Revision No. 1 - Request for Quote (RFQ) No. 2026031797 - Motorized Equipment (mn signed).pdf

REQUEST FOR QUOTATION

Date: September 3, 2026

To: All Offerors

Subject: Revision No. 1 - Request for Quotes (RFQ) No. 2026031797, Titled “National Laboratory of the Rockies

(NLR) Motorized Equipment”.

QUOTES ARE DUE ON OR BEFORE SEPTEMBER 9, 2026, AT 12:00 P.M. MOUNTAIN

The National Laboratory of the Rockies (NLR) requests quotes for items listed in the Technical Specifications – NLR

Motorized Equipment, Revision No. 1 dated 9/3/2026. Vendors may submit quotes for any or all items listed in Attachment

No. 1. Technical Specifications – NLR Motorized Equipment, Revision No. 1 dated 9/3/2026.

Attachment No. 1 - Technical Specifications titled “NLR Motorized Equipment” serves as NLR’s baseline specifications.

Please read the following requirements carefully and be sure to include all documents listed below when submitting your quotation. Unless otherwise indicated, all necessary forms and documents are available to download from NLR’s website at the following addresses:

http://www.nlr.gov/workingwithus/forms.html

1. ALL INTERESTED OFFERORS MUST SUBMIT A QUOTE THAT INCLUDES THE FOLLOWING INFORMATION:

(a) Letter indicating acceptance of the proposed attached specifications and Appendix B-8 Standard Terms and

Conditions (see below). Submitting a quote constitutes acceptance of NLR’s terms and conditions referenced in the terms and conditions

(b) Price Quote: responsive quotes will be based on Attachment No. 1 – Technical Specifications “NLR Motorized

Equipment. The quote must identify the specific item(s) being proposed.

(c) Confirmation that the item(s) can arrive at NLR no later than 9/30/2026.

(d) Completed and signed Representations and Certifications (see link above).

(e) As a federal government contractor, NLR is obligated to request all applicable discounts. Please identify discounts as a separate line item offered to NLR in the quote.

(f) Price Justification: For each proposed item(s), provide a copy of your Published Price List or Catalog that supports all prices of the proposed item(s). If you do not have a published price list that shows the price, please provide copies of other customers’ invoices (minimum 3) for the same or similar platforms listed above. For confidential reasons, you can omit the names and addresses of the other customers’ invoices.

2. AWARD CONSIDERATIONS:

(a) This solicitation shall be conducted using the Lowest Price (LP) selection that results in an award based on the lowest evaluated price for each item(s) listed on Attachment No. 1 Technical Specifications for all offers that can meet the deadline delivery date on or before 9/30/2026. In addition to the lowest evaluated price, an acceptable delivery date on or before 9/30/2026 will be evaluated.

http://www.nlr.gov/workingwithus/forms.html

(b) Offer should note that NLR will evaluate Offers in accordance with the policies and procedures of Part 25 of the

FAR. In accordance with the Buy American Act, preference will be given to domestic offers, and foreign offers will be adjusted for evaluation purposes in accordance with FAR 25.106 and Subpart 25.5 (as such terms are defined in FAR 25.003).

(c) Offerors shall certify that the size and socioeconomic status representations submitted in their SAM.gov registration are current, accurate, and complete as of the date of their offer in response to this solicitation, in accordance with FAR 52.219-9(c)(2)(ii)(B).

If an Offeror is not registered in SAM.gov, the Offeror certifies that its self-certification of size and socio-economic status submitted in a formal Small Business Certification Form is current, accurate and complete as of the date of its offer.

(d) NLR recognizes that international shipments may be subject to additional charges related to tariffs following the award of a firm fixed-price purchase order. Accordingly, to appropriately adjust costs associated with tariff changes applied after the award of the purchase order, offerors must:

• Identify on the quote the country from where each item will be shipped.

• Clearly itemize tariff costs, based on the applicable tariffs as of the date the proposal is due, with the pricing for the scope of work outlined in this solicitation;

• State whether the clause titled Duty Free Entry in Appendix B Standard Terms and Conditions http://www.NLR.gov/workingwithus/standard-terms.html is applicable to this procurement; and

• State whether the offeror will be the importer of record.

In accordance with Federal Acquisition Regulation 52.229-3, the applicable tariff rate in effect at the time of purchase order award may change upon arrival at the United States port of entry. As such, the price of the purchase order resulting from this solicitation may be increased by the amount of any after-imposed tariffs, provided that the subcontractor/vendor warrants in writing that no contingency or other financial reserve for these increased tariffs or rate increases has been included in the original price of the purchase order. Additionally, the price of the subcontract/purchase order may be decreased by the amount of any after-relieved tariffs.

No adjustments, increases or decreases, shall be made to the price of the purchase order unless the adjustment amount exceeds $250.

Following selection and before award, NLR may reconsider its selection if a change to applicable tariffs results in a domestic item being the lowest price offer.

Failure to identify tariff costs in the proposal may result in the rejection of your offer, with no further consideration for an award.

(e) NLR standard terms and conditions, Appendix B-8, Standard Terms and Conditions for Subcontracts and

Purchase Orders for Commercial Items (Goods and Services), dated 1/23/2023, can be found here:

https://www.nlr.gov/docs/libraries/working-with-us/appendix-b-8-subcontracts-purchase-orders-commercial-items.pdf?sfvrsn=a240a73c_1

(f) Attachment No. 1 – Alterations to Terms and Conditions, dated July 17, 2026 (attached) will also be applicable to the Purchase Order.

http://www.nrel.gov/workingwithus/standard-terms.html https://www.nlr.gov/docs/libraries/working-with-us/appendix-b-8-subcontracts-purchase-orders-commercial-items.pdf?sfvrsn=a240a73c_1 https://www.nlr.gov/docs/libraries/working-with-us/appendix-b-8-subcontracts-purchase-orders-commercial-items.pdf?sfvrsn=a240a73c_1

3. NAICS CODE AND SMALL BUSINESS SIZE STANDARD

(a) The North American Industry Classification System (NAICS) for this solicitation is 336999 All Other

Transportation Equipment Manufacturing, and the size standard is 1000 or fewer employees.

Sincerely, Team Manager NLR Acquisition Services

Attachments: Attachment No. 1 – Technical Specifications – NLR Motorized Equipment, Revision No. 1 dated 9/3/26

Attachment No. 1 – Alterations to Terms and Conditions, dated July 17, 2026