Revised Statement of Work - 629-17-109 Install Softwater Equipment - 11-24-2020 -1.doc

Department of Veterans Affairs

Southeast Louisiana Veterans Health Care System

Reference 629-17-109 Install Softwater Equipment Statement of Work

A. GENERAL INFORMATION

1. Title of Project: Install Softwater Equipment

2. Scope of Work: The contractor shall provide all labor, supervision, travel, equipment, material and all resources necessary to furnish and install new softwater equipment and all associated piping and utilities for a fully functioning softwater treatment system. The work shall include: removal and modification of existing utilities, installing new utilities inside and outside the existing Central Energy Plant building, all in accordance with contract documents for supporting the new softwater treatment system, at the Southeast Louisiana Veteran Health Care System (SLVHCS) campus located at 2400 Canal Street, New Orleans, LA 70119. The contractor shall partner and coordinate with the brine tank manufacturer to develop necessary shop drawings demonstrating the full structural support of their system. Contractor shall provide, as part of their submittal package after contract award, certification of the support structure for this tank and shall be considered part of the system package submittal after the contract is awarded.

The contractor shall install all equipment to manufacturer specifications. All installations shall be in accordance with all local, state and national codes including but not limited to: National Electric Code (NEC), National Fire Protection Association (NFPA) 101 Life Safety Code, American Society of Mechanical Engineers (ASME), International (IBC), Building Code, and VA directives.

The contractor will be responsible for providing all background paperwork certifying installation and certifications of proper function. This shall include commissioning and system testing.

3.

Background: The VA operates a Veterans medical center located at 2400 Canal Street, New Orleans, LA 70119. The Central Energy Plant is located at the South side of the campus adjacent to the entry drive on Tulane Avenue. Due to excessive water hardness as produced by the municipality, a softener is needed in order to preserve existing equipment and systems at the medical center. The contractor shall purchase and install a softwater system fully integrated into the medical center’s existing domestic water system. The new utilities will require selective site demolition and rerouting of existing utilities.

4.

Performance Period: Work shall begin within ten (10) calendar days of the notice to proceed. Total time to complete this contract is one hundred twenty (120) calendar days.

5. Type of Contract: Firm Fixed Price Contract 6.

Cost Range: The anticipated total cost range for this project is between $1,000,000 and $2,000,000.

7.

Work Hours: The Contractor may schedule work during the following time periods: 7:30 am to 4:00 pm, Monday – Friday. For any work involving a utility shut down, it must be scheduled outside the normal, designated work hours and must be scheduled no fewer than five (5) calendar days in advance. Work may occur on Federal Holidays if scheduled with the Contracting Officer’s Representative (COR) or Contracting Officer (CO) in advance (minimum 48-hour notice). Recognized Federal Holidays: New Year’s Day, Martin Luther King Jr. Day, Washington’s Birthday (President’s Day), Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving, Christmas.

8.

Work Restrictions: Plan and accomplish all work so that there is a minimum to no interference and inconvenience to occupants and/or operators of the facility. Work may occur in a confined space. Contractor shall ensure that all staff are appropriately trained for working in and rescue from confined spaces.

9.

Utility Outage: The Contractor shall submit a utility outage request for approval through the COR five (14) calendar days prior to any utility outage. The Contractor shall be responsible for coordinating all outages with the local utility providers and/or local VA staff. The Contractor will also be responsible for requesting all necessary permitting to complete the work.

10.

Cleanup: Remove rubbish and debris from the project site daily; do not allow accumulations inside or outside the buildings. Store materials that cannot be removed daily in areas specified by the Contracting Officer (CO). All demolished and excess material becomes the property of the Contractor, and the Contractor is responsible for removal unless otherwise specified in the document. All construction waste shall be documented. Waste manifests shall be delivered to the COR no fewer than monthly and shall include tonnage disposed, waste diversion, recycling, etc.

B. CONTRACT AWARD MEETING

1.

Notice to Proceed (NTP): The Contractor shall not commence performance on the tasks in this Statement of Work (SOW) until the CO has conducted a Preconstruction Conference, or has advised the Contractor that a Preconstruction Conference is waived, and the NTP is issued.

C.

DEFINITIONS:

1.

Firm Fixed Price: The procurement of services by the Government to execute construction services of design work previously executed for a specific project. The contractor bid price for such work shall include all components necessary to complete the project and is final and non-variable.

2.

Contracting Officer: The services to be performed under this contract are subject to the general supervision, direction, control and approval of the Contracting Officer.

3.

VA Project Engineer/Contracting Officer's Representative (COR): The Contracting Officer's authorized representative at the construction site. The COR is responsible for protecting the Government's interest in the execution of the construction contract work. His duties include surveillance of all construction work to assure compliance with the contract documents, approval of all submittals, samples, shop drawings, etc.

4.

Contractor: This term, as used herein, refers to the Contractor under this contract or the construction team.

5.

AE: This term, as used herein, refers to the Architect Engineer firm(s) whom executed the design portion of the contract.

6.

Schedule: The completion of this project is 120 calendar days after issuance of the “Notice to Proceed” (NTP).

D. GENERAL REQUIREMENTS

1. The Contractor shall provide all materials, tools, equipment, transportation, supervision, and labor required to provide the service described in this statement of work, specifications, drawings and attachments.

2. Before any work is to begin, the Contractor shall field verify all work prior to bid submittal and start of project.

3. The Contractor shall replace any items, equipment, vegetation damaged by the Contractor, sub-contractor, his employees or equipment.

4. All work shall be coordinated with the COR prior to, during, and after completion of this job.

5. Scheduling for the work to begin shall be determined by VA personnel and relayed to the Contractor prior to start date. The Contractor shall be responsible for all demolition in order to complete the work described.

6. Any materials, equipment, tools, etc. shipped or delivered to the VA site on behalf of the contactor must be scheduled with COR in advance. The Contractor must be present for and sign all receipts of materials pertaining to the project.

7. The Contractor shall clean up the work area after each workday and keep the area clean at all times. Debris disposal shall be in accordance with NFPA 241.

8. Contractor shall not interrupt any utility service, sprinkler system or fire alarm service during the process of this job without notification and approval by VA personnel prior to work. Notice must be given at least 14 days in advance.

9. The Contractor shall provide, at minimum, one 30-hour, OSHA deemed “competent person” to be at the site at all times while work occurs. All contractor staff aside from the competent 30-hour designated person shall be OSHA 10 certified.

10. The Contractor shall provide appropriate safety signage, subject to VA approval, for the duration of the project.

11. The Contractor shall supply all Safety Data Sheets (SDS) and general material and finish submittals to the VA for approval before commencing any work.

12. Material storage space not available on site. The Contractor will be responsible for providing temporary storage containers or sheds for materials in areas designated by VA should they wish to store the materials on site.

13. All completed work shall be in strict adherence to NFPA 101 and applicable building codes.

14. All workmanship shall carry a minimum one (1) year warranty from point of final acceptance. Material shall follow manufacturer’s warranty or workmanship warranty, whichever is greater.

E. SPECIFIC MANDATORY TASKS AND ASSOCIATED DELIVERABLES

1. Government Furnished Deliverables 1.1.

Initial drawings of existing and modified conditions as necessary to complete the work located on the campus located at 2400 Canal Street, New Orleans, LA.

1.1.1 Drawings shall be made available electronically as PDF and/or CAD.

1.2.

Construction Drawings from A/E.

1.3.

Project Specifications from A/E.

2. Contractor Furnished Deliverables 2.1.

The contractor shall conduct site visits to verify existing conditions and conduct a full system assessment prior to beginning work.

2.1.1. Existing electrical

2.1.2. Existing plumbing/piping

2.1.3.

Existing HVAC

2.1.4.

Existing fire suppression

2.1.5.

Existing fire alarm system/fixtures

2.1.6. Utility entry points

2.1.7.

Existing structural components

2.1.8. Submittal Register

2.1.9. Schedule of Values

2.1.10. Construction Schedule

2.1.11. List of Key Personnel

2.1.12. OSHA Certifications

2.1.13. Construction Waste Manifests

2.1.14. Daily Logs are required to be submitted to the COR daily

2.2.

Provide and install new systems as required by the contract documents.

2.2.1. Provide a submittal for each of these items to VA for approval prior to installation.

2.3 Provide a site-specific safety plan (fire safety plan inclusive) for VA review prior to beginning any work. Provide certificates of OSHA certified personnel prior to beginning any work.

2.4 Provide start up and commissioning services as required by the contract documents.

2.5 Provide documentation and operator training for VA personnel on all system installed.

2.6 Provide as-builts (PDF and CAD drawing).

2.7 Meeting Minutes

Contractor shall take and provide meeting minutes and written responses to review comments within one week of the meeting conclusion or receipt of comments for all formal meetings between the Contractor and the VA. Meetings shall be held once a week throughout the job duration.

2.8 Submittal Register.

2.9 Schedule of Values.

2.10 Construction Schedule.

2.11 List of Key Personnel.

2.12 OSHA Certificates.

2.13 Construction Waste Manifests.

2.14 Phasing Plan if the project requires phasing.

2.15 Daily Logs.

IMPLEMENTATION and COMMISSIONING PHASES

Meeting

Closeout Meeting

F. EVALUATED OPTIONAL TASKS AND ASSOCIATED DELIVERABLES

N/A

G. SCHEDULE FOR DELIVERABLES

1. Government Furnished Deliverables

1.1.

Drawings of existing conditions and proposed modifications are included as attachments to the announcement.

1.2.

Contract Drawings from the A/E.

1.3 Project Specifications from the A/E.

2. Contractor Furnished Deliverables

2.1 Safety Plan:

2.1.1 Submit to COR 10 days after Award for review.

2.2 Final reports, manuals, and drawings:

2.2.1 Submit all system documentation within 10 calendar days of Substantial Completion.

2.3. Submittal Log.

2.3.1 Submit to COR 10 calendar days after NTP for review.

2.4.

Schedule of values

2.4.1 Submit to COR 10 calendar days after NTP for review.

2.5.

Project Construction Schedule.

2.5.1 Submit project construction schedule to COR 10 calendar days after NTP for review.

2.6.

List of Key Personnel.

2.6.1 Submit a list of key personnel and their duties to COR 10 calendar days after NTP for review.

2.7.

OSHA Certificates.

2.7.1 Submit the OSHA certificates (both 30hr. and 10hr.) for all personnel.

2.8.

Construction Waste Manifests.

2.8.1 Submit construction waste manifests to COR monthly through the course of the project.

2.9.

Phasing Plan.

2.9.1 Submit the project phasing plan, if required, to COR for review.

2.10.

Daily Logs.

2.10.1 Submit project daily logs to the COR at the end of each work day.

2.11.

Weekly Production Meetings.

2.11.1 Weekly production meetings along with written report are required throughout the project and submitted to the COR 48 hours after the meeting.

H. CHANGES TO STATEMENT OF WORK

1.

Any changes to this PWS shall be authorized and approved only through written correspondence from the CO.

2.

A copy of each change will be kept in a project folder along with all other products of the project.

3.

Costs incurred by the Contractor through the actions of parties other than the CO shall be borne by the Contractor.

I. REPORTING REQUIREMENTS

1. During the service, the Contractor shall report any changes in delivery requirements/ problems to the COR.

2. Provide a waste and tonnage report (electronic copy) to COR for all construction waste generated over the life of the project.

3.

Upon final delivery of services, the Contractor will notify the COR.

4.

Provide one (1) electronic and paper copy of the commissioning report of the system within seven (7) days of commissioning.

5.

All reports, manuals, warranty documentation must be received before final payment will be authorized.

J. TRAVEL

1.

The Contractor is responsible for providing transportation/travel for all materials, supplies, personnel and all items needed for the duration of this contract unless stated otherwise elsewhere.

K. GOVERNMENT RESPONSIBILITIES

1.

VA personnel will provide access to the facility as necessary for the work/installation to commence.

L. CONTRACTOR EXPERIENCE REQUIREMENTS

1.

All qualified, experienced, and licensed personnel for the service will be provided for by the Contractor.

M. CONTRACTOR PERSONEL SECURITY REQUIREMENTS

1.

The Contractor and their personnel shall follow all VA policies, standard operating procedures, applicable laws and regulations while on VA and VA leased property.

2.

Violations of VA regulations and policies may result in citation and disciplinary measures for persons violating the law.

3.

The Contractor and their personnel shall wear visible identification at all times while they are on the premises. (VA will provide the badges).

4.

The Contractor shall sign in the VA Police services prior to beginning work each workday if VA provided Badges are not secured in advance.

5.

VA does not provide parking spaces at the work site; the Contractor must obtain parking at/near the work site if needed. It is the responsibility of the Contractor to park in the appropriate designated parking areas. VA will not invalidate or make reimbursement for parking violations of the Contractor under any conditions.

6.

Smoking is prohibited inside/outside any building. Smoking shall be conducted off site.

7.

Possession of weapons is prohibited on VA property.

8.

The Contractor shall obtain all necessary licenses and/or permits required to perform the work.

9.

The Contractor shall take all reasonable precautions necessary to protect persons and property from injury or damage during the performance of this contract.

N.

CONFIDENTIALITY AND NONDISCLOSURE

It is agreed that:

1.

The preliminary and final deliverables, and all associated working papers, application source code, and other material deemed relevant by VA which have been generated by the Contractor in the performance of this request, are the exclusive property of the U.S. Government and shall be submitted to the CO at the conclusion of the request.

2.

The CO will be the sole authorized official to release, verbally or in writing, any data, draft deliverables, final deliverables, or any other written or printed materials pertaining to this request. No information shall be released by the Contractor. Any request for information relating to this task order, presented to the Contractor, shall be submitted to the CO for response.

3.

Press releases, marketing material, or any other printed or electronic documentation related to this project, shall not be publicized without the written approval of the CO.

PAGE