rfb_12873_payment_schedule.xlsx

This is a payment schedule exhibit (Exhibit C) for Request for Bid (RFB) 12873 issued by the County of San Diego, Department of Public Works, for as-needed traffic signals and electrical materials to be supplied on an indefinite delivery, indefinite quantity basis. The procurement is divided into nine separate lots covering specialized equipment including traffic signal cabinets and controllers (McCain, Iteris, EDI brands), video detection systems, pedestrian signal systems (Polara, GE, Carmanah), wireless communication equipment (EtherWAN, Applied Information), speed feedback signs, rectangular rapid flashing beacons, LED signal heads, poles, hardware, and electrical materials such as wire and conduit. The contract encompasses an initial one-year base term with two optional one-year renewal periods. All materials must conform to 2018 Caltrans Standard Plans and Specifications and the 2014 California Manual on Uniform Traffic Control Devices. Questions regarding the RFB must be submitted by March 27, 2026 at 5:00 p.m., with bids due April 6, 2026 at 11:00 a.m., followed by a public virtual bid opening via Microsoft Teams. Successful vendors must confirm receipt of equipment requests within one business day and deliver materials to designated County locations (Division 1 Headquarters in Spring Valley, Division 2 Headquarters in San Marcos, or the Transportation Office in San Diego) between 7:30 a.m. and 3:00 p.m., Tuesday through Friday, within a maximum two-hour delivery window.

Unit prices must include all freight and delivery charges and remain fixed throughout the contract term, with vendors bearing the risk of cost changes. Vendors must bid all line items within a selected lot to be considered for award of that lot; estimated quantities provided in the payment schedule are for evaluation purposes only and do not guarantee minimum orders or entitle successful bidders to price adjustments if actual requirements differ from estimates. All prices are currently listed at $0.00 pending vendor quotations and negotiation. The Small-Local Business preference is not applicable to this procurement due to funding source restrictions. California sales and use tax and Federal excise tax are handled separately from bid pricing. Non-resident offerors may be subject to California backup withholding requirements. The County reserves the right to award the contract to the lowest responsive, responsible bidder and may evaluate and award by individual line items, distinct lots, or total bid amount.