RFB# 16 For (2) Brush Cutters Final Updated.pdf

Request for Sealed Bid # 016

For (2) Brush Cutters

September 14, 2026

Note: This public body does not discriminate against faith-based organizations in accordance with the Code of Virginia, § 2.2-4343.1 or against a bidder or offeror because of race, religion, color, sex, sexual orientation, gender identity, national origin, age, disability, or any other basis prohibited by state law relating to discrimination in employment.

INCLUDE THIS PAGE WITH YOUR BID SIGNATURE AT SUBMISSION IS REQUIRED

DUE DATE: Bids will be received until September 24, 2026, at 3:00 PM. Failure to submit Bids to eVa or the correct location by the designated date and time will result in disqualification.

INQUIRIES and Submissions: All inquiries for information regarding this solicitation and submissions should be directed to

James Marcum, Procurement Specialist, Phone: (276) 807- 7581 ext:100 e-mail: jmarcum@srra.org.

Inquiries must be submitted by 3:00 PM on September 24, 2026. Inquiries must be submitted to the procurement officer identified in this solicitation.

Bids must be submitted to the Authority via the eVA procurement system or in person by September 24, 2026, at 3:00 PM. Bids submitted after the above-stated date shall be rejected.

If mailing/emailing, send to Attn: James Marcum Southwest Regional Recreation Authority 11325 Norton-Coeburn Road Coeburn, VA 24230 or Email to: jmarcum@srra.org

SPECIAL (1) Each and every condition requested is material to the bid.

INSTRUCTIONS: (2) The Authority reserves the right to accept or reject any or all

Bids and to waive technical mistakes in the submission of the Bid Forms.

(3) Bids mailed/dropped off shall be delivered in a sealed envelope.

(4) Failure to mark the sealed envelope as noted in #3 above will result in the rejection of the Bid(s).

(5) Must submit bid pricing, delivery, warranty (if applicable), and all

Applicable fees and meet all required specifications of RFB.

In compliance with this Request For Bid and to all the conditions imposed therein and hereby incorporated by reference, the undersigned offers and agrees to furnish the goods or services in accordance with the attached signed Bid.

file:///C:/Users/jmarcum/Desktop/RFP_GovDeals%20Docs/ClosedRFPs/6SxSRFPNew/jmarcum@srra.org

AUTHORIZED SIGNATURE: ____________________________ Date: _________________________

[INCLUDE THIS PAGE]

I. PURPOSE: This Request for Bid (RFB) seeks to solicit Bids for (2) Brush Cutters through competitive sealed bidding by Southwest Regional Recreation Authority, an agency of the Commonwealth of Virginia.

II. SMALL, WOMAN-OWNED AND MINORITY (SWAM) BUSINESS PARTICIPATION: The mission of Southwest Regional Recreation Authority is to accelerate economic growth in our local communities through the engagement and empowerment of high-quality and cost-competitive small, minority-owned, women-owned, and local suppliers. SRRA encourages prime suppliers, contractors, and service providers to facilitate the participation of small businesses and businesses owned by women and minorities through partnerships, joint ventures, subcontracts, and other inclusive and innovative relationships. For more information, please visit:

https://www.sbsd.virginia.gov

III. EVA BUSINESS-TO-GOVERNMENT ELECTRONIC PROCUREMENT SYSTEM:

The eVA Internet electronic procurement solution streamlines and automates government purchasing activities within the Commonwealth of Virginia. SRRA, and other state agencies and institutions, have been directed by the Governor to maximize the use of this system in the procurement of goods and services. We are, therefore, requesting that your firm register as a vendor within the eVA system.

There are transaction fees involved with the use of eVA. These fees must be considered in the provision of quotes, bids and price Bids offered to SRRA. Failure to register within the eVA system may result in the quote, bid or Bid from your firm being rejected and the award made to another vendor who is registered in the eVA system. Registration in the eVA system is accomplished online. Your firm must provide the necessary information. Please visit the eVA website portal at http://www.eva.virginia.gov/pages/evaregistration-buyer-vendor.htm and register with eVA. If your firm conducts business from multiple geographic locations, please register these locations in your initial registration. For registration and technical assistance, reference the eVA website at: https://eva.virginia.gov/, or call 866-289-7367 or 804-371-2525.

https://www.sbsd.virginia.gov/ https://eva.virginia.gov/, IV. SELECTION CRITERIA AND AWARD:

Bids will be evaluated based on the following criteria:

Price – The total purchase price for two (2) brush cutters, including all required equipment, accessories, delivery, and applicable costs.

Compliance with Specifications – The brush cutters must meet or exceed all minimum specifications and requirements identified in the Scope of Work.

Delivery – The bidder must be able to provide and deliver the equipment within the required timeframe.

Bid Responsiveness – The bid must be complete, properly signed, and submitted in accordance with all RFB instructions and requirements.

Award will be made to the lowest responsive and responsible bidder whose bid meets or exceeds all specifications and requirements of the RFB.

SRRA reserves the right to reject any or all bids, to waive minor informalities or irregularities, and to make an award in the best interest of the Southwest Regional Recreation Authority (SRRA).

V. AWARD: Selection shall be made of one offerors deemed to be fully qualified and best suited among those submitting Bids on the basis of the evaluation factors and specifications included in the Request for Bid, including price, delivery, warranty, and all applicable Fees, if so stated in the Request for Bid. SRRA may cancel this Request for Bid or reject Bids at any time prior to an award.

VI. All vendors and contractors providing supplies, materials, goods, equipment, services, etc. for the project must be licensed in Virginia as required.

VII. INVOICES: Invoices for goods or services provided from this solicitation shall be submitted by email to ksheets@srra.org or jmarcum@srra.org or by mail to:

Southwest Regional Recreation Authority 11325 Norton Coeburn-Road Coeburn, VA 24230 mailto:ksheets@srra.org mailto:jmarcum@srra.org

VIII. Partial funding for the project is being provided by the Recreational Trails Program of the Federal Highway Administration administered in Virginia by The Department of Conservation and Recreation and must be undertaken in accordance with the Recreational Trails Program guidance of the FHWA, 2, 23 and 49 CFR, and the Build America and Buy America Acts.

SRRA (2) Brush Cutters Bid Specification Sheet

Scope: Specs for Southwest Regional Recreation Authority looking for (2) Brush

Cutters are as follows:

General Requirements

• Warranty must be a minimum of 1 year on Cutters

• Since we understand that all materials may not be made in America, the vendor must try to comply with the Build America and Buy America Act as per OMB 2 CFR part 184 requirements.

Delivery Timeframe

• Delivery must be within 90 days of contract award

Required Specifications

• Cutting head width 60”

• Direct drive, bi-directional motor capable of flow in both directions

• Minimum 8” deck clearance

• Chain curtain/debris protection

• Capable of cutting up to 4” material

• Must be compatible with a Bobcat T595 Skidsteer