Revised SOW Trench-VMR FINAL 9 DEC 20.docx

Statement of Work (SOW)

AITEC

Trench, Vehicle, and Machinery Rescue

BACKGROUND: AITEC is sending a group no larger than 16 S&E personnel to become certified in Trench, Vehicle, and Machinery Rescue. AITEC is responsible to training the future Response teams in all aspects of CERFP and HRF missions. Trench and VMR is the phase two to our certifications that piggyback off of our Ropes Level one and two. We are required to work in certain scenarios that represent real world issues consisting of Trench or VMR in order to successfully train and observe other Units in their successfulness in these tasks if given to them.

PURPOSE AND SCOPE: This is a non-personal services contract to provide AITEC contractor support to provide resources and equipment for Trench and VMR. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

The Contractor shall provide all equipment, supplies, transportation, tools, materials, supervision, and other items and non-personal services necessary to provide a vital realistic element to the Trench, Vehicle, and Machinery Rescue training and examination as defined in this Statement of Work except for those items specified as government furnished property and services. The contractor will provide the NFPA 1006 certification and training completion certificate to all personnel who successfully complete the training and examination.

1. SERVICE LOCATION/TIME:

Primary location for Trench and VMR will be Camp Blanding, Starke, FL

a) Onsite Locations: Camp Blanding area is secure and accessible by hard-packed and concrete roads which shall support the transport of equipment and personnel.

1. The overall training site is open and contains several structures ensuring there is adequate space for Trench and VMR.

2. On-site resources:

a) Buildings: Yes (Not on Engineer training site)

b) Electricity: Yes (Not on Engineer training site)

c) Water: Yes

3. Earth/Soil:

a) Permafrost: N/A

b) Drainage: Adequate

c) Vegetation: No obstruction

b) Course days is defined as one (1) operational period per day between the hours of 0730 and 2300 for the training facility.

5 January 2021 0730-1600 Camp Blanding, FL

Overhead projector Laptop Course material

Trench rescue familiarization curriculum and outline

6 January 2021 0730-1600

Trench rescue operations Monitoring, Marking, Fin form lacing, NIMS, A frame, rescue knots, patient packaging, hydraulic shoring, High and Low pressure lift bags, FICO, Pneumatic shoring, rescue timber, Ellis screwjack shores.

7 January 2021 0730-2300

8 January 2021 0730-1500

9 January 2021 0730-1500

10 January 2021 0730-1500 Camp Blanding, FL

Exam material

Exam day for Trench

11 January 2021 0730-1630 Camp Blanding UDB Training Site VMR familiarization/ hands on Basic auto extraction, Stabilization, glass removal, air chisel, door removal, partial roof flap and removal, dash lift, dash roll, fifth door, third door, lift bags, stabilize on side and roof

12 January 2021 0730-1630 Camp Blanding UDB Training Site VMR familiarization/ hands on Basic auto extraction, Stabilization, glass removal, air chisel, door removal, partial roof flap and removal, dash lift, dash roll, fifth door, third door, lift bags, stabilize on side and roof

13 January 2021 0730-1630 Camp Blanding UDB Training Site

14 January 2021 0730-2300

Camp Blanding UDB Training Site

15 January 2021 0730-1500 Camp Blanding UDB Training Site

16 January 2021 0730-1500 Camp Blanding, FL

Exam material

Exam day for Trench

17 January 2021 0730-1500

18 January 2021 0730-1630 Camp Blanding, FL UDB Training Site

19 January 2021 0730-1630 Camp Blanding, FL UDB Training Site

20 January 2021 0730-1630 Camp Blanding, FL UDB Training Site

21 January 2021 0730-2300

Exam day for Trench

2. QUALIFICATIONS:

Qualified to instruct and proctor NFPA 1006 certification.

3. SECURITY REQUIRMENTS:

a) Access and General Protection/ Security Policy and Procedures Contractor and all associated sub-contractor’s employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). This includes policies pertaining to the use or prohibition of electronic recorders, devices, cameras, etc. If the Contractor is required to take photographs or videos on a Government Installation, the Contractor must obtain written permission from the Senior Commander. Contractor workforce shall comply with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

b) The contractor and its personnel must comply with the requirements of this paragraph in accessing Controlled Unclassified information (CUI), adherence to physical security requirements and access to Government facilities, records and information systems. For the purposes of this contract the contractors are not required to access any local Government IT systems and do not require a DD 254, DoD Contract Security Classification Specification.

c) The contractor is responsible for safeguarding information of a confidential or sensitive nature. Failure to safeguard any classified/privileged information which may involve the contractor or the contractor’s personnel or to which they may have access may subject the contractor and/or the contractor’s employees to criminal liability under Title 18, section 793 and 7908 of the United States Code. Provisions of the Privacy Act apply to all records and reports maintained by the contractor. All programs and materials developed at government expense during the course of this contract are the property of the government. Contractor personnel shall be required to obtain and maintain security badges and adhere to the installation security requirements.

d) The contractor shall provide proof of employee criminal background checks upon request. (Note: The Contractor shall not employ an individual with a felony on their criminal record). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office.

e) National Crime Information Center (NCIC) and terrorist threat data base screening required. All contractor employees, including subcontractor employees, who are not in possession of a current Common Access Card (CAC) will be vetted by the local security office to determine fitness and eligibility for access IAW DTM 09-012, paragraph 2.b(4) to include but not limited to an NCIC and Terrorist Database screening. The Vendor will ensure that the government has sufficient biographical information to conduct said screening including, but not limited to the person's name, date of birth, and social security number, race gender and place of birth (city and State).

f) The Contractor shall be responsible for safeguarding all Government equipment, information and property provided for Contractor use. At the close of each work period, government facilities, equipment and materials shall be secured.

g) The Contractor shall be responsible to protect all Personally Identifiable Information (PII) encountered in the performance of work under task order in accordance with DFARS 224.103, DoDD 5400.11, Department of Defense Privacy Program, and DoD 5400.11-R, Department of Defense Privacy Program. If the Contractor violates the aforementioned policies and a PII breach results, the Contractor shall be responsible for all notification costs, call-center support costs, and credit monitoring service costs for all individuals who’s PII has been compromised.

h) All contract personnel attending meetings, answering Government telephones, and working in other situations where their Contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed. The Contractor (to include subcontractors) shall provide each employee an Identification (ID) wrist band, which includes the Company and Employee Name. Key Personnel shall wear an ID name badge which will include a color photo, the name of the company, individual and job title easily is readable from a distance of 3 meters. The Contractor (to include subcontractors) shall be responsible for collection of ID Wrist Bands and Badges upon completion of the contract or termination of employee. A listing of issued identification wrist bands and/or name badges shall be furnished to the Contracting Officer or their designated representative prior to the contract performance date and updated as needed to reflect Contractor and Subcontractor personnel changes.

i) All contractor employees, to include subcontractor employees, requiring access to Army installations, facilities and controlled access areas shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer, if a COR is not assigned, within 45 calendar days after completion of training by all employees and subcontractor personnel. AT level I awareness training is available at the following website: https://atlevel1.dtic.mil/at.

4. GOVERNMENT PROVIDED SERVICES AND EQUIPMENT:

a) Services: The Government will not provide any services associated with the performance of this contract.

b) Facilities: The Contractor will be provided an area of land near Camp Blanding, Starke, Florida Training area. Unscheduled gate closures by the Security Police may occur at any time causing all personnel entering or exiting a closed installation to experience a delay. This cannot be predicted or prevented. Labor hour and Time & Materials employees are not compensated for unexpected closures or delays. Vehicles operated by contractor personnel are subject to search pursuant to applicable regulations. The award of this task order does not create a right for any individual contractor employee to have access to any installation. Any moving violation of any applicable regulation may result in the termination of the contractor employee’s installation driving privileges.

The contractor, its employees, and subcontractors shall become familiar with and obey the regulations of the installation; including fire, traffic, safety and security regulations while on the installation. Contractor employees should only enter restricted areas when required to do so and only upon prior approval. All contractor employees and subcontractors shall carry proper identification with them at all times. The contractor shall be responsible for compliance with all regulations and orders of the installation; respecting identification of employees, movements on installation, parking, truck entry, and all other installation regulations, which may affect the work.

c) Utilities: The Contractor shall instruct employees in utilities conservation practices. The Contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning vehicles and equipment. Contract employees may utilize water buffalos, latrines and hand washing stations in the area of performance if available.

d) Materials & Equipment: The Government will ONLY provide 1 HMEE and a loader with bucket and forks.

5. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

a) The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 4 of this SOW.

b) No Secret Facility Clearance required.

6. Specific Tasks:

a) Task 1, Program Management: The contractor shall provide materials and services to accomplish all tasks outlined in this Statement of Work throughout the period of performance of the contract.

1) The contractor shall prepare for, conduct, and participate in meetings and reviews when required or directed.

2) The contractor will schedule a Kick-off meeting within 10 days of contract award. The Kick-off meeting will dictate the mandatory planning meetings and whether travel is required. The contractor shall resolve action items assigned to the contractor at these meetings.

3) Contract Manager and lead NIMS/ICS Subject Matter Expert (SME) shall attend planning meetings and the AAR Briefing.

4) Contract Manager or representative shall attend the daily “hot wash” briefing usually held each evening following the daily training to obtain any changes and/or get further coordinating instructions. If the Exercise Lead does not have a “hot wash” for the day, it is the Contractor’s responsibility to contact the on-site Exercise Lead to gather this information.

5) The contractor is responsible at all times for their staff and employees. Follow all applicable federal, state, and local safety regulations. Liability and/or usage agreement may be required for access to training site. Training shall continue during inclement weather, unless safety concerns prohibit such continuation of training.

6) Use government provided identification badges (if required). Contractors shall have two form of state/federal ID to enter federal facility.

7) Ensure staff and employees shall park only in designated areas.

8) Provide a formal plan procedures and resources available for on-site safety, ‘real-world’ emergences and life support. Training shall continue during inclement weather, unless safety concerns prohibit such continuation of training.

9) Due to the increased possibilities of slips, trips and falls in certain venues, contractors shall screen staff and employees for physical and medical issues that may limit their ability to fulfill the requirements.

10) Provide points of contacts with a high visibility method of identification (e.g. vest) at all training sites to supervise and support personnel.

11) Communications Plan: Contractor shall have effective and clear communications with Exercise Planner, Exercise Control, the COR and any pertinent key personnel within the contractor’s employees on ground determined by the Contractor. Provide point of contacts to Exercise Lead and any pertinent key personnel. Obtain radios and arrange for Internet access if required. The contractor shall ensure the assigned Contract Manager and lead NIMS/ICS Subject Matter Expert (SME) coordinates with Exercise

12) The Contractor shall provide all equipment, supplies, transportation, tools, materials, supervision, and other items and non-personal services necessary to provide a vital realistic element to the Trench, Vehicle, and Machinery Rescue training and examination as defined in this Statement of Work except for those items specified as government furnished property and services. The contractor will provide the NFPA 1006 certification and training completion certificate to all personnel who successfully complete the training and examination.

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