but that pick-up will occur as early as 7:00 a.m. during this time to facilitate construction.

SP22 FINAL CLEANUP AND GRADING:

All construction material shall be removed from all areas of construction at the end of construction. Clean up should occur no later than 3 working days from completing a street segment. The Contractor shall be responsible for removing all materials at Contractor’s expense. It is not acceptable to leave aggregate in yards or gutter lines.

Remaining aggregate should be swept to the center of the street and broomed or vacuumed up. All asphalt, oil and other material shall be removed from curb and gutter and residential property at completion of work. All areas bared by construction shall be sodded with the same grass as existed prior to construction. Sod will be paid for by the linear foot (curb line) and shall extend back to the extent needed to cover disturbed area.

Items of work addressed in these plans that do…