RFB #241328A.pdf

REQUEST FOR BIDS

FOR

LED LIGHTING UPGRADES AND REPLACEMENTS REBID

SOLICITATION NO. 241328A

Action Date Time RFB issued 09/24/2025

Pre-Bid Question Deadline (purchasing.questions@wcaa.us) Reference RFB #241328A in all emails

10/01/2025 2:00 P.M

Bid Deadline 10/15/2025 2:00 P.M Public Bid Opening* 10/15/2025 2:15 P.M

Board Date** December

*As Read Bid Totals will be posted to MITN the next the Business Day.

**Anticipated dates. Subject to change.

Question Deadline: Submit all questions to: purchasing.questions@wcaa.us

Bid Submittal Location: https://www.bidnetdirect.com/mitn/wayne-county-airport-authority Registration and Submittal technical assistance: 1-800-835-4603 Monday – Friday, 8:00 am – 7:30 pm (Eastern Time) Free and paid subscription registration options available

Public Bid Opening: In lieu of an onsite meeting, a virtual (audio-only) Bid Opening will be held, at the date, and time indicated on the cover of this RFB. The telephone access information is as follows:

Phone number: 888.278.0296 Access Code: 2554780# To expedite preparing the virtual sign-in list of attendees, for the record and distribution, submit a list of potential virtual participants via email to purchasing.questions@wcaa.us. The list should include the participant’s name, company name and phone number.

Procurement Contact: Alexander Hamdan, Solicitation Manager Phone: (734) 247-7900, Fax: (734) 955-5648 purchasing.questions@wcaa.us

All questions regarding this RFB must be submitted to the Procurement Contact at the above number and email address. Contact concerning this RFB with any other employee, officer or Board Member of the Airport Authority is not permitted during the solicitation process.

DESCRIPTION: Bids are being solicited for the purchase of Electrical LED lighting replacements, installations, and specialized lighting upgrades and fixtures on an as-needed basis for the Wayne County Airport Authority (Airport Authority) at Detroit Metropolitan Wayne County (DTW) and Willow Run (YIP) Airports. The contract will be for a term of three years with 2 one-year renewal options.

It is the Bidder’s responsibility obtain and view all solicitation documents and addenda issued by the Wayne County Airport Authority (Airport Authority) for this RFB.

mailto:purchasing.questions@wcaa.us https://www.bidnetdirect.com/mitn/wayne-county-airport-authority

WAYNE COUNTY AIRPORT AUTHORITY Page 2 of 45

REQUEST FOR BIDS #251328A

Rev. 06.09.2025

This RFB, all attachments and addenda are available via the Michigan Intergovernmental Trade Network (MITN) website at https://www.bidnetdirect.com/mitn/wayne-county-airport-authority, which is also where all Proposals must be uploaded and submitted through. Free and paid subscription registration options available.

The documents may also be accessed via the Wayne County Airport Authority website at:

http://apps.metroairport.com/dtw_procurements_app/solicitations.aspx?mode=open, and then clicking on the desired solicitation name.

https://www.bidnetdirect.com/mitn/wayne-county-airport-authority http://apps.metroairport.com/dtw_procurements_app/solicitations.aspx?mode=open

WAYNE COUNTY AIRPORT AUTHORITY Page 3 of 45

TABLE OF CONTENTS

SECTION 1 – GLOSSARY OF TERMS

SECTION 2 – INSTRUCTIONS AND SPECIAL REQUIREMENTS

SECTION 3 – MINIMUM QUALIFICATIONS

SECTION 4 – PROJECT OVERVIEW

SECTION 5 – KEY TERMS AND CONDITIONS

SECTION 6 – INSURANCE REQUIREMENTS

SECTION 7 – REQUIRED FORMS & ATTACHMENTS

SUBMITTAL DOCUMENTS CHECKLIST (not required)

BID FORM

VERIFICATION OF MINIMUM QUALIFICATIONS FORM

PRICE FORM

EXHIBIT A

EXHIBIT B

EXHIBIT A

EXHIBIT B

BUSINESS INFORMATION QUESTIONNAIRE

SAFETY VERIFICATION FORM

ATTACHMENTS INCLUDED AS SEPARATE DOCUMENTS (A-B)

ATTACHMENT A – SUBCONTRACTOR FORM(S)

ATTACHMENT B – Form of Agreement

WAYNE COUNTY AIRPORT AUTHORITY Page 4 of 45

SECTION 1 – GLOSSARY OF TERMS

To the extent in this solicitation document the following are defined as:

1) Airports: Detroit Metropolitan Wayne County Airport and Willow Run Airport.

2) Air Trade Area (ATA): Michigan counties of Genesee, Lapeer, Lenawee, Livingston, Macomb, Monroe, Oakland, St. Clair, Washtenaw, and Wayne.

3) Bid Guarantee: sum of money or a bond provided by a Bidder to the Airport Authority with a Bid to guarantee that the Bidder will not withdraw the Bid for a specified period of time, and will enter into a contract with the Airport Authority within the time specified in the Bid, based upon the substantive terms and conditions contained in the RFB or Form of Agreement included in the RFB.

4) Bidder: Business that submits a Bid in response to an RFB issued by the Airport Authority.

5) Board: the governing body of the Airport Authority.

6) Broker: a firm does not itself perform, manage or supervise the work of its contract or subcontract in a manner consistent with the normal business practices for contractors or subcontractors in its line of business.

7) Business: an individual, firm, vendor, association, corporation, limited liability company, partnership, joint venture, sole proprietorship, or other legal entity.

8) Certified Small Business Enterprise (SBE): Business certified by the Wayne Country Airport Authority as being headquartered within the ATA, and not exceeding the Small Business Administration (SBA) Size Standards.

9) Contractor: the successful awarded Bidder of a solicitation, who is legally bound to the contract.

10) Currency: All monetary references in this document are in U.S. Dollar.

11) Detroit Metropolitan Wayne County Airport or DTW: Detroit Metro Airport

12) Form of Agreement or FOA: the contract document for the solicitation.

13) Freedom of Information Act (FOIA): regulates and sets requirements for the disclosure of public records and defines when, how, and what information may be obtained from the Airport Authority by an interested party.

14) Holiday: the legal holidays observed by the Airport Authority. (New Year’s Day, Martin Luther King Jr. Birthday, Friday before Easter, Memorial Day, Juneteenth, Independence Day, Labor Day, Thanksgiving Day, Day after Thanksgiving, Christmas Eve, Christmas Day, New Year’s Eve)

15) Joint Venture: A partnership or other legal cooperative agreement between two or more persons or entities.

16) Low Voltage (LV): Electrical distribution systems and equipment rated under 1,000V. WCAA’s LV distribution systems are operated at 480/277V, 480/208V or 480/240/120V and LV systems are typically rated at 600V.

17) Medium Voltage (MV): Electrical distribution systems and equipment rated between 1,000V and

35,000V. WCAA’s MV distribution systems are operated at 2,400V, 4,800V or 13,800V and MV systems are typically rated at 15,000V.

18) Metro Airport or DTW: Detroit Metropolitan Wayne County Airport.

19) Nonresponsible Bid: a Bid submitted in reply to an RFB issued by the Airport Authority, where the

Bidder does not meet all required minimum qualifications or SBE goal requirements, if required, or is not in compliance with the Airport Authority’s requirements concerning ethics, debarment and/or arrearage.

WAYNE COUNTY AIRPORT AUTHORITY Page 5 of 45

20) Nonresponsive Bid: a Bid submitted in reply to an RFB issued by the Airport Authority, which does not conform to all material requirements of the RFB.

21) Notice of Award: written notification from the Airport Authority to the successful Bidder that they have been awarded the contract.

22) Notice to Proceed: written authorization from the Airport Authority to the successful Bidder to proceed with the work defined in the contract.

23) Partnership: an agreement under which two or more persons agree to carry on a business, sharing in the profit or losses, but each liable for losses to the extent of his or her personal assets.

24) Procurement and Contracting Ordinance (Purchasing Ordinance): the common name of the Wayne County Airport Authority Procurement and Contracting Ordinance, which is the policy governing procurement and contracting at the Wayne County Airport Authority.

25) Reciprocity: an expedited application process available to firms headquartered within the Air Trade Area that are already certified as a small business with the Small Business Administration or maintains small business certification with any Public Agency located in the Air Trade Area (at the discretion of the Procurement Administrator).

26) Responsible Bidder: a Bidder who is qualified in all respects to fully perform the required services or to provide the required goods, and who possesses the integrity, experience and reliability necessary for good faith performance. A responsible Bidder meets the minimum qualification requirements and conforms to the Airport Authority’s requirements concerning ethics, debarment, arrearage, and where applicable, SBE participation goal.

27) Responsive Bid: a bid timely submitted by a Bidder in reply to, and in conformity with all material requirements of a Request for Bids issued by the Airport Authority.

28) Small Business Enterprise (SBE) Program - Program created by Wayne County Airport Authority to increase opportunities for qualified small businesses to participate on Airport Authority contracts that are not federally funded.

29) Subcontractor: Any person or business entity employed to perform part of a contractual obligation under the control of the principal contractor. Any supplier, distributor, or firm that furnishes supplies or services to a prime contractor or another subcontractor.

30) Willow Run or YIP: Willow Run Airport

WAYNE COUNTY AIRPORT AUTHORITY Page 6 of 45

SECTION 2 – INSTRUCTIONS AND SPECIAL REQUIREMENTS

1) SOLICITATION INFORMATION AND QUESTIONS: Bidders are advised to review this document in its entirety and to rely only upon the contents of this RFB and accompanying documents and any written clarifications or addenda issued by the Airport Authority. THE AIRPORT AUTHORITY IS NOT RESPONSIBLE FOR ANY VERBAL INSTRUCTIONS. If a Bidder finds a discrepancy, error, or omission in the RFB or any accompanying documents thereto, the Bidder shall promptly notify the Procurement Contact noted on the Cover Page of this RFB, so that written clarification may be sent to all prospective Bidders. All questions must be submitted in writing by the pre-bid question deadline.

No contact with other Airport Authority employees, officers or Board members regarding this document is permitted.

2) RFB MODIFICATIONS/ADDENDA: Clarifications or modifications may be made to this solicitation at the discretion of the Airport Authority. Any and all Addenda issued by the Airport Authority will be posted as noted on the Cover Page of this RFB. It is the responsibility of the Bidder to obtain from MITN any issued Addenda and to acknowledge the Addenda on the Bid Form. If any changes are made to this solicitation document by any party other than the Airport Authority, the original document in the Airport Authority’s files takes precedence.

3) BID DEADLINE / LATE SUBMISSIONS: The bid is due not later than the date and time listed on the Cover Page of this RFB. The MITN system does not accept late Bids and will cut you off at the exact deadline date and time, so allow yourself plenty of time when submitting your Bid. The deadline date may in some instances change during the solicitation issuance period. If any deadline date for submission changes, such change will be issued in a published Addendum to this solicitation prior to the deadline date indicated on the Cover Page of this solicitation.

4) SMALL BUSINESS ENTERPRISE (SBE) PARTICIPATION: The Airport Authority encourages participation from small businesses headquartered in the ATA on all non-federally funded contracts. SBE participation of at least twenty percent (20%) has been set as a minimum qualification on this solicitation and is required as a matter of responsiveness. The SBE participation can be met by a combination of any SBE prime contractor, subcontractors and/or suppliers. WCAA SBE Certification status must be active as of the bid/quote deadline. The contract resulting from the vendor’s solicitation response will incorporate the proposed SBE participation listed on the Verification of Min Quals form (starts page 22 of this solicitation) as a firm commitment, regardless of the minimum qualification listed above. Upon contract award, the contractor must use any such forms as are required and made available by the Airport Authority to demonstrate that the Contractor has met the SBE Commitment. Contractor will be required to submit monthly Contractor/Subcontractor participation reports as required by WCAA. Responses including voluntary participation of 30% or more may be eligible to receive SBE Equalization Credits during the evaluation process. Details about the Airport Authority’s SBE Program may be found in Attachment S. For more information regarding the SBE program, please contact the Business Development Unit at business.development@wcaa.us or (734) 955-5785. All other questions related to this particular solicitation must be sent to Purchasing.Questions@wcaa.us

5) ELECTRONIC BID SUBMISSION: Failure to submit a timely bid including: 1) a signature binding the offer; 2) a completed Price Form, may result in your bid being deemed nonresponsive.

NOTE: WCAA SBE Certification status must be active as of the bid/quote deadline.

a) The Bidder is also to submit the following required information:

i) Electronic copy of the complete Bid must be uploaded and submitted via the MITN website at https://www.bidnetdirect.com/mitn/wayne-county-airport-authority. The electronic file(s) submitted will be considered the original Bid.

ii) Verification of Minimum Qualifications Form (or provide the required information to show the Bidder meets each of the Minimum Qualifications as listed in this solicitation document).

mailto:Purchasing.Questions@wcaa.us https://www.bidnetdirect.com/mitn/wayne-county-airport-authority

WAYNE COUNTY AIRPORT AUTHORITY Page 7 of 45

iii) Business Information Questionnaire

(1) Certification concerning Iran: The Bidder certified that its business neither (a) engages in investment activities in the energy sector of Iran, including the provision of oil or liquefied natural gas tankers or products used to construct or maintain pipelines used to transport oil or liquefied natural gas for the energy sector of Iran, nor (b) extends credit to another person or entity, if that person or entity will use the credit to engage in investment activities in the energy sector of Iran.

iv) Subcontractor Form

(1) The Bidder must include information about each subcontractor that will be utilized in the contract. Subcontractors cannot be added or replaced after submittal of the bid without the prior written approval of the Airport Authority.

v) Bidder must be in Good Standing with the State in which their business is domiciled. The Bidder must certify on its Business Information Questionnaire that it is in Good Standing or not required to obtain such a certificate or otherwise register with that state. If the Bidder is domiciled outside of Michigan, the Bidder will also be required to be in Good Standing with the State of Michigan or certify on its Business Information Questionnaire that it is not required to obtain such standing or otherwise register with the State of Michigan. How to obtain information regarding obtaining a Certificate of Good Standing from the State of Michigan may be found at https://cofs.lara.state.mi.us/corpweb/HelpPages/OrderSystemInfo.aspx.

b) Bids must be submitted via the MITN portal: https://www.mitn.info

c) Submission of a bid establishes a conclusive presumption that the Bidder is thoroughly familiar with the Request for Bids (RFB), and that the Bidder understands and agrees to abide by each and all of the stipulations and requirements contained therein.

d) All documentation submitted with the bid will become the property of the Airport Authority.

e) All costs incurred in the preparation and presentation of the bid is the Bidder’s sole responsibility; no pre-bid costs will be reimbursed to any Bidder.

f) Bids must be held firm for a minimum of 120 days from the Bid Deadline date of the RFB.

g) The Airport Authority has the right to request samples from Responsive and Responsible Bidder.

The requested samples must be provided within two (2) business days of the request by the Airport Authority, or the bid will be considered nonresponsive.

6) BROKER: The Airport Authority will not accept any Proposals from a broker. Any Proposer that is determined to be a broker will be deemed nonresponsive.

7) EXCEPTIONS: Bidder shall clearly identify any proposed deviations from the language in the Request for Bids (including its Terms and Conditions). Each exception must be clearly defined and referenced to the proper paragraph in this RFB or its Terms and Conditions. The exception shall include, at a minimum, the Bidder's proposed substitute language and opinion as to why the suggested substitution will provide equivalent or better service and performance. If no exceptions are noted in the Bidder's Bid, the Airport Authority will assume complete conformance with this specification and the successful Bidder will be required to perform accordingly. Bids not meeting all requirements may be rejected.

Bids taking exception to material terms and conditions (i.e., indemnification, subrogation, insurance, ownership of documents, governmental requirements) will not be considered. The Airport Authority reserves the right to accept or to allow the Bidder to withdraw any or all exceptions.

8) WITHDRAWAL: Bids may be withdrawn or revised via the MITN portal up to the deadline date and time. No Bid may be withdrawn after the deadline for submission.

9) REJECTION OF BIDS: Bids will be rejected for the following reasons:

a) Bidder’s failure to submit all required information of RFB.

https://cofs.lara.state.mi.us/corpweb/HelpPages/OrderSystemInfo.aspx https://www.mitn.info/

WAYNE COUNTY AIRPORT AUTHORITY Page 8 of 45

b) Bidder’s failure to meet minimum qualifications of RFB.

c) Bidder is in arrears or in default to the Airport Authority on any contract, debt, or other obligation.

d) Bidder is debarred by the Airport Authority or federal government (for federally funded contracts) from consideration for a contract award.

e) Bidder has committed a violation of the Airport Authority’s Ethics Ordinance which resulted in a termination of a contract or other material sanction within the two (2) years immediately preceding the date of issuance of this document.

f) Bidder has a contract or other relationship with a client that is determined by the Airport Authority to be a legal or business conflict that is unwaivable or that the Airport Authority, at its sole discretion, is unwilling to waive.

g) In the event a Bidder, including its subsidiaries, affiliated companies and franchises, submits more than one (1) bid, the Airport Authority, at its sole option, will have the right to determine which bid will be considered, or reject all such multiple bids.

10) CANCELLATION OF RFB The Airport Authority reserves the right to cancel this solicitation, in whole or in part, as well as reject any or all bids, or to accept or reject any bid in part, and to waive any minor informality or irregularity in bids received if it is determined by the Chief Executive Officer (CEO) or his designee that the best interest of the Airport Authority will be served by so doing. If the solicitation is cancelled or all bids are rejected by the Airport Authority, a notice will be posted on MITN.

11) PROCUREMENT POLICY: Procurement for the Airport Authority will be handled in a manner providing fair opportunity to all businesses. This will be accomplished without abrogation or sacrifice of quality and as determined to be in the best interest of the Airport Authority. The Chief Executive Officer has the vested authority to execute a contract, subject to Board approval where required.

12) BID SIGNATURES: Bids must be signed by an authorized official of the Bidder. Each signature represents binding commitment upon the Bidder to provide the goods and/or services offered to the Airport Authority if the Bidder is determined to be the lowest Responsive and Responsible Bidder.

Properly authenticated electronic signatures are acceptable and shall be treated the same as if the signee had put pen to paper

13) CONTRACT AWARD AND CONTRACT EXECUTION: The Airport Authority reserves the right to award by item, group of items, or total proposed items and to award more than one contract at its sole discretion, to the lowest Responsive and Responsible Bidder, or Bidders.

i) All contract award recommendations must be approved by either the Airport Authority’s CEO or Board.

ii) The Bidder(s) to whom the award is being recommended will be notified and provided the Airport Authority’s contract for execution at the earliest possible date. If for any reason, the awarded Bidder(s) does not execute a contract within the time specified by the Airport Authority, then the Airport Authority may recommend award to the next lowest Responsive and Responsible Bidder.

A final Notice of Award, and if required, a Notice to Proceed, will be issued after completion of a fully executed contract.

iii) If a Bidder requires an agreement beyond any agreement (e.g. Terms and Conditions) required by the Airport Authority, or required as a part of this solicitation by the Airport Authority, the Airport Authority reserves the right to reject execution of any additional agreements required by the Bidder. In instances where the Airport Authority rejects execution of additional agreements that are required by the Bidder, the Airport Authority reserves the right to deem the bid as Nonresponsive, and to recommend award to the next most Responsive and Responsible Bidder.

14) NO RFB RESPONSE: Bidders who receive this RFB but do not submit a Bid are asked to submit a notice stating the reason(s) for not responding.

WAYNE COUNTY AIRPORT AUTHORITY Page 9 of 45

15) FREEDOM OF INFORMATION ACT (“FOIA”) REQUIREMENTS: Bids are subject to public disclosure after the Bid Deadline in accordance with state law. For additional information, contact the Airport Authority’s FOIA Coordinator at FOIA@wcaa.us.

16) PROTESTS: A protest must be filed in writing and within the timeframes outlined in Section 9 of the Airport Authority Procurement and Contracting Ordinance. A copy of the Procurement Ordinance is available from Procurement Department at the Airport Authority, and accessed at https://www.metroairport.com/business/about-wcaa/important-documents

17) SECURITY BADGES: Security badges are required. Information regarding the requirements, process and fees for obtaining a badge is available via: https://www.metroairport.com/business/dtw-airport-id-badges .

18) PROOF OF INSURANCE REQUIREMENTS: The successful Bidder must submit proof that they meet all Airport Authority insurance requirements prior to receiving an executed contract and purchase order.

19) BASIS FOR CONTRACT AWARD:

The determination of the lowest responsive and responsible Bid shall be based upon total bid amount including SBE equalization credits. The scenario quantities listed will be applied to the unit prices submitted on the Price Form to calculate a total solely for the purpose of comparing bids.

20) AIRPORT AUTHORITY ETHICS ORDINANCE: To report an ethics violation or for more information, go to www.wcaa.ethicspoint.com or call 1-888-447-8643. To view or download the WCAA Ethics Ordinance, access the following link:

https://secure.ethicspoint.com/domain/media/en/gui/35303/ethics.pdf

21) TITLE VI: The Wayne County Airport Authority, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (42 U.S.C. §§ 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that any contract entered into pursuant to this advertisement, all businesses will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.

22) VENDOR SELF SERVICE: To do business with the Airport Authority, the selected vendor must be registered through our on-line Vendor Self Service (VSS) to receive payments. Click the following web link to register: https://wcaavendors.munisselfservice.com/default.aspx mailto:FOIA@wcaa.us https://www.metroairport.com/business/about-wcaa/important-documents https://www.metroairport.com/business/dtw-airport-id-badges https://www.metroairport.com/business/dtw-airport-id-badges http://www.wcaa.ethicspoint.com/ https://secure.ethicspoint.com/domain/media/en/gui/35303/ethics.pdf https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwcaavendors.munisselfservice.com%2Fdefault.aspx&data=05%7C01%7CAlexander.Hamdan%40wcaa.us%7C025a81bfa95b47bcac1d08db99e95142%7C3dd77ff24b51432bb1fac6b44af89de7%7C0%7C0%7C638272999594742914%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=%2F4d3oyR4bgX9uZwTK6NA8A15n80b2b%2FxXwOWGHvziAc%3D&reserved=0

WAYNE COUNTY AIRPORT AUTHORITY Page 10 of 45

SECTION 3 – MINIMUM QUALIFICATIONS

1) MINIMUM QUALIFICATIONS: Bidders (specifically, the Business that will be contractually bound under the contract with the Airport Authority) will be deemed nonresponsible and rejected without any further evaluation if they as a Business, do not meet the following qualifications:

a) The Bidder OR its subcontractor’s key personnel assigned to the contract must have five (5) years of experience providing LED lighting replacement options and must be certified with the National Electrical Contractors Association (NECA).

b) The Bidder OR its subcontractor must be certified by the Manufacturer of the LED lighting equipment being bid on.

c) The Bidder OR its subcontractor must have at least one (1) staff member assigned to the contract with a State of Michigan Master Electrical license.

d) The Bidder OR its subcontractor must have experience on a combination of at least three (3) projects of medium voltage (greater than or equal to 208v, up to and including 600v) electrical distribution system.

e) The Bidder must commit to achieving at least 20% of SBE participation in its performance on the contract. SBE participation can be realized using an SBE Prime and/or SBE subcontractors/suppliers. The SBE commitment will follow the contract dollar value through an amendment, change order, or any other modification.

WAYNE COUNTY AIRPORT AUTHORITY Page 11 of 45

SECTION 4 – PROJECT OVERVIEW

1) INTRODUCTION: Through this Request for Bids (RFB), the Wayne County Airport Authority (Airport

Authority) and hereby invites businesses that meet the qualifications set forth herein to submit bids for Electrical LED lighting replacements, installations, and specialized lighting upgrades and fixtures on an as-needed basis for the Wayne County Airport Authority (Airport Authority) at Detroit Metropolitan Wayne County (DTW) and Willow Run (YIP) Airports

2) GENERAL INFORMATION: The Airport Authority Electrical Units is seeking a company to provide LED lighting fixtures for all areas at Detroit Metro Airport and Willow Run Airports. The Authority will identify areas for replacements and work closely with the supplier to determine fixtures, specifications and available energy incentives. This work may include labor, consulting and installation on an as needed basis. The fixtures provided in the following Price Scenario and Price Form can be substituted by the Bidder with equals approved by the Airport Authority. Approvals to be given at the Airport Authority’s sole discretion and decision.

3) SCOPE OF WORK:

a) Contractor Responsibilities: The successful Bidder (Contractor/Supplier) will be required to provide all labor, travel, mileage, vehicle costs, deliverables, materials, tools, equipment, supplies, etc. for the purchase of lighting fixtures, controls, and installation.

i) The Contractor/Supplier shall also be responsible for the following:

(1) Arrive on site within twenty-four (24) hours upon request by the Airport Authority.

(2) Coordinate and schedule meetings for the purpose of evaluating and scheduling upgrades and replacement opportunities.

(3) Conduct training as needed for the upgrade or replacement of controls and lighting equipment.

(4) Providing consultation and solutions for replacements or new fixtures.

(5) Provide labor as needed for upgrading or replacement of lighting equipment.

(6) Provide required lifts, bucket trucks, scaffolding, and other equipment as required to access lighting equipment.

(7) The Contractor/Supplier must have reliable suppliers to provide items listed on Exhibit A (or approved equals), manpower to provide labor per Exhibit B, and other as-needed fixtures and projects as assigned.

ii) The Contractor/Supplier shall comply with all regulatory requirements as set forth by the State of Michigan electrical codes, and all applicable regulations of the local municipality pertaining to the installation and replacement of lighting equipment.

iii) All work on Airport Authority grounds shall be conducted Monday – Friday 7 A.M – 3 P.M and may require work off hours as determined by the Airport Authority.

iv) Staff:

(1) Non-NECA certified apprentices and helpers may be assigned.

(2) Should have a licensed person(s) that can perform electrical portions of the work in accordance with the State of Michigan SKILLED TRADES REGULATION ACT (Act 407) of 2016.

(3) Bidder or it’s Subcontractor’s key personnel must be certified with the National Electrical Contractors Association (NECA).

b) Airport Authority Responsibilities: The Airport Authority will provide the following:

i) Contract manager from the electrical unit for replacements and upgrades planning.

WAYNE COUNTY AIRPORT AUTHORITY Page 12 of 45

ii) Provide drawings where available.

c) Specifications:

2) SPEC - A SPEC - B SPEC - C

Flood 150W RGB Spotlight with the following Specifications:

LED Canopy Light with the following Specifications:

LED Roadway Light Fixture with the following Specifications:

• U Bracket Mount • Wattage Selectable 180/240/300W

• Series Code ST33

• Projector Lens required Spreads:

3.8x3.8°,

• CCT Selectable 3000k/4000K/5000K

• Power 180W

8x8°, 12x12°, 30x30°, 60x60°, 75x75°, 20x60° and 15x30°

• CRI 70 • Efficacy 160lm/W

• Super Spot to Wide Flood Capable • LPW 155 • Input Voltage 120-480VAC

• IP66 • Type III Short • Power Factor >0.90

• IK08 • 120-480VAC • Control Dimmable, Photocell, DALI, Zhaga Socket

• 0-10V Dimming • Trunnion Mount for use under canopy

• IP Rating IP66

• 120-277VAC • Microwave Motion Sensor Ready

• IK Rating IK09

• DMX-512 • PIR Sensor Ready • CCT 3000K, 4000K, 5000K

• RGB and RGBW • Photocell Supplied • CRI 80

• Tunable White 2200K-4000K • Remote control programming

• Operating Temperature -30°C to + 50°C

• Light Pollution Visor as required • Tool free replacement for lens and drivers

• Beam Angle R01601, R01602, R01603, R01604,

• DMX Termination Resistor • IP65 R01605, R01606, R01607, R01609, R01610

• PIR Sensor • IK08 • Mounting Option Post Top, Side Entry

• Microwave Sensor • Die Cast Aluminum Housing

• Adjustable Mounting Arm for Pole

RGBW Controls • DLC Listed • Microwave Motion Sensor Ready

• 1x Interactive Technologies Cue Server 3 Pro

• PIR Sensor Ready

• 1x Interactive Technologies SM-

DMX-X5M

• Photocell Supplied

• 5-pin XLR Male Smart Module for • Tool free replacement for lens and drivers

• Cue Server 3 • Die Cast Aluminum Housing

• 2x Interactive Technologies SM-

DMX-X5F

• DLC Listed

• 5-pin XLR Female Smart Module for

NOTE: This list is a representative sample, and fixtures may be added or removed from the list as necessary by the Airport Authority Contract Administrator (Project Manager).

WAYNE COUNTY AIRPORT AUTHORITY Page 13 of 45

SECTION 5 – KEY TERMS AND CONDITIONS

1. CONTRACT TERM: The contract shall be for a term of three (3) years with two (2) – one (1) year renewal options exercisable by the WCAA CEO. It is anticipated that the contract will commence upon contract execution.

2. CHANGES TO KEY PERSONNEL AND SUBCONTRACTORS: It is essential that the Contractor provides adequate experienced personnel and subcontractors, capable of and devoted to the successful accomplishment of work to be performed under this contract. The Contractor must agree to assign specific individuals to the key positions.

a. The Contractor agrees that once assigned to work under the contract, key personnel and subcontractors shall not be removed or replaced without written notice to the Airport Authority.

b. If key personnel and subcontractors are not available for work under the contract for a continuous period exceeding thirty (30) calendar days or are expected to devote substantially less effort to the work than initially anticipated, the Contractor shall immediately notify the Airport Authority, and shall, subject to the concurrence of the Airport Authority, replace such personnel with personnel of substantially equal ability and qualifications.

c. If key personnel and subcontractors have not been provided with written notice to the Airport Authority per paragraph’s a and b of this section, the aforementioned will not be given access to provide work under the contract, and the Airport Authority will not be held liable to pay for any charges due to the lack of proper notification. Additionally, key personnel and subcontractors will be required, at their sole cost and expense, to obtain badges through the Airport Authority’s Credentials Department prior to any service performed, and within seven (7) days after the fully executed contract has been returned to the Contractor.

3. PROJECT ACCEPTANCE: Acceptance is predicated on all Scope of Work objectives or any other specifically identified criteria being completed to the Airport Authority’s satisfaction.

4. PERFORMANCE REVIEW: The Airport Authority may conduct regular contract performance reviews to ensure Contractors consistently meet all aspects of performance.

5. CONFLICTS OF INTEREST: The Airport Authority reserves the right to reject a Bid if the Bidder has a contract or other relationship with a client that is determined by the Airport Authority to be a legal or business conflict that is unwaivable or that the Airport Authority, at its sole discretion, is unwilling to waive.

6. FORCED LABOR: The Bidder certifies that it does not use forced labor or engage in human trafficking/modern slavery in any of its operations or supply chains. This includes, but is not limited to, the use of forced or compulsory labor, bonded or indentured labor, and involuntary servitude. The Bidder also certifies that it is in compliance with all applicable laws and regulations related to forced labor and human trafficking/modern slavery, including but not limited to The Uyghur Forced Labor Prevention Act (Public Law 117-78), and the Victims of Trafficking and Violence Protection Act (Public Law 106-386). The Bidder shall maintain records of its compliance with this provision and shall make such records available to the Airport Authority upon request and agrees to promptly notify the Airport Authority of any violations of this provision that are discovered during the performance of the contract. Failure to comply with this provision may result in disqualification of the bid/solicitation response or termination of the contract.

7. SCENARIO QUANTITIES: The scenario quantities will be applied to the unit prices submitted on the Price Form to calculate a total solely for the purpose of comparing bids. The scenario quantities may vary based upon the Airport Authority’s actual needs throughout the duration of any contract(s) resulting from this solicitation. By bidding, you acknowledge that the scenario quantities below do not obligate or constitute a commitment by the Airport Authority to purchase all, or even any, of the scenario quantities.

WAYNE COUNTY AIRPORT AUTHORITY Page 14 of 45

8. EVALUATION: The Airport Authority reserves the right to exclude from evaluation any sample item listed (or approved equals) (e.g. if a part number was recently discontinued and was unknown by the Airport Authority when this document was prepared).

9. PROPERTY OF THE AIRPORT AUTHORITY: All item(s) (including drafts, photos, work papers, prototype and the like), produced by Contractor(s) during the service of any resulting contract(s) will become the property of the Airport Authority.

WAYNE COUNTY AIRPORT AUTHORITY Page 15 of 45

SECTION 6 – INSURANCE REQUIREMENTS

INSURANCE REQUIREMENTS: Contractor shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by the Contractor, its agents, representatives, or employees.

LIMIT OF INSURANCE

Coverage shall be at least as broad as:

1. Commercial General Liability (CGL): Insurance Services Office Form CG 00 01 covering CGL on an “occurrence” basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than $1,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location (ISO CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit.

2. Automobile Liability: Insurance Services Office Form Number CA 0001 covering, Code 1 (any auto), or if Contractor has no owned autos, Code 8 (hired) and 9 (non-owned), with limit no less than $1,000,000 per accident for bodily injury and property damage.

3. Workers’ Compensation insurance as required with Statutory Limits, and Employer’s Liability Insurance with limit of no less than $500,000 per accident for bodily injury or disease.

4. Property Installation Floater: Evidence of an installation floater is required for the duration of the project.

The Wayne County Airport Authority and the County of Wayne, its officers, officials, employees, and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of the Contractor including materials, parts, or equipment furnished in connection with such work or operations and automobiles owned, leased, hired, or borrowed by or on behalf of the Contractor. General liability coverage can be provided in the form of an endorsement to the Contractor’s insurance.

Contractor hereby agrees to waive rights of subrogation which any insurer of Contractor may acquire from Contractor by virtue of the payment of any loss. Contractor agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation. The Workers’ Compensation policy shall be endorsed with a waiver of subrogation in favor of the Airport Authority for all work performed by the Contractor, its employees, agents and subcontractors.

Contractor hereby grants to Entity a waiver of any right to subrogation which any insurer of said Contractor may acquire against the Entity by virtue of the payment of any loss under such insurance. Contractor agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not the Entity has received a waiver of subrogation endorsement from the insurer.

Primary Coverage

For any claims related to this contract, the Contractor’s insurance coverage shall be primary insurance primary coverage at least as broad as ISO CG 20 01 04 13 as respects the Entity, its officers, officials, WAYNE COUNTY AIRPORT AUTHORITY Page 16 of 45 employees, and volunteers. Any insurance or self-insurance maintained by the Entity, its officers, officials, employees, or volunteers shall be excess of the Contractor’s insurance and shall not contribute with it.

Notice of Cancellation

Each insurance policy required above shall state that coverage shall not be canceled, except with notice to the Entity.

WAYNE COUNTY AIRPORT AUTHORITY Page 17 of 45

SAMPLE CERTIFICATE OF INSURANCE

WAYNE COUNTY AIRPORT AUTHORITY Page 18 of 45

SECTION 7 – REQUIRED FORMS & ATTACHMENTS

SUBMITTAL DOCUMENTS CHECKLIST (not required)

BID FORM

VERIFICATION OF MINIMUM QUALIFICATIONS FORM

PRICE FORM

EXHIBIT A

EXHIBIT B

EXHIBIT A

EXHIBIT B

BUSINESS INFORMATION QUESTIONNAIRE

SAFETY VERIFICATION FORM

ATTACHMENTS INCLUDED AS SEPARATE DOCUMENTS (A-B)

ATTACHMENT A – SUBCONTRACTOR FORM(S)

ATTACHMENT B – Form of Agreement

WAYNE COUNTY AIRPORT AUTHORITY Page 19 of 45

SUBMITTAL DOCUMENTS CHECKLIST (not required)

The following information forms and documentation shall be included with the response to the solicitation:

Form or Documentation:

☐ Bid Form ☐ Business Information Questionnaire ☐ Safety Verification Form ☐ Pricing Scenario ☐ Price Form ☐ Verification of Minimum Qualifications Form ☐ W-9 ☐ Attachment A Subcontractor Forms

WAYNE COUNTY AIRPORT AUTHORITY Page 20 of 45

BID FORM

Failure to submit a signature binding the offer with your Bid may result in your Bid being deemed nonresponsive and rejected without any further evaluation.

OFFER

TO: WAYNE COUNTY AIRPORT AUTHORITY:

The Undersigned hereby offers and agrees to furnish the goods and/or services in compliance with all terms, scope of work, conditions, specifications, and addenda in the Request for Bid.

ADDENDA:

The undersigned has read, understands and is fully cognizant of the Information to Bidders, Offer and Form of Agreement, all Exhibits thereto, together with any written addendum issued in connection with any of the above. The undersigned hereby acknowledges receipt of the following addendum(s): _____, _____, _____, _____ (write “none” if none). In addition, the undersigned has completely and appropriately filled out all required forms.

SUPPORTING DOCUMENTATION:

List all files uploaded to www.MITN.info that constitute your total bid package. MITN references files as “Supporting Documentation”.

Total number of files uploaded to www.MITN.info?

List document titles and number of pages: (insert additional page if necessary)

Title: Pages: ______

Title: Pages: ______

Title: Pages: ______

Title: Pages: ______

Title: Pages: ______

OBLIGATION:

The undersigned, by submission of this Bid Form, hereby agrees to be obligated, if selected as the Contractor, to provide the stated goods and/or services to the Airport Authority, for the term as stated in the RFB, and to enter into an Agreement with the Airport Authority in accordance with the Airport Authority’s Purchase Order Terms and Conditions, as attached to the RFB and as may be revised by the Airport Authority from time to time, together with any written addendum as specified above. However, if a Form of Agreement (FOA) was issued with the RFB, the Purchase Order Terms and Conditions shall not apply, and the FOA shall govern. The Contractor hereby certifies its receipt and understanding of, and accepts and agrees to be bound by (1) the Airport Authority’s Terms and Conditions and as may be revised by the Airport Authority from time to time or (2) the FOA, as applicable, based on the previous two sentences.

http://www.mitn.info/ http://www.mitn.info/

WAYNE COUNTY AIRPORT AUTHORITY Page 21 of 45

BID FORM (CONTINUED)

COMPLIANCE:

By submitting this Bid Form, the Bidder represents that: 1) the Bidder is in compliance with any applicable provisions of the Airport Authority’s Ethics Ordinance, and 2) if awarded a contract to provide the Construction, Goods or Services required in the RFB, the Bidder will comply with the Airport Authority’s Ethics Ordinance.

NONCOLLUSION:

The undersigned, by submission of this Bid Form, hereby declares that this Bid is made without collusion with any other business making any other Bid, or which otherwise would make a Bid.

BID PRICE:

The undersigned agrees to abide by the pricing contained on the Price Form.

No Bid shall be accepted which has not been signed.

I certify, under penalty of perjury, that I have the legal authorization to bind the firm hereunder:

For clarification of this offer, contact:

Company Name

Name:

Address (NO P.O. BOX ALLOWED)

Phone:

City State Zip

Cell Phone:

Signature of Person Authorized to Sign

Fax:

Printed Name

Email:

Title

Federal Tax ID

Date

WAYNE COUNTY AIRPORT AUTHORITY Page 22 of 45

VERIFICATION OF MINIMUM QUALIFICATIONS FORM

Failure to complete this form or provide the required information for verification of minimum qualifications will result in your Bid being deemed nonresponsive and rejected without further evaluation.

Note: Each Bidder must submit information that substantiates how Bidder meets each of the minimum qualifications listed in this RFB. Bidders may record the minimum qualification information on this Form or provide the required information as an attachment. Also provide a reference contact or document to verify each minimum qualification. The burden of proof relies solely upon the Bidder to provide sufficient evidence that the Bidder, subcontractor or key personnel meet the minimum qualifications as set forth by the Airport Authority regardless of the Bidder’s contractual history with the Airport Authority.

1) Minimum Qualification a) The Bidder OR its subcontractor’s key personnel assigned to the contract must have five (5) years of experience providing LED lighting replacement options and be a member in good standing with the National Electrical Contractors Association (NECA).

Name of Individual: __________________________________________

Describe how Bidder meets this minimum qualification: WCAA will verify through https://www.necanet.org/membership/find-a-local-chapter

Verification: Provide references contact information or documentation that shows the Bidder

(or Bidder’s subcontractor) meet the minimum qualification requirement:

☐ Yes, you have provided verification, such as a letter from NECA, showing that the key personal performing the work is a member of and in good standing with (NECA). If no verification is provided you may be deemed non-responsible.

2) Minimum Qualification b): The Bidder or it’s subcontractor must be certified by the Manufacturer of the LED lighting equipment being bid on (approved equals allowed).

☐ Yes, you have provided verification, such as a letter from the Manufacturer showing the Bidder OR its subcontractor are a certified installer. If no verification is provided you may be deemed non-responsible.

3) Minimum Qualification c): The Bidder or its subcontractor must have at least 1 staff member assigned to the project with a State of Michigan Master Electrical License.

☐ Yes, you have provided a copy of current State of Michigan Master Electrical License for all Certified Technicians from the firm employing the technicians. If no verification is provided you may be deemed non-responsible.

Name of Individual: __________________________________________

WAYNE COUNTY AIRPORT AUTHORITY Page 23 of 45

4) Minimum Qualification d): The Bidder or their subcontractor must have experience on a combination of at least three (3) projects of medium voltage (greater than or equal to 208v, up to and including 600v) electrical distribution system.

Verification: Provide reference contact information, or a document that verifies you (or your subcontractor) meet the minimum qualification requirement:

1. Company (that performed work): ________________________________________________

Client Name: ___________________________ Title: ______________ __________

Client Contact: ________________________________________________________________

Phone Number: _____________________ Contract Start/Expiration Dates: _________________

Describe Services Performed:

2. Company (that performed work): ________________________________________________

WAYNE COUNTY AIRPORT AUTHORITY Page 24 of 45

3. Company (that performed work): ________________________________________________

5) Minimum Qualification e): The Bidder must commit to achieving at least 20% of SBE participation in its performance on the contract. SBE participation can be realized using an SBE Prime and/or SBE subcontractors/suppliers. The SBE commitment will follow the contract dollar value through an amendment, change order, or any other modification.

SBE Commitment Percentage

SBE Minimum Qualification must be listed as a percentage of total contract cost. If SBE participation is to be completed through the use of subcontractors or suppliers, Subcontractor Forms must confirm the value and description of work to be performed.

Bidder understands that its SBE commitment continues through the entire duration of the contract and if the contract value should change through a change order or other means of modification, then the SBE commitment follows the change, either increase or decrease.

WAYNE COUNTY AIRPORT AUTHORITY Page 25 of 45

WCAA Certified SBEs Commitment Summary Percentage

1. SBE Prime Contractor %

2. SBE Subcontractor(s) and SBE Suppliers (Total from Subcontractor Forms) %

Bidder’s overall WCAA Certified SBE Commitment Total (Must meet or exceed 20%) %

WAYNE COUNTY AIRPORT AUTHORITY Page 26 of 45

PRICE FORM

Unit prices in Price Form and Pricing Scenario must match. If not, the Unit Price in the Price Form will supersede.

PRICING: The price bid shall be all inclusive which means that all related expenses, including labor, travel, mileage, vehicle costs, deliverables, tools, materials, equipment, supplies, etc. shall be factored into the unit prices below. Travel, including airfare, hotel, meals, and any other related accommodations are the Contractor’s responsibility and will not be reimbursed or paid for by the Airport Authority. The Bidder represents that if at any time the Bidder obtains a discount, rebate, or other consideration in any amount from any supplier in connection with equipment or parts/materials contemplated by this Agreement, the Bidder will credit the Airport Authority any such amount(s) or remit to the Airport Authority such discount, rebate, or other consideration. In the event the successful Bidder receives a rebate, credit or any other cost reimbursement for the purchase of an item paid for by the Airport Authority, the Contractor shall surrender those funds to the Airport Authority.

Failure to complete this form and submit with your bid…