rfb_13374.pdf

REQUEST FOR BID (RFB) 13374

DEPARTMENT OF GENERAL SERVICES

FUEL SUPPLIER FOR VARIOUS COUNTY FUEL SITES

September, 15, 2026

A. KEY INFORMATION

1. The County of San Diego is seeking bids from firms interested in providing fuel supplier for various county fuel sites

(“Offerors”).

1.1. The Basis of Award will be the total bid price. Offeror must respond to all bid items to be considered for award.

2. The contract term is anticipated to be an initial (base) period of one (1) year with four (4) four-year options.

3. The County has posted this solicitation on its official BuyNet website at https://sdbuynet.sandiegocounty.gov/. In order to see all information related to this RFB, to submit Questions, and to receive notifications of updates, Offerors must select “Participate in RFx” for this solicitation in BuyNet.

4. The Contracting Officer for this solicitation is Yu-Kuang Hou, Procurement Specialist, (Yukuang.Hou@sdcounty.ca.gov )

5. Schedule: This timeline is subject to change at any time, at the County’s sole discretion. The County will issue an addendum for changes to the Pre-Bid Conference date, Questions due date, or Bids due date.

Event Description Date and Time (San Diego Time)

Questions due October 6, 2026 prior to 5:00 p.m.

Bids due October 15, 2026 prior to 11:00 a.m.

6. Bid Opening:

• Bid Opening: The County will conduct a public bid opening using a virtual platform instead of in-person attendance

▪ Virtual bid opening link: DPC Bid Opening

▪ You may also join by phone by calling 1-619-343-2539, Phone conference ID: 979 022 535#

▪ A bid abstract and the bids received will be posted on BuyNet after the bid opening.

7. Questions:

7.1. Offerors should submit all Questions, including requests for clarification related to definition or interpretation of this RFB, in writing by the Date and Time specified in the Schedule. Questions should be submitted via

BuyNet, by sending a message to the Contracting Officer through the “Discussions” functionality.

7.2. Non-Offerors should direct inquiries regarding this solicitation to the Contracting Officer.

8. Table of Contents:

A. Key Information

B. RFB Instructions and Rules

C. (Reserved)

D. Submittal Items

E. Required Forms

F. Statement of Work

MAGGIE RAMSBERGER

INTERIM DIRECTOR

DEPARTMENT OF PURCHASING AND CONTRACTING

5560 OVERLAND AVENUE, SUITE 270, SAN DIEGO, CALIFORNIA 92123-1204

Phone (858) 505-6367 Fax (858) 715-6452

BRENDA G. MILLER

ASSISTANT DIRECTOR

https://sdbuynet.sandiegocounty.gov/ https://teams.microsoft.com/l/meetup-join/19%3ameeting_OWU0NWUzOGItYWZhMS00OTM5LTk2MTYtNjU2YzU5ZjNhYjUx%40thread.v2/0?context=%7b%22Tid%22%3a%224563af13-c029-41b3-b74c-965e8eec8f96%22%2c%22Oid%22%3a%2234b047f6-17e4-491a-a857-5c2ca53464d6%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_OWU0NWUzOGItYWZhMS00OTM5LTk2MTYtNjU2YzU5ZjNhYjUx%40thread.v2/0?context=%7b%22Tid%22%3a%224563af13-c029-41b3-b74c-965e8eec8f96%22%2c%22Oid%22%3a%2234b047f6-17e4-491a-a857-5c2ca53464d6%22%7d

COUNTY OF SAN DIEGO – REQUEST FOR BID (RFB 13374)

DEPARTMENT GENERAL SERVICES

G. Payment Schedule

H. Agreement

B. RFB INSTRUCTIONS AND RULES

1. INSTRUCTIONS FOR SUBMITTING A BID

1.1. It is the Offeror’s responsibility to submit a bid based on the most current RFB, addenda thereto, responses to

Questions, any other information posted on BuyNet, and any diligence material made available by the County.

Offerors are advised to regularly check BuyNet for information. The County has no obligation to contact

Offerors directly with any such RFB-related information.

1.1.1. In order to see all information related to this RFB, to submit Questions, and to receive notifications of updates, Offerors must select “Participate in RFx” for this solicitation in BuyNet.

1.2. Forms required to be submitted with Offerors response to this RFB are included in this RFB or posted on the

County’s web site at https://www.sandiegocounty.gov/content/sdc/purchasing/purchasing-forms.html.

1.2.1. Posted forms may be updated from time to time. Unless otherwise specified, offerors may submit the version of a form in place as of the date of the posting of this RFB or any later version.

1.3. Offerors are advised to allow for sufficient time to obtain all necessary documents and forms, resolve any technical difficulties obtaining or completing documents or forms, and, if necessary, obtain documents and forms by an alternate method. If you are unable to download documents or forms, you may request a hard copy or technical assistance from Purchasing and Contracting’s front desk or contact clerical support at (858) 505-

6367.

1.4. Offeror must submit a complete original bid in accordance with the format provided in this solicitation to the

County of San Diego, Department of Purchasing and Contracting, through electronic upload to BuyNet before the Date and Time listed in Schedule.

1.4.1. If Offeror is unable to submit via BuyNet for any reason, Offeror may submit by providing the

Purchasing and Contracting front desk with either (i) electronic files on CD/DVD or, (ii) a printed bid. Offeror must prominently mark such submissions with the RFB number on the outside of the packaging. Please use this method only if unable to submit through BuyNet.

1.4.2. When submitting via BuyNet, Offerors are advised to allow for sufficient time to submit by an alternate method in the event of technical difficulties.

1.4.3. For bids submitted electronically through BuyNet, the time on the BuyNet server shall be considered the official time for the purpose of determining timely submittal.

1.4.4. For bids submitted at the Purchasing and Contracting front desk, the time stamp at the front desk shall be considered the official time for the purpose of determining timely submittal.

1.4.5. In the event of multiple submittals of an original bid by an Offeror, the County will only consider the most recent submittal submitted before the due date and time. The County will not review or consider previous submittals, whether submitted at the front desk or through BuyNet. Offerors are strongly encouraged to submit only one original bid and to withdraw or replace any previous submittals in the event they update their bid. bids may be found non-conforming if the County is unable to determine which bid is the most recent, timely submittal.

1.5. A bid that is untimely or otherwise not submitted in conformance with 1.4 above will not be considered for award unless: it is received before award is made; the County determines that it is in its best interest to accept the bid; and

1.5.1. It is determined by the County that the late receipt was due solely to mishandling by the County, or

1.5.2. No timely and conforming bid was submitted.

1.6. Bids may be withdrawn by written notice signed by a duly authorized representative of Offeror if received prior to the due date.

https://www.sandiegocounty.gov/content/sdc/purchasing/purchasing-forms.html

1.7. Bids may not be withdrawn after the due date and time, except in the event of a Mistake in Bid, provided that the Offeror notifies the County of the Mistake in Bid, specifying in detail the mistake and how the mistake occurred, within five (5) business days.

1.7.1. A mistake in bid (“Mistake in Bid”) is defined as a mistake that (1) made the bid materially different than the bidder intended it to be, and (2) was made in filling out the bid and not due to error in judgment or to carelessness in inspecting the site of the work, or in reading the requirements.

1.8. Offeror’s submittal of this bid constitutes an offer that, upon County’s acceptance (which may be of some or all of the bid items or lots in accordance with the Basis of Award), forms a binding contract that incorporates the Agreement, along with all other terms of this RFB. Without limiting the foregoing, Offeror agrees to execute revised contract documents reflecting the final contract award and such additional documents and instruments as may be reasonably required by the County in order to carry out the purposes of this RFB and the intentions of the parties.

1.9. By submitting a bid, Offeror agrees to these RFB Instructions and Rules and all other terms of this RFB.

2. QUESTIONS

2.1. Offerors shall direct requests for explanation regarding the RFB or related documents to the Contracting Officer in writing as a question (“Question”). Submit Questions by sending a message to the Contracting Officer through the “Discussions” functionality in BuyNet.

2.2. The County may choose not to respond to Questions received after the date and time stated Schedule. Offeror is responsible for ensuring that Questions are received by the County.

3. BID FORMAT

3.1. Submit electronic bids as files in .pdf format, except where specified otherwise. For pages other than signature pages, converted and searchable formats are preferred.

3.2. Bids shall be formatted to print on 8-1/2” x 11” page size, with no less than ½” margins and eleven (11) point font and to be suitable for black and white reproduction with no loss of information.

3.3. All bids shall be signed with a handwritten signature by an authorized officer or employee of the Offeror.

3.3.1. Electronic or digital signatures will not be accepted.

3.3.2. Pages requiring signatures must be scanned from an original handwritten signature. If Offerors are unable to submit a .pdf with scanned signatures, Offerors may optionally submit clear pictures of signature pages containing original handwritten signatures.

4. BID ORGANIZATION

4.1. Bids must be submitted using the County forms provided in this RFB and organized in accordance with the

Submittal Items in this RFB, accepting the County’s statement of work, terms and conditions, and other requirements without condition. Bids containing modifications, conflicting information, or competing terms may be found non-responsive. Offerors are advised to submit only the requested information.

4.1.1. Content shall be organized to correspond to the applicable exhibit and question or item within each exhibit.

4.1.2. Offerors shall separate each exhibit into one or more files, clearly named as to the exhibit and order.

4.1.3. Pages shall be consecutively numbered within each exhibit at the bottom or top margin of each page.

4.2. Confidential/Proprietary information:

4.2.1. The County is a public agency subject to the California Public Records Act, Government Code §

7920.000, et seq. Some or all of the documents submitted in response to this RFB may be subject to disclosure, and the County intends to publish any resulting contracts to its public website.

4.2.2. It is Offeror's responsibility to identify and separate into a "CONFIDENTIAL/PROPRIETARY” exhibit and to provide a signed Nondisclosure Indemnification Agreement for:

4.2.2.1. all confidential information that should be protected from disclosure, including PI (Personal

Information), PII (Personally Identifiable Information), or PHI (Protected Health

Information), and

4.2.2.2. any proprietary or other information Offeror determines is exempt from disclosure under the

California Public Records Act and wishes to protect from disclosure.

4.2.3. The “CONFIDENTIAL/PROPRIETARY” exhibit must be clearly labeled with all pages marked as

“CONFIDENTIAL/PROPRIETARY”

4.2.4. Refence material in the “CONFIDENTIAL/PROPRIETARY” exhibit where it is needed to respond to a Submittal Item (for example “See response 1 contained within the

“CONFIDENTIAL/PROPRIETARY” exhibit” for staff Social Security numbers”).

4.2.5. If the County determines that a submission improperly designates information as confidential or proprietary, the County may, at its sole discretion: (i) deem the information releasable; (ii) declare the submission non-conforming/non-responsive; (iii) remove such information, or (iv) take any other appropriate action. (Note: pricing and terms and conditions are generally not considered confidential under the California Public Records Act).

4.3. Bid Pricing

4.3.1. Submit bid pricing on the included Exhibit C Payment Schedule. Bid using only the units of measure stated in the Payment Schedule and price each bid item clearly and separately (do not aggregate bid items nor provide more than one price or a range of prices per item).

4.3.2. All prices and notations must be clearly legible and in ink or typewritten. No erasures permitted.

Mistakes may be crossed out and corrected and must be initialed in ink by person signing the bid.

4.3.3. Submitted bid prices must be balanced (reflecting the true relative costs of the bid items), and not shift costs from one portion of the work to another portion of the work so as to place doubt on whether the bid will result in the lowest overall cost to the County or be tantamount to allowing an advance payment.

4.3.4. Unless otherwise specified, all prices shall be F.O.B. destination.

4.3.5. Prices shall include all freight and/or delivery charges, unless freight or delivery charges are separately itemized or otherwise allowed for in the Payment Schedule.

4.3.6. Unless otherwise specified, prices bid herein should NOT include California sales/use tax or Federal excise tax. The County generally is required to pay California sales/use tax, and it should be shown as a separate item on invoices. The County is exempt from payment of Federal excise tax. It must NOT be included in invoices.

4.3.7. You may offer payment terms more favorable to the County than NET 30, which the County may or may not accept at its sole discretion. Do not calculate such prompt payment discounts into your bid prices. Prompt payment discounts will not be considered in evaluation of bids to determine low bidder.

4.3.8. Prices shall be fixed during the performance of the Agreement and not subject to adjustment except as explicitly set forth in the Agreement. Bidder accepts the risk of any changes to bidder’s costs during the term of the Agreement.

4.3.9. Estimated quantities may be included in the Payment Schedule, and are provided solely for evaluation of bids. They represent approximate anticipated use based on historical consumption or other estimates. If the County’s actual requirements do not result in orders in the quantities described as estimated in the Payment Schedule, that fact shall not entitle the successful bidder(s) to price adjustment or other relief.

5. BID EVALUATION

5.1. Award will be made to the lowest priced responsive bid(s) from a responsible bidder(s). The determination of lowest price shall include the application of the Small-Local Business preference, when applicable.

5.1.1. Award may be based on total bid amount, distinct lots, or individual items (“Basis of Award”).

5.1.2. In the event of a conflict between a unit price bid and the extended price, the unit price will prevail unless the conflict is a result of a Mistake in Bid. In that event, the bid will be rejected as non-responsive.

5.1.3. In the event of a tie bid between responsible bidders, award will be by random selection through a process determined by County and observable by the bidders involved in the tie.

5.2. Small-Local Business preference: [Reserved]

5.3. Small-Local Business Subcontractor Utilization: [Reserved]

5.4. Brand Name or Equal

5.4.1. If items in this RFB have been identified as brand name “or equal,” such identification establishes a quality standard and is not intended to limit competition. Other brands will be considered for award if their products are determined by the County to be of equal or greater quality and to meet the County’s requirements.

5.4.1.1. Bidder shall clearly identify the brand name of items that are not of the brand specified by the County. Bids shall be considered as offering the specified brand unless otherwise indicated in the bid.

5.4.2. The County’s evaluation as to equality of a product offered by a different brand shall be based upon the information furnished in the bid, as well as other information known to the County. It is the

Offeror’s responsibility to provide sufficient information for evaluation.

5.4.2.1. If Offeror proposes to modify a product so as to make it conform to the requirements, bidder shall include in the bid a clear description of such modifications.

5.4.2.2. Modifications proposed after bid submission will not be considered.

5.5. In evaluating an Offeror’s ability to satisfy the requirements of this RFB and any resulting contract, the County may also consider any parent, subsidiary, or related legal entity of Offeror, including, without limitation, a legal entity that Offeror acquired or merged with or will use as a guarantor in providing services to the County.

6. EVALUATION AND SELECTION PROCESS

6.1. Bids received timely will be opened publicly following the due date and time.

6.2. Bids received and the abstract of responses will be posted to BuyNet after the bid opening.

6.3. The posted bid opening abstract of responses serves as Notice of Intent to Award (“NOI”) to the apparent low bidder(s).

6.3.1. The County may rescind or modify the NOI at any time if the County otherwise determines that it is in its best interest to do so.

6.4. The County will evaluate bids received for conformance to the requirements of this RFB through a pre-award survey process. As a result of the pre-award survey, the County may determine that a bid is non-responsive to the County’s bid requirements or was submitted by a non-responsible bidder.

6.4.1. The County reserves the right to perform a pre-award survey to determine whether a bidder is responsible (possessing the attributes of trustworthiness, quality, fitness, capacity, and experience to satisfactorily perform the contract) and whether a bid is responsive (conforming with material bid requirements).

6.4.2. As part of the pre-award survey, the County reserves the right to request clarification of and/or additional information (“Clarification”) from Offerors.

6.4.3. The Contracting Officer will determine the appropriate means of Clarification. The County is not obligated to seek Clarification, so Offerors are advised to submit complete and accurate information in the bid.

6.4.4. The request for Clarification is not an opportunity for a bidder to modify its bid, but only to provide additional information requested by the County to support the pre-award survey.

6.4.5. The County may request that samples be provided as part of the bid process, including with the bid submission, when evaluating proposed equal items, or during the pre-award survey. Samples must be furnished free of expense to the County, prominently marked with the RFB number, and delivered to the location specified by the County. Upon request and where feasible, samples will be returned to bidder at bidder’s expense and risk when the County’s review is complete.

6.4.6. Failure to timely provide requested information or samples may result in a finding of non-responsiveness or non-responsibility based on the information available to the County.

6.4.7. The County may consider information known to the County in addition to the information provided in response to the RFB.

6.4.8. The County has the discretion to treat each lot or line item separately for purposes of evaluation, in accordance with the Basis of Award.

6.4.9. The County has the discretion, but not the obligation, to waive any minor irregularities or deviations from the requirements of the RFB. The County reserves the right to waive a variation in specification if the County determines such variation does not materially change performance.

6.4.10. The County’s determination of responsibility or responsiveness shall be conclusive.

6.4.11. In the event the County finds an apparent low bid to be non-responsive or to have been submitted by a non-responsible bidder, the County will post a revised NOI.

6.5. If a contract is awarded, the County will award to the lowest responsive, responsible bidder(s) as determined by the County’s evaluation (“Successful Bidder”). Bids are subject to acceptance at any time within 120 days after bid opening. This period may be extended by mutual agreement of County and Offeror.

6.6. The actual timing and sequence of events resulting from this RFB shall ultimately be determined by the County, in its sole discretion. The County may, at any time cancel this RFB, reject all bids, restart evaluations, or correct any deficiencies in the procurement process or evaluation.

7. RELEASE OF INFORMATION

7.1. The County has the right to withhold all information regarding this procurement (other than information disclosed through public bid opening) until after contract award, including, but not limited to, the County pre-award survey and results thereof. Information releasable after award is subject to the disclosure requirements and withholding exemptions of the California Public Records Act

8. PROTEST PROCEDURE

8.1. Board Policy A-97 sets forth the procedures for the filing and resolution of protests related to this RFB. Board

Policy A-97 is available from the Clerk of the Board, 1600 Pacific Highway, San Diego, CA 92101, or on the

County’s website at https://www.sandiegocounty.gov/content/sdc/cob/ocd.html.

8.2. All protests must be filed in accordance with Board Policy A-97, which requires, among other things, that a protest must be filed timely, be submitted in writing to the Contracting Officer identified in the solicitation package, and be based on a protestable action and established grounds for protest.

https://www.sandiegocounty.gov/content/sdc/cob/ocd.html

9. COUNTY COMMITMENT

9.1. This RFB does not commit the County to award a contract, nor does it commit the County to pay any of

Offeror’s costs incurred in the preparation or submission of the bid. Further, no reimbursable cost may be incurred in anticipation of a contract award.

9.2. Neither Offeror nor any of its representatives shall have any claims whatsoever against the County or any of its respective officials, agents, or employees arising out of or relating to this RFB or these procedures (other than those arising under a definitive contract with Offeror in accordance with the terms thereof).

9.3. The County reserves the right to separately procure the same or similar goods or services.

9.4. Pursuant to County Charter §§ 703.10 and 916, award of a contract resulting from this RFB may be subject to the County’s requirement to determine that the services can be provided more economically and efficiently by an independent contractor than by persons employed in the Classified Service

9.5. In the event that an Offeror is involved in a merger, acquisition, or other change in control, the County reserves the right to award a contract to a resulting entity.

10. DILIGENCE AND DUTY TO INQUIRE

10.1. Should an Offeror find discrepancies in or omissions from, or be in doubt as to the meaning of, the RFB or related documents, Offeror shall have a duty to submit a Question to the County.

10.2. Offerors are expected to perform reasonable due diligence with regard to this RFB and the work required, including, but not limited to, information that is publicly or otherwise reasonably available and, if applicable, information that can be obtained during a site visit (including verification of measurements, conditions, and other attributes). Neither the selected Offeror(s), nor any Offerors, shall be entitled to any price adjustment or other relief based upon information that was discovered or should have been discovered through due diligence.

10.3. The County makes no representation or warranty, express or implied, as to the accuracy or completeness of any diligence material or other information provided by the County or any of its agents, representatives, contractors or consultants. Such information may reflect good faith assumptions, estimates, or projections, which may or may not prove to be correct.

10.4. Offeror should not rely upon oral statements made or explanations given by the County, including any oral responses to Questions or other inquiries. No prior, current, or post award communication(s) with any officer, agent, or employee of the County shall affect or modify any terms or requirements of this RFB, except as explicitly provided for in this RFB.

11. OFFEROR COMMUNICATIONS

11.1. All communications from the Offeror (including its employees, agents, and representatives) to the County or its officers and employees (including consultants working on or assisting with this procurement), related to this

RFB or the Offeror’s bid, must be directed in writing exclusively to the Contracting Officer, unless otherwise authorized in writing by the Contracting Officer. Offerors shall not communicate with or attempt to contact any other County personnel about this solicitation, except as otherwise allowed for in this RFB or by law. Any improper contact may, at the County’s sole discretion, cause the Offeror to be removed from consideration for contract award.

11.2. If Offeror issues any public announcement, or otherwise engages in communication that, in the County’s sole determination, compromises the integrity of this RFB process or attempts to restrain competition, Offeror may be removed from consideration for award.

11.3. Audio and/or video recording of pre-bid conferences, presentations, discussions, negotiations, debriefings, or other communications with the County regarding this RFB are prohibited, unless specifically authorized in writing by the Contracting Officer.

12. SOLICITING EMPLOYEES

12.1. Until contract award, Offerors shall not, directly or indirectly, solicit any employee of the County to leave the

County’s employ in order to accept employment with the Offeror, its affiliates, actual or prospective contractors, or any person acting in concert with the Offeror without prior written approval of the County’s

Contracting Officer. This paragraph does not prevent the employment by an Offeror of a County employee who has initiated contact with the Offeror.

13. PROHIBITED CONTRACTS AND SUBCONTRACTS

13.1. In accordance with Section 67 of the San Diego County Administrative Code, the County shall not contract with, and shall reject any bid or proposal submitted by the person or entities specified below, unless the Board of Supervisors finds that special circumstances exist which justify the approval of such contract:

13.1.1. Persons employed by the County or of public agencies for which the Board of Supervisors is the governing body;

13.1.2. Profit making firms or businesses in which employees described in subsection 13.1.1 serve as officers, principals, partners or major shareholders;

13.1.3. Persons who, within the immediately preceding twelve (12) months, came within the provisions of subsection 13.1.1, and who (1) were employed in positions of substantial responsibility in the area of service to be performed by the contract, or (2) participated in any way in developing the contract or its service specifications; and

13.1.4. Profit making firms or businesses in which the former employees described in subsection 13.1.3 serve as officers, principals, partners or major shareholders.

13.2. Per Board Policy A-79, a successful Offeror that is a non-profit corporation shall not subcontract any work under the agreement with a related for-profit subcontractor where an interlocking directorate, management, or ownership relationship exists, unless specifically authorized by the Board of Supervisors.

13.3. Offeror certifies that if awarded a contract under this RFB, such contract will be in compliance with Sections

13.1 and 13.2 above. Offeror shall promptly notify the County of any change in circumstance affecting these provisions.

14. CALIFORNIA REVENUE & TAXATION CODE § 18662

14.1. In compliance with California Revenue and Taxation Code § 18662, if Offeror is a non-resident of California

(out-of-state invoices) that receives California source income and has not completed Franchise Tax Board Form

590, there may be a backup withholding on all payments. Fifteen (15) business days prior to the first payment from the County, new suppliers, or suppliers with expired forms or forms with incorrect information, must submit new forms to the County (forms are available from the Franchise Tax Board website listed below).

14.2. Under certain circumstances, Offerors may be eligible for reduced or waived nonresident withholding. If

Offeror has already received a waiver or a reduced withholding response from the State of California and the response remains valid, Offeror should submit the response to the County in lieu of the forms. Failure to submit the required forms will result in withholding of payments. Offerors should access the Franchise Tax Board websites, listed below, for tax forms and relevant information regarding non-resident withholding, including waivers or reductions. The County will not give Offerors any tax advice. It is recommended that Offerors speak with their tax advisers and/or the State of California for guidance.

Franchise Tax Board Websites:

https://www.ftb.ca.gov https://www.ftb.ca.gov/forms/search/

14.3. If selected for award, the Offeror must submit applicable forms to the Auditor & Controller via fax, at (858)

694-2060, or mail originals to: County of San Diego, 5530 Overland Avenue, Suite 410, San Diego, CA 92123.

The P.O. Number or Contract Number (if available) and “California Revenue and Taxation Code § 18662” must appear on fax cover sheet and/or the outside of the mailing envelope.

https://www.ftb.ca.gov/ https://www.ftb.ca.gov/forms/search/

15. W-9 FORM

15.1. If selected for award, the Offeror must complete and submit a W-9 form if a current form is not on file with the

County.

C. (RESERVED)

(Remainder of this page left blank)

D. SUBMITTAL ITEMS

Offeror shall provide the requested supplemental information in response to the following Submittal Items in support of the

County’s pre-award survey evaluation of responsiveness and responsibility. The failure to respond to all of the following

Submittal Items may be grounds for the County to find the bid non-responsive.

Do not include any information in your response to these Submittal Items that modifies or conflicts with the requirements of this bid, including the Statement of Work and Agreement.

1) EXHIBIT 1 - REQUIRED FORMS

1.1. Submit a completed and signed Offeror’s Cover Page (PC600) form

• Required for all Offerors

• located at:

https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC600_dpc_Offerors_Cover_Page.pdf

1.2. Submit a completed and signed Representations and Certifications form (PC601)

• Required for all Offerors

• located at:

https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC601_dpc_Reps_and_Certs.pdf

1.3. Submit a completed and signed Small-Local Business Self-Certification Form (PC610)

• While the Small-Local Business Preference does not apply to this RFB due to funding source or other restrictions, all Offerors are encouraged to complete this form to support County data collection.

• located at:

https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC610_dpc_Small_Local_Self_Cert.pdf

1.4. Submit a completed and signed Nondisclosure Indemnification Agreement (PC620) (if applicable).

• Required if submitting Confidential/Proprietary Information (see RFB Instructions and Rules section 4.2)

• located at:

https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC620_dpc_Nondisclosure_Indemnity.pdf

2) EXHIBIT 2 - PROGRAM/TECHNICAL EXHIBIT

2.1. Additional Supporting information is not required for this RFB. Do not submit any additional information other than the required bid forms.

YES ☐ NO ☐

3) EXHIBIT 3 - COST/PRICE EXHIBIT

3.1. Submit a completed Payment Schedule

4) EXHIBIT 4 – ACCEPTANCE OF TERMS AND CONDITIONS

4.1 Confirm acceptance “YES/NO” of the County of San Diego’s Agreement (including insurance requirements):

YES ☐ NO ☐

5) EXHIBIT 5 – CONFIDENTIAL PROPRIETARY

5.1 Include any Confidential/Proprietary Information in this exhibit, in accordance with RFB Instructions and Rules section 4.2 https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC600_dpc_Offerors_Cover_Page.pdf https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC601_dpc_Reps_and_Certs.pdf https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC610_dpc_Small_Local_Self_Cert.pdf https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC620_dpc_Nondisclosure_Indemnity.pdf

E. REQUIRED FORMS

(RESERVED)

F. STATEMENT OF WORK

1. SCOPE:

1.1. The County of San Diego (County), Department of General Services, Fleet Management Division

(DGS) requires a fully competent, qualified, certified, and licensed Service Provider, to supply the

County fuel sites with various fuel types and quantities. These fuel sites provide fuel for approximately

4300 pieces of equipment along with other government agencies’ equipment. The County utilizes both underground and above ground storage tanks at 30 locations to contain and dispense fuel for these operations.

2. COMPLIANCE:

2.1. Safety Data Sheets (SDS) - The Contractor shall supply one (1) copy of the SDS for each product shipped and shall furnish updates as required. Failure to comply with this procedure may be cause for immediate termination of the contract for violation of safety procedures.

2.2. All products shall be delivered to the County meeting the specifications detailed within this contract.

Any product not meeting these specifications could necessitate costly repairs to equipment. The

Contractor shall be held responsible for all expenses incurred in connection with substandard products.

The County reserves the right to terminate the Contract when products do not meet these specifications.

2.3. Conformity of all products to be supplied under this Contract shall meet or exceed all State of California and Federal specifications for unleaded gasoline used in Southern California. All diesel fuels to be supplied under this contract shall meet or exceed California Air Resources Board (CARB) diesel specifications.

2.4. If the Contractor is not the refiner of the product being proposed, Contractor shall submit a certification from the refinery that the product to be supplied meets the specifications stated herein, and further, that supply of the product shall conform to these specifications.

2.4.1. Gasoline – Unleaded Regular gasoline shall be not less than 87 Octane and shall meet all the most recent Federal standards governed by the EPA under 40 CFR Part 1090 and ASTM D-4814 guidelines or the latest standard established by the Security of Automotive Engineers. If an alternate type of fuel becomes available which produces a cleaner or greener emission, then this must be made available to the County if requested and available in the geographic location.

2.4.2. Renewable Diesel shall be supplied for more than 95% of all Diesel fuel delivered to the County.

Renewable Diesel shall meet all the most recent Federal specifications and shall meet the limits of

ASTM D975, or the latest standard established by the Security of Automotive Engineers. CARB

No. 2 Ultra-Low Sulfur Petroleum Diesel can only be used in emergency situations or where

Renewable Diesel is unavailable. If an alternate type of fuel becomes available which produces a cleaner or greener emission, then this must be made available to the County if requested and available in the geographic location.

2.4.3. CARB No.2 Ultra Low Sulfur Petroleum Diesel shall meet all the most recent Federal

Specifications and shall meet the limits of ASTM D975, or the latest standard established by the

Security of Automotive Engineers and shall be available to the County when Renewable Diesel is not available.

2.5. A test report shall be submitted on request for each product proposed. Testing shall be in accordance with ASTM Standards. All products supplied by Contractor may be subject to periodic tests by independent laboratories at County's option to determine whether or not products being supplied meet specifications. In the event products supplied fail to meet the specifications, Contractor may be required to remove and replace them at their own expense or make other adjustments as deemed appropriate.

3. REQUIREMENTS:

3.1. Contractor shall provide customer service operation for County customers for handling each type of fuel orders anticipated under this Contract, as well as for any other questions including delivery problems, billing or any other issue that might arise during the Contract. The customer service operation shall include access to local phone number area codes 619, 858, and 760 or a toll-free number and provision of an in-house customer service representative who is assigned and dedicated to the County. The in-house customer service representative shall be knowledgeable and responsive relative to contract and customer service issues and available to the County during regular business hours, Monday through Friday, 8:00 a.m. P.T. to 5:00 p.m. P.T.

3.2. Fuel Measurement - It is the responsibility of the Contractor to have the delivery driver measure each tank with a fuel gauge stick in conjunction with the readings off the Veeder Root. Although gauges may be available at each delivery site, each delivery truck must be equipped with a fuel tank gauge stick to use at those sites that do not have a fuel tank gauge stick. These readings shall be taken prior to unloading fuel and after unloading fuel and shall be recorded on delivery receipts. Delivery Receipts are to be left on site and sent via email to the

County on the same day as the delivery.

3.3. Temperature Corrections - Corrections shall be made on all bulk deliveries of petroleum products in accordance with Table 6B, Generalized Products Volume Correction to 60 degrees F, copyright 1980 by

American Petroleum Institute or most recent revision. Temperature Correction will not be required for deliveries below 5,000 gallons.

3.4. Delivery - The Contractor shall provide method(s) of delivery based on the estimated usage of each location. In doing so, Contractor shall provide a delivery proposal with a summary explaining the method or methods of delivery that are intended for this contract, and that they believe will lead to the most efficient cost-effective and beneficial delivery solutions for all locations.

3.4.1. Split loads or partial shipments to the County where there are multiple tanks within a single delivery site are not acceptable unless prior written approval from the County is received. If the Contractor desires to perform split loads or partial shipments, the Contractor shall specify in writing for County approval, how they propose to handle split loads for the County having multiple tanks within a single delivery site.

3.4.2. For purposes of this contract, split load shall be defined as any Truck and Transfer delivery that contains a combination of fuel types being delivered to multiple tanks at a single location during a single delivery.

3.4.3. For the purposes of the contract, partial shipment shall be defined as any Truck and Transfer delivery that contains any combination of fuel types being delivered to multiple locations during a single delivery.

3.5. Delivery Ticket - shall be signed at time and place of delivery. One (1) copy of each delivery ticket shall be left at delivery site, and one (1) copy shall be e-mailed to the County on the day of the delivery. Lastly one (1) copy shall be e-mailed with original invoice when submitted for payment.

3.6. Delivery Types - For purposes of this Contract, the following delivery types are hereby defined:

3.6.1. Transport Load is a tanker with a capacity of approximately 8,500 gallons to approximately 11,600 gallons of unleaded gasoline or approximately 7,600 gallons of diesel

3.6.2. Bobtail Loads have a capacity of approximately 500 gallons to approximately 4,000 gallons of either unleaded or diesel.

3.7. Delivery Notification and Daily Price Sheet

3.7.1. Delivery Notification - Contractor shall provide the County with Delivery Notifications to include the product type, actual quantity delivered, delivery date, and location of all fuel delivered to a site, within twenty-four (24) hours upon fuel drop.

3.7.2. Daily Price Sheet - Contractor shall provide the County with a Daily Price Sheet including fuel prices for all product types and for all locations. The daily price sheet shall be sent each calendar day and shall be sent in a separate e-mail.

3.8. Statements and Reports – Contractor shall provide the County with statements and/or reports as requested and shall be itemized including but not limited to specific date ranges, product types, delivery locations, quantities delivered and price. Reports shall be available in PDF and Excel formats as requested.

3.9. Contractor warrants to the County that all products supplied shall conform to the requirements outlined in this

Contract and shall be free from defects. In addition to other remedies which may be available, the County may require return of any non-conforming or defective product to the Contractor and/or require correction or replacement of said product at the location of the product when the defect is discovered, all at the Contractor's sole risk and expense. If the County does not require correction for replacement of non-conforming or defective product, the Contractor shall repay such portion of the payment specified herein or such additional amount as is equitable under the circumstances. County's rights hereunder are in addition to, but not limited by, Contractor's standard warranties. Inspection and acceptance of items by the County, or payment, therefore, shall not relieve the Contractor of its obligation hereunder. Any supplies or parts thereof corrected or furnished in replacement pursuant to this clause shall also be subject to all the provisions of this clause to the same extent as supplies initially delivered.

4. RESPONSE TIME:

4.1. Fuel Orders

4.1.1. The County will submit fuel orders to Contractor via email by 9 a.m. PST when requesting delivery for the following business day.

4.1.2. Contractor shall notify the County no later than 11:00 a.m. PST on the same day the fuel order is placed to confirm the delivery is scheduled.

4.1.2.1. In the event of a scheduled delivery delay by Contractor, Contractor shall invoice the County at the lowest applicable daily rate, commencing upon the initially requested delivery date and continuing throughout the duration of the subsequent delay period.

4.1.3. Normal business hours are 7:30 a.m. and 5:00 p.m. PST, Monday through Friday, unless the County specifies other delivery times.

4.2. Delays

4.2.1. Contractor shall immediately notify the County in writing if there are, or it is anticipated, that there will be a delay in performance. The written notice shall include an explanation of the cause, and a reasonable estimate of the length of the delay. If in the opinion of the County, the delay is material and the circumstances are within the control of the contractor, the County may terminate this Contract.

4.2.2. If delays in performance are caused by unforeseen events beyond the control of the parties, such delay may entitle the Contractor to a reasonable extension of time, but such delay shall not entitle the

Contractor to damages or additional compensation. Any such extension of time must be approved in writing by the County. The following conditions may constitute such a delay: war; acts of terror; changes in law or government regulation; labor disputes; strikes; earthquakes; fires; floods; adverse weather;

inability to obtain materials; equipment or labor; or other specific reasons agreed to between the County and the Contractor, provided, however, that: (a) this provision shall not apply to a delay caused by acts or omissions of the Contractor; and (b) a delay caused by the inability to obtain materials, equipment, or labor shall not entitle the Contractor to an extension of time unless the County has received, in a timely manner, documentary proof satisfactory to County of the Contractor’s inability to obtain materials, equipment or labor.

4.2.3. Except when caused by the unforeseen events described above, this contract may be terminated if

Contractor fails on more than one (1) occasion, at any time during the contract period, to deliver this material within the time stated within the proposal, and it late or non- delivery causes any County facility to run short of fuel or to run the risk of being entirely out of fuel. The County will be the sole judge of whether to place an emergency order for this product.

4.3. Emergency Deliveries

4.3.1. There may be occasions when emergency fuel deliveries are required by the County to meet public safety needs. At the County’s request, Contractor shall provide a summary explaining the method or methods of emergency delivery that they will provide for this contract, and that they believe will lead to the most beneficial and cost-effective delivery solution for emergency situations, which may be County-wide.

Include any available information relating to emergency delivery services including, but not limited, to wet hose delivery service and after-hour delivery service. The Contractor will propose in writing and for

County approval, a detailed emergency response plan that will be incorporated into this Contract.

5. INVOICE INFORMATION:

5.1. In order to ensure payment according to the County of San Diego’s Net 30 payment terms for goods and services provided, all invoices and monthly statements shall be submitted by email to

DGSfleetinvoices@sdcounty.ca.gov

5.1.1. Invoices must be submitted individually via email.

5.1.2. The following information is required on all invoices:

5.1.2.1. Business name, address and contact information

5.1.2.2. Delivery location name “Ship To”

5.1.2.3. Delivery address

5.1.2.4. Delivery date

5.1.2.5. Invoice number

5.1.2.6. County order reference number

5.1.2.7. Bill of Lading (BOL) number

5.1.2.8. Description of product delivered

5.1.2.9. Quantity of product delivered

5.1.2.10. Itemized taxes and fees

5.1.2.11. Additional documentation to be submitted with invoice

5.1.2.11.1. Proof of transportation and delivery documentation such as BOL or Highway

Transportation Receipt

5.1.2.12. Total costs

6. Table A – County Fuel Sites and Tank Description/Capacity

Location County of San Diego Fuel Sites Diesel Unleaded

1 ALPI Alpine Fuel Station – 2910 Tavern Rd, Alpine, CA 91901 UST 12,000 UST 12,000

2 BONS Bonsall Fuel Station – 2370 Pala Rd, Bonsall, CA 92003 UST 12,000 UST 12,000

3 BORR Borrego Fuel Station – 1550 Rango Way, Borrego Springs, CA 92004 UST 12,000 UST 12,000

4 BLVD Boulevard Fuel Station – 40080 Ribbonwood Rd, Boulevard, CA 91905 AGT 1,000

5 CAMP Campo Fuel Station – 970 Forest Gate Rd, Campo, CA 91906 UST 12,000 UST 12,000

6 COPS County Operations Center (COC) – 5555 Overland Ave, San Diego, CA 92123 UST 15,000

2 - UST

15,000

6.1. The County reserves the right to add or remove locations as needed. To determine the per-gallon pricing for newly established locations, management will conduct a comparative analysis of the nearest equivalent site, evaluating pricing structures based strictly on fuel classification and designated delivery methodologies.

M25032

M25034 Deerhorn Fuel Station – 2383 Honey Springs Rd, Jamul, CA 91935

2 - AGT 500

Trailers N/A

8 DESC Descanso Fuel Station – 24592 Viejas Grade Rd, Alpine, CA 91916 AGT 1,000 UST 10,000

9 MESA East Mesa Fuel Station - 446 Alta Rd, San Diego, CA 92173 UST 12,000 UST 8,000

10 ENCI Encinitas Fuel Station – 179 N El Camino Real, Encinitas, CA N/A UST 12,000

11 EVOC EVOC Fuel Station - 7361 Otay Mesa Road San Diego, CA 92024 N/A AGT 1,000

12 JAMUL Jamul Fuel Station – 14024 Peaceful Valley Ranch Rd, Jamul, CA 91935 AGT 750 AGT 250

13 JULI Julian Fuel Station – 1524 Hwy 78, Julian, CA 92036 UST 12,000 UST 12,000

14 LAKE Lakeside Fuel Station – 13115 Willow Road, Lakeside, CA 92040 UST 12,000 UST 12,000

15 LAGU Mt Laguna Fuel Station – 33947 Mt. Laguna Drive, Mt. Laguna, CA 91948 AGT 2,000 AGT 1,000

16 OWELLS Ocotillo Wells Fuel Station – 5841 Hwy 78, Borrego Springs, CA 92004 AGT 750 AGT 250

17 OFIRE Otay Mesa Fire - 850 Alta Road, San Diego 82154 AGT 500 AGT 500

18 PALO Palomar Mtn Fuel Station – 20745 State Park Rd, Palomar Mountain, CA 92060 AGT 2,000 AGT 1,000

19 PINE Pine Valley Fire Station – 28850 Old Hwy 80, Pine Valley, CA 91962 AGT 1,000 N/A

20 PINE2 Pine Valley Sheriff Station – 28696 Old Hwy 80, Pine Valley, CA 91962 N/A AGT 1,000

21 RAMO Ramona Fuel Station – 116 5th Str, Ramona, CA 92065 UST 12,000 UST 12,000

22 SFEL San Felipe Fuel Station – 25704 San Felipe Rd, Warner Springs, CA 92088 AGT 1,000 AGT 2,000

23 SANM San Marcos Fuel Station Division II HQ - 1579 Osage Str, San Marcos, CA 92062 UST 12,000 UST 12,000

24 SANP San Pasqual Fuel Station – 17701 San Pasqual Valley Rd, Escondido, CA 92025 AGT 500

25 SANT Santee Fuel Station – 1875 Weld Blvd, El Cajon, CA 92020 N/A UST 12,000

26 SBAY South Bay Fuel Station – 500 Third Ave, Chula Vista, CA 91910 N/A UST 12,000

27 JAMA

Spring Valley Fuel Station Division I HQ – 11970 Singer Ln, Spring Valley, CA

91978

UST 12,000 UST 12,000

28 SUNS Sunshine Summit Fuel Station – 35227 Highway 79, Warner Springs, CA 92086 AGT 750 AGT 250

29 VALC Valley Center Fuel Station – 28565 Cole Grade Rd, Valley Center, CA 92082 UST 12,000 UST 12,000

30 VIST Vista Fuel Station - 325 So. Melrose Street 92081 N/A UST 15,000

G. PAYMENT SCHEDULE

Please download the Pricing Schedule (Excel) from BuyNet, complete all required fields, and submit it alongside the bid packet.

Transporter Load Locations

Location Type of Fuel

OPIS Unbranded Low Rack Price for

September 16, 2026 9:00 AM EST

Per Gallon price adjustment (+ or -)

Transportation Cost per gallon

Total Price per Gallon

Estimated Quantity(gallons)

Extended Price Split Load or

Partial Shipment Charge

Alpine Fixed Markup Unleaded - Regular $0.0000 70,000 $0.0000

Alpine Fixed Markup B-5 Diesel $0.0000 100 $0.0000

Alpine Fixed Markup R99 Renewable Diesel $0.0000 19,000 $0.0000

Bonsall Fixed Markup Unleaded - Regular $0.0000 92,000 $0.0000

Bonsall Fixed Markup B-5 Diesel $0.0000 100 $0.0000

Bonsall Fixed Markup R99 Renewable Diesel $0.0000 24,000 $0.0000

Borrego Fixed Markup Unleaded - Regular $0.0000 14,000 $0.0000

Borrego Fixed Markup B-5 Diesel $0.0000 100 $0.0000

Borrego Fixed Markup Renewable Diesel $0.0000 17,000 $0.0000

Campo Fixed Markup Unleaded - Regular…