REV 512A5-22-005_Elevated Storage Tank Painting Specifications.pdf

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Project Specifications Elevated Storage Tank Painting 512A5-22-005

SECTION 01 00 00

GENERAL REQUIREMENTS

1.1 SAFETY REQUIREMENTS

Refer to section 01 35 26, SAFETY REQUIREMENTS for safety and infection control requirements.

1.2 GENERAL INTENTION

A. Contractor shall accept re4sponsiblity for the complete preparation and painting of the existing Elevated Storage Tank at the Perry Point VA

Medical Center. As-built drawings have been furnished to the bidder for general information in the preparation of construction costs for bid, the bidder is encouraged to verify the provided information in the field and should not be solely relied upon for quantity take-offs or cost preparations. All materials and preparation shall be as described in the project specifications and scope of work.

B. Before placement and installation of work subject to tests by testing laboratory retained by Department of Veterans Affairs, the Contractor shall notify the COR in sufficient time to enable testing laboratory personnel to be present at the site in time for proper taking and testing of specimens and field inspection. Such prior notice shall be not less than three workdays unless otherwise designated by the COR.

C. All employees of general contractor and subcontractors shall comply with VA security management program and obtain permission of the VA police, be identified by project and employer, and restricted from unauthorized access.

D. Prior to commencing work, the Contractor shall provide proof than an

OSHA certified “Competent Person” – (CP) (29 CFR 1926.20(b)2) will maintain a presence at the work site whenever contract personnel are present. A competent person is defined as “One who is capable of identifying existing or predictable hazards in the surroundings and working conditions which are unsanitary, hazardous or dangerous to employees, and who has the authorization to take prompt corrective measures to eliminate them” (29 CFR 1926.32(f))

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2.2 STATEMENT OF BID ITEM(S)

A. ITEM I, Painting of all exterior surfaces

B. ITEM 2, Preparation and Painting of interior surfaces

C. ITEM 3, Installation of ladder safety arrest system

D. ITEM 4, Installation of fall arrest anchor point and certification of said anchor

E. ITEM 5, Replacement of access ladder from tank roof to water storage section

F. ITEM 6, Installation of water overflow air gap

G. ITEM 7, Installation of submersible water tank mixer

H. ITEM 8, Removal and replacement of water tower fill piping insulation and surface preparation and painting of fill piping

2.3 SPECIFICATIONS AND DRAWINGS FOR CONTRACTOR

A. Drawings and contract documents may be obtained from the website where the solicitation is posted. Additional copies will be at Contractor's expense.

2.4 CONSTRUCTION SECURITY REQUIREMENTS

A. Security Plan:

1. The security plan defines both physical and administrative security procedures that will remain effective for the entire duration of the project.

2. The General Contractor is responsible for assuring that all sub-contractors working on the project and their employees also comply with these regulations.

B. Security Procedures:

1. General Contractor’s employees shall not enter the project site without appropriate badge. They may also be subject to inspection of their personal effects when entering or leaving the project site.

2. Before starting work the General Contractor shall give one week’s notice to the Contracting Officer so that security can be provided for the employees. This notice is separate from any notices

01 00 00-3 required for utility shutdown described later in this section.

3. No photography of VA premises is allowed without written permission of the Contracting Officer.

4. VA reserves the right to close-down or shut down the project site and order General Contractor’s employees off the premises in the event of a national emergency. The General Contractor may return to the site only with the written approval of the Contracting Officer.

C. Key Control:

1. The General Contractor shall provide duplicate keys and lock combinations to the Contracting officers COR for the purpose of security inspections of every area of project including toolboxes and parked machines and take any emergency action.

D. Document Control:

1. Before starting any work, the General Contractor/Sub Contractors shall submit an electronic security memorandum describing the approach to following goals and maintaining confidentiality of

“sensitive information”.

2. The General Contractor is responsible for safekeeping of all drawings, project manual and other project information. This information shall be shared only with those with a specific need to accomplish the project.

3. Certain documents, sketches, videos or photographs and drawings may be marked “Law Enforcement Sensitive” or “Sensitive Unclassified”.

Secure such information in separate containers and limit the access to only those who will need it for the project. Return the information to the Contracting Officer upon request.

4. These security documents shall not be removed or transmitted from the project site without the written approval of Contracting

Officer.

5. All paper waste or electronic media such as CD’s and diskettes shall be shredded and destroyed in a manner acceptable to the VA.

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6. Notify Contracting Officer and Site Security Officer immediately when there is a loss or compromise of “sensitive information”.

7. All electronic information shall be stored in specified location following VA standards and procedures using an Engineering Document

Management Software (EDMS).

a. Security, access, and maintenance of all project drawings, both scanned and electronic shall be performed and tracked through the

EDMS system.

b. “Sensitive information” including drawings and other documents may be attached to e-mail provided all VA encryption procedures are followed.

E. Motor Vehicle Restrictions

1. Vehicle authorization request shall be required for any vehicle entering the site and such request shall be submitted 24 hours before the date and time of access. Access shall be restricted to picking up and dropping off materials and supplies.

2. A limited number of (2 to 5) permits shall be issued for General

Contractor and its employees for parking in designated areas only.

2.5 OPERATIONS AND STORAGE AREAS

A. The Contractor shall confine all operations (including storage of materials) on Government premises to areas authorized or approved by the Contracting Officer. The Contractor shall hold and save the

Government, its officers, and agents, free and harmless from liability of any nature occasioned by the Contractor's performance.

B. Temporary buildings (e.g., storage sheds, shops, offices) and utilities may be erected by the Contractor only with the approval of the

Contracting Officer and shall be built with labor and materials furnished by the Contractor without expense to the Government. The temporary buildings and utilities shall remain the property of the

Contractor and shall be removed by the Contractor at its expense upon completion of the work. With the written consent of the Contracting

Officer, the buildings and utilities may be abandoned and need not be removed.

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C. The Contractor shall, under regulations prescribed by the Contracting

Officer, use only established roadways, or use temporary roadways constructed by the Contractor when and as authorized by the Contracting

Officer. When materials are transported in prosecuting the work, vehicles shall not be loaded beyond the loading capacity recommended by the manufacturer of the vehicle or prescribed by any Federal, State, or local law or regulation. When it is necessary to cross curbs or sidewalks, the Contractor shall protect them from damage. The

Contractor shall repair or pay for the repair of any damaged curbs, sidewalks, or roads.

D. Working space and space available for storing materials shall as determined by COR.

E. Workmen are subject to rules of Medical Center applicable to their conduct.

F. Contractor may not use Medical Center restroom facilities, Contractor to provide, and maintain adequate portable restrooms and handwashing stations for all contract personnel.

G. Utilities Services: Where necessary to cut existing pipes, electrical wires, conduits, cables, etc., of utility services, or of fire protection systems or communications systems (except telephone), they shall be cut and capped at suitable places where shown; or, in absence of such indication, where directed by COR. All such actions shall be coordinated with the COR or Utility Company involved:

1. Whenever it is required that a connection fee be paid to a public utility provider for new permanent service to the construction project, for such items as water, sewer, electricity, gas or steam, payment of such fee shall be the responsibility of the Government and not the Contractor.

H. Phasing:

1. All work shall be complete 180 calendar days from Notice to Proceed.

The Medical Center must maintain its operation 24 hours a day 7 days a week. Therefore, any interruption in service must be scheduled and coordinated with the COR to ensure that no lapses in operation occur.

It is the CONTRACTOR'S responsibility to develop a work plan and

01 00 00-6 schedule detailing, at a minimum, the procedures to be employed, the equipment and materials to be used, the interim life safety measure to be used during the work, and a schedule defining the duration of the work with milestone subtasks. The work to be outlined shall include, but not be limited to:

To ensure such executions, Contractor shall furnish the COR with a schedule of approximate dates on which the Contractor intends to accomplish work in each specific area of site, building or portion thereof. In addition, Contractor shall notify the COR two weeks in advance of the proposed date of starting work in each specific area of site, building or portion thereof. Arrange such dates to insure accomplishment of this work in successive phases mutually agreeable to

I. Construction Fence: Before construction operations begin, Contractor shall provide a chain link construction fence, 2.1m (seven feet) minimum height, around the construction area indicated on the drawings.

Provide gates as required for access with necessary hardware, including hasps and padlocks. Fasten fence fabric to terminal posts with tension bands and to line posts and top and bottom rails with tie wires spaced at maximum 375mm (15 inches). Bottom of fences shall extend to 25mm

(one inch) above grade. Remove the fence when directed by COR.

J. When a building and/or construction site is turned over to Contractor, Contractor shall accept entire responsibility including upkeep and maintenance therefore:

1. Contractor shall maintain in operating condition existing fire protection and alarm equipment. In connection with fire alarm equipment, Contractor shall make arrangements for pre-inspection of site with Fire Department or Company (Department of Veterans Affairs or municipal) whichever will be required to respond to an alarm from

Contractor's employee or watchman.

K. Utilities Services: Maintain existing utility services for Medical

Center at all times. Provide temporary facilities, labor, materials, equipment, connections, and utilities to assure uninterrupted services.

Where necessary to cut existing water, steam, gases, sewer or air

01 00 00-7 pipes, or conduits, wires, cables, etc. of utility services or of fire protection systems and communications systems (including telephone), they shall be cut and capped at suitable places where shown; or, in absence of such indication, where directed by COR.

1. No utility service such as water, gas, steam, sewers or electricity, or fire protection systems and communications systems may be interrupted without prior approval of COR. Electrical work shall be accomplished with all affected circuits or equipment de-energized.

When an electrical outage cannot be accomplished, work on any energized circuits or equipment shall not commence without a detailed work plan, the Medical Center Director’s prior knowledge and written approval. Refer to specification Sections 26 05 11, REQUIREMENTS FOR ELECTRICAL INSTALLATIONS for additional requirements.

2. Contractor shall submit a request to interrupt any such services to

COR in writing, 7 days in advance of proposed interruption. Request shall state reason, date, exact time of, and approximate duration of such interruption.

3. Contractor will be advised (in writing) of approval of request, or of which other date and/or time such interruption will cause least inconvenience to operations of Medical Center. Interruption time approved by Medical Center may occur at other than Contractor's normal working hours.

4. Major interruptions of any system must be requested, in writing, at least 15 calendar days prior to the desired time and shall be performed as directed by the COR.

5. In case of a contract construction emergency, service will be interrupted on approval of COR. Such approval will be confirmed in writing as soon as practical.

6. Whenever it is required that a connection fee be paid to a public utility provider for new permanent service to the construction project, for such items as water, sewer, electricity, gas or steam, payment of such fee shall be the responsibility of the Government and not the Contractor.

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L. Abandoned Lines: All service lines such as wires, cables, conduits, ducts, pipes and the like, and their hangers or supports, which are to be abandoned but are not required to be entirely removed, shall be sealed, capped or plugged at the main, branch or panel they originate from. The lines shall not be capped in finished areas, but shall be removed and sealed, capped or plugged in ceilings, within furred spaces, in unfinished areas, or within walls or partitions; so that they are completely behind the finished surfaces.

M. To minimize interference of construction activities with flow of

Medical Center traffic, comply with the following:

1. Keep roads, walks and entrances to grounds, to parking and to occupied areas of buildings clear of construction materials, debris and standing construction equipment and vehicles. Wherever excavation for new utility lines cross existing roads, at least one lane must be open to traffic at all times with approval.

2. Method and scheduling of required cutting, altering and removal of existing roads, walks and entrances must be approved by the COR.

N. Coordinate the work for this contract with other construction operations as directed by COR. This includes the scheduling of traffic and the use of roadways, as specified in Article, USE OF ROADWAYS.

2.6 DISPOSAL AND RETENTION

A. Materials and equipment accruing from work removed and from demolition of buildings or structures, or parts thereof, shall be disposed of as follows:

1. Reserved items which are to remain property of the Government are identified by attached tags or noted on drawings or in specifications as items to be stored. Items that remain property of the Government shall be removed or dislodged from present locations in such a manner as to prevent damage which would be detrimental to re-installation and reuse. Store such items where directed by COR.

2. Items not reserved shall become property of the Contractor and be removed by Contractor from Medical Center.

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3. Items of portable equipment and furnishings located in rooms and spaces in which work is to be done under this contract shall remain the property of the Government. When rooms and spaces are vacated by the Department of Veterans Affairs during the alteration period, such items which are NOT required by drawings and specifications to be either relocated or reused will be removed by the Government in advance of work to avoid interfering with Contractor's operation.

2.7 PROTECTION OF EXISTING VEGETATION, STRUCTURES, EQUIPMENT, UTILITIES, AND

IMPROVEMENTS

A. The Contractor shall preserve and protect all structures, equipment, and vegetation (such as trees, shrubs, and grass) on or adjacent to the work site, which are not to be removed and which do not unreasonably interfere with the work required under this contract. The Contractor shall only remove trees when specifically authorized to do so, and shall avoid damaging vegetation that will remain in place. If any limbs or branches of trees are broken during contract performance, or by the careless operation of equipment, or by workmen, the Contractor shall trim those limbs or branches with a clean cut and paint the cut with a tree-pruning compound as directed by the Contracting Officer.

B. The Contractor shall protect from damage all existing improvements and utilities at or near the work site and on adjacent property of a third party, the locations of which are made known to or should be known by the Contractor. The Contractor shall repair any damage to those facilities, including those that are the property of a third party, resulting from failure to comply with the requirements of this contract or failure to exercise reasonable care in performing the work. If the

Contractor fails or refuses to repair the damage promptly, the

Contracting Officer may have the necessary work performed and charge the cost to the Contractor.

C. Refer to Section 01 57 19, TEMPORARY ENVIRONMENTAL CONTROLS, for additional requirements on protecting vegetation, soils and the environment. Refer to Articles, "Alterations", "Restoration", and

"Operations and Storage Areas" for additional instructions concerning repair of damage to structures and site improvements.

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D. Contractor is required to maintain existing roofing warranty.

Coordinate all work with roofing manufacturer to ensure that materials and methods used will be acceptable to the roofing manufacturer.

2.8 RESTORATION

A. Remove, cut, alter, replace, patch and repair existing work as necessary to install new work. Except as otherwise shown or specified, do not cut, alter or remove any structural work, and do not disturb any ducts, plumbing, steam, gas, or electric work without approval of the

COR. Existing work to be altered or extended and that is found to be defective in any way, shall be reported to the COR before it is disturbed. Materials and workmanship used in restoring work, shall conform in type and quality to that of original existing construction, except as otherwise shown or specified.

B. Upon completion of contract, deliver work complete and undamaged.

Existing work (walls, ceilings, partitions, floors, mechanical and electrical work, lawns, paving, roads, walks, etc.) disturbed or removed as a result of performing required new work, shall be patched, repaired, reinstalled, or replaced with new work, and refinished and left in as good condition as existed before commencing work.

C. Contractor is required to thoroughly survey and record by means of video taping or photography the pre-construction condition of the existing structure and adjacent area to construction to establish a pre-construction condition. Any existing issues shall be brought to the attention of the Contracting Officer prior to commencing construction operations

D. At Contractor's own expense, Contractor shall immediately restore to service and repair any damage caused by Contractor's workmen to existing piping and conduits, wires, cables, etc., of utility services or of fire protection systems and communications systems (including telephone) which are not scheduled for discontinuance or abandonment.

E. Expense of repairs to such utilities and systems not shown on drawings or locations of which are unknown will be covered by adjustment to contract time and price in accordance with clause entitled "CHANGES"

(FAR 52.243-4 and VAAR 852.236-88) and "DIFFERING SITE CONDITIONS" (FAR

52.236-2).

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F. Contractor to investigate all existing drains that will require connections in the contract drawings. Any existing sanitary or storm water drains that new piping will connect to shall be investigated with a sewer camera and conditions documented by videotaping the inspection.

New piping shall be thoroughly cleaned and jetted to the nearest manhole location following installation, and debris dislodged during cleaning shall be removed from manhole or piping. Documentation of the final cleaned condition of all new drain piping installed on the project shall be submitted with close-out documentation. In the event pre-construction documentation of drain piping is not completed prior to work commencing, the contractor shall assume responsibility for the condition of the existing drain piping.

2.9 PHYSICAL DATA

A. Data and information furnished or referred to below is for the

Contractor's information. The Government shall not be responsible for any interpretation of or conclusion drawn from the data or information by the Contractor.

B. Government does not guarantee that other materials will not be encountered nor that proportions, conditions or character of several materials will not vary from those indicated by explorations. Bidders are expected to examine site of work; and, after investigation, decide for themselves character of materials and make their bids accordingly.

Upon proper application to Department of Veterans Affairs, bidders will be permitted to make subsurface explorations of their own at site.

1.12 AS-BUILT DRAWINGS

A. The contractor shall maintain two full size sets of as-built drawings which will be kept current during construction of the project, to include all contract changes, modifications and clarifications.

B. All variations shall be shown in the same general detail as used in the contract drawings. To ensure compliance, as-built drawings shall be made available for the COR review, as often as requested.

C. Contractor shall deliver two approved completed sets of as-built drawings in the electronic version (scanned PDF) to the COR within 15 calendar days after each completed phase and after the acceptance of the project by the COR.

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D. Paragraphs A, B, & C shall also apply to all shop drawings.

1.13 USE OF ROADWAYS

A. For hauling, use only established public roads and roads on Medical Center property and, when authorized by the COR, such temporary roads which are necessary in the performance of contract work. Temporary roads shall be constructed and restoration performed by the Contractor at Contractor's expense. When necessary to cross curbing, sidewalks, or similar construction, they must be protected by well-constructed bridges.

B. When new permanent roads are to be a part of this contract, Contractor may construct them immediately for use to facilitate building operations. These roads may be used by all who have business thereon within zone of building operations.

1.14 TEMPORARY USE OF MECHANICAL AND ELECTRICAL EQUIPMENT

A. Use of new installed mechanical and electrical equipment to provide heat, ventilation, plumbing, light and power will be permitted subject to written approval and compliance with the following provisions:

1. Permission to use each unit or system must be given by COR in writing. If the equipment is not installed and maintained in accordance with the written agreement and following provisions, the

COR will withdraw permission for use of the equipment.

2. Electrical installations used by the equipment shall be completed in accordance with the drawings and specifications to prevent damage to the equipment and the electrical systems, i.e. transformers, relays, circuit breakers, fuses, conductors, motor controllers and their overload elements shall be properly sized, coordinated and adjusted.

Installation of temporary electrical equipment or devices shall be in accordance with NFPA 70, National Electrical Code, (2014

Edition), Article 590, Temporary Installations. Voltage supplied to each item of equipment shall be verified to be correct and it shall be determined that motors are not overloaded. The electrical equipment shall be thoroughly cleaned before using it and again immediately before final inspection including vacuum cleaning and wiping clean interior and exterior surfaces.

3. Units shall be properly lubricated, balanced, and aligned.

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Vibrations must be eliminated.

4. Automatic temperature control systems for preheat coils shall function properly and all safety controls shall function to prevent coil freeze-up damage.

5. The air filtering system utilized shall be that which is designed for the system when complete, and all filter elements shall be replaced at completion of construction and prior to testing and balancing of system.

6. All components of heat production and distribution system, metering equipment, condensate returns, and other auxiliary facilities used in temporary service shall be cleaned prior to use; maintained to prevent corrosion internally and externally during use; and cleaned, maintained and inspected prior to acceptance by the Government.

Boilers, pumps, feedwater heaters and auxiliary equipment must be operated as a complete system and be fully maintained by operating personnel. Boiler water must be given complete and continuous chemical treatment.

B. Prior to final inspection, the equipment or parts used which show wear and tear beyond normal, shall be replaced with identical replacements, at no additional cost to the Government.

C. This paragraph shall not reduce the requirements of the mechanical and electrical specifications sections.

D. Any damage to the equipment or excessive wear due to prolonged use will be repaired replaced by the contractor at the contractor’s expense.

1.15 AVAILABILITY AND USE OF UTILITY SERVICES

A. The Government shall make all reasonably required amounts of utilities available to the Contractor from existing outlets and supplies, as specified in the contract. The amount to be paid by the Contractor for chargeable electrical services shall be the prevailing rates charged to the Government. The Contractor shall carefully conserve any utilities furnished without charge.

B. The Contractor, at Contractor's expense and in a workmanlike manner, in compliance with code and as satisfactory to the Contracting Officer, shall install and maintain all necessary temporary connections and

01 00 00-14 distribution lines, and all meters required to measure the amount of electricity used for the purpose of determining charges. Before final acceptance of the work by the Government, the Contractor shall remove all the temporary connections, distribution lines, meters, and associated paraphernalia and repair restore the infrastructure as required.

C. Contractor shall install meters at Contractor's expense and furnish the

Medical Center a monthly record of the Contractor's usage of electricity as hereinafter specified.

D. Heat: Furnish temporary heat necessary to prevent injury to work and materials through dampness and cold. Use of open salamanders or any temporary heating devices which may be fire hazards or may smoke and damage finished work, will not be permitted. Maintain minimum temperatures as specified for various materials:

E. Water (for Construction and Testing): Furnish temporary water service.

1. Obtain water by connecting to the Medical Center water distribution system. Provide reduced pressure backflow preventer at each connection as per code. Water is available at no cost to the

Contractor.

2. Maintain connections, pipe, fittings and fixtures and conserve water-use so none is wasted. Failure to stop leakage or other wastes will be cause for revocation (COR’s discretion) of use of water from

Medical Center's system.

1.18 INSTRUCTIONS

A. Contractor shall furnish Maintenance and Operating manuals (hard copies and electronic) and verbal instructions when required by the various sections of the specifications and as hereinafter specified.

B. Manuals: Maintenance and operating manuals and one compact disc (four hard copies and one electronic copy each) for each separate piece of equipment shall be delivered to the COR coincidental with the delivery of the equipment to the job site. Manuals shall be complete, detailed guides for the maintenance and operation of equipment. They shall include complete information necessary for starting, adjusting, maintaining in continuous operation for long periods of time and

01 00 00-15 dismantling and reassembling of the complete units and sub-assembly components. Manuals shall include an index covering all component parts clearly cross-referenced to diagrams and illustrations. Illustrations shall include "exploded" views showing and identifying each separate item. Emphasis shall be placed on the use of special tools and instruments. The function of each piece of equipment, component, accessory and control shall be clearly and thoroughly explained. All necessary precautions for the operation of the equipment and the reason for each precaution shall be clearly set forth. Manuals must reference the exact model, style and size of the piece of equipment and system being furnished. Manuals referencing equipment similar to but of a different model, style, and size than that furnished will not be accepted.

C. Instructions: Contractor shall provide qualified, factory-trained manufacturers' representatives to give detailed training to assigned

Department of Veterans Affairs personnel in the operation and complete maintenance for each piece of equipment. All such training will be at the job site. These requirements are more specifically detailed in the various technical sections. Instructions for different items of equipment that are component parts of a complete system, shall be given in an integrated, progressive manner. All instructors for every piece of component equipment in a system shall be available until instructions for all items included in the system have been completed.

This is to assure proper instruction in the operation of inter-related systems. All instruction periods shall be at such times as scheduled by the COR and shall be considered concluded only when the COR is satisfied in regard to complete and thorough coverage. The contractor shall submit a course outline with associated material to the COR for review and approval prior to scheduling training to ensure the subject matter covers the expectations of the VA and the contractual requirements. The Department of Veterans Affairs reserves the right to request the removal of, and substitution for, any instructor who, in the opinion of the COR, does not demonstrate sufficient qualifications in accordance with requirements for instructors above.

1.19 PHOTOGRAPHIC DOCUMENTATION

A. During the construction period through completion, provide

01 00 00-16 comprehensive photographic documentation of construction process progressively and at selected milestones. High definition video documentation of selected dynamic events will be required. Documentation shall be inclusive of electronic indexing, navigation, hosting, storage and remote access, as applicable, throughout construction. The Contractor shall support security of information and technological requirements related to the documentation. The commercial photographer or the subcontractor used for this work shall meet the following qualifications:

1. Demonstrable minimum experience of five (5) years in operation providing documentation and advanced indexing/navigation systems including a representative portfolio of construction projects of similar type, size, duration and complexity as the Project.

2. Proficiency in the execution of digital photography, videography and web camera systems’ configuration, including use and knowledge of associated equipment.

3. In-house programming division for customizable documentation solutions required.

4. At least TEN (10) references.

5. Demonstrable ability and current capacity for both data and personnel to service and conform to this specification on multiple projects, simultaneously, in this area. Contractor must have a local office within 80 miles of the Project site and be able to respond to site visit requests with qualified personnel within FOUR (4) hours of notice

B. Documentation platform and delivery method:

1. Photographic Documentation:

a. Documentation indexing and navigation system will utilize actual construction drawings (project plans) or equivalent as the basis for an interactive on-line interface.

b. For all photographic documentation referenced herein, indexing and navigation must be organized by both time (date-stamped) and location throughout the Project.

c. Access interface will include multiple active projects per user, if applicable.

d. Access interface will provide recent documentation activity summaries per project. Direct access to project plans and shoots will be possible from summary display.

e. Access interface will provide a map view that pinpoints the physical location of each project accessible by the user.

Direct access to project plans and shoots will be possible from the map view.

f. Documentation activity can be queried by date range via activity searches.

g. Documentation will combine indexing and navigation system with inspection-grade high-resolution digital photography performed by Contractor, designed to capture actual conditions throughout construction and at critical milestones.

h. Contractor documentation will be accessible on-line within 24 hours after each shoot, through the use of an Internet

01 00 00-17 connection.

i. Documentation will allow for multiple-user access, simultaneously, on-line.

j. Access shall adhere to industry standards for information security and protection of data.

k. Multi-tiered access levels shall be achievable through use of individual passwords, if applicable. Users of a sufficient tier will be able to identify other authorized users on each project

l. Online interface will provide a summary view of the documentation within a project by project plan and by shoot.

Direct access to project plans and shoots will be possible from each project summary view.

m. Online interface will allow users to upload Client’s own digital photographic images to the documentation indexing and navigation system.

i. Users will be able to link images to the project floor plans for customized location-based indexing.

ii. The acting user will be able define permissions and access to uploaded images. Access, per image, can be set to either

(1) the acting user only, (2) all project users or a (3) subset of project users.

n. Online interface will allow users to upload files to the documentation indexing and navigation system. Supported file formats will include, at minimum, PDF, Microsoft Word documents, and Microsoft Excel spreadsheets, Microsoft PowerPoint presentations, JPEG, PNG. GIF, MPEG and Folders.

iii. Users will be able to link files to the project floor plans for customized location-based indexing.

iv. The acting user will be able define permissions and access to uploaded files. Access, per file, can be set to either

(1) the acting user only, (2) all project users or a (3) subset of project users.

o. Online interface will provide a repository where users can upload and store digital photographic images and other files for the Project, separate from the construction drawings.

p. Online interface will allow users to comment (privately or publicly) on images, shoots, and projects.

v. Through integrated reporting functionality, users can generate custom reports per image or on a collection of images (“image reports”), including their associated comments. Image reports are exportable in PDF format or as a standalone hyperlink.

vi. All image reports will identify the time, date, and location of each image, and will include associated comments that can be archived indefinitely.

vii. The administrator user will be able to restrict commenting functions. Commenting permissions, per user, can be set to either (1) read/write, (2) read only or (3) no read/no write permissions.

q. Online interface will allow users to create customizable tags

01 00 00-18 that can be utilized with the integrated reporting functionality to generate issue-specific image reports.

viii. These reports must be made available through PDF export and a standalone link.

ix. All image reports will identify the time, date, and location of each image, and will include associated comments that can be archived indefinitely.

r. Online interface will allow users to mark-up images using integrated annotation functionality.

s. Online interface will allow users to sort specific sets of images into custom albums.

x. Users will be able to select one or more images to create new custom albums.

xi. Users will be able to add images to their existing custom albums.

xii. Custom albums can contain a combination of Contractor and Client images.

t. Online interface will support batch actions by allowing users to multi-select images and other files for viewing, exporting, and saving.

u. Online interface will allow users to tag images as “Favorites”.

Users will be able to view all their “Favorite” images from a centralized location.

1. Video documentation:

a. Video documentation must be recorded in no less than 1920 x 1080p HD video format with 16:9 Aspect Ratio. Documentation will be delivered as a Permanent Record in the format(s) described in Part 1.31 §J of this specification.

b. Documentation will be integrated with the Permanent Record of the digital photographic documentation for the Project.

c. All on-site training requirements will be videotaped.

d. Three copies of each training event will be provided on DVD disks. The disks will be marked with the project number, project name, type of training, and date of training.

C. Photographic documentation elements:

1. Each digital image shall be taken with a professional grade camera with minimum size of 6 megapixels (MP) capable of producing 200x250mm (8 x 10 inch) prints with a minimum of 2272 x 1704 pixels and 400x500mm (16 x 20 inch) prints with a minimum 2592 x 1944 pixels.

2. Indexing and navigation system shall utilize actual AUTOCAD construction drawings, making such drawings interactive on an on-line interface. For all documentation referenced herein, indexing and navigation must be organized by both time (date-stamped) and location throughout the project.

3. Documentation shall combine indexing and navigation system with inspection-grade digital photography designed to capture actual conditions throughout construction and at critical milestones.

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Documentation shall be accessible on-line through use of an internet connection. Documentation shall allow for secure multiple-user access, simultaneously, on-line.

4. independently, shall be dated, labeled, and inserted into a Section in the navigation structure entitled “Slideshows,” allowing this information to be stored in the same “place” as the formal scope.

5. Customizable project-specific digital photographic documentation of other details or milestones. Indexing and navigation accomplished through interactive architectural plans.

6. Four (4) Sets of Regular Interior Progressions that captures each major wall to begin at time of substantial framing, with the final progression occurring at the finished condition of the interior, or as directed by the COR.

7. Weekly exterior progressions (360 degrees around the project) and slideshows (all elevations and building envelope). The slideshows allow for the inclusion of the Department of Veterans Affairs’ pictures, aerial photographs, and timely images which do not fit into any regular monthly photo path.

8. Use of drone photography of surface preparation and painting of exterior surfaces is required. In the event multiple surface preparation and painting events are required, photographic documentation of each prepared and finished surface is required to be documented.

9. General Contractor to communicate clearly/regularly to ensure photo shoots and timing for site visits when areas of concern are clear of stored materials.

10. Pre-Demolition Documentation: Similar to Pre-construction documentation. Coverage to include documentation of construction areas prior to demolition.

D. Contractor support; hosting; client access; client usage rights; and contractor deliverables:

1. Images shall be taken by a commercial photographer and must show distinctly, at as large a scale as possible, all parts of work embraced in the picture.

2. Field personnel to undertake the documentation provided exclusively by the Contractor. Field personnel shall be OSHA certified, if applicable, per the Project-specific safety programs. Coordination with project teams will be accomplished through the COR for the Project. Contractor will also attend OAC or construction team meetings as necessary. Contractor’s operations team will provide regular updates regarding the status of the documentation, including completed elements of the documentation, the availability of recent documentation on-line and anticipated future shoot dates. Contractor shall provide all on-line domain/web hosting, security measures, and redundant server back-up of the documentation.

01 00 00-20

E. Contractor shall provide technical support related to using the system or service.

F. Any software required for all indexing, navigation, hosting, and remote access furnished by Contractor (excepting web browsers), including user license.

G. Contractor furnishes technical support related to using the system or service, including site visits when required and/or requested.

H. Contractor must be able to create off-line or stand-alone (on-site) version of documentation platform required by this specification, if applicable, for high security or sensitive facilities.

I. Upon completion of the project, final copies of the documentation (the “Permanent Record”) will be provided in a digital media format. On-line access terminates upon delivery of the Permanent Record or as agreed between Contractor and the VA. Intellectual property rights associated with the digital media prepared in direct service of the Project shall transfer, along with the media itself, to the VA. Permanent Record shall have Building Information Modeling (BIM) interface capabilities. On-line access terminates upon delivery of the Permanent Record. The VA may make separate arrangements with the photo documentation service to continue the online access to the project documents.

1. Photographic Documentation: The Permanent Record will be provided with the underlying housing software, indexing and navigation system, typically as a DVD. One multiple-user license for use of the underlying housing software, indexing and navigation is included for accessing the digital media.

1.20 FINAL ELEVATION DIGITAL IMAGES –NOT USED

1.21 HISTORIC PRESERVATION

Where the Contractor or any of the Contractor's employees, prior to, or during the construction work, are advised of or discover any possible archeological, historical and/or cultural resources, the Contractor shall immediately notify the COR verbally, and then with a written follow up.

1.22 GENERAL ORDER OF PROCEDURE

A. The contractor shall execute the contract in order outlined in this paragraph except as otherwise specified in specifications and/or drawings.

1. Establish phase of work with COR.

2. Complete survey covered in Section 01 00 00, GENERAL

REQUIREMENTS.

3. Submit Progress Chart.

4. Submit Schedule of Costs.

5. Prepare and make submittals.

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6. Begin work.

7. Schedule final inspection.

8. Complete work.

9. Final inspection.

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10. Completion of punch list.

11. Final acceptance by VA.

B. Performance:

1. All work is to be in accordance with VA and Federal Specifications, published trade standards, National Building Codes, National Electric Codes, National Plumbing Codes, National Fire Protection Association Codes, and any other specialized codes required by specifications and drawings.

C. Submittals:

1. The contractor will submit and have approval for all materials to be used on this project within 45 calendar days after the contractor receives the notification to proceed.

D. Notification:

1. All contractors, prime and sub, will notify the project COR and/or the project CO 48 hours in advance of intent to begin work. A 24-hour notice should be given after a work stoppage. The job superintendent/foreman shall report to the COR (in person or by phone) at the start of each workday.

E. Coordination:

1. Contractor to submit a detailed schedule of work to allow the VA to plan and schedule work in same and adjacent areas that is being performed by VAMC personnel.

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SECTION 012500

SUBSTITUTION PROCEDURES

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. Section includes administrative and procedural requirements for substitutions.

1.3 DEFINITIONS

A. Substitutions: Changes in products, materials, equipment, and methods of construction from those required by the Contract Documents and proposed by Contractor.

1. Substitutions for Cause: Changes proposed by Contractor that are required due to changed Project conditions, such as unavailability of product, regulatory changes, or unavailability of required warranty terms.

2. Substitutions for Convenience: Changes proposed by Contractor or Government that are not required in order to meet other Project requirements but may offer advantage to Contractor or Government.

B. All equipment or materials used as the basis of design unless directly specified may be replaced by an approved equal meeting specifications.

No additional costs to the Government shall be allowed as a result of any additional changes or substitutions.

1.4 ACTION SUBMITTALS

A. Substitution Requests: Submit three copies of each request for consideration. Identify product or fabrication or installation method to be replaced. Include Specification Section number and title and Drawing numbers and titles.

1. Substitution Request Form: Use CSI Form 13.1A or equivalent.

2. Documentation: Show compliance with requirements for substitutions and the following, as applicable:

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a. Statement indicating why specified product or fabrication or installation cannot be provided, if applicable.

b. Coordination information, including a list of changes or revisions needed to other parts of the Work and to construction performed by Government and separate contractors, that will be necessary to accommodate proposed substitution.

c. Detailed comparison of significant qualities of proposed substitution with those of the Work specified. Include annotated copy of applicable Specification Section.

Significant qualities may include attributes such as performance, weight, size, durability, visual effect, sustainable design characteristics, warranties, and specific features and requirements indicated. Indicate deviations, if any, from the Work specified.

d. Product Data, including drawings and descriptions of products and fabrication and installation procedures.

e. Samples, where applicable or requested.

f. Certificates and qualification data, where applicable or requested.

g. List of similar installations for completed projects with project names and addresses and names and addresses of architects and Governments.

h. Material test reports from a qualified testing agency indicating and interpreting test results for compliance with requirements indicated.

i. Research reports evidencing compliance with building code in effect for Project, from ICC-ES or equivalent.

j. Detailed comparison of Contractor's construction schedule using proposed substitution with products specified for the Work, including effect on the overall Contract Time. If specified product or method of construction cannot be provided within the Contract Time, include letter from manufacturer, on manufacturer's letterhead, stating date of receipt of purchase order, lack of availability, or delays in delivery.

k. Contractor's certification that proposed substitution complies with requirements in the Contract Documents except as indicated in substitution request, is compatible with related materials, and is appropriate for applications indicated.

l. Contractor's waiver of rights to additional payment or time that may subsequently become necessary because of failure of proposed substitution to produce indicated results.

3. Architect's Action: If necessary, Architect will request additional information or documentation for evaluation within seven days of receipt of a request for substitution. Architect will notify Contractor through COTR of acceptance or rejection of proposed substitution within 15 days of receipt of request, or seven days of receipt of additional information or documentation, whichever is later.

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a. Forms of Acceptance: Change Order, Construction Change Directive, or Architect's Supplemental Instructions for minor changes in the Work.

b. Use product specified if Architect does not issue a decision on use of a proposed substitution within time allocated.

1.5 QUALITY ASSURANCE

A. Compatibility of Substitutions: Investigate and document compatibility of proposed substitution with related products and materials. Engage a qualified testing agency to perform compatibility tests recommended by manufacturers.

1.6 PROCEDURES

A. Coordination: Revise or adjust affected work as necessary to integrate work of the approved substitutions.

PART 2 - PRODUCTS

2.1 SUBSTITUTIONS

A. Substitutions for Cause: Submit requests for substitution immediately on discovery of need for change, but not later than 15 days prior to time required for preparation and review of related submittals.

1. Conditions: Architect will consider Contractor's request for substitution when the following conditions are satisfied. If the following conditions are not satisfied, Architect will return requests without action, except to record noncompliance with these requirements:

a. Requested substitution is consistent with the Contract Documents and will produce indicated results.

b. Substitution request is fully documented and properly submitted.

c. Requested substitution will not adversely affect Contractor's construction schedule.

d. Requested substitution has…