RFB 2026-31 Attachment 1a Madison Hgwy Office BID SPECS REV 1.pdf

set no.

Madison County Highway Garage

Office Area Renovation 139 North Court Street Wampsville, NY 13163 project manual king + king project no. 26-11-9418 07/14/2026 volume 1 of 1 crogers New Stamp

K+K Project # 26-11-9418

PROJECT MANUAL

PROJECT

Highway Garage

Office Area Renovation 139 North Court Street Wampsville, NY 13163

ARCHITECT

KING & KING, ARCHITECTS LLP

358 West Jefferson Street Syracuse, New York 13202

(315) 682-6180

MEP/FP ENGINEERS

Argus Engineering, PLLC

200 Boss Road Syracuse, NY 13211

Phone: (315) 475-6061

Digital reproductions of this Project Manual shall not be posted to web sites without the direct written permission of the Architect.

It is a violation of the State Education Law for any person, unless under the direction of a licensed Architect, to alter this document in any way. Alterations must have the seal affixed along with the description of the alteration and signature and date. Copyright © 2023.

Page 1 of 3 Index

INDEX

PROJECT MANUAL AND DRAWINGS

FOR

PROJECT

Highway Garage

Office Area Renovation 138 North Court Street Wampsville, NY 13163

KING + KING, ARCHITECTS LLP

358 West Jefferson Street

Syracuse, New York 13202

Date: 07/14/2026

PROJECT MANUAL INDEX

CONDITIONS AND CONTRACT FORMS

Sections - Performance & Payment Bond (AIA-A311)

- Consent of Surety to Final Payment (AIA-G707)

- Contractor’s Affidavit of Payment of Debts and Claims (AIA-G706)

- Contractor’s Affidavit of Release of Liens (AIA-G706A) Waiver/Release of Liens (Prime Contractor)

Waiver of Right to File Lien (Sub Contractor/Supplier)

- Application and Certificate for Payment (AIA-G702) /

Continuation Sheet (AIA-G703)

DIVISION 1 – GENERAL REQUIREMENTS

Sections 011000 Summary 012500 Substitution Procedures 012900 Payment Procedures 013100 Project Management and Coordination 013300 Submittal Procedures 014533 Special Inspections and Testing 014533a Statement of Special Inspections and Tersting 015000 Temporary Facilities and Controls 017300 Execution 017419 Construction Waste Management and Disposal 017700 Closeout Procedures

Page 2 of 3 Index

DIVISION 2 – EXISTING CONDITIONS

Sections 024119 Selective Demolition

DIVISION 3 – CONCRETE

Sections 033000 Cast-In-Place Concrete 035416 Hydraulic Cement Underlayment

DIVISION 3 – MASONRY

Sections 042000 Unit Masonry

DIVISION 5 – METALS

Sections 054100 Structural Cold-Formed Metal Framing 054400 Cold-Formed Metal Trusses 055000 Metal Fabrications

DIVISION 6 – WOOD

Sections 061610 Wood Structural Panel Sheathing

DIVISION 7 – THERMAL & MOISTURE PROTECTION

Sections 074113 Standing Seam Metal Roof Panels 078413 Penetration Firestopping 079200 Joint Sealants

DIVISION 8 – OPENINGS

Sections 081113 Hollow Metal Doors and Frames 087100 Door Hardware 088000 Glazing

DIVISION 9 – THERMAL & MOISTURE PROTECTION

Sections 095113 Acoustical Panel Ceilings 096513 Resilient Base Accessories 099123 Interior Painting

Page 3 of 3 Index

DRAWING INDEX

Coverpage

GENERAL DRAWINGS

G0.01 Code Compliance Plan – First Floor

ARCHITECTURAL DRAWINGS

A0.00 Legend, Symbols, and Details A1.01 Demo, Floor and Reflected Ceiling Plans A3.01 Wall Sections and Details A5.01 Door, Window and Finish Schedules and Details A5.02 Structural Notes & Details

HVAC DRAWINGS

H0.01 Legend, Schedules, Details, and General Notes H0.02 Specifications H1.01 Floor Plan - Demolition H2.01 Floor Plan

ELECTRICAL DRAWINGS

E0.01 Legend, Schedules and Specifications E1.01 Floor Plan - Demolition E2.01 Floor Plan

(Attachment to AIA Form G706A)

OWNER NAME

WAIVER / RELEASE OF LIENS

(Prime Contractor Form)

KNOW ALL MEN BY THESE PRESENTS, that the undersigned hereby acknowledges that pursuant to a contract dated the XXth day of Month, 20year wherein the undersigned agreed to furnish for the OWNER NAME all the work necessary to complete the construction of the CONTRACT SCOPE

Work at the PROJECT SITE. The OWNER NAME has paid or will pay the undersigned, or a person, firm or corporation claiming by or through the undersigned, the sum of CONTRACT AMOUNT IN

WORDS ($CONTRACT AMOUNT IN DOLLARS) dollars, said amount being the full and entire sum due from the OWNER NAME for that portion of the Work noted above to the undersigned under said contract, except for monies being retained by the OWNER NAME, pursuant to the provision of the aforesaid contract, including, but not limited to, money, if any, due to the undersigned by reason of extra work, labor or materials furnished or performed in connection with, relating to or arising out of the subject matter of said contract. In consideration of such payment, the undersigned hereby releases and discharges the OWNER NAME, its officers, agents and employees, of and from all claims of liability to the undersigned for anything furnished or performed in connection with, relating to or arising out of the contract or out of the work covered by said contract, including, but not limited to, all claims for extra work, labor or materials and for any prior act, neglect or default on the part of the OWNER NAME, or any of its officers, agents, or employees in connection therewith, except for the aforesaid retained monies.

The undersigned further acknowledges that neither the aforesaid payment nor acceptance by the

OWNER NAME of the work covered by the aforementioned contract shall in any way or manner operate as, or constitute, a release or waiver of the undersigned’s obligations, undertakings or liabilities under said contract or in any way affect or limit the same.

IN WITNESS WHEREOF, the undersigned has caused its name to be hereunto subscribed and its seal to be hereunto affixed this XXth day of Month, 20year.

[CONTRACTOR]

Corporate Seal by____________________________

OWNER NAME

WAIVER of RIGHT to FILE LIEN (Subcontractor Form)

KNOW ALL MEN BY THESE PRESENTS, that whereas (subcontractor/supplier)

_COMPANY NAME____, with principal place of business at _COMPANY ADDRESS__, hereinafter referred to as the party of the first part, has furnished certain materials and/or has performed certain labor in relation to the [SCOPE OF] WORK for (description of work or materials) _____________ at the

PROJECT NAME in LOCATION, New York for the OWNER NAME, COUNTY County, New York, hereinafter referred to as the OWNER, all by reason of a contract dated the XXth day of Month, 20year by and between CONTRACTOR and the OWNER. Now, therefore, in consideration of the sum of one

(1.00) dollar and other valuable considerations received by the party of the first part, the said party hereby covenants and agrees that (he) it shall not in any way claim or file a mechanics or other lien against the

OWNER or upon monies of said OWNER applicable to the construction for the above mentioned improvement or any part thereof for any of the material heretofore or hereafter performed furnished or for any work heretofor or hereafter performed or furnished by it in connection with said contract or portion thereof (designated above); and it hereby formally and irrevocably releases and waives in writing, any and every lien, charge or claim of any nature whatsoever that (he) it has or may at any time be entitled to have against said monies and/or against the OWNER by reason of said contract.

IN WITNESS WHEREOF, the undersigned has caused its name to be hereunto subscribed and its seal to be hereunto affixed this XXth day of Month, 20year

Name of Contractor / Supplier Corporate Seal by

SUMMARY 011000-1

SECTION 011000 - SUMMARY

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. Section Includes:

1. Project information.

2. Work covered by Contract Documents.

3. Contract type and scope.

4. Schedule of work.

5. Access to site.

6. Work restrictions.

B. Related Requirements:

1. Section 015000 "Temporary Facilities and Controls" for limitations and procedures governing temporary use of Owner's facilities.

1.3 PROJECT INFORMATION

A. Project Identification: Madison County, Highway Garage, Office Area Renovation.

B. Project Location: 139 North Court Street, Wampsville, NY 13163.

C. Owner: Madison County, 138 North Court Street, PO Box 546, Wampsville, NY 13163.

1. Owner's Representative: Mr. TJ Curtis, Dep. Director of Public Facilities.

D. Architect: King + King Architects, 358 West Jefferson Street, Syracuse, NY, 13202.

E. Architect's Consultants: Architect has retained the following design professionals who have prepared designated portions of the Contract Documents:

1. Argus Engineering LLC, MEP Engineering.

SUMMARY 011000-2

1.4 WORK COVERED BY CONTRACT DOCUMENTS

A. The Work of Project is defined by the Contract Documents and consists of the following:

1. Provide and install all work and related systems shown for enlargement of Highway Garage Office including new partitions, doors/hardware, interior windows, ceiling/metal ‘roof’, and renovations to related finishes. Work includes related mechanical modification shown. Work includes related electrical modifications shown and building wide fire alarm system replacement shown.

2. The Provisions of the Contract, including Special and General Conditions, and Division 1 Specification Sections apply to the work of all Prime Contracts.

B. Type of Contract:

1. Project will be constructed under coordinated, concurrent multiple prime contracts. See below for a description of work included under each of the multiple contracts and for the responsibilities of Project coordinator. Contracts for this Project include the following:

a. General Construction: Provided by Owner.

b. HVAC: Provided by Owner.

c. Electrical (including Fire Alarm): Part of Electrical Contract bid.

2. The Scope of Work in all Sections of this Specification shall consist of the furnishing of all labor, materials, equipment and appliances, the performance of work required by the Contract Documents and/or by the conditions at the Site, joining all parts of this Work with itself and the work of others to form a complete functioning entity.

a. Items not specifically mentioned in the Contract Documents, but which are inherently necessary to make a complete working installation, shall be included.

1.5 CONTRACT TYPE AND SCOPE

A. Project will be constructed under multiple prime contracts.

B. Extent of Contract: Unless the Agreement contains a more specific description of the Work of each Contract, requirements indicated on Drawings and in Specification Sections determine which contract includes a specific element of Project.

1. Unless otherwise indicated, the work described in this Section for each contract shall be complete systems and assemblies, including products, components, accessories, temporary facilities, and installation required by the Contract Documents.

a. Blocking and backing panels for the work of each contract shall be the work of the General Construction Contract.

b. Asbestos remediation, if required, will be contracted by Owner.

SUMMARY 011000-3

c. Roof, floor or wall structural openings, including reinforcing shown on structural drawings shall be the work of the General Construction Contract, coordinated with the HVAC contract.

d. Sleeves and metal fabrication supports for the work of each contract shall be the work of each contract for its own work.

e. Furnishing of access panels for the work of each contract shall be the work of each contract for its own work. Installation of access panels shall be the work of the General Construction Contract.

f. Equipment pads for the work of each contract shall be the work of each contract for its own work.

g. Through-penetration firestopping for the work of each contract shall be provided by each contract for its own work (Refer to specification section 078413 Penetration Firestopping).

2. The Provisions of the Contract, including General and Supplementary Conditions, Division 1 Specification Sections, and information provided on the G0.01 Code Compliance Plans and Code Review summary apply to the work of all Prime Contracts.

3. The General Construction Contract includes work as summarized above and is shown on Drawings prefixed with the letter A and as described in Specification Divisions 2 (020000) through 9 (90000) in their entirety.

4. The HVAC Contract includes work as summarized above and is shown on Drawings prefixed with the letter H in their entirety.

5. The Electrical Contract includes work as summarized above and is shown on Drawings prefixed with the letter E in their entirety.

C. Extent of Multiple Prime Contracts: Unless the Agreement contains a more specific description of the Work, names and terminology on Drawings and in Specification Sections determine which contract includes a specific element of Project.

1. Unless otherwise indicated, the Work described in this Section for each contract shall be complete systems and assemblies, including products, components, accessories, and installation required by the Contract Documents.

2. Local custom and trade-union jurisdictional settlements do not control the scope of the Work of each contract. When a potential jurisdictional dispute or similar interruption of work is first identified or threatened, affected contractors shall negotiate a reasonable settlement to avoid or minimize interruption and delays.

SUMMARY 011000-4

3. The Scope of Work in all Sections of this Specification shall consist of the furnishing of all labor, materials, equipment and appliances, the performance of work required by the Contract Documents and/or by the conditions at the Site, joining all parts of this Work with itself and the work of others to form a complete functioning entity.

4. Items not specifically mentioned in the Contract Documents, but which are inherently necessary to make a complete working installation, shall be included.

1.6 SCHEDULE OF WORK

A. The Work shall proceed and be substantially completed as follows:

1. 10/29/26 – November 2026: County selects Contractor.

2. December 2026 (or earlier):

a. County sends draft contracts and LOI to Prime Contractor.

b. Selected Contractor submits hard copies of:

1) Executed Contracts and other County documentation.

2) Bonds and Insurances

3) Schedule of Values

3. 1/1/27 (or earlier): Construction start and duration as follows:

a. Complete all work by 5/1/27.

4. 6/30/27 (or earlier): Contract closeout.

1.7 ACCESS TO SITE

A. General: General Contractor shall have limited use of immediate Project site for construction operations during construction period.

1. All materials and contractor access shall be via path and method approved by County.

2. Driveways, Walkways and Entrances: Keep driveways and entrances (& exits) serving premises clear and available to Owner, Owner's employees, the Public, and emergency vehicles at all times. Do not use these areas for parking or for storage of materials unless noted otherwise.

a. Schedule deliveries to eliminate space and time requirements for storage of materials and equipment on-site, unless otherwise approved by County.

b. Provide temp protection to all existing surfaces throughout the construction duration. Any damage shall be the responsibility of the contractor to repair or otherwise burden the cost to repair in a manner acceptable to the owner.

Coordinate location of all items with County.

c. Contractor Parking: Shall be in the public parking lot, in locations approved by County.

B. Condition of Existing Grounds: Maintain portions of existing grounds, landscaping, and hardscaping affected by construction operations throughout construction period. Repair damage caused by construction operations.

SUMMARY 011000-5

1.8 CONSTRUCTION PHASING

1. 2 weeks (min.) prior to commencing Work, submit an updated copy of Contractor's construction schedule showing the sequence, commencement, and completion dates, and move-out and -in dates of Owner's personnel for all phases of the Work.

2. Completion is defined as all construction activities complete, Architect’s and Owner’s punch list issued, and all punch list items noted addressed, with final space sign-off as 100% complete by Owner.

3. Maintain Owner and public access, during normal business hours.

1.9 WORK RESTRICTIONS

A. Work Restrictions, General: Comply with restrictions on construction operations.

1. Construction operations may occur during normal business hours.

2. County shall maintain continuous use and access to each other employee and public building area during normal business hours (7:45am-5pm, Mon. – Fri.) and otherwise as required.

3. Contractor may perform work during any time of day, or day of week as necessary to meet project schedule and construction phasing requirements.

4. Maintain access to means of egress at all times.

B. Noise, Vibration, Dust, and Odors: Coordinate operations that may result in high levels of noise and vibration, dust, odors, or other disruption to Owner occupancy with Owner.

1. Notify Owner not less than two days in advance of proposed disruptive operations.

2. Obtain Owner's written permission before proceeding with disruptive operations.

3. Separate work areas from owner occupied areas with dust and odor proof partitions as approved by Owner. Take care to prevent construction dust and odors from entering, or being circulated, by building HVAC systems.

C. Restricted Substances: Use of tobacco products and other controlled substances on Project site is not permitted.

D. Overtime: Each Contractor shall include in his bid as much overtime and shift work as he/she deems necessary to complete work in the specified time. Work may be scheduled seven (7) days per week if required and approved in advance by the Owner. There will be no weather days accepted for extensions. Overtime is the responsibility of the Contractor.

E. Existing Utility Interruptions: Do not interrupt utilities serving facilities occupied by Owner or others unless permitted under the following conditions and then only after arranging for temporary utility services according to requirements indicated:

1. Notify Owner not less than five days in advance of proposed utility interruptions.

2. Obtain Owner's written permission before proceeding with utility interruptions.

SUMMARY 011000-6

1.10 OWNER'S OCCUPANCY REQUIREMENTS

A. Full Owner Occupancy: Owner will occupy work area adjacent spaces during entire construction period. Cooperate with Owner during construction operations to minimize conflicts and facilitate continuous Owner usage during normal business hours. Perform the Work so as not to interfere with Owner's day-to-day operations. Maintain existing exits at all times during business hours.

1. Maintain access to existing walkways, exits, parking, loading docks and other adjacent occupied or used facilities. Do not close or obstruct walkways, exits, corridors, or other occupied or used facilities without written permission from Owner and authorities having jurisdiction.

PART 2 - PRODUCTS (Not Used)

PART 3 - EXECUTION (Not Used)

END OF SECTION 011000

SUBSTITUTION PROCEDURES 012500-1

SECTION 012500 - SUBSTITUTION PROCEDURES

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. Section includes administrative and procedural requirements for substitutions.

1.3 DEFINITIONS

A. Substitutions: Changes in products, materials, equipment, and methods of construction from those required by the Contract Documents and proposed by Contractor.

1. Substitutions for Cause: Changes proposed by Contractor that are required due to changed Project conditions, such as unavailability of product, regulatory changes, or unavailability of required warranty terms.

2. Substitutions for Convenience: Changes proposed by Contractor or Owner that are not required in order to meet other Project requirements but may offer advantage to Contractor or Owner.

1.4 ACTION SUBMITTALS

A. Substitution Requests: Submit three copies of each request for consideration. Identify product or fabrication or installation method to be replaced. Include Specification Section number and title and Drawing numbers and titles.

1. Documentation: Show compliance with requirements for substitutions and the following, as applicable:

a. Statement indicating why specified product or fabrication or installation method cannot be provided, if applicable.

b. Coordination of information, including a list of changes or revisions needed to other parts of the Work and to construction performed by Owner and separate contractors that will be necessary to accommodate proposed substitution.

SUBSTITUTION PROCEDURES 012500-2

c. Detailed comparison of significant qualities of proposed substitutions with those of the Work specified. Include annotated copy of applicable Specification Section.

Significant qualities may include attributes, such as performance, weight, size, durability, visual effect, sustainable design characteristics, warranties, and specific features and requirements indicated. Indicate deviations, if any, from the Work specified.

d. Product Data, including drawings and descriptions of products and fabrication and installation procedures.

e. Samples, where applicable or requested.

f. Certificates and qualification data, where applicable or requested.

g. List of similar installations for completed projects, with project names and addresses as well as names and addresses of architects and owners.

h. Material test reports from a qualified testing agency, indicating and interpreting test results for compliance with requirements indicated.

i. Detailed comparison of Contractor's construction schedule using proposed substitutions with products specified for the Work, including effect on the overall Contract Time. If specified product or method of construction cannot be provided within the Contract Time, include letter from manufacturer, on manufacturer's letterhead, stating date of receipt of purchase order, lack of availability, or delays in delivery.

j. Cost information, including a proposal of change, if any, in the Contract Sum.

k. Contractor's certification that proposed substitution complies with requirements in the Contract Documents, except as indicated in substitution request, is compatible with related materials and is appropriate for applications indicated.

l. Contractor's waiver of rights to additional payment or time that may subsequently become necessary because of failure of proposed substitution to produce indicated results.

2. Architect's Action: If necessary, Architect will request additional information or documentation for evaluation within seven days of receipt of a request for substitution.

Architect will notify Contractor of acceptance or rejection of proposed substitution within 15 days of receipt of request, or seven days of receipt of additional information or documentation, whichever is later.

a. Forms of Acceptance: Change Order, Construction Change Directive, or Architect's Supplemental Instructions for minor changes in the Work.

b. Use product specified if Architect does not issue a decision on use of a proposed substitution within time allocated.

1.5 QUALITY ASSURANCE

A. Compatibility of Substitutions: Investigate and document compatibility of proposed substitution with related products and materials. Engage a qualified testing agency to perform compatibility tests recommended by manufacturers.

1.6 PROCEDURES

A. Coordination: Revise or adjust affected work as necessary to integrate work of the approved substitutions.

SUBSTITUTION PROCEDURES 012500-3

1.7 SUBSTITUTIONS

A. Substitutions for Cause: Submit requests for substitution immediately on discovery of need for change, but not later than 15 days prior to time required for preparation and review of related submittals.

1. Conditions: Architect will consider Contractor's request for substitution when the following conditions are satisfied. If the following conditions are not satisfied, Architect will return requests without action, except to record noncompliance with these requirements:

a. Requested substitution is consistent with the Contract Documents and will produce indicated results.

b. Substitution request is fully documented and properly submitted.

c. Requested substitution will not adversely affect Contractor's construction schedule.

d. Requested substitution has received necessary approvals of authorities having jurisdiction.

e. Requested substitution is compatible with other portions of the Work.

f. Requested substitution has been coordinated with other portions of the Work.

g. Requested substitution provides specified warranty.

h. If requested substitution involves more than one contractor, requested substitution has been coordinated with other portions of the Work, is uniform and consistent, is compatible with other products, and is acceptable to all contractors involved.

B. Substitutions for Convenience: Architect will consider requests for substitution if received within 30 days after the Notice of Award. Requests received after that time may be considered or rejected at discretion of Architect.

1. Conditions: Architect will consider Contractor's request for substitution when the following conditions are satisfied. If the following conditions are not satisfied, Architect will return requests without action, except to record noncompliance with these requirements:

a. Requested substitution offers Owner a substantial advantage in cost, time, energy conservation, or other considerations, after deducting additional responsibilities Owner must assume. Owner's additional responsibilities may include compensation to Architect for redesign and evaluation services, increased cost of other construction by Owner, and similar considerations.

b. Requested substitution does not require extensive revisions to the Contract Documents.

c. Requested substitution is consistent with the Contract Documents and will produce indicated results.

d. Substitution request is fully documented and properly submitted.

e. Requested substitution will not adversely affect Contractor's construction schedule.

f. Requested substitution has received necessary approvals of authorities having jurisdiction.

g. Requested substitution is compatible with other portions of the Work.

h. Requested substitution has been coordinated with other portions of the Work.

i. Requested substitution provides specified warranty.

SUBSTITUTION PROCEDURES 012500-4

j. If requested substitution involves more than one contractor, requested substitution has been coordinated with other portions of the Work, is uniform and consistent, is compatible with other products, and is acceptable to all contractors involved.

PART 2 - PRODUCTS (Not Used)

END OF SECTION 012500

PAYMENT PROCEDURES 012900-1

SECTION 012900 - PAYMENT PROCEDURES

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. Section includes administrative and procedural requirements necessary to prepare and process Applications for Payment.

1.3 DEFINITIONS

A. Schedule of Values: A statement furnished by Contractor allocating portions of the Contract Sum to various portions of the Work and used as the basis for reviewing Contractor's Applications for Payment.

1.4 SCHEDULE OF VALUES

A. Coordination: Coordinate preparation of the schedule of values with preparation of Contractor's construction schedule.

1. Coordinate line items in the schedule of values with items required to be indicated as separate activities in Contractor's construction schedule.

2. Submit the schedule of values to Architect according to schedule of work found in Section 011000 “Summary”.

B. Format and Content: Use Project Manual table of contents as a guide to establish line items for the schedule of values. Provide at least one line item for each Specification Section.

1. Identification: Include the following Project identification on the schedule of values:

a. Project name and location.

b. Name of Architect.

c. Architect's Project number.

d. Contractor's name and address.

e. Date of submittal.

2. Arrange schedule of values consistent with format of AIA Document G703.

PAYMENT PROCEDURES 012900-2

3. Provide a breakdown of the Contract Sum in enough detail to facilitate continued evaluation of Applications for Payment and progress reports. Provide multiple line items for principal subcontract amounts in excess of five percent of the Contract Sum.

4. Provide a separate line item in the schedule of values for each part of the Work where Applications for Payment may include materials or equipment purchased or fabricated and stored, but not yet installed.

a. Differentiate between items stored on-site and items stored off-site.

5. Overhead Costs: Include total cost and proportionate share of general overhead and profit for each line item.

6. Overhead Costs: Show cost of temporary facilities and other major cost items that are not direct cost of actual work-in-place as separate line items.

7. Closeout Costs. Include separate line items under Contractor and principal subcontracts for Project closeout requirements in an amount totaling five percent of the Contract Sum and subcontract amount.

8. Schedule of Values Revisions: Revise the schedule of values when Change Orders or Construction Change Directives result in a change in the Contract Sum. Include at least one separate line item for each Change Order and Construction Change Directive.

1.5 APPLICATIONS FOR PAYMENT

A. Each Application for Payment following the initial Application for Payment shall be consistent with previous applications and payments as certified by Architect and paid for by Owner.

B. Payment Application Times: Submit Application for Payment to Architect by the 7th day of the month. The period covered by each Application for Payment is one month (previous month), ending on the last day of the month.

C. Application for Payment Forms: Use AIA Document G702 and AIA Document G703 as form for Applications for Payment.

D. Application Preparation: Complete every entry on form. Notarize and execute by a person authorized to sign legal documents on behalf of Contractor. Architect will return incomplete applications without action.

1. Entries shall match data on the schedule of values and Contractor's construction schedule.

Use updated schedules if revisions were made.

2. Include amounts for work completed following previous Application for Payment, whether or not payment has been received. Include only amounts for work completed at time of Application for Payment.

3. Include amounts of Change Orders and Construction Change Directives issued before last day of construction period covered by application.

4. Indicate separate amounts for work being carried out under Owner-requested project acceleration.

PAYMENT PROCEDURES 012900-3

E. Stored Materials: Include in Application for Payment amounts applied for materials or equipment purchased or fabricated and stored, but not yet installed. Differentiate between items stored on-site and items stored off-site.

1. Provide certificate of insurance, evidence of transfer of title to Owner, and consent of surety to payment for stored materials.

2. Provide supporting documentation that verifies amount requested, such as paid invoices.

Match amount requested with amounts indicated on documentation; do not include overhead and profit on stored materials.

3. Provide summary documentation for stored materials indicating the following:

a. Value of materials previously stored and remaining stored as of date of previous Applications for Payment.

b. Value of previously stored materials put in place after date of previous Application for Payment and on or before date of current Application for Payment.

c. Value of materials stored since date of previous Application for Payment and remaining stored as of date of current Application for Payment.

F. Transmittal: Submit one electronic, signed and notarized copy of each Application for Payment to Architect by a method ensuring receipt. Include waivers of lien and similar attachments if required.

G. Waivers of Mechanic's Lien: With each Application for Payment, submit waivers of mechanic's lien from subcontractors, sub-subcontractors, and suppliers for construction period covered by the previous application.

1. Submit partial waivers on each item for amount requested in previous application, after deduction for retainage, on each item.

2. When an application shows completion of an item, submit conditional final or full waivers.

3. Owner reserves the right to designate which entities involved in the Work must submit waivers.

4. Submit final Application for Payment with or preceded by conditional final waivers from every entity involved with performance of the Work covered by the application who is lawfully entitled to a lien.

H. Initial Application for Payment: Administrative actions and submittals that must precede or coincide with submittal of first Application for Payment include the following:

1. List of subcontractors.

2. Schedule of values.

3. Contractor's construction schedule (preliminary if not final).

4. Combined Contractor's construction schedule (preliminary if not final) incorporating

Work of multiple contracts, with indication of acceptance of schedule by each Contractor.

5. Products list (preliminary if not final).

6. Submittal schedule (preliminary if not final).

7. List of Contractor's staff assignments.

8. List of Contractor's principal consultants.

9. Copies of building permits.

10. Copies of authorizations and licenses from authorities having jurisdiction for performance of the Work.

PAYMENT PROCEDURES 012900-4

11. Certificates of insurance and insurance policies.

12. Performance and payment bonds.

13. Data needed to acquire Owner's insurance.

I. Application for Payment at Substantial Completion: After Architect issues the Certificate of Substantial Completion, submit an Application for Payment showing 100 percent completion for portion of the Work claimed as substantially complete.

1. Include documentation supporting claim that the Work is substantially complete and a statement showing an accounting of changes to the Contract Sum.

2. This application shall reflect Certificate(s) of Substantial Completion issued previously for Owner occupancy of designated portions of the Work.

J. Final Payment Application: After completing Project closeout requirements, submit final Application for Payment with releases and supporting documentation not previously submitted and accepted, including, but not limited, to the following:

1. Evidence of completion of Project closeout requirements.

2. Insurance certificates for products and completed operations where required and proof that taxes, fees, and similar obligations were paid.

3. Updated final statement, accounting for final changes to the Contract Sum.

4. AIA Document G706.

5. AIA Document G706A.

6. AIA Document G707.

7. Evidence that claims have been settled.

8. Final meter readings for utilities, a measured record of stored fuel, and similar data as of date of Substantial Completion or when Owner took possession of and assumed responsibility for corresponding elements of the Work.

9. Final liquidated damages settlement statement.

PART 2 - PRODUCTS (Not Used)

END OF SECTION 012900

PROJECT MANAGEMENT AND COORDINATION 013100-1

SECTION 013100 - PROJECT MANAGEMENT AND COORDINATION

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. Section includes administrative provisions for coordinating construction operations on Project including, but not limited to, the following:

1. General coordination procedures.

2. RFIs.

3. Digital project management procedures.

4. Project meetings.

B. Each contractor shall participate in coordination requirements. Certain areas of responsibility are assigned to a specific contractor.

C. Related Requirements:

1. Section 011000 "Summary" for a description of the work.

2. Section 017700 "Closeout Procedures" for coordinating closeout of the Contract.

1.3 DEFINITIONS

A. RFI: Request for Information. Request from Owner, Architect, or Contractor seeking information required by or clarifications of the Contract Documents.

1.4 INFORMATIONAL SUBMITTALS

A. Subcontract List: Prepare a written summary identifying individuals or firms proposed for each portion of the Work, including those who are to furnish products or equipment fabricated to a special design. Include the following information in tabular form:

1. Name, address, telephone number, and email address of entity performing subcontract or supplying products.

2. Number and title of related Specification Section(s) covered by subcontract.

3. Drawing number and detail references, as appropriate, covered by subcontract.

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B. Key Personnel Names: Within 15 days of starting construction operations, submit a list of key personnel assignments, including superintendent and other personnel in attendance at Project site. Identify individuals and their duties and responsibilities; list addresses and cellular telephone numbers and e-mail addresses. Provide names, addresses, and telephone numbers of individuals assigned as alternates in the absence of individuals assigned to Project.

1.5 GENERAL COORDINATION PROCEDURES

A. Coordination: The General Contractor shall coordinate construction operations, work of their subcontractors and entities to ensure efficient and orderly installation of each part of the Work including proper installation, connection, and operation.

1. Schedule construction operations in sequence required to obtain the best results where installation of one part of the Work depends on installation of other components, before or after its own installation.

2. Coordinate installation of different components to ensure maximum performance and accessibility for required maintenance, service, and repair.

3. Make adequate provisions to accommodate items scheduled for later installation.

B. Prepare memoranda for distribution to each party involved, outlining special procedures required for coordination. Include such items as required notices, reports, and list of attendees at meetings.

1. Prepare similar memoranda for Owner if coordination of their Work is required.

C. Administrative Procedures: Coordinate scheduling and timing of required administrative procedures with other construction activities and scheduled activities of all subcontractors and to avoid conflicts and to ensure orderly progress of the Work. Such administrative activities include, but are not limited to, the following:

1. Preparation of Contractor's construction schedule.

2. Preparation of the schedule of values.

3. Installation and removal of temporary facilities and controls.

4. Delivery and processing of submittals.

5. Progress meetings.

6. Preinstallation conferences.

7. Project closeout activities.

8. Startup and adjustment of systems.

1.6 REQUEST FOR INFORMATION (RFI)

A. General: Immediately on discovery of the need for additional information, clarification, or interpretation of the Contract Documents, Contractor shall prepare and submit an RFI in the form specified.

1. Architect will return without response those RFIs submitted to Architect by other entities controlled by Contractor.

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2. Coordinate and submit RFIs in a prompt manner so as to avoid delays in Contractor's work or work of subcontractors.

B. Content of the RFI: Include a detailed, legible description of item needing information or interpretation and the following:

1. Project name.

2. Project number.

3. Date.

4. Name of Contractor.

5. Name of Architect.

6. RFI number, numbered sequentially.

7. RFI subject.

8. Specification Section number and title and related paragraphs, as appropriate.

9. Drawing number and detail references, as appropriate.

10. Field dimensions and conditions, as appropriate.

11. Contractor's suggested resolution. If Contractor's suggested resolution impacts the

Contract Time or the Contract Sum, Contractor shall state impact in the RFI.

12. Contractor's signature.

13. Attachments: Include sketches, descriptions, measurements, photos, Product Data, Shop

Drawings, coordination drawings, and other information necessary to fully describe items needing interpretation.

a. Include dimensions, thicknesses, structural grid references, and details of affected materials, assemblies, and attachments on attached sketches.

C. RFI Forms: Software-generated form with substantially the same content as indicated above, acceptable to Architect.

1. Attachments shall be electronic files in PDF format.

D. Architect's Action: Architect will review each RFI, determine action required, and respond.

Allow seven working days for Architect's response for each RFI. RFIs received by Architect after 1:00 p.m. will be considered as received the following working day.

1. The following Contractor-generated RFIs will be returned without action:

a. Requests for approval of submittals.

b. Requests for approval of substitutions.

c. Requests for approval of Contractor's means and methods.

d. Requests for coordination information already indicated in the Contract

Documents.

e. Requests for adjustments in the Contract Time or the Contract Sum.

f. Requests for interpretation of Architect's actions on submittals.

g. Incomplete RFIs or inaccurately prepared RFIs.

2. Architect's action may include a request for additional information, in which case Architect's time for response will date from time of receipt by Architect of additional information.

3. Architect's action on RFIs that may result in a change to the Contract Time or the Contract Sum may be eligible for Contractor to submit Change Proposal.

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a. If Contractor believes the RFI response warrants change in the Contract Time or the Contract Sum, notify Architect in writing within 10 days of receipt of the RFI response.

E. RFI Log: Prepare, maintain, and submit a tabular log of RFIs organized by the RFI number.

Submit log weekly. Include the following:

1. Project name.

2. Name and address of Contractor.

3. Name and address of Architect.

4. RFI number including RFIs that were returned without action or withdrawn.

5. RFI description.

6. Date the RFI was submitted.

7. Date Architect's response was received.

8. Identification of related Minor Change in the Work, Construction Change Directive, and

Proposal Request, as appropriate.

9. Identification of related Field Order, Work Change Directive, and Proposal Request, as appropriate.

F. On receipt of Architect's action, update the RFI log and immediately distribute the RFI response to affected parties. Review response and notify Architect within seven days if Contractor disagrees with response.

1.7 DIGITAL PROJECT MANAGEMENT PROCEDURES

A. Use of Architect's Digital Data Files: Digital data files of Architect's CAD drawings will be provided by Architect for Contractor's use during construction.

1. Digital data files may be used by Contractor in preparing coordination drawings, Shop Drawings, and Project record Drawings.

2. Architect makes no representations as to the accuracy or completeness of digital data files as they relate to Contract Drawings.

3. Contractor shall execute a data licensing agreement in the form of Agreement included in Project Manual (see end of Section 013300 ‘Submittal Procedures’).

a. Subcontractors, and other parties granted access by Contractor to Architect's digital data files shall execute a data licensing agreement in the form of Agreement included in this Project Manual.

B. PDF Document Preparation: Where PDFs are required to be submitted to Architect, prepare as follows:

1. Assemble complete submittal package into a single indexed file incorporating submittal requirements of a single Specification Section and transmittal form with links enabling navigation to each item.

2. Name file with submittal number or other unique identifier, including revision identifier.

3. Certifications: Where digitally submitted certificates and certifications are required, provide a digital signature with digital certificate on where indicated.

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1.8 PROJECT MEETINGS

A. General: General Construction contractor shall schedule and conduct meetings and conferences at Project site unless otherwise indicated.

1. Attendees: Inform participants and others involved, and individuals whose presence is required, of date and time of each meeting. Notify Owner and Architect of scheduled meeting dates and times a minimum of 10 working days prior to meeting.

2. Agenda: Prepare the meeting agenda. Distribute the agenda to all invited attendees.

3. Minutes: Entity responsible for conducting meeting will record significant discussions and agreements achieved. Distribute the meeting minutes to everyone concerned, including Owner and Architect, within three days of the meeting.

B. Preconstruction Conference: Architect will schedule and conduct a preconstruction conference before starting construction, at a time convenient to Owner and Architect.

1. Attendees: Authorized representatives of Owner, Architect, and their consultants;

Contractor and its superintendent; major subcontractors; suppliers; and other concerned parties shall attend the conference. Participants at the conference shall be familiar with Project and authorized to conclude matters relating to the Work.

2. Agenda: Discuss items of significance that could affect progress, including the following:

a. Responsibilities and personnel assignments.

b. Tentative construction schedule.

c. Phasing.

d. Critical work sequencing and long lead items.

e. Designation of key personnel and their duties.

f. Lines of communications.

g. Use of web-based Project software.

h. Procedures for processing field decisions and Change Orders.

i. Procedures for RFIs.

j. Procedures for testing and inspecting.

k. Procedures for processing Applications for Payment.

l. Distribution of the Contract Documents.

m. Submittal procedures.

n. Sustainable design requirements.

o. Preparation of Record Documents.

p. Use of the premises.

q. Work restrictions.

r. Working hours.

s. Owner's occupancy requirements.

t. Responsibility for temporary facilities and controls.

u. Procedures for moisture and mold control.

v. Procedures for disruptions and shutdowns.

w. Construction waste management and recycling.

x. Parking availability.

y. Office, work, and storage areas.

z. Equipment deliveries and priorities.

aa. First aid.

bb. Security.

cc. Progress cleaning.

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3. Minutes: Entity responsible for conducting meeting will record and distribute meeting minutes.

C. Progress Meetings: General Contractor shall conduct progress meetings at regular intervals.

1. Coordinate dates of meetings with preparation of payment requests.

2. Attendees: In addition to representatives of Owner and Architect, each contractor, subcontractor, supplier, and other entity concerned with current progress or involved in planning, coordination, or performance of future activities shall be represented at these meetings. All participants at the meeting shall be familiar with Project and authorized to conclude matters relating to the Work.

3. Agenda: Review and correct or approve minutes of previous progress meeting. Review other items of significance that could affect progress. Include topics for discussion as appropriate to status of Project.

a. Contractor's Construction Schedule: Review progress since the last meeting.

Determine whether each activity is on time, ahead of schedule, or behind schedule, in relation to Contractor's construction schedule. Determine how construction behind schedule will be expedited; secure commitments from parties involved to do so. Discuss whether schedule revisions are required to ensure that current and subsequent activities will be completed within the Contract Time.

1) Review schedule for next period.

b. Review present and future needs of each entity present, including the following:

1) Interface requirements.

2) Sequence of operations.

3) Status of submittals.

4) Status of sustainable design documentation.

5) Deliveries.

6) Off-site fabrication.

7) Access.

8) Site use.

9) Temporary facilities and controls.

10) Progress cleaning.

11) Quality and work standards.

12) Status of correction of deficient items.

13) Field observations.

14) Status of RFIs.

15) Status of Proposal Requests.

16) Pending changes.

17) Status of Change Orders.

18) Pending claims and disputes.

19) Documentation of information for payment requests.

4. Minutes: Entity responsible for conducting the meeting will record and distribute the meeting minutes to each party present and to parties requiring information.

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a. Schedule Updating: Revise Contractor's construction schedule after each progress meeting where revisions to the schedule have been made or recognized. Issue revised schedule concurrently with the report of each meeting.

D. Coordination Meetings: General Contractor will conduct Project coordination meetings at regular intervals. Project coordination meetings are in addition to specific meetings held for other purposes, such as progress meetings and preinstallation conferences.

1. Attendees: In addition to representatives of Owner, and Architect, each contractor, subcontractor, supplier, and other entity concerned with current progress or involved in planning, coordination, or performance of future activities shall be represented at these meetings. All participants at the meetings shall be familiar with Project and authorized to conclude matters relating to the Work.

2. Agenda: Review and correct or approve minutes of the previous coordination meeting.

Review other items of significance that could affect progress. Include topics for discussion as appropriate to status of Project.

a. Combined Contractor's Construction Schedule: Review progress since the last coordination meeting. Determine whether each contract is on time, ahead of schedule, or behind schedule, in relation to combined Contractor's construction schedule. Determine how construction behind schedule will be expedited; secure commitments from parties involved to do so.